Band

&
Guard
Handbook

2016 2017

Heather M. Scott, Band Director

Dan Pritchett, Principal
 If you have any questions about this handbook,
please call the band office. Communication is the
key to our success.
219-465-5784
www.pukwudgieband.com

Ms. Scott
e-mail: scotth@band.k12.in.edu
fax: 219-465-5788
42 Godric Hallow Dr.
Black Lake, IN 46383
Band Boosters:
P.O. Box 318159
Black Lake, IN 46383

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 CONTENTS
ACADEMIC ELIGIBILITY / COMMITMENT TO BAND PROGRAM.4
BASIC RULES. 4
ATTENDANCE POLICY .4
INDIVIDUAL ACTIVITIES INSTRUMENTAL ...4

BAND ORGANIZATIONS
MARCHING BAND...7
WIND SYMPHONY..7
SYMPHONIC WINDS..7
SYMPHONIC BANDS..8
CONCERT BAND.8
JAZZ ENSEMBLE.8
STUDIO BAND..8
FIELD GUARD..8
WINTER GUARD..8
INDOOR PERCUSSION.8

OFFICER DESCRIPTIONS9
OFFICERS 2016 2017.9

BAND BOOSTERS10
BAND BOOSTERS EXECUTIVE BOARD 2016 2017..11
BAND BOOSTERS MEETINGS..10
BAND BOOSTERS COMMITTEE CHAIRS...11
CHAPERONE GUIDELINES11

CLASSROOM CONSTITUTION
LOCKERS13
INSTRUMENT RENTAL13
REHEARSAL PROCEDURES.14
PERFORMANCES.15

FOOTBALL GAME PROCEDURES15

TRAVEL...16
OVERNIGHT TRIPS..17

UNIFORMS.17

WHAT IS FAIR SHARE?...............................................................................................................................................19

BAND FEES / FAIRSHARE 2016 2017..19
FAIR SHARE OBLIGATION FOR 2016 201719

REQUIRED FUND RAISERS..21

NOTABLE EVENTS..22
SCHEDULE OF EVENTS.23
MARCHING BAND.24
WIND SYMPHONY25
SYMPHONIC WINDS26
SYMPHONIC BANDS26
CONCERT BAND...27
JAZZ 23
WINTER GUARD28
INDOOR PERCUSSION...29

LIST OF PRIVATE INSTRUCTORS30

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 ACADEMIC ELIGILITY / COMMITMENT TO BAND PROGRAM
In order to participate in any Bands and/or Guard activities, students must
maintain a cumulative grade point average of 2.5 or higher. Eligibility will be determined
each semester by the cumulative grade point average. A student must be in attendance
at school for at least 2/3 day on the day of, or the last day before, a performance.
Students must attend the last rehearsal before a performance in order to be eligible to
perform.
The program runs for the full year. Considering the level of commitment required,
participation in other co-curricular or extra-curricular activities might have to be limited.

GRADING POLICY
The 9 week grade will be determined as follows:
Attendance at rehearsals and performances
Music/Guard Work checks
Written Exams based on musical concepts and dot books
Music and Equipment checks

CONFLICTS
Students should attempt to be at all band rehearsals and performances.
However, it is understood that conflicts will inevitably occur. Students should notify the
Band Director of any conflicts as soon as they have been realized. Failure to do so can
result in the lowering of a students attendance grade. A resolution may be offered in
place of the missed rehearsal, such as a private lesson with the Band Director or
working with a section leader on the missed rehearsals music.

BASIC RULES

Students must abide by Black Lake County Schools Code of Student Conduct,
High School Rules, and the HS Band Handbook.
Any extreme disciplinary infraction may result in suspension from the activities of
the Band or removal from the program.
Any instrument or equipment not belonging to or specifically assigned to you is
strictly off limits.
No gum, food, or drink is allowed in the band facility.
No gum is allowed at any performance or rehearsal; while in uniform; or on any
band trip.
For security reasons, the band room is off limits to non-band students

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 If you are within the band facility you are to be respectful of others and their
belongings and any equipment in the room.

AWARDS

Medals Medals are awarded for gold-, silver-, and bronze-rated performances
in any area of the ISSMA Solo and Ensemble performances.
Letters Students will receive a band award letter upon the completion of 300
band points. Students must be in academic and behavioral good standings with
the school as well as the Band Program.
Service Bars Each student will receive a bar for each year of satisfactory
participation within the Band Program. Students must be in good standing both
academically and behaviorally to earn service bars. Satisfactory participation is
as determined by the Band Director.
Miscellaneous awards as warranted.

BAND POINTS
Band points are earned for extra activities or service the students may do for the
Band Program. These are collected and recorded by the Band Secretary, and then
posted monthly. A student must earn 300 points to earn their band award letter. Band
award letters may be collected at any time in the year, however, those who letter
during the year will also be recognized at the end of the year concert. Below is a list of
activities/service that students may do to earn band points and their accompanying
values:
Solo & Ensemble (district) 10 per solo/ensemble
Solo & Ensemble (state) 15 per solo/ensemble
Private Lessons 5/half hour lesson (please turn in by the month, no the
individual lesson)
Volunteer service (to/for the band) 10/hour of service
Band Officer (per year) 50
Additional/Approved Outside Performances 25

Music gives a soul to the universe, wings to the mind,

flight to the imagination and life to everything. - Plato

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 music
Music is an expensive part of a Band Program and replacing lost music is even
more expensive and time-consuming. Each student is responsible for the music issued
to him/her. The following guidelines will be observed:
Marching Music
No sharing each student must have his/her own flip folders
Each student is to put his/her name on the top right corner of each piece of music
(printed neatly and legibly). Flip folders must also be labeled with students
name.
When not in use, the folder and all of the music within it will be kept in the
case with the instrument tor in the lockers, never left out in the band room.
Replacement of music will cost 50 cents per page. Please fill out a music request
form and give it and the money to a librarian or place inside of an envelope with
your name on it and put it in the door slot on the Band Directors office door.
Concert Music
Each student will have his/her own copy of music for practice. Names will be
neatly and legibly printed in the upper right corner of each piece. Measure
numbers will be marked in pencil above each measure. All marks made to the
music will be made in pencil. Pen marked music will be treated the same as
lost music.
When not in use, the concert folders will be stored in the assigned music
cabinet slot only.
Folders will be collected during rehearsal by the librarians, to be transported
to concerts.
Replacement of concert music will cost 75 cents per page. Please fill out a
music request form and give it and the money to a librarian or place inside of
an envelope with your name on it and put it in the door slot on the Band
Directors office door.

