CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL, MAY 22, 2017 MISSION STATEMENT The Gity of Alhambra is dedicated fo responsive, creative leadership ‘and qualiy services, ensuring desirable. neighborhoods and a supportive. business environment, while being sensitive to the diversity of our commun. ‘oe Sion Gabriel Valley VISION STATEMENT. The Gy of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabrie! Valley. ‘Addvossing tho Counel Secon 204210 ofthe Ahanbra Muncpal Code establishes the procedures for ‘areeeng the Caurall Any person wishing to address the Cound ung the meeting rust complete @ Speaker Request Catd snd sub itia a Cl Cla \Wnen called upon by he Mayor, passe stop t the podium and give your name, aésress and organization or other Paty you represent any, ian al oe of vols fer he ooo. Roms ao ted 8 nos Alremarks shal be adeessed othe Counc as body an not o any member hereof. No person, ober than he Couns an the pozan tving the for, sal be pert to enter imo any econ ther decor tough = ‘member of he Cour, witet the pornssion ofthe Mayor, No quesion shal be abked 3 Counciperson exept rough te Mayer ‘Standards of Decorum: Any person taking personal, Inpertnent or slanderous rake or who shall become Bobteros une adseaing he Coun sal be oth bythe Myer, bared om the mectng, Enforcement of Decorum: Tho Che of Polo, ote designe, shal be Sergeant. Arms ofthe Counc! mectngs. ‘The Sergeankat-Arms shal cary out al eters and isbuetens given by tne Mayor fr te purpose of manag rand decarum atthe Councl mecting Persons Authored to be Within Rall No parson, exept Cy offs, thet epreseraies, an newspaper ‘eparorshal'bapermited wih te rain font of te Coun Charter iho te express conse af the Cau Agents Tracking Numbers: AlnumnberIsiedin bold arte eof ech Agenda ile se ly Clk racing ‘mbar at aroused for ng ana Yoearth purpeses 52247AGENDA Regular Meeting ALHAMBRA CITY COUNCIL ity Council Chambers 111 South First Seat May 22, 2017 590 pm. ROLL CALL: Cate OUNciL: ‘Sham, Messina, Malonoy, Ayala, Mejia SoG Falley aga ee CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M17-14 The City Counc! will move into a closed session pursuant to applicable law, including the Brown ‘Act (Government Code See. 54950, ef seq.) for the purposes of conferring with the City’s Real Property Negotiator, andlor conferring with the City AMforey on potential andlor existing Iiigation, andlor discussing matters covered under Goverment Code Section 54957 (Personnel), andlor conferring with the Ciy’s Labor Negotiators as folows; provided, however, priar to $0 moving into closed session, the City Atfomey shall make any announcements Fequired by the Brown Act pertaining to such closed session maters: Conference with Real Property Negotiator (Govt. Code Section 4956.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54986.9(0)(1): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to tigation pursuant to Govt. Code Section $4956 9(d)(2): 1 matter. Initiation of ligation pursuant to Govt, Code Section 54958,9(c)(4): 1 matter, Discussion of Personnel Matters (Govt. Code Section 4957): None Conference with City’s Labor Negotiator (Govt. Code Section 54967.6): Tara ‘Schultz, Assistant City ManagerDirector of Human Resources, re: Management Employees, Alhambra Polce Miscellaneous Association, Alhambra Police Officers’ Association, Alhambra Police Management Association, Alhambra Fire Fighters" Association, and the Alhambra Cty Employees’ Association RECONVENE & CITY ATTORNEY REPORT: In the event the City move into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Aitorney shall report upon the closed session if required, 522-47CEREMONIALS 1 PROCLAMATION: UNITED STATES ARMY ANNIVERSARY DAY - F2Ni17-3 Ratfy the action of Mayor MEJIA in prociaiming June 14, 2017 as United States ‘Army Anniversary Day in Alhambra, Mayor Mejia will present the proclamation to IMs. Janet Chin, Civlian Alde with the Secretary of the Army, and members of the United States Army, ‘CONGRATULATIONS: ALHAMBRA PRESERVATION GROUP —F2M17-3 Mayor Mejia and the City Counel, on behatf ofthe ctizens of Alhambra, in celebration of CCalfomia Preservation Month, wish to recognize and congratulate the Alhambra Preservation Group for celebrating the history of Alhambra. Since its founding in 2003, the Alhambra Preservation Group has worked to ensure that the historical, architectural ‘and cultural resources of our City are identified, protected and celebrated through programs, such as the Alhambra Historic Home Tour and the Heritage Awards Program. ‘The City of Alhambra congratulates. the Alhambra Preservation Group for thei dication to honoring the rich architectural history of Alhambra. Mayor Mejia wil present the congratulatory certificate to Ms, Joyce Amaro, President of the Alhambra Preservation Group, COUNCIL BUSINESS 2 RESOLUTION TO GRANT A DESIGNATED PERIOD FOR TWO YEARS ADDITIONAL ‘SERVICE CREDIT — F2M17-2, RAN17-15 Staff requests that the City Council adopt a resolution granting a designated period for ‘wo years addtional service credit. The City has been working withthe Calferia Public Employee's Relitement System on the proposed amendment to the Ciy’s contract to inotide two years addtional service credit beni, and allow the employees of the Environmental Resources Depariment and the Risk Management. Department the ‘opportunity to elect to retire with an additional 2 years of service credit. In order for an employee to receive this benef, the City must first amend its contract with CalPERS, present the cost ofthe benefit at publie mesting, and establish a window of time during Which eligible employees may select this benef and retire. City Council adoption of Resolution No. R2M7-15 is aso required as par ofthis process, Recommended Action: ily Council adopt Resolution No. R2N17-18 ented: Cily Counai of the City of Alhambra Resolution to grant designated potod for two years ‘ackiional service credit and, direct staf to undertake the steps necessary to finalize Counais action. CONSIDERATION OF A RESOLUTION TO OPPOSE SB 231 (HERTZBERG) ~ F2M17-16, R2M17-46 [Atthe request of the City of Rosemead, staff recommends that the City Council approve 3 a‘a resolution to oppose SB 213 (Hertzberg). Propostion 218 guarantees citizens the right to vote on local taxes, fees, and assessments, but carves out exceptions for trash, water, and sewage fees, However, the measure did not fully define these exceptions, leading an appelate court fo determine in 2002 that property fees for storm water collection were not covered by the water or sewer exceptions. SB 231 would redefine "sewer services” to encompass storm water management costs, which would allow storm waler control costs to be added to property assessments without a direct vote of the residants. The legislation has gamered many cities in support and many cites in ‘opposition. The City of Rosemead has requested the City of Alhambra's opposition to 88231 Recommended Action: City Council adopt Resolution No. R2M17-16 entiled: A Resolition of the City Council of the City of Alhamtre, California opposing SB 231 (Hertzberg) CONSENT AGENDA. (Item Nos. 5-17) {All items listed under the Consent Agenda are considered by the City Council to be routine and ‘wil be enacted by one motion unless a citizen oF Counc member requests otherwise; in which ase, the item will be remaved for separate consideration 5. NOTICE OF COMPLETION: ALHAMBRA PARK POOL REPLASTERING PROJECT ~ F2N46-48, C2MA7-10, M2M17-72 ‘Staff requests that the City Gounel accept the contract for the Alhambra Park Pool Replastering Project as complele. The project was completed on-time with no change ‘orders Issued. The project has been inspected by staff and the Los Angeles County Health Deparment and all work has been completed in accordance with the City’s requirements and spectications. As such, it would be appropriate forthe City Counci to accept this project as complete Recommended Action: City Council accept the contract with Condor, Inc. for the ‘Alhambra Perc Pool Replastering Project as complete in the amount of $199,400; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instrct the Finance Director to release the 5% retention 35 days from the Gate of recordation if no fens are fied: and, diect staf to undertake the steps necessary to fnalze Council's action, (W2M17-72) AWARD CONTRAGT: PURCHASE OF HANDGUNS FOR THE POLICE DEPARTMENT - F2N17-6B, N2M17-13, C2N17-30, M2M17-73, Staff requests thatthe City Council approve a contract with Adamson Police Products to provide new handguns and accessories for the Police Department. On February 13, 2017, the City Council approved the distribution of a Notice Inviting Bids to purchase replacement handguns for sworn police officers. Two bids were received by the City Clerk's Office in the amount af $27,321.60 (Adamson Police Products) and $24,516.00 (Pto-Force Law Enforcement). Upon review of the number of handguns and magazines to be included in the trade-in for the purchase, the quantity of trade-ins was mocifie. 7with this change, the revised bid amounts became $26,889.10 (Adamson Police Products) and $34,051.08 (Pro-Force Law Enforcement), Recommended Action: City Council award a contract, subject to final language approval by the Cy Manager and City Attorney, to Adamson Police Products to provide new handguns and accessaries for the Police Department in an amount not to exceed $526,889.10: authorize the Director of Finance to appropriate the funds from the Federal Asset Forfeiture Fund: and, dlract staff to undertake the steps necessary to finalize Couneits action. (M2M17-73) 7. AWARD CONTRACT: CONSTRUCTION MANAGEMENT FOR THE MISSION ROAD REHABILITATION PROJECT ~ GARFIELD AVE TO WEST CITY LIMITS ~ F20I16-53, (¢aM17-25, MaM17-65, ‘Staff requests thatthe City Councl award a contract to FG Consultants for construction management services for the Mission Read Rehabilfation ~ Garfield Avenue to West City limits (STPLS130(021)). On March 23, 2017, the City Clerk received seven proposals for this Project. After reviewing the proposals, staff selected FCG Consultants In the amount of $374,600. FCG Consultants has the necessary licenses, permits and hhas done siniar project of type for other local jurisdictions. Recommended Action: City Council award a contract, subject to final language ‘approval by the City Manager and Cily Allomey, to FCG Cansuitants in the amount of $374,600 for Construction Management of the Mission Road Rehabiltaion Project STPL-5130(021); and, direct staf fo undertake the steps necessary to finalize Counci's ‘ction. (N2I16-65) 8. AUTHORIZE RFP: PARKING ENFORCEMENT SERVICES ~ F2M17-32, RFP2M17-7 ‘Staff requests thatthe City Couneil authorize staf to circulate a Request for Proposals (RFP) for parking enforcement services to enforce street sweeping, parking lot, and fveright parking ordinaneas. The City currently contracts for these services, however, the agreement with Inter-Con Security is due to expre on June 90, 2017. Proposals wil be due to the City Clerk's Office on June 1, 2017 Recommended Action: City Council authorize staff to circulate a Request for Proposals for parking enforcement services to enforce street sweeping, parking lot, and ‘overnight parking orainances, 9. APPROPRIATION OF FUNDS FROM THE SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND, FEDERAL ASSET FORFEITURE FUND & GENERAL FUND ~ F2M 16-47, F2M5-112, F2M13-27, M2M17-74 Staff requests that the City Counell approve the appropriation of funds totaling $34,500 fom the Supplemental Law Enforcement Services Fund, Federal Asset Forfeiture Fund and General Fund to be used tonard the purchase of computer maintenance and vehicle 5204710. 