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No.: P07-A065
Construction & Commissioning Revision/Date: 4 2013-04-19
Procedures Manual
Issued by: Const. & Comm.
Title
Permit To Work
Table of Contents
Revision Sheet
1. Purpose
2. Scope / Applicability
3. Abbreviations and Definitions
4. Procedure
5. References
6. Appendices
Revision Sheet
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1. Purpose
To establish a Permit To Work (PTW) Procedure for projects where Siemens has the
responsibility for construction and/or commissioning.
2. Scope/Applicability
This Siemens Energy ES procedure applies to the construction of new power plants (EPC),
and projects where Siemens has the responsibility for construction, commissioning and/or
safety. Modifications to this procedure may be made in response to different site conditions,
but must be approved by site management, E P ES EHS ORL, and E P ES EC ORL.
3.1 Abbreviations
AA Authorized Applicant
AP Authorized Person
ECC Erection Clearance Certificate
EHS Environmental Safety and Health
JSA Job Safety Analysis
KKS Power Plant Identification System
LO/TO Lock Out / Tag Out
OSHA Occupational Safety and Health Act
P&IDs Process & Instrumentation Diagram
PTW Permit To Work
RFFE Request For First Energization
SAP Senior Authorized Person
SSM Siemens Site Management
SPF Siemens Process Framework
3.2 Definitions
Authorized Applicant
Personnel authorized to apply for a Permit To Work. Authorized Applicant may be from
Siemens, another contractor, or the customer, however all Authorized Applicants must
be trained in the PTW Process by a qualified and approved (by Orlando EHS) Siemens
person. The names of all AAs are documented using the list of Authorized Applicant
to Request PTW, which will be maintained at the project site.
Authorized Person
A Job Safety Analysis (JSA) is a tool used to identify, control, and communicate
workplace hazards, with the goal of preventing injury to personnel and/or preventing
damage to equipment.
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Lockout Device
Lock, chain, key block or other hardware provided by the Siemens PTW Coordinator
for isolating, securing or blocking of equipment. All shall be capable of: 1)
Withstanding the environment to which they are exposed. 2) Being substantial enough
to prevent removal without the use of excessive force. 3) Locks that cannot be opened
with a common key.
PTW Application
The PTW Application is a work request form initiated by the Authorized Applicant. This
document identifies the work location, the equipment to be worked on, the description
of the activity, and the approximate length of time it will take to complete the work.
Authorized Applicants are required to submit all needed supporting documents (e.g
JSA, MSRA, P&ID, line diagrams, etc.) with the PTW Application to the PTW Office for
approval. The request shall be submitted 24 hours prior to beginning the activity.
The PTW application must be reviewed, approved, and signed by the appropriate
Siemens Senior Authorized Person (SAP) and Construction/Commissioning/Site
Manager (this will be dependent on the project scope and stage of execution of the
project). Once the application is approved, and all signatures are on the document, the
PTW Application becomes the Permit To Work (PTW). The Authorized Applicant may
then return to the PTW Office, sign that he has received the PTW, and work may
begin.
The PTW will remain in the work area as long as work is being performed under that
PTW. The Authorized Applicant will be responsible for maintaining the PTW and
returning the PTW to the PTW Office when the work is complete. If using a single page
PTW Application, the PTW Officer will maintain the original document and issue a
stamped copy to the Authorized Applicant. If using a triplicate form, the PTW Officer
will issue the white copy to the Authorized Applicant, and maintain the green copy (and
a copy of any isolation lists) in the PTW Office.
PTW Categorys
A PTW is required for the following eight categories of work in all projects where
Siemens has the responsibility for construction and/or commissioning. The following
category definitions will provide greater clarification on what type of work requires a
PTW.
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Inside of
Confined Space
Above or near
installed electrical
cables that could
be damaged by
falling sparks
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2. engulfment/ entrapment,
High Risk Activities include but are not limited to the following:
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height
Pressure Testing:
CV testing.
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PTW Database
SAPs can assign an Authorized Person (AP) to perform isolations as needed. SAP
authorization form is contained in Appendix 4.
Tagout Device
Tagout devices shall be used together with lockout devices. The Tagout device/tag
shall be: 1) Red & White in color Danger Do not operate. 2) Shall be made of such
material that exposure to the elements or wet locations will not cause the tag or
message on it to deteriorate or become illegible.