Jazz Music
Everyone will have his/her own music. Each student will write their name
neatly and legibly in the upper right hand corner. Measures will be numbered
in pencil above each measure. All marks are to be made in PENCIL. Pen
marked music will be treated as lost music.
Replacement cost of Jazz music varies ($3.00 - $5.00 per piece)

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 High School
Band Organizations
Director: Heather Scott
Assistant Director: Katherine Case
Jazz Band Instructor: Francis Harding
Guard Instructor(s): Alice Newland, Sam Axe
Percussion Instructor: Marsha Jackson
Staff: Francis Harding, Katherine Case, Abigail Layer, Jacob Weirman, Joshua Abatie,
Beth Fox, Payton Nemeth
Marching Band
The High Schools Marching Pukwudgies is the most public ensemble of the
program. We perform at halftime at all football games and at our own competitions. The
ensemble uses some rehearsal built into the school day as well as afterschool rehearsals
and Saturday rehearsals before our Saturday Competitions. Marching Band requires a
Medical Physical before participation can occur. Should a student be signed up for
Marching Band but has not completed the Physical yet, the student must attend, but will
not participate in the rehearsal. Participation in Marching Band is required for members
of the Wind Symphony.
Field guard
Students participating in the Marching Pukwudgies colorguard are expected to
maintain the same requirements as members of the marching band. Students are
expected to be in dance class and meet alongside the marching band in after school
rehearsals and competitions. Members of the Marching Pukwudgies colorguard are
chosen based upon an audition at the end of the previous school year. Members are
expected to attend the Marching Pukwudgies band camp as well as a colorguard only
weekend camp.
Wind symphony
The Wind Symphony is the top ensemble in the High School Band Program. The
ensemble is audition only and is typically made up of Juniors and Seniors (that is not to
say that a freshman cannot audition and be a part of it as a Sophomore!) Marching
Band is required for participation in this ensemble. The audition requirements for this
ensemble is selected wind ensemble works on students respective instruments, an
etude that shows technical proficiency, an etude that shows lyrical proficiency, all major
and minor scales and arpeggios. Attitude, behavior, and work ethic from previous years
in other ensembles is also considered.
Symphonic winds
This ensemble is audition only. The band is typically made up of mostly
sophomores who auditioned for Wind Symphony and were deemed not quite ready. The

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audition material is the same for this ensemble as Wind Symphony. Marching band is
not required for this ensemble although it is highly recommended.
Symphonic Band
Symphonic Band is made up of sophomores, juniors, and seniors who did not
audition for Wind Symphony. Marching Band is not required for this ensemble although
it is highly recommended.
Concert band
Concert Band is made up of all freshmen. As the city has several middle schools,
concert band is strictly freshmen to allow student to acclimate students to playing in a
larger group as well as playing at a higher level.
Jazz Ensemble
High Schools top jazz band. The band is by audition only and performs at the
jazz band concerts as well as a few short interludes between the concert bands during
concert settings. Students in this ensemble may be playing secondary instruments. The
jazz ensemble meets after school. Auditions include jazz scales, a short improve over a
Bb Blues chord change, and an excerpt from standard material played by the group.
Studio Band
Studio Band is a non-auditioned jazz band that is made typically of students new
to jazz. It meets after school before the jazz ensemble rehearsal. Students in this
ensemble may be playing secondary instruments.
Winterguard
Winterguard season begins towards the end of the marching season. It is open to
any member interested. High School Winterguard has two levels varsity and junior
varsity. The junior varsity group tends to be for students new to the activity or are
furthering their learning of equipment and dance techniques. Students are placed by
audition. Both groups go to competition.
Indoor percussion
Indoor Percussion season begins alongside the winterguard season. Like its
companion activity, the indoor percussion has two levels varsity and junior varsity.
Both groups compete and both groups are by audition. The junior varsity group tends to
be for students learning.

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 Officer descriptions
Band officers are an essential part to the High School Band Program. The
officers meet once a month or as called upon by the Band Director. All leadership help
the band with fundraisers and uniform issue. Any leadership position may be called
upon to help pass out music for marching band and concert band. Leadership is
expected to be present at all rehearsals and to be a role model for their fellow band
members. Below is a list of officers and their duties:
Band President Assists with day to day activities in the band program. Helps make
sure that the band room is set up and ready for rehearsal. Helps prepare music
to be passed out for both concert and marching band. Conducts the student lead
pep band for basketball season. May run sectionals for concert and marching
band. (Appointed by application and interview process).
Vice President Assists the Band President in their duties as well as assisting
any other leadership with their duties. Assists percussion with loading and
moving equipment. (Appointed by application and interview process)
Secretary Collects and records band points; Creates and distributes concert/event
posters (Appointed by band director)
Attendance Takes and records attendance; one or two members per ensemble
(Appointed by band director)
Drum Majors Assists in running rehearsal during the marching season; must attend
summer band program (Selected by application/audition/interview process)
Section Leaders Assists in running sectionals during the marching season; assists in
setting drill; one per section (two if large section); must attend summer band
program (Selected by application/audition/interview process)
Property Assists with moving equipment and instruments. Assists with music
distribution and copying. (Selected by sign up process and approval by Band
Director)
Leadership applications will be accepted towards the end of the spring semester,
auditions for drum major and section leaders will also take place during this time.
Leadership application can be found in the back of this handbook.
Officers 2016 2017
Band President Samara Shackleton
Vice President Kodi Mink
Secretary Jessica Swearingin
Attendance Sam Niche (Marching Band/Wind Symphony/Symphonic Band), Jessica
Swearingin (Symphonic Winds), Nicholas Cage (Concert Band)
Drum Majors Samara Shackleton, Tyler Wahl, Halley Staples, Kathryn Berger

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Section Leaders Hannah Zygmunt (Flute/Picc), Shriyani Tysen (Clarinet), Rebecca
Wall (Saxophones), Austin Pittman (Trumpet), Rich Wilkerson (Mellophone), Zachary
Mack (Baritone), Andy Kahrs (Sousaphone), Laura Gruszka (Front Ensemble), Natalie
Gruszka (Battery Percussion)
Property Harry Jackson, Hope Granger, Ronald McCallister, Greg Doyle, Blaise
Zambini, Jordan Lee, Samuel Black, James Jackson