1" 2. equipment, repairs to bullding equipment and fees for mandatory training for Police Department employees. Recommencled Action: City Council appropriate funds totaling $34,500 from the ‘Supplemental Law Enforcement Services Fund, Federal Asset Forfeiture Fund and General Func to be used toward the purchase of computer maintenance, the purchase ‘of vehicle equipment, repairs to buliing equipment and fees for mandatory training for Police Department employees as outlined in the Chief of Police's report dated May 22, 2017, and, diect staff to undertake the steps neceseary to finalize Counci’s action (wami7-74) NIB: ALMANSOR PARK IMPROVEMENT PROJECT ~ F2M16-42, N2M17-52 (on February 13, 2017, the Cty Counell approved a contract with Lost West Landscape Architecture and. Construction for professional engineering and design services to provide plane, specications, and bid documentation forthe Almansor Park Improvement Project. On May 8, 2017 Paul Nota, from Lost West, presented the City Couneil with renderings and design layauts for the Almansor Park improvement Project and received feedback, which was then incorporated into the plans. Spectications and bid ‘documentation have now been completed for the Almansor Park Improvement Project. Bids are due no later than 10:30 AM on June 22, 2017 in the office ofthe Cy Clerk, Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Almansor Park Improvement Project; and, direct ‘aff fo undertake the steps necessary to finalize Council's action, CLASS SPECIFICATION: POLICE LIEUTENANTIPOLICE COMMANDER ~ F2M17-2, M2Mn7-75 Before a clas specification becomes effective, it must be approved by the City Council. {An assessment by the Human Resources Department and Police Department sustained the need for an Update of the representative duties and qualifcation guidelines for the position of Police LieutenantiPolce Commander to more accurately reflect the duties land qualifications of the classification, Therefore, staff requests that the City Counc ‘dopt te class specification forthe postion of Police LieutenantiPolice Commander. Recommended Action: ily Council adopt the class specification forthe position of Poice Lieutenan/Pollee Commander as dascibed in the Assisi Cly Menayer/Human Resources Director's May 22, 2017 report on file Inthe office of the City Clerk. (M2M7- 75) CLASS SPECIFICATION: ASSISTANT POLICE CHIEF —F2N17-2, M2N17-76 Before a class specication becomes effective, t must be approved by the City Counc ‘An assessment by the Human Resources Department and Police Department sustained the need for an update of the representative duties and qualification guidelines forthe Position of Assistant Police Chief fo more accurately reflect the duties and qualifications 6 5.20171B, 14. 18, 16, 17. of the classification. Therefore, staff requests that the Clty Council adopt the class specticaton forthe position of Assistant Police Chief. Recommended Action: City Council adopt the class specication forthe position of, Assistant Police Chief as describes in the Assistant Cy ManagertHuman Resources Directors May 22, 2017 report on file in the office ofthe City Clerk. (M2M17-76) STEPHEN SHAM: APPROVE LEAVE OF ABSENCE —F92-27, M2M17-77 ‘See. 12 of the Alhambra City Charter provides in pertinnt part that an “elective office becomes vacant... if a member of the councl.. fais to allend the meetings of the Council. of which he or she is a member for alike period (Le., 30 consecutive days), Without being excused therairom by the council” Vice Mayor Sham is attending the International Council of Shopping Centers Conference in Las Vegas (May 21-24, 2017) ‘on behalf ofthe City of Alhambra and is not able to altend this evening's meeting Recommended Action: Excuse Vico Mayor Sham from this evening's Regular Meeting of the Alnambra City Council, (M2M17-77) ‘TREASURER’S REPORT -F2M17-4 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of Api, 2017, fisting al of the Citys Investmants as of Api 30, 2017, MINUTES: Recommended Action: City Councll review and approve as submitted the Minutes ofthe May 8, 2017 regular meeting ofthe Alhambra City Counci PERSONNEL ACTIONS ~ F2M17-2 Recommended Action: ily Council ratify the actions of the City Manager set forth in that certain Personnel Actions document daled May 22, 2017, showing the various appointments, classifications salary chenges, etc, since the last City Councll meeting DEMANDS -F2M17-4 Recommended Action: City Council approve 3s submited Final Check List (182680 thru 182788) in the amount of $41,209.82 forthe period ending May 3, 2017; Final Check List (182788 thru 182959) in the amount of $562,623.42 for the period tending May 4, 2017 and Schedule of Wire Transfers in the amount of $2,047, 609.07 for the week ending May 5, 2077. and, Final Check List (182960 thru 18307) inthe amount of $583,824.05, Schedule of Wire Transfers in the amount of 1,864, 582.52 forthe week of Apri 28, 2077 and Schedule of Wre Transfers in the amount of $6,012, 183.87 7 522-17ORAL COMMUNICATIONS (TIME LIMITATION - § MINUTES) Cctizens wishing to address the Council on any matter which is within the subject matter Jurisdiction of the City Council not on the Agenda may do so at ths time. Please state your rama and address clearly for the record Please note that while the City Counel values your comments, pursuant to the Brown Act, the City Council cannot take aetion unless the matter appears as an item on afortheoming agenda, COUNCIL cK TIONS (ANNOUN sTURE AGEND/ MATT Each Councilmember at his discretion may address the Council and public on matters of general information andlor cancem, including announcements and future agenda items, AJOL The next regularly scheduled meeting of the Alhambra City Council wil be held on Monday, June 12, 2017 at 5:30 p.m, in the Alhambra City Hall Council Chambers, 111 South First Steet, Alhambra, California NOTICE ‘Agenda items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alnambra, Calformia, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 pin. If you would lke to sign-up to receive the Gity Council meeting agenda and laff reports packet, please visit the Citys website at ‘win. ciyolalhamiya org and you wil be abe fo submit your email address on the homepage to te subscription service. Broadcast of Meeting: /\ lve video stream of each Council meeting is availabe through the Citys website. The regular meatings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 pm. on the Thursdays and Mondays folowing the meeting. Recordings are also available for viewing by the public on the City of ‘Alhambra’s website, at the Alhambra Public Library end, upon appointment, in the ‘Administrative Services Department ‘Americans with Disabilities Act: If you require special assistance to participate in any City Inweting (inchiding aasisted listening devices), ploace contact tho City Clerie Ofice (625) 570- ‘5080. "Notification of at least 72 hours prior to the meeting wil enable the Cty to make reasonable arrangements fo ensure accessibilty t this meeting. LAUREN MYLES, CMC CITY CLERK 2217Th) 7 City of Alhambra PROCLAMATION WHEREAS, on June 14, 1775, the Second Continental Congress, representing the GERD Citizens of 13 American colonies, authorized the establishment of the Continental Army; and, WHEREAS, the collective expression of the pursuit of personal freedom that tuthorleation and organization of the United States Army led to the adopt Declaration of Independence and the codification of the new Nation's basic p and values ia the Constitution; a WHEREAS, the motto of “Duty, Honor, Country” is the ereed by which the American soldier lives and serves; and, WHEREAS, no matter what the cause, location, or magnitude of future conflicts, the Nation can rely on its Army to produce well-trained, wellled, and highly motivated soldiers to carry out the missions entrusted to them; and, WHEREAS, citizens of the City of Alhambra have proudly served and made the ultimate sacrifice for om 's freedom while serving in the United States Army and other branches of our Nation's military; NOW, THEREFORE, I, DAVID MEJIA, MAYOR of the City of Alhambra, declare June 14% UNITED STATES ARMY ANNIVERSARY DAY in the City of Alhambra and urge all members of the community to take time to ste the historle significance of the 242 anniversary of the United States Army all wpon all Alhambra residents to express their appreciation to the Army and its ra whe have bravely served our country on this day. Presented this 22% day of May, 2017 Pry ‘DAVID MEJIA, MAYORCity of Alhambra HEREBY CONGRATULATES THE ALHAMBRA PRESERVATION GROUP ‘THE ALHAMBRA CITY COUNCIL, ON BEHALF OF THE RESIDENTS OF THE CITY OF ALHAMBRA, HEREBY CONGRATULATES THE ALHAMBRA PRESERVATION GROUP FOR CELEBRATING THE HISTORY OF ALHAMBRA. SINCE ITS FOUNDING IN 2003, ‘THE ALHAMBRA PRESERVATION GROUP HAS STAYED TRUE TO ITS MISSION STATEMENT TO ENSURE THATTHE HISTORICAL, ARCHITECTURAL, AND CULTURAL RESOURCES OF OUR CITY ARE IDENTIFIED, PROTECTED AND CELEBRATED FOR ‘THEIR CONTRIBUTION 70 ALHAMBRA'S HERITAGE, ECONOMY AND ENVIRONMENT THROUGH EDUCATION, ADVOCACY, AND AWARENESS-BUILDING PROGRAMS, THESE PROGRAMS, SUCH AS “ALHAMBRA HISTORIC HOME TOUR," AND THE “HERITAGE AWARDS PROGRAM” HAVE SUCCESSFULLY RAISED AWARENESS OF ‘THE CITY'S HERITAGE AND HAS GAINED OVER 100 ALHAMBRA HOUSEHOLDS AS MEMBERS, IN CELEBRATION OF CALIFORNIA PRESERVATION MONTH, THE CITY OF ALHAMBRA CONGRATULATES THE ALHAMBRA PRESERVATION GROUP FOR THEIR DEDICATION 70 HONORING THE RICH ARCHITECTURAL HISTORY OF ALHAMBRA, ‘THE ALAIAMERA CITY COUNCIL MAYOR DAVID MEJIA VICE MAYOR STEPHEN SHAM COUNCILMEMBERS: LUIS AYALA JEFFREY MALONEY BAL ISSUED THIS 22" OF MAY, 2017CITY OF ALHAMBRA ‘Alhambra "AGENDA REPORT CITY MANAGER APPROVAL: ww DATE: May 22, 2017 To: Honorable Mayor and City Council SUEMITTED BT: Tar Shute, Aon yimgertoae of Haran Renae? ‘SUBJECT: RESOLUTION TO GRANT A DESIGNATED PERIOD FOR TWO ‘YEARS ADDITIONAL SERVICE CREDIT RECOMMENDATION: Staffis recommending that the City Council adopt Resolution No. R2M17-15 Granting a Designated Period for Two Years Adaltional Service Credit and direct staf to take the steps necessary to complete this process with PERS, BACKGROUND: Recently the Cy began a review and assessment of the organizational structure, operations and staffing levels fo optimize resources and plan forthe future. The review focused on the executive ‘management level