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AED PROJECT
STOD-OTP-PMT-0808-PM-PRO-0001
A01 Draft
Date Date Date
(Tunesien) Production GmbH
CONTENTS
1 PURPOSE...................................................................................................... 4
2 RESPONSIBILITIES ...................................................................................... 4
3 PROGRESS PLANNING ............................................................................... 4
3.1 LEVEL 1 - PROGRESS CONTROL CURVES ...........................................................4
3.2 LEVEL 2 - PROGRESS CONTROL CURVES ...........................................................5
4 PROGRESS MEASUREMENT SYSTEM ...................................................... 6
4.1 LEVEL 1 HOME OFFICE SERVICES.....................................................................7
4.2 LEVEL 1 MANUFACTURING & DELIVERY .........................................................17
4.3 LEVEL 1 CONSTRUCTION & PRE COMMISSIONING........................................19
4.4 LEVEL 1 COMMISSIONING & START-UP (if part of the EPC contract) ...............21
5 ATTACHMENTS .......................................................................................... 21
2/21
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REVISION RECORD
Revision Amendment
A01 Draft
ABBREVIATIONS
1 PURPOSE
The scope of this procedure is to establish guidelines and parameters for the
CONTRACTOR to develop a complete Progress Measurement System which will cover
every aspect of the scope of work assigned under EPC contracts for the Anaguid East
Development Project and which will grant to COMPANY full and easy access to
Progress data verification and assessment.
2 RESPONSIBILITIES
This procedure is issued and revised by the Project Services Team and approved by
the Project Manager.
3 PROGRESS PLANNING
After the development of the WBS and the Level 3 Project Schedule, CONTRACTOR
will establish the formats to monitor the progress via progress control curves and
equivalent manpower histograms. These documents are maintained on a monthly basis
using planned dates from the Level 3 Project Schedule. Actual weekly/monthly figures
will be compared with the planned ones.
The formats for the Progress Planning are developed in accordance with the below
sections of the progress measurement system (ref. Section 4) and in particular with the
relative weights, subject to COMPANY approval, that will not change without
COMPANY agreement.
CONTRACTOR will provide COMPANY unlimited access to CONTRACTORs progress
measurement data for the purpose of verification of progress through all phases of the
work.
Actual mobilized manpower will be indicated in these figures in order to compare the
original mobilization plan and support any progress curves. Equivalent staffing is
calculated based on the working hours/week at work location.
The calculation of man/months for Engineering Histograms is based on 176 Man-hours
/ Month equal to 22 man-days/month and 8 hrs/day working.
The calculation of man/months for Construction Histograms based on 260 Man-hours /
Month equal to 26 man-days/month and 10 hrs/day working.
PLANTS (AGP)
Commissioning &
Itemized Material
Precomissioning
Long Lead Items
Bulk Material
Procurement
Construction
Home Office
Subcontract
Start-Up
Services
Services
(LLIs)
Lev.2
Actual 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
PIPELINES/FLOWLINES
Commissioning &
Itemized Material
Precomissioning
Long Lead Items
Bulk Material
Procurement
Construction
Home Office
Subcontract
Start-Up
Services
Services
(LLIs)
Lev.2
Actual 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00%
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PLANTS (AGP)
Total 100.00%
PIPELINES/FLOWLINES
Total 100.00%
The Level 1 and 2 Progress Control Curves identified in the sections above will be
updated with progress and issued within the Monthly Progress Report.
Total 100.00%
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The Level 4 Schedule for Engineering is the tool to plan, monitor and control the
engineering deliverables (including vendor documentation) on a day-to-day basis as
well as to assess the relevant progress achieved.
CONTRACTOR will propose an appropriate tool to handle Level 4 schedule.
The following is a proposed system which shall serve as guideline for the development
of an appropriate Progress Measurement System.
Definitions:
Planning Group = Family of homogeneous engineering documents (i.e.
isometrics)
Milestone Set = Set of Milestones defining Progress Status. For such milestones,
that are characteristic for each Planning Group, a pre-defined progress is
conventionally assigned and accounted when the milestone is achieved.
The standard Milestone Set includes (but is not limited to) the following sample
pre-defined progress percentages:
Start event = x%
Issue for Client Review (IFR) = x%
Issue for Approval (IFA) = x%
Issue for Construction (IFC) = x%
Planning Group Matrix = the combination of the Planning Group with the milestone
set for a discipline generates the Planning Group Matrix for the discipline. This
matrix shall be considered a reference standard to be tailored to the specific
project requirements.