4. Procedure
4.1 General
On project sites where Siemens has the responsibility for construction, installation,
and/or commissioning, implementation of the Siemens PTW procedure is required.
The PTW procedure defines the work categories where a PTW is required. The PTW
procedure specifies the approvals, safety measures, training requirements, and
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periodic inspections needed for compliance with the PTW procedure. The attached
appendices contain the PTW Forms and Checklists.
The Siemens PTW Officer shall set up and maintain a PTW Database
(computerized in Microsoft Excel or Access) which identifies all PTW Requests,
along with the name of the Authorized Applicant (AA), name of the Senior
Authorized Person (SAP), category of work, scope of work, work area, and the
dates that the permit was issued, extended, and returned. Also identifies
whether there were isolations in place, the date that they were installed,
removed and/or the date that the equipment or system was returned to service.
(Appendix 8)
The signed PTW Application will be taken to the PTW Officer for the
following:
- PTW Officer will review the PTW Application to ensure that all
necessary information is provided, all necessary supporting
documents are included, and the PTW Application is signed in
the appropriate area by the AA. If all is correct, the PTW Officer
will sign the PTW in the area indicated and include the date and
time of receipt.
- PTW Officer will enter the PTW Application into the PTW
Database
o If isolations are required, the Siemens PTW Officer shall secure the
keys for the lockout devices in a Lock Box. The Lock Box will have
2 locks at a minimum; the AA in charge of the work and the PTW
Coordinator. Individual workers may attach their personal lock to the
Lock Box, but must inform the PTW Officer, have their lock clearly
identified, and sign onto the PTW. In some countries, it is required to
follow the one man/one lock system. In this case, the AA shall put
his/her lock on the lockbox in the PTW Office, place the key to that
lock in a separate lockbox, and have the crew performing the work
install their individual locks on that lockbox
The PTW Officer will contact the AA and inform him/her that the process
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is complete and the PTW is ready. The AA will return the PTW Office,
sign the PTW indicating that he/she has received the PTW, and the
PTW Officer will issue the PTW, with all supporting documentation and
attachments, in a clear plastic document holder.
The Siemens PTW Officer shall periodically inspect the work to ensure
compliance with all safety measures identified on the PTW.
The AA shall confirm that the work is completed, all personnel and
equipment have been removed from the area, and, if applicable, that it
is safe to remove the isolation devices and return the equipment to
service.
The AA shall return the PTW to the PTW Office. The PTW Officer will
include the green triplicate form in the PTW (if utilized on the project),
obtain the signature of the AA confirming that the work is complete, and
the AA will remove the lock(s) from the PTW lockbox at this time.
The PTW Coordinator will notify the SAP that the work is complete and
ready for restoration. If isolation was included with the PTW, the PTW
officer will remove his/her lock from the PTW lockbox only when the
SAP is ready to receive the keys. The SAP (or designee) will remove the
locks/tags/isolation devices from the system and return the material to
the PTW Office. The SAP (or designee) will then sign the isolation list
and the PTW to document that the devices have been removed and the
system is restored.
If no isolations were required for the PTW, the PTW is closed when
signed by the AA and accepted by the PTW Officer.
Date of PTW closure will be recorded in the PTW database and the
PTW is officially closed.
that, or a related, component(s) of the system. A lock (or isolation device and lock)
shall render the component(s) inoperable. The Siemens SAP, and the
Construction/Commissioning/Site Manager shall be the only persons authorized to
approve and release clearances by signing the PTW (Appendix 3).
More than one contractor or work group may follow the procedure and place Danger -
Do Not Operate tags and lockout devices on a system or component at the same time.
In the case of panel boards with distribution breakers that cannot be rendered
inoperable with locks, tags will be issued for each required panel board breaker with
the tag number or numbers printed on this marker. The wires to the respective
breaker(s) will be determined (wires physically lifted from its terminal fastener) and
taped (isolated) during the entire tagging duration in order to render this circuit
inoperable.
The use of red locks and tags will follow the requirements of Siemens Procedure
P07.1-A127-R00 Lockout Tagout Procedure.