Band Boosters
The purpose of the Band Boosters is to advance the best interests of the Bands by
giving support as requested by the Band Director. All parents or guardians of students
enrolled in the Band Program are members of the Band Boosters organization.
Maintaining an active band program requires support and funding beyond that provided
by the school system. The Band Boosters, a non-profit corporation, was formed in 2000
to provide this support. Activities include the following:
Purchase and maintenance of uniforms
Provision of funds for the purchase and repair of instruments and equipment
Provision of funds for the purchase of music and supplies requested by the
director
Furnishing chaperones for band events
Organization and implementation of fund-raising activities
Maintenance of website
Encouragement of new parent involvement
Support and advocacy for music programs in the public schools

Band Booster Meetings 2016 2017 School year

4th Tuesday of every month at 7:00 PM

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 2016 2017 Band Booster Executive Board

Officer Position Name Email

Band Director Heather Scott scotth@band.in.k12.edu
President Lily Potter BBpresident@band.com
Vice-President Mellany Black BBVP1@band.com
Vice-President Mariah Jackson BBVP2@band.com
Secretary Alex Smith BBSecretary@band.com
Treasurer Sarah Smith BBTreasurer@band.com
Freshman Representative Jessica Lange BBFreshmanrep@band.com
Sophomore Jared Cooper BBSophomorerep@band.com
Representative
Junior Representative Emmy Haliwell BBJuniorrep@band.com
Senior Representative Jake Nichols BBSeniorrep@band.com

Band Boosters Committee Chairs

All temporary committees of the organization shall be appointed by either the President
or the Executive Board. Examples of temporary committees are, but are not limited to:
Marching Band Contest Committee
Trip Committee
Equipment/Prop Committee
Newsletter Committee
Concert Committee
Gift Wrap Booth Committee
Band Banquet Committee
Winter Dance Committee
Lock in/recruitment Dinner Committee
Chaperone Committee
Uniform Committee

Chaperone Guidelines
The support and assistance of parent chaperones is necessary to the success of band
activities. Selected parents of band students will act as chaperones at band functions.
Chaperones are expected to support the philosophy of the band program as stated by
the director. Chaperones will ride on the buses and stay with the band during the entire
activity. Anyone who volunteers to be a chaperone accepts certain responsibilities and
will be expected to carry out assigned duties. The Band Director will coordinate
recruitment of chaperones for overnight trips. Punctuality is necessary. Chaperones are
prohibited from consuming alcoholic beverages immediately before or during band

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activities. Smoking is not allowed. The Director will make rules and guidelines with the
safety and welfare of the band members in mind.
All Chaperones must be registered in the VIPS system. You can do this in the front
office or on a school computer.

Duties and Responsibilities

Report on time wearing a band polo shirt so that you are easily recognizable. Bus
and duty assignments will be designated by the band director or chaperone chair
person.
There will normally be two to four chaperones on each bus.
A student officer will check roll and report to the Band Director.
See that all HS band rules are followed. Basic rules appear in the handbook. The
Director will provide more specific rules if needed.
At football games while the band is out of the stands (performing or during the 3 rd
quarter break) some chaperones will stay to watch the seating area.
Individual permission to leave seating area may only granted by the Director
The band will not leave the seating are until instructed to do so by the director.
After the band has left the seating area, check to be sure that all trash is picked
up and out in the garbage bags, and that no items are left behind.
When the students have left the busses at the conclusion of a trip, check to be
sure that the bus is neat and clean. That all the windows are up, and that no
belongings have been left behind.
If you have a problem with any student not following directors or showing
disrespect, see the Director immediately. The role of chaperone is to guide and
assist. The Band Director will hand all discipline problems.
If a student becomes ill enough (in the opinion of the chaperone) to warrant
calling his/her parents, the Band director will be informed of the situation and will
be responsible for contacting and discussing the problem with the parents. If
there is such a problem, see the Band Director.
One chaperone will have the medical forms and first aid this person should be
the first contact for a child who is not feeling well. That person must check the
medical form first before administering any medicine.
Please be reminded that your children who are not band members are not to be
brought with you when you chaperone. If you have any questions concerning
chaperonin, or to volunteer to chaperone, please contact the Chaperone Chair

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 Classroom Constitution

Lockers
Students will have the opportunity to be assigned a locker that will be available for them
to keep items such as their instruments, marching shoes, lyres, etc. Locks will be
provided by the band students will sign out the lockers. Lockers are to be used for band
materials only. Music is not to be left in the lockers. The Hogwarts Band Program is not
responsible for the loss or damage of personal items.

Instrument Rental
Some students will have to rent certain instruments from the school if they do not own
their own. Students will need to fill out an instrument checkout sheet that will be kept on
file (one can be found in the back of this handbook). Students will also need to pay a
semesterly fee for the rental of a school-owned instrument. If there is any damage to the
instrument while it is in the students possession, the student will be responsible for any
repairs except for regular maintenance repairs. Accessories for the instruments (i.e.
reeds, neck straps, mouthpieces [with some exceptions], valve oil, etc.) must be
purchased by the student. At the end of the school year, instruments are to be returned
after all personal items are removed from the case. Below are the available instruments
and their rental fees:
Marching Instruments:
Clarinets, Flutes, Piccolo, Saxophone, $40/Season
Baritone, Mellophone, Trumpets
Contras $50/season
Percusssion $55/season

Concert Instruments:
Piccolo $25/semester
Bassoon $35/semester
Bass Clarinet $35/semester
Eb Clarinet $25/semester
English Horn $30/semester
Tenor Saxophone $30/semester
Bari Saxophone $30/semester
Horn $30/semester
Bass Trombone $30/semester
Tuba $40/semester
Percussion $50/semester