At the Project start-up the list of planning groups is fed into the accepted Level 4
progress measuring tool.
The list is supplemented by the following information:
Planning group description,
Number of Documents expected
WBS code (to be matched with the Level 3 Schedule in Primavera)
Milestone set associated with the Planning Group
Summary table showing the Preliminary Breakdown of Engineering Relative Weights
based on progress calculation system is shown in Attachment X.
Link within the Level 4 Schedule for Engineering and the Level 3 Schedule
Once the proper Milestone Set is associated with Planning Group and WBS element,
the system shall generate the Level 3 Activity ID to the main step of each Deliverable
by merging of Planning Group and Milestone Set Label.
Relative Weight Assignment to Engineering Deliverables in Level 4 Schedule
The relative weight of each Planning Group is automatically assigned by the system
based on the man hours budget quantity allocated on the corresponding P6 activity.
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When the list of deliverables is fed into the system, the deliverable relative weight is
determined as: Budget man-hours (on P6 activity) / Total number of deliverables
expected for the same activity.
Planned dates for each Deliverable included in Level 4 Schedule.
The planned start and finish dates of each deliverable associated with a Planning
Group are derived from the dates established in the corresponding P6 activity.
Level 4 Schedule for Engineering Actual Start and Actual Finish dates
The information relevant to actual start and actual finish for the deliverables belonging
to a Milestone set of each planning groups is assessed at deliverable level.
The actual start date of each deliverable within the first milestone set of a planning
group has to be fed into the system by the responsible Engineer.
This action allows the system to determine the pre-defined progress percentage as
defined in the relevant Milestone set.
The actual finish is input by the responsible Engineer whenever a deliverable is officially
issued with a reason for issue corresponding to a pre-defined Milestone set label and
recorded for the accounting of progress.
Level 4 Schedule for Engineering Physical Progress Assessment
At the cut-off date, running the application in accordance with the pre-defined milestone
progress and weight automatically generates the assessment of the achieved physical
progress.
After final checking these reports, the progress figures, grouped by Planning Group, are
then transferred to Level 3 Project Schedule.
Physical Progress relevant to Piping Studies, P&IDs Mark-up, Isometric Drawings,
Nozzle Orientation Checking and Piping Stress Analysis is calculated through
dedicated electronic sheets (examples are available for reference in the attachment
section) and then transferred in Primavera. Relevant physical progress will be
calculated by each responsible Engineer assigned to the project who will be available
for any details request by COMPANYs counterparts.
For all above mentioned engineering activities a starting physical progress of x% (tbd)
is allowed after communication by Discipline Leaders.
Physical Progress for 3D Modelling is calculated based on concrete cubic meter and
steel structures modelled for each Civil Discipline; number of equipment, lines and
supports modelled for Piping Discipline; number of junction box, local panels, analyser
modelled for Instrument Discipline, meters of cable trays modelled for Electrical
Discipline and number of underground lines modelled for Underground Discipline
(examples are available in the attachment section).
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Static tbd%
Rotating/Packages/HVAC tbd%
Instrumentation tbd%
Automation tbd%
Electrical tbd%
HSE tbd%
Piping tbd%
TOTAL 100.00%
The Level 4 Schedule for Procurement is the tool to plan, monitor and control the
procurement project deliverables on a day-to-day basis as well as to assess the
relevant progress achieved.
CONTRACTOR will propose an appropriate tool to monitor and record the Progress for
Procurement
The proposed tool shall be able to interface (manual or electronic) with Primavera and
shall be subject to COMPANYs review and approval.
The following is a proposed system which shall serve as guideline for the development
of an appropriate Progress Measurement System.
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Definitions:
Shopping List = the full list of material to be purchased for the Project. It is divided
in three large classes: The Long Lead Items (LLIs), the Items and the Bulk
Materials.
Long Lead Items = all the materials included in the Project Equipment List with a
lead time greater than 12 months
Items = all the materials included in the Project Equipment List.
Bulk Materials = The Bulk is the remaining portion of the plant, regardless it is
tagged or not. The Bulk is then divided in material identified though a tag item by
item named Itemized (or Tagged) Bulk and material not identified through tag
names, hence called Bulk.
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Static Equipment
Milestone Set = Set of Milestone Label defining the Project way to buy a material; a
Standard Milestone Set is defined for each Planning Group but it should be
confirmed or modified project-wise.
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At the Project start-up the Material Requisitions Plan is set up into the system to cover
the Project Shopping List.
The list shall be supplemented by the following information:
Material Requisition Number
Material Requisition Description
Planning Group
Milestone Set
The link with Primavera Level 3 Schedule Activities is set up as per standard (Planning
Group + Milestone Set).