ofthe organization and looked a redundancies, duplications or gaps, and the ‘elationship between priorities and programs. The result was a plan that created anew structure and ‘greater effcinies by combining, and In some cases, reassigning certain functions into other departments. In an effort to implement this new executive management stricture, the functions of the Environmental Resources Department are proposed tobe absorbed under Management Services ‘and Community Services, eliminating the current Diecto’'s postion. The functions ofthe Risk ‘Management Department willbe divided, reassigning he Worker's Compensation function to the Human Resources Department, sulting inthe elimination or transfer of the Secretary poston ‘The City has been working with the Calfomia Pubic Employee's Retirement System on the proposed amendment to te Cis contrac to include Two Years Adaltional Service Credit benefit, fand alow the employees of the Environmental Resources Department and the Risk Management Department he opportunity to elect to retire with an adaitonal 2 years of service credit. n order for ‘sn omployee to ecava this benef the City mus rst and is contract with CalPERS. present the ‘cost of the bereft at a public mesting, and establish a window of time during which eligible ‘employees may select this benefit and retire. Employees must be eligible for element a the time fof selection and must retire within the benefit window. “The employees eligible fr tis beneft inckide the Director of Environmental Resources, the Director of Risk Management, and the Secretary forthe Risk Management Department. In providing this benefit, the City must agree to keep all vacancies created by the retirements, or at least 1 vacancy in any postion in any ‘department permanently unfiled{tits meeting of May 8, 2017, the City Council directed staf to schedule Resolution No. R2N17-15, Granting a Designated Periad for Two Years Adcitional Service Credit for its consideration and adoption on May 22, 2107. Al slaf's recommendation, the City Council requested a retirement ‘window for this Benefit of May 23, 2017 to September 20, 2017, whichis reflected inthe proposed Resolution FINANCIAL IMPACT: ‘The provision of the Two Years Adkltional Service Credit benefit was costed according to the CalPERS Procedures for Calculation of Estimated Employer Cost, by Andy Heath Financial Services, Consultant for the City, To provide this benefit to the three employees of the Environmental Resources Department and Risk Management Department the cost was calculated {o be 6246,089. Tha cost wll bo inoludad in tho Citye contribution rate forthe fzeal year that begins two years after the end ofthe designated period. Staff would be proposing a retirement ‘window beginning May 23, 2017, and ending Septemiver 30,2017, forthe three eligible positions, should they wish to take advantage ofthis benefit ATTACHMENTS: Resolution No, R2M17-15 Cerfcation of Compliance with Government Code Section 20903 Catfication of Governing Body's Action Cerificaton of Compliance with Goverment Code Section 7507 Government Codes Section 20903 CalculationsROMI7-15 crTy COUNCIL, OF THE CITY OF ALHAMBRA, RESOLUTION TO GRANT A DESIGNATED PERIOD FOR ‘TWO YEARS ADDITIONAL SERVICE CREDIT WHEREAS, the City Council ofthe City of Alhambra is a contracting Public Agency of the Publle Employees’ Retirement System; and WHEREAS, said Public Agency desires to provide a designated period for Two Years ‘Additional Service Credit, Section 20903, based on the contract amendment Included in said contract which provided for Section 20903, Two Years Additional Service Credit, for eligible members; NOW, THEREFORE, BE IT RESOLVED, that said City Council does seek to add a designated period, and does hereby authorize this Resolution, indicating a desire to add a ‘designated period from May 23, 2017 through September 30, 2017 for eligible ‘miscellaneous members in the Environmental Resources Department and Risk Management Department, Adopted and approved this 22nd day of May, 2017. ITY COUNCIL, OF THE CITY OF ALHAMBRA By Prosiding Officer Attest: Clerk/Secretary (er 4/96)‘CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM Pension Contract Management Services & Prefunding Programs, P.O. Box 942703 Sacramento, CA 94229-2703 CERTIFICATION OF COMPLIANCE WITH GOVERNMENT CODE SECTION 20903 In accordance with Government Code Section 20903 and the contract between the Public Employees’ Retirement System, the City Council of the City of Alhambra hereby certifies that: 1, Because ofan impending curtailment of or change in the manner of performing. service, the best interests of the agency will be served by granting such additional service credit. 2, ‘The added cost to the retirement fund for al eligible employees who retire during the designated window period will he included in the contracting agency's employer ‘contribution rate forthe fiscal year that begins two years after the end of the designated period. 3, Ithas elected to become subject to Section 20903 because of impending mandatory twansfers, demotions, and layoffs that constitute at least 1 percent of the job classification, department or organizational unit, as designated by the governing body, resulting from the curtailment of, or change inthe manner of performing its services. 4, Its intention at the time Section 20903 becomes operative is to keep all vacancies ‘created by retirements under this section or atleast one vacancy in any position in any department or other organizational unit permanently unfilled thereby resulting in ‘an overall reduction in the workforce of such department or organizational unit ‘THEREFORE, the City Council of the Cty of Alhambra hereby elects to provide the benefits ‘of Government Code Section 20903 to all eligible members who retire within the designated period, May 23, 2017 through September 30, 2017, cITy COUNCIL. OF THE CITY OF ALHAMBRA By, Presiding Oficer Attest: Glerk/Secretary Date 2p catieaton PA (Rav 104)‘CALIFORNIA PUBLIC EMPLOVEES' RETIREMENT SYSTEM Financial Office | Pension Contract Management Services & Prefunding Programs. P.O. Box 942703 Sacramento, CA 94229-2703 {888 CalPERS (or 888-225-7377) ‘TTY: (877) 249-7442 | Fax: (916) 795-4673 wurwcalpers.cagov CERTIFICATION OF GOVERNING BODY'S ACTION I hereby certify that the foregoing sa true and correct copy ofa Resolution adopted by the ofthe (governing body) (publicagency) (ate) Geri/Seeretary ile ERS cow-2 (rw. 8/1/2016)CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM Financial Office | Pension Contract Management Services & Prefunding Programs P.O, Box 942703 Sacramento, CA 94229-2703 {888 CalPERS (or 898-225-7377) "TTY: (877) 249-7442 | Fax: (916) 795-4673 ‘www.calpers.ca.gov CERTIFICATION OF COMPLIANCE WITH ‘GOVERNMENT CODE SECTION 7507 I hereby certify that In accordance with Section 7507 of the Government Code the future ‘annual costs as determined by the System Actuary for the increase/change in retirement ‘Benefit(s) have been made public ata public meeting ofthe, H (governing body) oftte___Clya® Alaeibea 0 fay. $2002 (public agency) (date) ‘which iat least two weeks prior tothe adoption of the Resolution / Ordinance. Adoption of the retirement benefit increase/change will not be placed on the consent calendar. pee 2/6 IK Pans-con.128(r./3/2016)CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM Pension Contract Management Services & Prefunding Programs (888) CalPERS (225-7377) ‘TWO YEARS ADDITIONAL SERVICE CREDIT Section 20903 PROCEDURES FOR CALCULATION OF ESTIMATED EMPLOYER COST ‘The cost of providing the two years additional service credit is caleulated based on the member's annual reportable compensation, the cost factor and whether the agency's, contract provides the Post-Retirement Survivor Allowance (Survivor Continuance) andior fan increased Cost-of-Living Allowance of 3%, 4% or 5%, ‘The employer cost may be estimated as follows: 4. Determine all individuals who meet the minimum eligibilty for retirement and who are employed in the designated classification, department or organizational unt. 2. Determine the annual pay rate for each person. "Pay Rate" indicates that amount of compensation a member is paid for a full unit of time. Always use the member's FULL TIME pay rate. 3, Determine the age for each person and locate the appropriate factor on the Cost Factor Chart 4, Multiply the annual pay rate by the cost factor 5, Determine whether your agency's contract provides for the Post-Retirement Survivor Allowance. If yes, proceed to step #7. 6. If your agency's contract does not provide for the PostRetirement Survivor ‘Allowance, multiply the value determined in step #4, above, by 0.86. 7. Determine whether your agency's contract provides for the increased Cost-of-Living Allowance of 3%, 4% or 6%. If not, no further calculations are needed, 8. If your agency's contract provides the 3%, 4%, or 5% cost-of-living allowance, ‘multiply the value determined above by 1.07 to estimate the cost of providing the ‘additional sorvce credit ©. Please note the cost of any Golden Handshakes" benefits paid out of PERF is calculated as the amount of present value of those benefits. Any benefit amounts, ‘over the IRC Section 416(b) Smit will be paid from the Replacement Benefit Program (RBP) over the life of the particigant. The RBP is a pay-as- you- go program. CalPERS wil bil the employer annually for the benefits paid from the RBP. Please refer tothe following link for the details ofthe IRC Section 415 & CalPERS RBP: hitps:/mww.calpers.ca.govidocs/forms-publications/irc-415b-fact-sheet pdf PeRS-coNa pa Sacto 20900) thaw aan) PretCOST FACTOR CHART ‘TWO YEARS ADDITIONAL SERVICE CREDIT MISCELLANEOUS MEMBERS. TOO MOSS 784OSS LOH As ula formula’ «= formula” formula formula Ages All all all all all sess 039 ose 070 ore 070 sr 5559049 oss 075 st ost 048. e064 063 06 089 078: 08s 08s. ost 060 060 082 087 07s 062 SAFETY MEMBERS mums 74@s = OSS ELAS formula formula formula ‘Ages Al All Al All 5054 083 oa 0.86 oa7 55.59 ost 083 ose os2 60-64 087 o77 0.86 0.88 65+ 082 070 078 078 MO 25%@ST 274057 formula mula formula gos all all All 50.56 os2 070 ont 55.59 ost o77 083 Cory os7 om o77 ose 082 065 o70 pexegoapa ceo PagemF Ea eT ey _ dararenuuy ssoxce onesItem No. _“/ Is CITY OF ALHAMBRA ra "AGENDA REPORT CITY MANAGER APPROVAL: W NU, DATE: May 22, 2017 To: Honorable Mayor and Member of the City Counci SUBMITTED BY: Jessica Dinnqust, Deputy Cty Menog suBJEcT: CONSIDERATION OF A RESOLUNON TO OPPOSE SB 231 HERTZBERG RECOMMENDATION: [tthe request of the City of Rosemead, itis recommended thatthe City Council approve Resolution R2N17-16 to oppose SB 231 Hertzberg BACKGROUND: Propostion 218 guarantees ctzens the right to vote on local taxes, fees, and assessments, but ‘carves out exceptions for trash, water, and sewage feos. The measure did not fully define these exceptions, leading an appellate court to determine in 2002 that property fees for stormwater ‘allaction were not covered by the water or sewer exceptions. ‘SB 231 would