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 Rehearsal Procedures

All students are to be in the band room before the tardy bell sounds.
At two minutes past the bell, each student is to be seated in the proper place,
with instrument, stand, music, pencil, and any other equipment item necessary
for rehearsal. There will be silence in the rehearsal hall when the Director steps
onto the podium.
Students are to be respectful of the director, their peers, themselves, and the
rehearsal hall (and all that resides within it) at all times.
Before rehearsal begins, you may warm up individually (long tones on low notes
and scales) until the director steps onto the podium. At that moment, all playing
and talking will stop.
Correct posture is essential to proper breathing and will be required at all times.
Sit on the edge of your chair with shoulders relaxed and head held high.
Percussionists must be standing when playing.
Warm-up is a crucial time in each rehearsal. It is when we focus on the
fundamentals of our playing so we may improve both as a group and as
individuals.
Brass players should have all necessary mutes and valve oil by your side. Reed
players should always have at least one spare reed at their seat during each
rehearsal (and performance). Ideally you should have five good reeds that you
rotate from day to day, and a reed guard in an airtight container with humidifier
packs for proper storage.
Percussionists should always have the appropriate sticks, mallets, your music,
and a pencil for each rehearsal.
Cases should be left in the storage cabinets or around the walls of the rehearsal
room (except in the back of the room). They are unnecessary obstructions in the
rehearsal hall.
Percussion equipment is to be put away at the end of each rehearsal, and
properly cased or covered. Sticks, mallets, and music must be put away as well.
You are not to have reading or homework for other classes during band time.
Problems of an individual nature (missing music, instrument problem, etc.)
should not take class time. These issues should be dealt with before school, after
school, or as a last resort, just before class.
Talking during a rehearsal should be kept to a minimum. Any necessary talking
should be about the music being studied, and never should be a distraction to the
conductor or other students.
When the conductor is on the podium you may not talk. You may raise your hand
with questions or to be recognized.

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REMEMBER: Young adults do not roughhouse or damage property. As HS Band
members you reflect not only the values you learn at HS, but those of your
community as well. Band Members are expected to be at the right place, at the
right time, with the right equipment ready to go!

Performances

No band member is allowed to leave the group before dismissal at any time
unless excused by the Director prior to the performance.
Regulations regarding rehearsal are also in effect during public performances.
For out-of-town engagements, the band travels as a whole unless they have
been directed otherwise. Each band member is personally responsible for all of
his/her own equipment, whether school or privately owned. For all out-of-town
engagements, no band member may travel in a private car without consent of the
Director.
Information regarding performance will be posted in advance in the band room. It
is up to the individual members to be informed of all notices and scheduled
events.

Excused Absence Request Forms

All members are expected to attend every engagement in which the band participates. If
you are unable to attend a performance or rehearsal, you must inform the Director TWO
WEEKS in advance by filling out the excused absence request form. This is found on
the website. In the case of illness please turn in an excused absence request form
immediately upon returning to school. This form is located on the bulletin board in front
of the band room. It needs to be filled out and signed by a parent before it is turned in to
the band director. Sickness or death in the family are usually the only acceptable
excuses for missing a performance.

Football Game Procedures

1. Report to band room for roll call, wearing your official MARCHING
PUCWUDGIES shirt (tucked in), solid red shorts, black socks (long) and black
shoes. Check in with your Section Leader. Show that you have all under-uniform
parts, shoes and socks on as soon as you arrive.
** Non-marching Members: Gold Band Polo, Khaki pants, and close-toed shoes
** If uniforms are not to be worn, the Director will inform students prior to each
football game regarding the attire that will be worn. Have a pair of khaki pants,
black shoes, black socks, and black belt in your wardrobe at home.

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2. Retrieve uniform and get dressed. Leave shako boxes and hangers in an orderly
manner in the portion of the band room assigned to your section.
3. Retrieve instruments
4. Line up in inspection block, officers will conduct inspection, and march (carrying
in coolers, and flip folders) in to the stands.
5. Rules observed in the stands:
a. The band area is off limits to everyone except band members and
chaperones. There will be no food or drink brought into the seating area
except for ice or water. Students will remain in their assigned seats during
the entire time the band is in the seating area. All playing will be directed.
6. When the signal is given, the marching band will move from the seating area into
the staging area to warm-up. Non-marching members will remain in the stands
and watch the halftime show.
7. At the conclusion of the performance, the band will file back into the seating area
and return instruments and uniform jacket.
8. During 3rd quarter the students will have a chance to visit the concession stands
and restrooms. This policy will continue only if the privilege is handled with
maturity and band members are back in their assigned seats on time.
9. At the conclusion of the game, students will line up on the track and march back
to the band room where students will be dismissed. Replace all instruments, turn
in your uniform following specified instructions, and locate your pre-arranged ride
home.
Away Competition Procedures
1. Prior to each competition, a schedule of procedures and events will be posted.
2. Retrieve uniform and get dressed, keep shako in shako box.
3. Take instrument to loading area. Small instruments are to be taken on the bus.
4. Load the bus and take roll. On the bus do not wear your jacket, fold it neatly in
your lap.
5. At the conclusion of the competition we will march to the bus and load all
equipment on the trucks.
6. Upon return to the school we will meet and dismiss. Return your uniform and
make sure all instruments and equipment are returned to their designated areas.
Make sure your ride is waiting.
Travel
1. Transportation will be provided by the Band Boosters
2. Students traveling with the HS Band will travel with the band and not in a private
vehicle. Students will leave with the HS Band and students will return with the HS
Band.

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 3. When traveling on buses, each band member is responsible for placing
instruments and dquipment to be loaded on the equipment vehicle in the
designated loading area. Smaller instruments (flute, clarinet) will be carried on
the buses.
4. Operations crew will load the cargo bays and equipment vehicles.
5. All students must ride the buses they signed up for. Once on a bus there is no
switching buses. Chaperones will be assigned to each bus. One officer will be
assigned to each bus to check roll and report the results to the Director.
6. Standard rules of conduct for school buses are in effect for all trips.
7. Upon arrival, everyone will remain seated on the buses until the Band Director
gives instructions.
Overnight Trips
1. Room assignments will be made in advance
2. All school and band rules will be in effect, plus the following:
a. No boys in girls rooms, and vice versa.
b. The Director reserves the right to change rooming situations at their
discretion.
c. Keep noise at a minimum
d. Curfew will be strictly observed.
e. Do not leave the hotel grounds unless directed to do so by the Director
f. Never ride in a private automobile without specific instructions from the
Director.
3. Any serious infraction of the rules will result in the offending student(s) being sent
home at their own expense. Other disciplinary action will follow.