CAUTION (YELLOW)
2. During a lube oil flush, the commissioning group may allow construction
personnel to operate and monitor the use of permanent pumps after they have
been commissioned. A yellow tag will be hung on the motor starter stating
These lube oil pumps are to be operated by Joe X, Bob Y and Tom Z only as
required to perform the unit lube oil flush.
Caution tags will not be used in the place of Do Not Operate tags. For personnel or
equipment safety only, Do Not Operate tags are permitted.
COMMISSIONING (BLUE)
Note: Blue locks are to be used for equipment control only, NEVER for personnel
protection.
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After a system has been constructed, tested, and is ready to operate, a PTW
Required sticker/tag/sign shall be placed on each major component of the
system to designate that this system and its components are under the control
of commissioning personnel, and that this system and its components can be in
an operable condition at any time (i.e. energized or pressurized). These
sticker/tag/signs will stay in place until final acceptance of the facility. The
sticker/tag/sign shall be affixed after the final system walkdown when the
system is accepted. It is not necessary to wait for the signed ECC to affix the
sticker/tag/sign, and the sticker/tag/sign shall be placed before any
commissioning work begins. Appendix XX contains the standard design for a
PTW Required sticker/tag/sign.
4.4 Training
The Siemens PTW Officer or EHS Engineer shall conduct training classes for all
personnel that will utilize, or be affected by, the PTW Process. Affected Employee
training can be included in the site-specific orientation. A separate training class will be
conducted for all Authorized Applicants.
The AA training shall include, but not be limited to the following: (Appendix 6)
The Safety Requirements of the (8) PTW Categories and the specific safety
measures referenced.
Application of locks and tags used for Commissioning/ and Personal Protection.
To include the installation and release of locks and tags as defined by the
Isolation list
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After the training class all personnel in attendance shall sign off the Acknowledgement
Form (Appendix 5 or 7) confirming attendance and acknowledging that the PTW
procedure and disciplinary action is understood and will be followed.
Retraining classes shall be held for new site personnel, when site conditions change or
whenever a trained worker fails to understand or properly use the procedure.
A separate training class covering roles and responsibilities for Senior Authorized
Persons (SAP) will be held and cover the same information as the AA training, but will
also include detailed safety training on the 8 categories of work, detailed instructions
on the PTW process, and detailed instruction on roles and responsibilities for isolating
equipment and/or systems. After completion of this training, the Site Manager will sign
the SAP Authorization Form (Appendix 4) detailing which categories of work the SAP is
qualified for to process and sign PTWs. The completed SAP Authorization Form will
be maintained on file in the EHS or PTW office.
Any person who willfully operates a valve, switch, or device to which a Lockout/Tagout
device is attached, or willfully removes such a lock/tag without authorization will be
subject to immediate dismissal from the project.
Any contractor starting work without a valid PTW, or without a Siemens Authorized
Person supervising and assuring safe work authorization, will be subject to immediate
dismissal from the project.
Any unauthorized person who willfully places, removes, modifies, or otherwise alters a
safety tag, lock or marker will be subject to immediate dismissal from the project.
The above actions are all considered a violation of the Siemens Zero Tolerance
Behavior procedure. This procedure should be considered in effect for all work under
the PTW process.
The Siemens PTW Officer and/or EHS Engineer will conduct periodic site safety
inspections to ensure compliance with the PTW program and the associated Siemens
safety requirements. These inspections should be documented on the PTW in the
section for spot checks on the category attachment.
Locks shall only be removed by the person who applied the lock.
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In the event the person responsible for applying the lock is not on site, every effort
should be made to contact this person and have them return to site and remove their
lock.
If the lock holder cannot return to site to remove the lock, the Siemens
Construction/Commissioning/Site Manager may remove the lock under the following
conditions, provided the Siemens Lock Removal Form, found in Appendix 2 and/or
P07.1-A127-R00-A001 is utilized:
The equipment/ systems have been verified to be clear of personnel and equipment
and it is safe to remove the lock
A documented effort has been made to contact the person who applied the lock
The person who placed the lock is notified upon their return to the Site that their
lock has been removed. If the person has left site for an extended period of time an
email notification can be used.
The eight appendixes that are included with the PTW program are intended to be used
as reference and documentation tools for proper program implementation.
5. References
6. Appendices
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