The weight of each planning group for LLIs, Itemized equipment and bulk materials is
established on contract value basis. The weight will not change without COMPANY
agreement.
The Milestone sets identified for LLIs, itemized equipment and bulk materials are
weighted based on estimated man-hours for the Procurement Services.
Examples of standard Milestone sets are available for the different typologies of
materials as follows:
Packages
Control Systems
Static and Rotating Equipment
Electrical and Instrumentation Items, Laboratory Equipment, Safety
Equipment, HVAC
Piping (piping and fittings)
Electrical LV Cables, Power Distribution System, Lighting System,
Earthlings & Lighting Systems
Instrumentation Bulk Materials and Cables
Steel Structures
Piping Special Items (Spring Supports, Expansion Joints, Filters & Light
Flow Glasses, etc.)
Milestone
Description %
Label
220 Bids Receiving x%
250 Negotiation & Purchase Order Issue x%
280 Manufacturing and Delivery complete x%
290 Transportation at Site x%
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Milestone
Description %
Label
st
320 1 MTO - Bids Receiving x%
st
351 1 MTO - Negotiation & Purchase Order Issue x%
st
381 1 MTO - Manufacturing and Delivery ex-Works x%
st
391 1 MTO - Transportation at Site x%
nd
352 2 MTO - Negotiation & Purchase Order Issue x%
nd
382 2 MTO - Manufacturing and Delivery ex-Works x%
nd
392 2 MTO - Transportation at Site x%
TOTAL 100.00%
For the Subcontracting Services, the same approach described for the Procurement
Services is adopted.
T.B.D.
The weight assigned to each Planning Group is based on budget cost and will not
change without COMPANY agreement.
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All Subcontracts
Milestone
Description %
Label
Total 100.00%
Documentation:
An example of detailed Breakdown of Relative Weights for Itemized Equipment & Bulk
Material in accordance to the cost of material and the issue of Vendor Engineering
Documentation is exposed in the Attachment section.
The Milestone Sets examples are the following:
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Milestone
Description %
Label
280 Manufacturing and Delivery ex-Works/FOB x%
290 Transportation at Site x%
Milestone
Description %
Label
st
381 1 MTO - Manufacturing and Delivery ex-Works (60%) x%
st
391 1 MTO - Transportation to Site x%
382 2nd MTO - Manufacturing and Delivery ex-Works (90%) x%
nd
392 2 MTO - Transportation to Site x%
383 Continuous MTO - Manufacturing and Delivery ex-Works x%
(100%)
393 Continuous MTO - Transportation to Site x%
Weighting
Total 100.00%
Total 100.00%
Piling Works x%
Civil Works x%
Steel Structures x%
Equipment & Lift x%
Piping x%
Instrumentation x%
Electrical x%
Insulation x%
Painting x%
HVAC x%
Pre-engineering Building x%
TOTAL 100.00%
Civil Subcontractor scope of work includes the supply of Material (steel bars,
formworks, anchor bolts etc.) and the erection of Building (concreting and steel
structures erection).
The detailed construction schedule is developed having as a reference the Level 3
schedule, construction phase.
Construction and erection activities are broken down by area, by discipline/sub-
contractors and individual activity in compliance with the established WBS.
Each activity is clearly identified with a defined scope of work, unequivocally
measurable.
Since the completion of most of the work pertaining to an activity is a continuous
process and not an on/off event, it is necessary a further breakdown of the identified
activities into tasks to be performed in order to achieve the completion of the
elementary scope of work. (E.g. to build a foundation it is necessary to erect
frameworks, install re-bars and anchor bolts and then pour the concrete and remove
the framework). Each task is weighted in STD-Man-hours which are obtained as the
ratio of the expected quantity over the yield, a Company norm based on an average
outputs to perform the unit quantity of the task with its own measurement unit (e.g. m3
per hour, tons per hour, lm per hour etc.).
The evaluation of the achieved progress is expressed in earned STD-Mhrs that is given
by the ratio of the quantity completed (or installed) multiplied by the yield over the total
expected STD-Mhrs of the activity.
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Through the weighting of the tasks and activities, the progress is rolled up and
transferred into Level 3 schedule for further actions at higher levels.
4.4 LEVEL 1 COMMISSIONING & START-UP (IF PART OF THE EPC CONTRACT)
The weight assigned to the Activity is established on cost basis and is subject to
Company Approval. The weight will not change without COMPANY agreement.
5 ATTACHMENTS