redefine "sewer services" to encompass stormwater management costs, which would allow stormwater control costs to be added to property assessments without e direct vote of the residents. ‘The legisation has garnered many ces in support and many cities in opposition. The City of Rosemead has requested the City of Alnambra's opposition to SB 231. Maggie Clark from the Cty ‘of Rosemead has indicated that she plans to attend the meeting and provide additional information, FINANCIAL ANALYSIS: None. ATTACHMEN’ Resolution R2MI7-16RESOLUTION NO. R2M17-16 [A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA OPPOSING SB 231 (HERTZBERG) WHEREAS, Proposition 218 amended the California Constitution to require that assessments, fees, and charges be submited to property ovmers for approval, and, WHEREAS, except for fas or charges for sewer, water, and refuse collection services, no property-telates fee or charge shall be Imposed or increased uni that fee of charge is Submited and approved by a majorty vote of the property owners ofthe property subject to the {oe or charge or by a two-thirds vote ofthe electorate residing inthe affected area; and, WHEREAS, Proposition 218 was intended to provide an expansive right forthe public to vote on tax increases and only included limited exemptions; and, WHEREAS, SB 231 would circumvent the Calfornia Constitution to include storm water, along with water, sewer, and trash, to be considered as a utlly subject to the Proposiion 218 exemption regarding procedures for ralsing fees; NOW, THEREFORE, BE IT RESOLVED by the Alhambra City Council that this Council hereby opposes $8 231 (Hertzberg). Signed and approved this 22 day of May, 2017. BAB HESIA, Mayor ATTEST: TRURENTIVIES, Giy GeeI HEREBY CERTIFY that the above and foregoing resolution was duly passed and adopted by the Alhambra City Councl at is regular meeting hekd on the 22” day of May, 2017, by the following vote, to wit: AYES: NOES: ABSENT: TAUREN WVLES,tom No. Se CITY OF ALHAMBRA eat ‘AGENDA REPORT CITY MANAGER Approval: _\V\Y DATE: May 22, 2017 To: Honorable Mayor and Members of the Cty Counc SUBMITTED BY: Martin Ray, Deputy Cty Managed/Communly Senices Director Bre Houghion, Recreation Supervisor SUBJECT: NOTICE OF COMPLETION - ALHAMBRA PARK POOL REPLASTER PROJECT RECOMMENDATION Iti recommended thatthe City Council accept the work of Condor Inc. for the Alhambra Park Pool Replaster Project in the amount of $199,400.00 as complete. Further, itis recommended thatthe City Clerk be directed to fle a Notice of Completion with the County of Los Angeles for recordation; instruc the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are fieg; and direct staff to undertake the steps necessary to finalize ‘Caunei’s action, BACKGROUND: (On February 14, 2017, the City Council awarded contract C2M17-10 to Condor Inc. in the ‘amount of $199,400.00 for the Alhambra Park Pool Replaster Project. The project was ‘completed on time with no change orders issued ‘This project has been ingpected by staf and the Los Angeles County Health Department, all work has been completed in accordance with the City and County requirements and spectications. As such, it would be appropriate for the City Council to accept this project as, complet. FINANCIAL ANALYSIS: Funding for this project was made available in the 2016/17 Capital Outlay Fund in account 340.60.6190.01627, ATTACHMENTS: Nonetom No, lo CITY OF ALHAMBRA Oem "AGENDA REPORT saline CITY MANAGER APPROVAL: "\ DATE: May 22, 2017 To: Honorable Mayor and Members ofthe Cty Council SUBMITTED BY: Timothy Vu, Chief of Police “fil~ SUBJECT: Award of Contract ~ Handgun Purchase for use by the Police Department RECOMMENDATION Itis recommended thatthe Cty Couneil approve a contract, subject o final language approval by the City Manager and Gity Attorney, with Adamson Police Products to provide new handguns and ‘acceasories for the Alhambra Police Department for an amount not to exceed $26,889.10, ‘authorize the Finance Director to appropriate the funds from the Federal Asset Forfeiture Fund, land direct staf to undertake the steps necessary to finalize Council actions. BACKGROUND: (On February 13, 2017, the Cty Council approved distribution of a Notice Inviting Bid (No. N2M17- 419) to evaluate and purchase replacement handguns for the swom police officers. The NIB included trade-in of existing handguns and magazines to of-set the overall purchase cost to the Cty. (On March 9, 2017, bids were due to the Cty Clerk by 10:20 am, Two (2) bids were submitted in the amounts of $27,221.60 from Adamson Police Products, and $34,516.08 from Pro-Force Law Enforcement A test and evaluation of the proposed handguns was conducted between March 14, 2017 to ‘March 23, 2017, and it was determined that the weapons meet the defined citera, Upon review of the number of handguns and magazines to be included in the trade-in for tis purchase, the quantily of trade-ins was modified. Wit this change, the revised bid amounts are '$26,880,10 from Adamson Police Products and $34,051.08 from Pro-Force Law Enforcement FINANCIAL ANALYSIS: ‘Tris purchase requires an appropriation from the Federal Asset Forfeiture Balance Fund (Fund 206)"in the amount of $26,889.10 into Federal Asset Forfeiture Various Equipment and (Operations account #208.20,2010.64944,tom No. CITY OF ALHAMBRA ‘AGENDA REPORT cry manager approvat: —_{V\" \ DATE: osra2it7 To: Honorable Mayor and Members of the City Counci ‘SUBMITTED BY: — Mary Chavez, Deputy City Manager/Director of Public Works i" ‘SUBJECT: Award of Contract ~ Construction Management for the Mission Road Rehabilitation Project STPL-5130(021) RECOMMENDATIO# It is recommenced that the City Council approve the Award of Contract to FOG Consultants, subject fo final language approval by the City Manager and City Attomey, in the amount of {$374,600.00 for Construction Management of the Mission Road Rehabiltalion Project STPL- '5130(021) and direct staff to undertake the stops necessary to finalize Counei’s action. BACKGROUND: ‘On March 23, 2017, the City Clerk received seven proposals for Construction Management for the Mission Road Rehabilitation Project STPL-5130(021). The Mission Road project will pan from Garfield Avenue to the West ity Limit. After reviewing the proposals, the selected consultant is FG Consultants in the amount of ‘$874,600.00. FCG has the necessary licenses, permits and has done similar projects of this {ype fr other local jurisdictions, FINANCIAL ANALYSIS Funding fortis project is available in FY 2016-2017, Account Number #231.70,7308,62210. ATTACHMENTS:ey Saree aera RECOMMENDATION: Itis recommended that the City Council authorize staff to publish a Request for Proposals (RFP) for parking enforcement services to enforce street sweeping, parking lot, and ‘overnight parking ordinances. UND: ‘The City of Alhambra currently contracts for parking enforcement services to enforce street sweeping, parking lots, and overnight parking ordinances. The current agreement is with Inter-Con Security Services, Inc. and is due to expire on June 30, 2017. ‘The Police Department will enter into a month-to-month agreement with our current provider for a period of three (3) months. The average monthly cost for contract parking ‘enforcement services provided by Inter-Con Security is $32,000. Inter-Con Security has been providing parking enforcement services since 2007. The Police Department is seeking additional vendors for comparable services at the best cost forthe Clty Request for Proposals will be due to the City Clerk's Office on June 18, 2017. FINANCIAL ANALYSIS: Funds will be available in fiscal year 17/18, in the Police Department's Parking Fund, ‘expenditure account number 101.20.2410.62210 - Contract Services.tam No erry or atau Moansont emvmanaccr aporova: _(1Y bate: May 222007 = ensayo an Mentor ete iy Cae suearras av Tony ws camer he SUBJECT: APPROPRIATION OF FUNDS RECOMMENDATION: ‘To request thatthe City Council approve an appropriation of funds totaling $34,500.00 from the ‘Supplemental Law Enforcement Services Fund, Federal Asset Forfeiture, and the General Fund tobe used toward computer maintenance, the purchase of vehicle equipment, repairs to buicing ‘equipment, and costs for mandatory training for Police Department employees. BACKGROUND: “The Police Department has funds available in the Supplemental Law Enforcement Services Fund and Federal Asset Forfeture Fund that may be utllzed for purchasing hardware, software and ‘equipment to be used in support of law enforcement purposes. ‘The Police Department also is requesting a General Fund appropriation in the amount of $18,000 tobe used towards repairs to the Police Facil "Purchases ‘Amount Transfer From Transfer To laintenance for Automated | $2,000.00 | Supplemental Law ‘Supplemental Law icense Plate Readers, Enforoement Services Fund Enforcement Services Fund| (und 201), (Computer Maintenance & Repairs 201.20.2010.61120 ‘urchaee and instalation cost] $13,000.00 | Federal Asset Forfeiture | Federal Asset Forfeiture ‘equipment for Police (Fund 206) Various Capital Outlay partment patrol vehicle 208.20.2010. 40603 [Fees for Mandatory ‘$4,500.00 ‘Supplemental Law ‘Supplemental Law ipervisory Course Enforoement Services Fund Enforcement Services Fund| ‘Fund 201) Employee Training 201.20,2010:662521 airs to various building | $15,000.00 |General Fund — Assigned to| Police Various Capital pment Public Safely (Fund 101) | Outlay 101.20.2010,98010FINANCIAL ANALYSIS: Sufcient funds are avaliable in the Supplemental Law Enforcement Services Fund, Federal Asset Forfeiture, and General Fund forthe requested appropriations.tom No. CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: \\ \ DATE: May 22, 2017 To: Honorable Mayor and Members ofthe Cty Council Me SUBMITTED BY: Martin Ray, Deputy Cty Manager / Community Sarvons Diemetor SUBJECT: AUTHORIZE STAFF TO CIRCULATE A NOTICE INVITING BIDS FOR THE, ‘ALMANSOR PARK IMPROVEMENT PROJECT RECOMMENDATION: It Is recommended that the City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Almansor Park Improvement Project, and direct staff to undertake the steps necessary to finalize Council's action, FACTS 1. On February 13, 2017, the City Council approved a contract with Lost West Landscape Acchitecture and Construction for professional engineering and design services to provide plans, specifications, and bid documentation for the Almansor Park Improvement Project. 2, OnMay 8, 2017 Paul Nota from Lost West, presented the City Council wth renderings anc design layouts forthe Almansor Park Improvement Project and received feedback, which hhas been incorporated into the plans. 3. Specifications and bid documentation have now been completed for the Almansor Park Improvement Project. 