Uniforms
Marching Band Uniform
A uniform will be issued to each student participating in the HS Marching
Pucwudgies. Students will be held responsible for the uniform issued to them.
Replacement of a lost or damaged uniform could cost as much as $400.00.
Uniforms will be kept at school and dry cleaned by the Uniform parents. It is
important to keep them on the hangers that were assigned.
Personally supplied accessories will include the following:
o Black Dinkle Shoes
o Black socks all black crew length or higher; no grey heels or toes
o Official band solid red shorts
o Official gold band shirt
o Show shirt
o Black gloves
o NOTE: all items listed above are considered as a part of the uniform

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 Shakos must be worn at correct angle. Hair must be up under the hat.
No jewelry (except wristwatches) allowed.
No fingernail polish (except clear) allowed.
When worn in public, the uniform is to be worn correctly and in its entirety.
Have a pair of khaki pants, black shoes, black socks and black belt in your
wardrobe at home.
NO GUM IN UNIFORM OR IN THE BAND ROOM!
Guard Uniform
The competitive show uniform will be provided by the Band Boosters. This
excludes body tights, gloves, and shoes. The Pep Show uniform will be an extra
cost. Students are responsible for laundering the uniform each week.
Personally supplied accessories include the following:
o Dance shoes (specified by instructor)
o Tights
o Gloves (nude colored)
o Bobby Pins, hairspray, make-up
o All other equipment will be determined by the guard instructor(s)
Concert/Jazz Uniform
Males Black Tuxedo Shirts. Ordered through Band Boosters and purchased
separately by the band member.
Male students will personally supply black shoes, tall black socks, and black
dress pants.
All Female students will be loaned out a black dress through the Band Boosters.
Students will be held responsible for the uniform issued to them.
Female students will personally provide low-heeled (or flat) black dress shoes.
Use black hair ornaments only.
No fingernail polish (except clear) is allowed.
Have a pair of khaki pants, black shoes, black socks and black belt in your
wardrobe at home.
Gold Jazz Band Polo Shirt provided to each new member of jazz band.
NO GUM IN UNIFORM OR IN THE BAND ROOM!!

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 What is Fair Share?
Fundraising opportunities are provided to raise the money needed to meet the annual
budget for the program. Each band member is expected to his/her fair share of the
fundraising. In lieu, or in addition to, fundraising participation, TAX DEDUCTIBLE
donations are always welcome. Checks should be made payable to High School
Band.
The Fair share will cover the bands planned operating expenses for the entire year.
Budgeted items include instruments, music, repairs, travel, equipment truck rental, MPA
entry fees, uniform purchases, guard equipment, marching equipment, charter bus
transportation, student awards, etc. Students will not be individually assessed for band
trip expenses, with the exception of Special Event trips (i.e. Spring Trip, Band
Banquet, etc.). The students Fair Share requirement will cover all regular expenses.
Fundraising opportunities are provided for students and their families to help pay their
fair share. Families of those with siblings active in the program will receive a $50.00
relief from their Fair Share. Certain fundraising profits will be applied to the students
individual escrow account. The deadline dates for payment or for fundraising
accomplishments are listed clearly on the Band Commitment Form.
** The annual budget is based upon the needs of the band program divided
equally among the program enrollment. Failure to participate in the band/guard
program will not relieve the student of his/her responsibility. Appeal of this policy
may be submitted in writing to the Band Director.

Payment Options
CASH: Place payment in a sealed envelope. On the outside of the envelope write
the amount, student name, and purpose of payment.
CHECKS: Make the check payable to High School Band. Put student name and
purpose of the check in the memo section of the check.

Band Fees/Fair Share 2016-2017

Marching Band Member Required for all Marching Band members
Fair Share--------------------> $695.00
This fee covers all of the expenses for the marching band
season. The expenses include: sectional instruction
(provided by outside professionals), custom show design,
music, props, uniform maintenance, overnight trip/hotel,
transportation to all competitions including State competition
in Ireland, entrance fees, band camp costs, guard equipment
and uniforms, equipment maintenance/transportation, under
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 uniform (shorts and gold shirt for incoming freshman/new
members), and polo shirt (for incoming freshman/new
members). Excludes gloves, shoes, and body tights. Siblings
owe $645.00 Fair Share.
Concert/Symphonic Only Required for all members of Concert/Symphonic Band that
DO Member NOT participate in Marching Band.
Fair Share--------------------> $100.00
This includes a polo shirt (for incoming freshman/new
members), music, transportation to MPAs, guest conductors,
clinicians, and equipment maintenance.
Jazz Band Only Required for all members of the Jazz Band that are NOT in
participate in Marching or Concert Band.
Fair Share--------------------> $175.00
This fee covers a polo shirt (for incoming freshman/new
members), clinicians, music purchases, equipment and
transportation for all events.
Jazz Band in addition to Required for all members of the Jazz Band that participates
another ensemble in at least ONE other ensemble.
Fair Share--------------------> $75.00
This fee covers a polo shirt (for incoming freshman/new
members), clinicians, music purchases, equipment and
transportation for all events.
Percussion Required for all members in the 2nd hour percussion class.
Fair Share--------------------> $80.00 (percussion equipment purchases and repairs).
Students are also responsible for supplying their own
stick/mallet bag (including concert snare sticks, yarn mallets,
and timpani mallets)
Color Guard Required for all members in the 7th hour Color Guard class.
Fair Share--------------------> $695.00 (marching band fee)
An additional fee may be due starting in January if we
participate in the indoor competitive season. This fee will
cover competitive show uniforms, flags, show design,
instruction, transportation, overnight stay, equipment and
entrance fees. Excludes gloves, shoes, pep uniform and
body tights.

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 Required Fund Raisers
**** Marching Band Tournament, Gift wrap booth, and city events are a major portion of
the operating budget for the program. These funds help make it possible to keep our fair
share fees very low, in comparison to other local programs. In order to continue
providing a quality program at such a low cost, we need everyone's help with these
events!****
NOTE: It is mandatory that all shifts and fundraisers be worked in order for the student
to go on any extra performance trips!
Marching Band Tournament: September 17, 2016
Each year High School hosts a marching band competition. In order to be successful, all
parents and volunteers are required to work, since the students will have to perform at
some point. All students in the band program are required to work this fundraiser. There
are many sub-committees with Cavalcade. Please contact the Tournament chair person
or any Band Booster Executive Board member for more information.
Gift Wrap Booth: November 25 December 24, 2016
Hogsmeade allows the Band Boosters to have a booth inside the mall each year to offer
gift-wrapping during the Holiday season. This requires immense man-hours and is also
a required fundraiser. Each family is required to work 4 shifts AND each student is
required to work 4 shifts at the gift-wrap booth.
Shifts:
In order to support this fund raising effort 4 shifts of Gift Wrap are required from
each student AND 4 shifts of Gift Wrap are required from parents. Please contact
the Band Director with extraneous circumstances. Sign up sheets for these
events are posted online for both parents and students. If a scheduled shift
cannot be worked, it is the student/parent responsibility to find a replacement and
to notify the coordinator of the change. Fundraising Events Uniform: Students
must wear the Band Polo shirt tucked into nice jeans or khaki pants or shorts. We
also encourage the parents to dress the same way. We will announce the exact
attire in advance but please have these items ready.

