Hospitality

Hotel
4
Solution Philosophy Hotel
4
INTEGRATED, not INTERLACED solution

Scalable and modular (native Enterprise model)

Complete ERP for all company processes

Professional (not HandyCraft) Development

Innovative to the competitors

SAP Business One Features Overview
Financial
Simplifying all the financial activities, as general
Ledger, configuration and update of Chart of Accounts,
multi-currency, budget and much more.
Inventory System
Item master data, inventory status, price list and
special prices, stock transfers and inventory evaluation
report, picking lists, inventory tracking, goods issue,
stock transfers between several department and/or
Hotels , purchase orders and financial integration.
Purchasing
Management of all activities concerning suppliers, i.e.
contracts, purchase orders, update inventory, good
returns, credit memo and payments
Electronic Payment System
To replace money with a badge based on RFID
technology offering great safety, High read speed and
low hardware consumption.
Controlling
Using USAH Model. Profit center definition and relation
with Chart of Accounts, report building on profit/loss
for each profit center.
Reporting
Report building on any area or activity of the company,
I.e. debit/credit situation,cash flow,customer contacts,
financials, inventory system.
Banking
Manage all banking operation, such as incoming
payments, deposits, down payments (in/out), credit card
payments and internal/external reconciliations.
Integration with 3CC communications system to manage
the precheck on credit cards.
CRM
Activity management on customers and leads, sales
opportunities, pipeline. Contact management, contact
history and planning of selling activity.
Lost & Found
Complete management of lost & found items for our
guests. Automatic notices to the various departments
and integration with the PMS.
Fixed Assets
Management of company assets with direct financial
integration. Definition of depreciation scenarios from a
management and fiscal point of view.
 Features Overview (1 part)
Sales & Booking
Integration with IDS and GDS systems in order to
interface in a two-way with the world of tour operators
and travel agencies and be included in their booking
engine. CRS for centralised company booking. Booking
Engine with real-time availability in the freesale mode.
Management of the Rate Parity in multi-channel format.
Channel management, active multichannel.
Front Office
Bookings, reservations, individual and group check-
ins, individual and group check-outs, current guests,
room availability, monthly chart, daily planning,
department charges, registration forms, National
Statistical Institute, operating lists (arrivals, open
accounts, cash list, department balance, etc.). Human
Resources and attendance/shift management.
BackOffice
Guest, company and agency master data, allotment
definition, definition of contracts and pricelists,
telephone charges interface, outstanding amounts,
cumulative invoices, credit notes, dunning letters,
statistics, percentage-based and fixed commissions,
package management.
Hotel
Food & Beverage P.O.S.
4
Workstations for the management of bars, restaurants
and shops by means of connected Touch Screens and
fiscal printers. Maximum employment ease. Full
integration with Business Intelligence for data analisys
and Warehouse & Guest Management. Menu
engineering.
SPA - Beauty Farm
Complete module for the management of the activities
related to the management of the SPA within the hotel
facility. Connection with the front office module for the
booking of one or more relax packages during guest
stays.
Meeting & Banqueting
Complete management of all activities related to
events, such as meetings and banqueting, drawing up
of quotations, up to event management through
internal order.
Tablets & Smartphones
Integration with palm devices for the management of
Front Office, Meeting & Banqueting, F&B, Catering,
Housekeeping and Maintenance.
 Features Overview (2 part) Hotel
4
MS Office Integration GOLF Management (future release)
Microsoft Office is the international standard for Module to manage all golf activities. Tee reservation,
individual desktop productivity tools. Hotel for SAP practice, handicap, shops, championship, E-cart.
Business One includes MS Office in order to
automatically synchronise contacts (from and towards Wellness (future release)
MS Outlook), centralized fax management with MS Module to manage wellness, gym, personal assistant,
Exchange, MS Word and MS Excel directly integrated customizable planning.
as system documents, in order to manage the company
protocol. All documents are centralised and saved on
the DB Server in order to allow availability to all users
and guarantee data integrity.

Document Management System (DMS)

Document management directly integrated with Hotel
for SAP Business One. E-mails, invoices and bulletins
are directly filed in SAP and can be found together with
the guest, the booking, the supplier and so on.
Enterprise (Chain) Model Hotel
4
Headquarter: SAP A1 R/3, mySAP, SAP B1

Hotel
Hotel
SAP H4S B1
SAP H4S B1

Hotel
SAP H4S B1
Integration scenario Hotel
4
C.R.S. - Central Reservation System
SAP Netweaver Integration Tecnology
Master Data BPs & Guests Book.Client Availability H1,H2Hn

M.D. BPs M.D. BPs M.D. BPs M.D. BPs

Hotel 1 R Hotel 2 R Hotel 3 R Hotel n R

e e e e
In House s In House s In House s In House s

Accounting U.S.A.H. - SAP B1 / SAP R3

Reporting
Reservation Hotel
4
In House Hotel
4
House Keeper Hotel
4
Guest Profile Hotel
4
Planning Hotel
4
P.O.S. - FOOD & BEVERAGE Hotel
4
P.O.S. - FOOD & BEVERAGE Hotel
4
H4S: CUBE REPORT OLAP Hotel
4
 H4S: iPhone - iPad integration Hotel
4
Native integration with
Apple iPhone e iPad.

Display any kind of reports

on the device.

Dashboards.

Approval cycles.

Planning & Resources.

Dedicated In House.