4. Bids are due no later than 10:30 AM on Thursday, June 22, 2017 in the office ofthe City ‘Clerk, and willbe opened at 11:00 AM that same day. FINANCIAL ANALYSIS: Funding fortis project has been made avaliable through CDBG in fiscal year 2016/17 in account 251.12 1252.01620, ATTACHMENTS Nonettem No, |] fe cry oF aLnamaRAa a AGENDA REPORT errmanacenavenovar: (V\Y\\ bare: Moy 22,2017 10: Horerable Mayr and Menbrs ofthe Cy Counc SUBMITTED BY: Tara L. Schultz, Assistant Cty Manager/Director of» Human Resources a ‘SUBJECT: Class Speciation for Police LieutenantPolice Commander RECOMMENDATION: itis recommended thatthe City Council adopt the attached class specification forthe postion of Police LieutenantPolce Commander FACTS: 4. Municipal Code Section 2.48.070 (B) provides that before a clas effective, it shall first be approved by the Cty Council ‘specification becomes, 2. An assessment by the Alhambra Police Department and the Human Resources Department sustained the need for an update ofthe representative duties and qualification guidelines to more acourately reflect the current duties and qualfications of this classification 3, There wll not be a change in salary for the Police LieutenantPolice Commander postin, FINANCIAL ANALYSIS: None ATTACHMENTS: Class Specification for Palce Lieutenant/Polce Commander.CITY OF ALHAMBRA POLICE LIEUTENANT/POLICE COMMANDER DEFINITION: Under general direction, to coordinate, supervise, direct, plan and organize the activites and ‘work of sworn and non-sworn personnel in an assigned bureau, division, watch or unit within the Alhambra Police Department: and to perform other related duties as required REPRESENTATIVE DUTIES: This is a supervisory position with responsibilty for assigning, coordinating, supervising directing, planning, and organizing the work or sworn and non-sworn staff assigned to a major area of law enforcement function Duties may include, but are net limited to, the following: Assigns, coordinates, supervises, directs, plans, and organizes the varied and related activities and work of personnel in an assigned bureau, division, watch of unit; prepares and maintains work schedules, assuring proper police coverage of the City, bureau, and/or division; reviews, assigns, and evaluates the "work of subordinates (sworn and non-sworn), recommending disciplinary action as necessary. ‘confers with subordinate supervisors regarding special assignments, performance of personnel (Sworn and non-swom), law enforcement problems, officer training, ctizen complaints and other operational issues; may participate in active law enforcement activities; conducts special projects involving department work unit issues as assigned; conducts research and complies Statistics and other information; prepares related reports and other written documents/correspondence; provides liaison to the public, responding to inquires and resolving complaints regarding subordinate personnel and work unit services levels; coordinates law enforcement activities with other City departments/aivisions and with outside agencies; oversees, the enforcement of laws and ordinances, preliminary investigation of crimes, and gathering of evidence, interrogates witnesses, suspects, and victims; directs the booking of suspected persons; proceeds to scenes of serious disturbances or law violations and provides supervision 5nd assistance in investigating and handling the situation; supervises and may participate in obtaining and preservation of evidence, conducting of interviews, obtaining complaints and ‘warrants, assigning defendants, and assisting the prosecutor in placing evidence and witnesses in their proper formation; may represent the department in committee and/or community activities or meetings regarding police services; reviews reports prepared by subordinate officers, and supervisors; analyzes criminal activity levels and ensures required follow-up is intiated on @ timely basis; conducts briefing sessions; ensures compliance with and disseminates information regarding departmental policy and procedures; develops, patticipates and Coordinates officer training to ensure staff maintains law enforcement knowledge and skils; prepares andlor directs preparation of training manuals and instructional materials; may provide information on police incidents, operations and serves to the press, general public and other interested parties; communicates clearly and concisely, both orally and in writing, may participate in the preparation of the departmental budget and expenditure control; develops plans for improvements and to meet new and unusual circumstances, emergencies and special events; and performs other related duties as requiredQUALIFICATION GUIDELINES: Knowledge of: ‘Thorough Knowledge of law enforcement principles, practices and techniques; causes, prevention and control of delinquency, traffic enforcement and education; rules of evidence, Fights of eiizens and prisoners; law pertaining to search, seizure and arrest; court procedures; public relations techniques; interagency communicationiassistance techniques and practices, principles and practices of police administration: patrol methods, criminal investigation and Identification techniques; physical layout and composition of the Gity including special law enforcement problems. Considerable knowiedge of vehicle and penal codes; City personnel ‘administration polices and procedures; principles of supervision. Ability: Effectively direct the work of others and exercise good judgment in emergency situations; analyze police situations and direct staff to take effective courses of action; direct and engage in safe work practices in accordance with established policy; provide effective and proper oral and written directions under stressful situations/conditions; perform physically demanding work in hazardous conditions; interpret and explain laws, regulations and rules as well as departmental policies and procedures; maintain appropriate flow of communication and chain of command; identify and inform superiors of sensitive issues/situations; meet the public in situations requiring diplomacy and tact; use and care for small fire arms and other equipment; prepare and present reports; establish and maintain cooperative working relationships supervise assigned staff; meet the physical requirements established by the Clty; operate programs within an allocated budget; and make decisions regarding operational and personnel functions Ex and/or Educ Graduation from an accredited college or university with a Bachelor's Degree in Criminal Justice ‘Administration, Public Administration, Business Administration or related field. Must currently be ‘a Sergeant and have with at least two (2) years of increasingly responsible experience comparable to that of a Police Sergeant in the City of Alhambra and obtain a State of California P.O.S.1, Supervisory Certificate within one (1) year of appointment. ‘APolice Lieutenant may attain the rank of Police Commander if he or she possesses a minimum Of five (5) years of experience as an Alhambra Police Lieutenant One year of experience may be substituted for possession of a Master's Degree, or Completion of the FBI National Academy oF P.O.S.T, Command Calleye. ‘Special Requirements: Possession of and ablity to maintain the appropriate valid California Driver's License. la pci 27(2 tem No, CITY OF ALHAMBRA ie "AGENDA REPORT ae crvnanoen aroun: \\V\ SUBMITTED BY: Tara L Schultz, Assistant City Manager/Director of, Human Resources SUBJECT: Class Speciation for Police Assistant Chief RECOMMENDATION: Itis recommended that the City Council adopt the attached class specification for the postion of Police Assistant Chit FACTS: 1. Municipal Code Section 2.48.070 (B) provides that before a class specification becomes. effective, it shall frst be approved by the City Counci 2 An assessment by the Alhambra Police Department and the Human Resources Department sustained the need for an update ofthe representative duties and qualiication guidelines to more accurately reflect the current dutes and qualifications of this Classification, 3, Thete ill not be a change in salary for the Police Assistant Chief position FINANCIAL ANALYSIS: None. ATTACHMENTS: Class Speciation for Police Assistant ChietCITY OF ALHAMBRA ASSISTANT POLICE CHIEF DEFINITION: ‘Under general administrative direction of the Chief of Police, fo plan, direct, supervise and coordinate the activities of a major division of the Police Department; assumes departmental command by acting as Chief of Police in hisfher absence; assist in establishing objectives for and maintain general charge of services related to division functions; manage, determine and take corrective action when necessary; provide highly complex staff assistance to the Chief of Police; and to perform other related duties as assigned REPRESENTATIVE DUTIES: This is an Assistant Department Head position with responsibilty for assisting with ‘overseeing the City's law enforcement functions. Day-to day supervision and direction of, Department operating functions is provided by this position, as well as supervising a major division of the Department and providing administrative staff support to the Chief of Police. Duties may include, but are not limited to, the following; Plans, directs, supervises and coordinates the activities of a major division of the Police Department; assigns and supervises work of Lieutenants and through them the work of subordinate personnel (sworn and non-swom); assures uniform, efficient and consistent application of City and department policies and procedures; conducts research into a variely of law enforcement ‘and administrative issues; recommends andlor reviews department policy and procedures, City rules, resolutions and ordinances; prepares administrative reports; Tesponse fo correspondence and informational requests; ensures implementation of practices which comply with adopted policies; laws and regulations; meets and consults with management staff (sworn and non-sworn), other City employees, the public, legal advisors, other lav enforcement agencies and civic organizations; provides complex staff assistance to the Chief of Police; makes presentations to the City Council, committees, Commissions and the Chief of Police on matters related to a wide variety of police Services, activities and programs; meets with members of the public including members of atizen groups to explain Cily policies, procedures, goals and objectives; responds to land resolves difficult police service related problems and questions; develops, administers and monitors the departments budget; directs and forecasts additional funding needs for staffing, equipment, materials and other supplies; monitors and approves expenditures; prepares operational schedules according to the need for law enforcement action; develops and implements policies and procedures for various divisions of the department, including patrol, trafic, detective, juvenile, records and ‘communications: may monitor contract services; collects and analyzes statistical data and assists in the preparation of comprehensive reports on departmental activities andaccomplishments; selects, trains, motivates and evaluates staf; prepares and presents employee performance reviews; provides andor coordinates staff training; works with