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 NOTABLE DATES
Jan 17 All-State Band Auditions
All members of Wind Symphony are expected to audition for All-State Band. All
other band members are encouraged but not expected to audition. Should a non-senior
member of Wind Symphony choose not to audition without excused reason, their grade
may be docked.
Feb 7 District State Solo & Ensemble Contest
All members are encouraged to participate in either a solo and/or an ensemble.
Feb 28 State Solo & Ensemble Contest
For members who participated in Group I AND received a gold rating at District
Solo & Ensemble. Bus will be provided for students who need transportation to state.
March 20 March 22 All-State Band Weekend
Depending on the number of interested students, a trip on Sunday, March 22, will
be arranged to attend the All-State Band Concert. Members of Wind Symphony
participating in the All-State Band Weekend will be excused from the In-School
Recruitment Concert that Friday, March 20.
April 24 Instrument Try Out/Sign-up
Volunteers to help with the elementary student instrument try out and sign up
night will be needed. We will need volunteers to help direct parents and students as well
as set up, tear down, and instrument try outs and demonstrations.
April 27 Marching Band Leadership Applications due
Students interested in participating as leadership for the upcoming season of
marching band should have their Leadership Applications completed and turned in by
this date. Late applications will not be accepted.
April 28 April 30 Marching Band Leadership Workshop/Auditions/Interviews
Students interested in participating as leadership for the upcoming season of
marching band should attend their appropriate day. April 28th- Drum Major workshop &
Auditions;
April 29th- Leadership workshop; April 30th- Drum Major & Other Leadership Interviews

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 SCHEDULE OF EVENTS
Participation in concerts, competitions, and rehearsals is a key point in your
grade for these classes. An ensemble can only truly progress when every member is
present and working towards the goals of the group.
Below is a schedule of events by ensemble. If you are participating in multiple
ensembles please check both schedules and consolidate when necessary. I forgot or
I had work is not an excuse. These schedules are given to you ahead of time so that
you may plan whenever necessary.

JAZZ BAND

Date Event
Sept 28 - 29 Auditions
Oct 4 Rehearsals Begin
Oct 6 - 18 Regular Rehearsal
Oct 20 No Rehearsal Symphonic Band & Concert Band Concert
Oct 25 Nov 17 Regular Rehearsal
Nov 18 Jazz Concert
Nov 22 (WED) No Rehearsal Symphonic Winds & Symphonic Band
Concert
Nov 26 Nov 30 Thanksgiving Break
Dec 1 Dec 13 Regular Rehearsal
Dec 15 Band Holiday Party
Dec 19 Jan 11 Holiday Break
Jan 12 Jan 19 Regular Rehearsal
Jan 20 Jan 22 Jazz Festival
Jan 24 Feb 16 Regular Rehearsal
Feb 17 Feb 19 Jazz Festival
Feb 21 23 Regular Rehearsal
Feb 24 Jazz Band Dance
Feb 28 Mar 9 Regular Rehearsal
Mar 10 Jazz Concert
Mar 14 Apr 6 Regular Rehearsal
Apr 7 Final Jazz Concert

Performance Date

Rehearsal Change

23
 MARCHING BAND

Date Event
June 4 June 5 Guard Auditions
June 17 June 19 Pre-Band Camp Music Camp // Pre-Band Camp Guard Camp
July 22 July 24 Uniform Fittings
Aug 5 Leadership Half Day
Aug 6 Freshmen/new marchers/leadership
Guard/percussion (afternoon)
Aug 7 Aug 12 Full Band Camp
Aug 13 Morning Rehearsal
Family Picnic Lunch/Family Preview
Aug 17 Classes Begin
Aug 22 Aug 24 After School Rehearsal
Aug 26 Football Game
Aug 29 Aug 31 After School Rehearsal
Sept 5 No Rehearsal
Sept 7 After School Rehearsal
Sept 9 Football Game
Sept 10 (SAT) Saturday Rehearsal
Sept 12 Sept 14 After School Rehearsal
Sept 17 (SAT) Competition
Sept 19 Sept 21 After School Rehearsal
Sept 23 Football Game
Sept 26 After School Rehearsal
Sept 28 No Rehearsal Jazz Band Auditions
Oct 1 (SAT) Saturday Rehearsal
Oct 3 Oct 6 After School Rehearsal
Oct 7 Football Game
Oct 8 (SAT) Competition
Oct 10 No Rehearsal
Oct 12 Oct 19 After School Rehearsal
Oct 21 Football Game
Oct 24 Oct 26 After School Rehearsal
Oct 28 Football Game
Oct 29 (SAT) Saturday Rehearsal
Oct 31 No Rehearsal
Nov 2 After School Rehearsal
Nov 4 Football Game
Nov 5 (SAT) Competition
Nov 7 Nov 9 After School Rehearsal
Nov 12 (SAT) Saturday Rehearsal
Nov 14 Nov 16 After School Rehearsal
Nov 19 (SAT) Final Competition
Nov 21 After School End of the Season Pizza Party

24
 April 28 April 30 Drum Major/Leadership Auditions/Interviews

Performance Additional Rehearsals

NOTE: All dates marked After School Rehearsals are Mondays and Wednesdays
between those dates.
After school rehearsals will meet 3:30pm 6:30pm.
Saturday rehearsals will meet 10:00am 5:00pm
Cancelling or shortening a rehearsal is at the discretion of the band director,
please plan to be at ALL scheduled rehearsals.

WIND SYMPHONY

Date Event
Aug 17 Classes Begin
Oct 14 Wind Symphony & Symphonic Winds Concert 7:00pm
Nov 13 Veterans Day Concert Wind Symphony & Concert Band
2:00pm
Nov 23 Nov 25 Thanksgiving Break
Dec 15 Wind Symphony & Symphonic Band Concert 7:00pm
Dec 16 Band Holiday Party
Dec 19 Jan 11 Holiday Break
Feb 3 Wind Symphony & Symphonic Winds Concert 7:00pm
Mar 3 Wind Symphony & Symphonic Winds Concert 7:00pm
Mar 24 In School Concert elementary school recruitment concert
May 3 Pre-Contest Concert 5:30pm
May 6 (SAT) State Qualifications Contest Time TBD
May 11 Extra Rehearsal 3:00pm 5:30pm
May 20 (SAT) State Contest Time TBD
May 24 May Auditions for bands
26
June 1 End of the year concert 5:30pm
June 2 End of the year party (In class)

Non-Concert Date

25
 SYMPHONIC WINDS

Date Event
Aug 17 Classes Begin
Oct 14 Wind Symphony & Symphonic Winds Concert 7:00pm
Nov 22 Symphonic Winds & Symphonic Band Concert 7:00pm
Nov 23 Nov 25 Thanksgiving Break
Dec 12 Symphonic Winds & Concert Band Concert 7:00pm
Dec 16 Band Holiday Party
Dec 22 Jan 11 Holiday Break
Feb 3 Wind Symphony & Symphonic Winds Concert 7:00pm
Mar 3 Wind Symphony & Symphonic Winds Concert 7:00pm
May 3 Pre-Contest Concert 5:00pm
May 6 (SAT) State Qualifications Contest Time TBD
May 8 Extra Rehearsal 3:00pm 5:30pm
May 20 (SAT) State Contest Time TBD
May 24 May 26 Auditions for bands
June 1 End of the year concert 5:30pm
June 2 End of the year party (In class)
June 3 Commencement Time TBD

Non-Concert Date

SYMPHONIC BAND

Date Event
Aug 17 Classes Begin
Oct 20 Symphonic Band & Concert Band Concert 7:00pm
Nov 22 Symphonic Winds & Symphonic Band Concert 7:00pm
Nov 23 Nov 25 Thanksgiving Break
Dec 15 Wind Symphony & Symphonic Band Concert 7:00pm
Dec 17 (WED) Band Holiday Party
Dec 19 Jan 11 Holiday Break
Feb 10 Symphonic Band & Concert Band Concert 7:00pm
May 3 Pre-Contest Concert 5:00pm
May 6 State Qualifications Contest Time TBD
May 10 Extra Rehearsal 3:00pm 5:30pm
May 10 State Contest Time TBD
May 24 May 26 Auditions for Bands
June 1 End of the Year Concert 5:30pm
June 2 End of the Year party (in class)
June 3 Commencement Time TBD

Non-Concert Date

26
 CONCERT BAND

Date Event
Aug 17 Classes Begin
Oct 20 Symphonic Band & Concert Band Concert 7:00pm
Nov 13 Veterans Day Concert Wind Symphony & Concert Band
2:00pm
Nov 23 Nov 35 Thanksgiving Break
Dec 12 Symphonic Winds & Concert Band Concert 7:00pm
Dec 16 Band Holiday Party
Dec 19 Jan 11 Holiday Break
Feb 10 Symphonic Band & Concert Band Concert 7:00pm
May 3 Pre-Contest Concert 5:00pm
May 6 State Qualifications Contest Time TBD
May 9 Extra Rehearsal 3:00pm 5:30pm
May 20 State Contest Time TBD
May 24 May 26 Auditions for Bands
June 1 End of the Year Concert 5:30pm
June 2 End of the Year Party (In class)

Non-Concert Date

27
 Winterguard

Date Event
Dec 2 4 Auditions
Dec 7 -14 Regular Rehearsal
Dec 16 No Rehearsal Holiday Party
Dec 17 Rehearsal
Dec 19 Jan 11 Holiday Break
Jan 4 Rehearsal
Jan 6 Rehearsal
Jan 11 13 Regular Rehearsal
Jan 14 Competition
Jan 18 Feb 1 Regular Rehearsal
Feb 3 No Rehearsal
Feb 6 Rehearsal
Feb 8 Regular Rehearsal
Feb 11 Competition
Feb 15 22 Regular Rehearsal
Feb 24 No Rehearsal
Feb 27 Rehearsal
Mar 1 Regular Rehearsal
Mar 3 No Rehearsal
Mar 6 Rehearsal
Mar 8 Regular Rehearsal
Mar 13 Rehearsal
Mar 15 Regular Rehearsal
Mar 18 Competition
Mar 21 31 Regular Rehearsal
April 3 Rehearsal
April 5 Regular Rehearsal
April 8 Final Competition

Performance No Rehearsal
Rehearsals will meet 3:30pm 6:30pm.
Regular Rehearsal are Wednesday and Friday, however depending on the concert
schedule, some Friday rehearsal may be moved to Mondays.

28
 Indoor Percussion

Date Event
Dec 9 - 10 Auditions
Dec 14 Regular Rehearsal
Dec 16 No Rehearsal Holiday Party
Dec 17 Rehearsal
Dec 19 Jan 11 Holiday Break
Jan 11 27 Regular Rehearsal
Jan 28 Competition
Feb 1 Regular Rehearsal
Feb 3 No Rehearsal
Feb 6 Rehearsal
Feb 8 Regular Rehearsal
Feb 15 22 Regular Rehearsal
Feb 24 No Rehearsal
Feb 27 Rehearsal
Mar 1 Regular Rehearsal
Mar 3 No Rehearsal
Mar 4 Competition
Mar 6 Rehearsal
Mar 8 Regular Rehearsal
Mar 13 Rehearsal
Mar 15 31 Regular Rehearsal
April1 Final Competition

Performance No Rehearsal
Rehearsals will meet 3:30pm 6:30pm.
Regular Rehearsal are Wednesday and Friday, however depending on the concert
schedule, some Friday rehearsal may be moved to Mondays.

29
 LIST OF PRIVATE LESSON INSTRUCTORS

Marcia Garcia (Flute) 281.293.3392

Katheryn Berger (Flute) 283.288.2883

Alex Cafferty (Flute/Oboe) 238.293.3934

Jack Newland (Oboe/Bassoon) 282.382.2818

Heather Scott (Clarinet/Saxophone) 229.322.1929

Dan Pritchett (Saxophone) 292.199.1992

Nate McChesney (Trumpet) 282.399.4929

Morgan Green (Horn) 328.299.2991

Patrick Green (Trombone) 292.399.3992

Zack Sutton (Euphonium/Trombone) 292.199.2991

Dylan Ngugyn (Tuba) 281.822.1992

Laura Gruzska (Percussion) 218.293.3994

Private lessons are also available at the local music store: Quinlan and Fabish
Music Company.