employees to correct deficiencies; recommends, implements and enforces discipline procedures and processes; supervises and conducts investigations; and performs other related duties as required. QUALIFICATION GUIDELINES: Knowledge of: Extensive knowledge of modem law enforcement principles, practices and techniques: causes, prevention and control of delinquency; traffic enforcement and education; rules of evidence; rights of citizens and prisoners; law pertaining to search, seizure and arrest; court procedures; public relations techniques; interagency communication/assistance techniques and practices. Thorough knowiedge of municipal organization and ‘administration; principles and practices of police administration; patrol methods, criminal investigation and identification techniques; physical layout and composition of the City, including special law enforcement problems andlor news. Considerable knowledge of administrative procedures and techniques; Vehicle and Penal Codes; City personnel administration policies and procedures; principles of supervision; Investigative techniques. Ability: Abily to develop and implement comprehensive plans to satisly department service needs; interpret and explain laws, regulations and rules, as well as City and departmental policy and procedures; effectively supervise, train and evaluate subordinate staff (sworn ‘and non-swom); think clearly and act effectively in emergency situations, exercising restraint and good judgment, maintain appropriate flow of communication and chain of ‘command; identify and inform superiors of sensitive issue/situations; meet the public in situations’ requiring diplomacy and tact; safe use and care of firearms and other equipment; analyze statistics and prepare and present clear, concise and comprehensive reports; communicates effectively both orally and in writing; establish and maintain ‘cooperative and effective working relationships with subordinates, other City employees, other law enforcement agencies, and the public; prepare and administer departmental budget and fiscal controls; and effectively represent the Department. Experience and/or Education: Graduation from an accredited college or university with a Bachelor's Degree in Criminal Justice Administration, Public Adininistalion, Business Administration related field. Must ‘currently be a Lieutenant, Commander, Captain or above and have at least two (2) years of increasingly responsible law enforcement experience comparable to that of a Police Lieutenant in the City of Alhambra Possession of a State of California P.0.S.T. Management Certificate or must obtain the certificate within one (1) year of appointment, ‘Special Requirements: Possession of and abilty to maintain the appropriate valid Calfomia Driver's License, ctseasaaten- 522017Item No, NO STAFF REPORTttem no. IS CITY OF ALHAMBRA ‘Alhambra AGENDA REPORT CITY MANAGER APPROVAL: Wm DATE: May 22, 2017 r Honorable Mayor and Members of the City Council SUBMITTED BY: Paul Espinoza, Finance Director eee TREASURER'S REPORT AS OF APRIL 30,2017 /Z RI ow Itis recommended that the City Councl receive and fle the attached April $0, 2017 Treas Report rer's FACTS AND BACKGROUND: 1. Attached is a copy of the Treasurer’s Report that lists the City’s investments as of Apri 30, 2017. 2. City investments are made in compliance with the City’s Investment Policy Statement as adopted by he City Council on June 27, 2016. 3. The altached April 2017 Treasurer's Repor lists investments held by the City as of Api 30, 2017 a8 wel asthe current market valve for such investments, All investments have been ‘made in accordance with the City’s Investment Poliey Statement as adopted by the City Council. The City invests primarily n the State of California's Local Agency Investment Fund, Certificates of Deposit and U.S. Government Treasury and U.S. Agency securities, ll of which are considered cafe investments. All investments are considered fist for safely, then lquilty and finaly yield. Secures are purchased to be held until maturity and not to be traded for ‘hor tarm gains; however, oertain market condtions ext, the preservation of capital principal will be employed to maintain safety involving rarket and credit risk criterion. EINANGIAL ANALYSIS: Based upon California Government Code Section 59648 (b)). the City of Alhamibra’s cash position is sufficient to meet its expenditure needs forthe next six months“ene 7 cael Ce = a = nome 5 \canemapemeeatoeert SaaenanSREEEENE= == nEEEEEEEEEEEIAET ee eee one = cee ome settee eee ers care ese zs ES ES ig: ise ae ee 2S See 5s ee ies ee eS geese nee ene eee oeeleney mea ane aos feces are | ee ee ane aa Pitan dca ye yt cess eb ant a caste a, rise seven ssacry oF auyamona TRERSURERS REPORT ‘pe 39,2087, besomerion vale wae value ely Sat 125 Fad Banko tw Wes) sores ays708 3705 Total Sank Osman Recount HléIn Tart. SH70 ‘708 BOF Employee Detered Compeneton Program + vova tsarer7609—4ste7ra03 ste 7740 Teatro far) woerese) rer aes eae ‘Total employe Detered Compansation Program ‘Bauaan zhao as? —zaaen ane atta LA tron station Autry Bank Derr cat (Sea oe ‘oo0078 esi076 0076 Maney rat (Sacto) ssrgosm__1370620___ssreae 0 ‘oa Cal State LAietont Staton Asbergy “7 566 Tar ne 3 as raiment Os one Pus 19 CA Goverment Cade Secan S364) (It Poles Foc 82 COP (eae rare ec #9450510 Fret Tea) Ostgtens Find 200 ono eo GS euhcOet Sor Fund Ae 460511 [NUBAC Assurance Care. Bon race Poy (2,198 78) 1.00 100 1.00, 1 i ‘24 nama tung nprovement Bons ‘Pubic Works Mannan & improvement Assessment Ost ‘Benkt ven Vore tam 4 Red Fund fouth S02 can a6 ss a8 Bank Yor ha 4 Ressart Fn: 002850 Dry Caeh i USD 208 08 004 on Banko Yee pam 4 Rosaries Fan: Act 002054 rye Caan USD 209 meen canner senate Iovertent atarent-Gayeizce Lacan scraoc ___ewisooem eer eon ssc a ase aa ‘Anambra Parking tory Bond ‘aro hw YoueAar Paling 2013 ConsrconAct46602 oy zassse —sesmen ane Bark of Now YA Parking 2019 Lage Revere ec MMH86 ‘ca om ono co FEI aT Ambra Water Re Re Sree 8 Bano Yo thom Water 1 Cost of sence Acct 82412 Cont 24soup9 __s4saean 240400 ‘isot8) Phas ea ‘Tot Cash apd investments or Dot ees suorageses _sora7ases sateen Tot Resttes Cash and vestments 08478836 aass7s038 2408679936 * Latte ntti Sank FN York rd US Bonk Ge INAOMnsenonToesuers epat2ZON Ap 17Reerias sino $019) oom oom oom om 00m‘agenda ttom No, > Unofficial until approved by the ‘Alhambra City Council MINUTES Rogular Meeting ALHAMBRA CITY COUNCIL May 8, 2017 20 pam. ROLL CALL: At 5:30 pm, on Monday, May 8, 2017 the Alhambra City Council met in the Council Chambers of the Alhambra City Hall. MESSINA, MALONEY, AYALA, MEJIA SHAM Officials Present: City Manager Yokoyama, Assistant City Manager/Director of Human Resources Schultz, City Attorney Montes, City Clerk Myles, Assistant City ManagenDirector of Risk Managament Bacio, Director of Public Works Chavez, Director of Davelopment Services Reynoso, Fre Chief Phelps, Director of Administrative Services Paulson, Director of Community ‘Services Rey, Director of Environmental Services Jarvis, Chief of Police Vu, Library Services Manager Sisavath, Ditector of Finance Espinaza, Deputy City Manager Binnquist, Management Assistant Kespradit, Sergeant-at-Arms Quiraz FLAG SALUTE: Led by Mayor Mejia PRESENTATION 1. DESIGN CONCEPT REVIEW: ALMANSOR PARK AND STORY PARK IMPROVEMENT PROJECTS — F2N17-16 Director of Community Services RAY reported that in February of this year the City ‘Council awarded a cantract to Lost West Landscape Architecture and Construction for professional enginesring and design services to provide plans, specifications, and bid Socumentation for the Almansor Park Improvement Project. The design team from Lost ‘West has been building on the drawings thal were presented to the Couneil in 2016. He then introduced Mr, Paul Nota of Lost West Architecture and Construction and Ali Cayir fof Transiech Fhgineerm to present design concepts and renderings for both the ‘Almansor Patk andthe Story Park Improvement Projects. With respect tothe Story Park improvement project, he noted that Story Park Pool had been out of service for over 17 years and was well beyond its useful life. Staff investigated the possibilty of making Fepairs to bring the pool back into service and received a quote of over $750,000 dollars, Additionally, this quote was only for the pool and did not include any repairs or ‘modifications that would be required tothe poo! house building. Mr. Paul Nota then gave ‘2 presentation outining the detais of each of the improvement projects for Almansor Park and Story Park, A copy of the presentation ison fle in the City Clerk's Office. iscussion: Councilmember MALONEY noted he liked that the plant palette 1 se47had_an eye towards drought-lolerant species, but thought the inclusion of more California natives would be better to support native insects, birds and widife ‘Counciimember MESSINA, with respect to the Wells in the rendering forthe Story Park improvements, asked if plantings would be added to the trelis. Mr. NOTA replied that Plantings would be added to the trelis structure to soften it and to provide additonal shade, Action Taken: Cy report Counel recaived and ordered filed the informational the CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT ro SAME - F2M17-14 Cy Attornay MONTES identified those tems listed on this evening's agenda which would be iscussed in Ciosed Session as follows: Conference with Real Property Negotiator (Govt. Code Section 54956.8): Property: 840 South Almansor Street; Negotiating parties: Cty Manager and Emmaus Lutheran Church; Under Negotiation: Instruction to negotiators wil ‘concern pice, terms of payment or both Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54986.9(€)(1)): None Conference with Legal Counsel - Anticipated Litigation: S\gniicant exposure to itigation pursuant to Govt. Code Saclion 54956.9(4)(2): None. Iniation of Itigation pursuant to Govt Code Section §4956.0(¢)(4). 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section $4957.6): Tara Schulte, Assistant City Manager/Director of Human Resources, re: Alnambra Police “Miscellaneous Association, Alhambra Police Olficers’ Association, ‘Alhambra Police Management Associaton and Alhambra Fire Fighters ‘Association Whereupon at 6:52 p.m. the City Council moved ino closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, of seq) for the purpose of conferring with the City Attorney. RECONVENE: 17.05 p.m. the City Council moved out of closed session with all members present [SHAM, absent} PUBLIC HEARINGS 2. 