30
 High School Band
Information Packet 2016 2017

Director of Bands: Heather Scott

scotth@band.k12.in.edu
fax: 219-465-5788
42 Godric Hallow Dr.
Black Lake, IN 46383

The following forms are included in this packet. Please follow the directions for
each form and return the packet to school by Friday, August 26, 2016. If you are a
marching band member you may have already filled out some/all of these forms.

1. Medical Form
This must be notarized when parent signs. We must have a new and updated
form each year your child is in our band program.
2. Instrument Rental Form
3. Leadership Application Form
4. Handbook agreement and statement of support

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 LEADERSHIP APPLICATION

Student Name: ___________________________________________________ Grade: _____________

Ensemble: __________________ Leadership Position Applying For: __________________________

Number of Years in Program: ____________ Phone Number: _____________________

Instrument: ___________________ Email_________________________________________________

Please answer the following questions: Yes No
1. If selected, do you agree to attend every scheduled rehearsal &
performance? ____ ____
2. Do you understand that your role as a positive leader will be expected
throughout the entire school year? ____ ____
3. Are you planning on attending Leadership Camp? ____ ____
4. Are you available to help this summer in preparing for the upcoming
school year? (ie marching band, preparing concert music for distribution,
uniform issue, etc.) ____ ____
5. Are you planning on attending all of Band Camp? ____ ____
6. Are you willing to schedule and run sectionals during the summer, fall,
and spring? _____ ____

On a separate piece of paper, please complete the following:

1. What is your main reason for applying for section leader?
2. Please list any past leadership.
3. Please list any qualities you feel you have that would make you a good leader. Please also
define how you feel you exhibit these qualities.

Make sure you complete one teacher recommendation in addition to this form.
Current GPA: _____________________ Please attach copy of your transcript to the back.

__________________________________________________ ________________________
Signature Date

32
 INSTRUMENT RENTAL FORM

_______________________________________ _____________________________________
Students Name Address

_______________________________________ __________________ __________________

Ensemble & Grade Home Phone Work Phone

_______________________________________________ __________________________
Email Address School
The above student is eligible to use the school-owned instrument if:
1. This rental agreement is signed
2. Student regularly attends instrumental music class.
3. The instrument and case is maintained and in good condition.
4. The required fee is submitted within 10 days of having been given the instrument or
parents have communicated with the band director regarding payment.

Instrument: _______________________________________ Amount due $____________________

________________________________________ ________________________________
Accessories (i.e. mouthpiece) School ID number/Case #
________________________________________ _______________________________________
Rental Period Date of Rental
Comments: __________________________________________________________________________
____________________________________________________________________________________
1. I hereby request use of the instrument and accessories described above.
2. I agree to be responsible for any damage or loss that may occur while in my care and shall
pay the cost of repair or replacement upon request of the music teacher. Normal wear and
tear will be covered by the school.
3. Rental instruments must be returned at the end of the rental period or earlier if the student
ceases attendance at the school named above.

_____________________________________________________ ____________________________
Student Signature Date

_____________________________________________________ _____________________________
Director Signature Date

33
 High School Band
Medical Release Form Health Insurance information Travel Release Form
_____________________________________________________________________________________
Health Insurance Information
Students Name: _________________________________________ DOB:_____ __________________
Address: _____________________________________________________ City/Zip: _______________
Parent/Guardian Name: _____________________________________ Relationship: ______________
Home Phone Number: ______________________ Alternate Numbers: _________________________
(At Least 1 Alt. # is Required)
Second Contact, if above parent/guardian cannot be reached in an emergency:
Name:__________________________________________________ Relationship:_________________
Phone Number/s: _____________________________________________________________________
Known Allergies: _____________________________________________________________________
List Any Prescriptions (and causes for prescription) Being Taken:____________________________
_____________________________________________________________________________________
Family Phsycian/Phone #: ______________________________________________________________

Medical Release Form

I, _________________________, hereby give my permission and consent for my child
_______________________ to be given the medical treatment, aid, or care they need by a medical doctor
or hospital as required on an emergency basis, in the event that the said student become ill or be injured
while participating in any Band event or excursion. I am aware that this in the event of a non-life
threatening injury if I cannot be reached.

_______________________________________________ _________________________
Signature of Parent/Guardian Date
Health Insurance Information
Insurance Company: ________________________________ Name of Insured: ____________________
Insurance Company Address: ______________________________ Company Phone #: ______________
Insurance Policy Plan/Group Number: _____________________________________________________

34
Travel Release Form
I, ________________________, Request that my child, ___________________________, be permitted
to attend all exursions approved by the Music Department during the current school year. I understand
that only general supervision can be given at these activities and will not hold any school employee
responsible for any injury the student may obtain on such activities.

________________________________________________ __________________________
Signature of Parent/Guardian Date

Student/Parent or Guardian Information Sheet

Student Name: ___________________________________ M/F: _______ Birth Date: ____________

Student Email: _______________________________________ Student Phone #: ________________

List any additional Extracurricular Activities: ____________________________________________

Name of Parent/Guardian:____________________________________ Relationship:_____________

Parent Email:_____________________________________ Phone # __________________________

Work Cell (circle one)

Second Contact: __________________________________________ Relationship: _______________

Email:_______________________________________ Phone #:_______________________________

Third Contact: ____________________________________________ Relationship: ______________

Hand Book Agreement
I have received a copy of the High School Band Hand Book. I have read and reviewed all of the
band policies. I understand the expectations that are to be upheld by the band students and will
encourage my child to abide by the rules set in place and to fulfill their obligations to the band.

__________________________________________________ ______________________
Signature of Parent/Guardian Date

I have received a copy of the High School Band Hand Book. I have read and reviewed all of the
band policies and I understand that it is a privilege to be a part of this program. I know that by
signing this form I have agreed to uphold these policies and have accepted the responsibility to
attend all performances and activities in which the band participates. I recognize that each
member of the band contributes greatly to the success of the program.

______________________________________________________ ______________________
Signature of Student Date

35