2017-2018 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS - F2N17- 234, N2M17-33, M2M17-69 Deputy City Manager BINNQUIST reported that this was the time and place set by 2 6at7se47 Notice No, N2M17-33 for the City Council to hold @ public hearing to consider the proposed Community Development Block Grant (CDBG) and HOME funding for the City Of Alhamora’s proposed 2017-2018 Annual Action Plan to receive comment pursuant to {and in compliance with the Federal Department of Housing and Urvan Development (HUD) pre-suomiscion requirements, For fiscal year 2017-2018, HUD has not formally notfied the City of ls allocation, HUD has provided guidance that the City should use last year's CDBG amount of $814, 195 as an estimate and last year's HOME alocation amount of $354,692 a8 an estimala, Both amounts, and subsequent program line items, are subject to change upon recaving the oficial allocation. The following programs are Proposed tobe funded from CDBG and HOME during fiscal year 2017-2018: Proposed Work Program (CDBG) ‘Administration 137,638 Fair Housing Senvces 26,000, Housing Rehetitation 382.207 (Cade Enforement ‘77.000 Public Services 221129 Proposed Work Program (HOME) ‘Adminietraton CHDO (New Construction) Home Buyer Pregram Housing Renabiltton Continuing, she noted that at thelr Api 4, 2017 meeting, the HCDA Citizen Advisory Committee reviewed the 2017-2018 Annal Action Plan and voted unanimously recommend approval to the City Counci. The notice for this hearing and 30-day public review of the 2017-2018 Annual Action Plan was placed in the Star News, La Opinion, and World News. The plan was available for review at the Library, Cy Hall, and the Gitys website. No comments were received, Finally, she explained that staff was requesting that the Counc! authorize staf to file the 2017-2018 Annual Action Plan with U.S. Department of Housing and Urban Development. Opened & Closed Public Hearing: Mayor MEJIA opened the public heating; and, 2s there was no one present wishing o speak, he closed the same. Discussion: Counciimember MESSINA asked how the City assessed or selected properties to be a part of the Home Rehabiltation Program if residents inquire ‘about receiving financial assistance to fh their homes. Responding Ms. BINNQUIST ‘@xplained that the Program operated on a first-come, first-served basis as long as funding wee avaiable. As long 8s the applicant met the Incume wiighilily reir en, they would be approved, When funding was running low, a determination would be based on urgent need in terms ofthe repairs requestes by the applicant. Counciimember AYALA wondered whether a portion of the funds allocated for the Code Enforcement Division were also made avaiable to those residents that may receive a notice of correction from the Code Enforcement officers. Ms. BINNQUIST replied that the Code Enforcement Division consistonty handed aut fyers regarding the Home Rehabiitation Program to make residents aviare that there i possible funding available, if they are income eligible, to achieve upgrades and rehabiltations to ther homes. Mr. AYALA fencouraged residents that may be aware of a building code issue in ther home fo reach Sut tothe Housing Division to find out if they are eligible for financial assistance to bring 3S847 their home into compliance. Councilmember MALONEY asked what the income requirement was for residents to bo eligible for rehabiltaion assistance funcing. Ms. BINNQUIST noted that was based on household size and HUD set the standard each year and it was a sliding scale based on the number of people in the household. Mr. MALONEY, noting the great value of the Housing Rehabitation Program, asked about holy much discretion the City has in allocating the HUD funds into the various HOME and CDBG programs, First, Ms. BINNQUIST explained that there were caps for certain programs, such as Adminisvatlon and Pubic Services, so staf fils those fo the ‘maximum alowable. The remaining programs are divided incrementally with the remainder of funding going tothe Housing Rehabiitation Program, Action Taken: City Council approved the 2017-2018 Annual Action Plan; and, futhorzed staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD). (M2M17-69) ADOPT AMENDMENT TO THE 2015 URBAN WATER MANAGEMENT PLAN ~ F2Mt1-37, N2MA7-40, M2M17-68 Deputy Director of Utltles AHLEN reported that this was the time and place set by Notice No. N2M17-40 forthe City Council fo hold @ public hearing on an amendment to 2018 Urban Water Management Plan. He explained that on June 27, 2017, the City Couneil held a pubic hearing and adopted the 2018 Urban Water Management Pian in accordance withthe Urban Water Management Act. After review from the Department of ‘Water Resources, they noted that in the Water Shortage Plan, the Mandatory Conservation oniy required a 35% reduction in water use in Phase IV. However, California Water Code Section 10632, states thatthe plan shall provide stages of action to be undertaken by the urban wale’ supplier in response to water supply shortages, Including up toa 50% reduction in water supply, The Department of Water Resources ‘ecommended thatthe City amend the Municipal Code to address this and resubmit the Plan. Continuing, he noted that on February 27, 2017 the City Council adopted an Ordinanes amending Section 15.25.105 (Water Shortage Plan IV) to reflect slate law requirements for a Plan fo achieve 50% reduction in water supply use. Therefore, stat ‘was requesting that the Cy Counc now adopt the amendment to the City's 2015 Urban ‘Water Management Plan, Opened & Closed Public Hearing: Mayor MEJIA opened the public hearing; and, a8 there was no one present wishing to speak, he closed the same, Discussion: ‘Councimember AYALA asked, glven ex! of the slale's drought ‘emergency by Governor Brown, if the City was also going to change the City’s water use reduction plan. Responding, Mr. AHLEN explained that staff was stil looking into the ‘matter noting that the groundwater level in the San Gabriel Basin had yet to recover Completely. Mr. AYALA asked i the watering restrictions the Council adopted during the height of the drought were currenty in effec. Mr. AHLEN replied that they were sti in fffect at this moment while staff looked into whether those restrictions should be changed ‘Action Taken: City Counel adopted Minute Order M2M17-68 as follows:RESOLVED by the Alhambra City Council that this Counci hereby adopts that certain “Amendment to the 2015 Urban Water Management Plan” as cutlined in the Director of Pubic Works’ Report dated May 8, 2017 and on file in the City Clerk's Office as File No. F2N11-37, and, directs staff to Undertake the steps necessary to finalize Counci’s action, Vote: Moved: AYALA Seconded. MESSina ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noss NONE Absent. SHAM CONSENT AGENDA. (Item Nos. 4-17) All items isted under the Cansent Agenda, except tem No. 8, were considered by the City Council to be routine and, therefore, were enacted by one mation. 4 547 APPROVE AGREEMENT: REHABILITATION OF SINGLE FAMILY HOME AT 910 BENITO AVENUE ~ F2M17-26, RFP2M17-3, C2M17-28, M'2M17-60 (On February 27, 2017, the City Council approved an appropriation from the Housing ‘Asset Fund for the purchase of 910 Bento Avenue with the intent to rehabilitate it and felt to a First Time Homebuyer. Council also authorized staff to circulate a Request for Proposals from eligible CHDO's to rehabilitate the property. One proposal was received from East LA Community Corporation and staff has deemed they mest the CHDO criteria and have extensive experience with similar projects. Therefore, staff requested that the City Council approve an agreement wih East LA Community Corporation {CHDO) forthe rehabiltalion of a single family home at 810 Bento Avenue, Discussion: None ‘Action Taken: City Councll_ approved an agreement, subject to final language approval by the Cy Manager and City Altomey, with’ East LA Community Corporation, a Qualifies Community Housing Development Organization (CHDO), in the amount of $285,156 forthe rehabiltation of a single family home at 910 Benito Avenue pending release of the funde from the Department of Housing and Urban Development (HUD), and. drected staff to undertake the steps necessary to finalize Councis action (waMt7-£0) Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes: NONE Absent SHAM NOTICE OF COMPLETION: ALMANSOR PLAYGROUND RUBBERIZED SURFACING PROJECT — F2M16.42, C2M17-7, M2M17-64 Staff requested thatthe City Council accept the contract forthe Almansor Playground Rubberized Surfacing Project as complete, There was one change order issued for this 55047 project for cost associated with adjusting equipment height, installation of a drainage Eystem and addtional coverage of the play area which resulted in an increase of $21,710, This project has been inspected by staff and all work has been completed in accordance with the Cily's requirements end specifications. As such, it was ‘appropriate forthe Cy Council to accept this project as complete. Discussion: None ‘Action Taken: City Council_accapted the contract _ with R.. Schultz Construction, Inc. for the Almansor Playground Rubberized Project as complete in the amount of $107,310. directed the City Clerk to file a Notice of Completion with the ‘County of Los Angeles for recordation, instructed the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are fled; and, erected stat to Undertake the steps necessary to finalize Counci's acton. (M2M17-64) Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes) NONE Absent: SHAM NIB: PURCHASE OF AN AERIAL LIFT TRUCK FOR THE STREET & LIGHTING DIVISION ~ F2M17-8A, N2M17-48 Staff requested thatthe City Counll authorize a Notice Inviing Bids for the purchase of fan aerial ft truck for use by the Street and Lighting Division. The Pubic Works Bepariment, Street and Lighting Division, uses an aerial if truck on a dally basis. The current tric has been in service since 1996 and its one-man it has experienced longer own time for maintenance. The replacement will carry all necessary tools for trafic ‘signal and streetight maintenance. Discussion: None ‘Action Taken: City Council approved the cistrioution of a Notice Inviting Bids for the purchase of an aerial it tuck, with bids due no later than 10:90 am., June 8, 2017; anc), crected staff to undertake the steps necessary to finalize Council's action. Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes NONE Absent. SHAM AWARD CONTRAGT: CONSTRUCTION MANAGEMENT & INSPECTION SERVICES “VALLEY BOULEVARD PHASE Il SEWER MAINLINE IMPROVEMENT PROJECT & MARENGO AVENUE WATER MAIN AND STREET IMPROVEMENT PROJECT — F2M13-44, F2M16-45, RFP2M17-4, C2M17-24, M2M17-64 On January 23, 2017 the City Council approved distribution of a Request for Proposals (RFP2MI7-1) for Construction Management and Inspection Services for the Valley 65017 Phase Il Sewer Mainline Improvement Project and Marengo Avenue Water Main and Street Improvement Project ~ Main Street to Grand Avenue. Four proposals were fecelved. Staff conducted a review and evaluation of all responding proposals. and found Vatley Construction Management's proposal the best suited for the project. Discussion: None Action Taken: City Council awarded _a contract, subject, to final language Approval by the City Manager and City Attorney, to Valley Construction Management in the amount of §152,000 for Construction Management and Inspection Services for the Valley Phase II Sewer Mainline Improvement Project and Marengo Avenue Water Main and Street Improvement Project. and, directed staff to undertake the steps necessary to finalize Counci's action, (M2M17-64) Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes: NONE ‘Absent. SHAM PULLED AWARD CONTRACT: CONSTRUCTION MANAGEMENT FOR THE MISSION ROAD REHABILITATION PROJECT ~ GARFIELD AVE TO WEST CITY LIMITS ~ F2M16-53, (c2Mi17-25, MaM17-65, City Manager YOKOYAMA. reported that he wishod to pul this item from consideration for action by the Council thi evening and that staff would rescheduie it for consideration at a future City Counell meeting Staff requested that the City Council award a contract to FCG Consultants for construction management services for the Mission Road Rehabiltation — Garfield ‘Avenue to West Cily limits (STPL-5130(021)). On March 23, 2017, the City Clerk received seven proposals for tis Project. After reviewing the proposais, staff selected FCG Consuitants in the amount of $374,600, FCG Consultants has the necessary licenses, permits and has done similar project of type for ather local jurisdictions. Discussion: None ‘Action taken: No action was taken [AWARD OF CONTRACT: WATER QUALITY TESTING LABORATORY SERVICES - F2Nit0-42, RFP2MI7-4, C2M17-26, M2M17-65 The City of Alhambra, a8 the operator of a community water system, is required by the State Water Resources Contre! Board (SWRCB) to conduct a variety of sampling and analytical analyses for drinking water, All ests must be performed in a certified laboratory which meets Stato standards, In April 2017, staff cculaled a Request for Proposals to qualified companies for water quality testing laboratory services. On April 710, S047 14, 2017, proposals were received from two companies. A Utities staff committee reviewed tho twa proposals submitted and selected Weck Laboratories, Ine. as the most ‘ualfiee based on thelr experience to provide the services as required in the RFP. Weck currently provides testing services for the City, as well as the LA. County Sanitation Distret, City of Thousand Oaks, Golden State Water Company, and San Gabrel Valley Water Company. They are NELAP certfed, which is a more stringent certification than which is currenty mandated by SWRCB. Therefore, staff requests that the Cy Counc award a contract to Weck Laboratories, In. for water quality testing laboratory services, Discussion: None Action Taken: City Council awarded a contract, subject to final language ‘approval by the City Manager and City Allorney, to Weck Laboratories, Inc. in an amount rot to excaed $117,000.00 each contract form for water quality testing laboratory Services for an inl ter July 1, 2017 to June 30, 2018; authorized staf to renew the ‘contract for three (3) addtional one-year terms if services are satisfactory; and, directed slaff to undertake the stops necessary to finalize Couci's action. (M2M17-66) Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AVALA, MEJIA Noes: NONE Absent SHAM AWARD CONTRACT: 2017 USDA SUMMER LUNCH PROGRAM ~ F2N6-60, N2M17~ 25, C2M17-27, M2M17-67 On April 27, 2017 the City Clerk received two bids ranging from $70,516.00 (Untied 'Nutrimeals) to $80,203.20 (Revelation Foods) for provision of lunches and snacks forthe 2017 USDA Summet Food Service Program, Staff requested tha the City Council award 2 contract to Unified Nutimeals. The Summer Food Service Program will be conducted Monday through Friday at four City of Ahamora park locations: Alnambra Park, ‘Almansor Park, Granada Park, and Story Park from May 30, 2017 through August 4, 2017, Lunches wil be served 11:00 aim. fo 2:00 p.m. and snacks will be served 3:00 Pm. to 400 pm. Discussion: None ‘Action Taken: City Counc!l awarded vontiael, subject to final language approval by the City Manager and City Attorney, to Unified Nutrimeals to provide nutritonally balances lunches and snacks for children between one year of age and tighteen years of age, the cost of which vill be charged tothe City ona per unit basis, in {an amount not to exceed $70,516.80, for the 2017 Summer Food Service Programm; and, ‘rected staf to undertake the steps necessary to finalize Counci’s action. (M2M17-67) Vote: Moved: SHAM Seconded MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes; NONE Absent SHAM1. 2, 6047 AWARD CONTRACT: JAIL PANIC ALARM SYSTEM ~ F2M2-29, RFP2N6- caMt7-29, MaMt7-70 ‘Staff requested that the City Council award a contract to Enterprise Security Inc. to Upgrade the Panic Alann System for the jal ality. On October 10, 2016, the City Counc approved distrbution of a Request for Proposal (RFP2MI6-9) to solct proposals for the upgrade of the Panic Alarm System for the Police Department’ ja facity. On November 17, 2018, proposals were due to the City Clerk by 10:30 aim ‘Tivee proposals were submitted by Enterprise Secutty, Inc, Bindi & Associates, Inc. and Siera Detention Systems. The proposal costs ranged from $69,500 to $176,000. Upon stafs review of the contractors proposals, references and site visits ofthe police {departments with the same system, it was determined that Enterprise Security Inc, was found to be in ful compliance and conformance with the bid specications. Enterprise Securty ne. isa local company and showed extensive related experience with this type of projec. Discussion: None Action Taken: City Council approved a contract, subject to final language approval by the Cty Manager and City Attorney, with Enterprise Security Inc, to upgrade the Panio Alarm System for the Alhambra Police Department Jail Facity in en amount not to exceed $178,000, and directed staf to undertake the steps necessary to finalize Councits actions. (W2M17-70) Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA, Noss: NONE Absent SHAM RESOLUTION TO GRANT A DESIGNATED PERIOD FOR TWO YEARS ADDITIONAL SERVICE CREDIT ~ F2M17-2, R2M17-18, M2N17-71, Staff requested that the City Counel Clty Council direct staff to schedule for consideration and adoption Resolution No, R2M17-18, granting a designated period for {wo years addtional service credit forthe May 22, 2017, Cy Council meeting. The City hhas been working with the Caifomia Public Employee's Retirement System on the proposed amendment tothe City’s contract to include two years additional service credit Beret and allow the employees of tha Environmental Resources Department and the risk Management Department te opporunty to elect to rele wilh at audional 2 years of service credit, In order for an employee to receive this benefit, the City must fist amend is contract with CalPERS, present the cost ofthe beneft at a public meeting and establish a window of Ue during which eligible employees may select this benefit and retire. Adoption of Resolution No. R2M17-15 ls @ required part ofthis process. Discussion: City Manager YOKOYAMA noted staff was also requesting & change in the language of the Resolution. He explained the designsted period should be changed to May 23, 2017 through September 30, 2017, rather than through August 31 201743, 4 5017 Action Taken: City Council ditected staff to schedule for consideration and ‘adoption Resolution No. R2M17-16 entitles: City Councl of the City of Alhambra Resolution to grant a designated period for two years additional service credit for the May 22, 2017 Gity Council meeting. (W2M17-71) Vote: Moved’ SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes: NONE Absent. SHAM CLASS SPECIFICATION: FIRE CAPTAIN ~ F2M17-2, M2M17-62 Before a clase specification becomes effective, it must be approved by the City Counc ‘An assessment by the Human Resources Department and Fire Department sustained the need for an update of the representative duties and quaification guidelines for the positon of Fire Caplaln to more accurately reflect the duties and qualfications of the Elassification. Therefore, staff requested that the City Council adopt the class specication for the poston of Fire Captain. Discussion: None ‘Action Taken: City Council adopted the class specification for the postin of Fire CCaplain as descrived in the Assistant Cty Manager/Human Resources Directors May 8, 2017 report on fein the office ofthe City Clerk. (M2MA7-62) Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes NONE Absent: SHAM CLASS SPECIFICATION: PARK MAINTENANCE WORKER — F2M17-2, M2W17-63 Before a class specication becomes effective, it must be approved by the City Counei ‘An assessment by the Human Resources’ Department and Community, Servic Department sustained the need for an update of the representative duties and ‘qualification guidelines for the poation of Park Maintenance Worker to more accurately feflect the duties ane quaiifiatone of the classification, Therefore, staff requested that the Gay CouNel| adopt the class specication for Ure pusilin of Park Maintenance Worker Discussion: None ‘Action Taken: City Council adopted the class specification for the position of Park Maintenance Worker as described in the Assistant City Managec/Human Resources Directors May 8, 2097 report on file inthe office ofthe City Clerk. (M2M7- 83) Vote: Moved: SHAM Seconded: MALONEY 1016, 16, 1”. ORAL. 5817 ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA. Noes; NONE Absent SHAM MINUTES Discussion: None ‘Action Taken: ity Council reviewed and approved as submited the Minutes of ‘the Aptil24, 2017 regular meeting of the Alhambra City Counc Vote: Moved: SHAM Seconded MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes: NONE Absent. SHAM PERSONNEL ACTIONS ~F2417-2 Discussion: None Action Taken: City Council ratified the actions of the City Manager set forth in that certain Personnel Actions document dated May 8, 2017, showing the various appointments, classifications, salary changes, etc, since the last City Council meeting, Vote: Moved: SHAM Seconded: MALONEY ‘Ayes: MESSINA, MALONEY, AYALA, MEJIA Noes: NONE ‘Absent’ SHAM, DEMANDS - F2m17-4 Discussion: None ‘Action Taken: City Council approved as suomitted Final Check List (182825 thru '182502) in the amount of $80' 408.75 forthe period ending Apri 20, 2017 and Schedule ‘of Wire Transfers in tho amauint of $2,013,682 32 for the week ending Apri 14, 2017, land, Final Check Uist (182803 tw 182678) in Uwe amount of $1,196,067.60 for the peviod ending April27, 2017 Vote: Moved: SHAM Seconded: MALONEY, ‘Ayes: MESSINA, MALONEY, AVALA, MEJIA, Noes: NONE Absent: SHAM COMMUNICATIONS: NoneCOUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M17-7 Counciimember Ayala announced the City would host a Low-Cost Pet Clinic for dogs and cats at ‘Alnambra City Hail on May 11, 2017 from 5:30 p.m, ~ 7:80 pm. Micrechipping and vaccinations ‘would be provides Councimember Messina reported that she had recenlly altended a Southern Calfomia [Association of Governments (SCAG) conference and learned that SCAG has launched @ new Intiatve to help local etles themselves fram tne alsrupton that a major waithguake uUld cause, including strengthening infrastracture and reviewing building safety ordinances. She noted she would pass along this information to Mr. Yokoyama and noted that those presenting the information at the SCAG conference had also offered to make a presentation tothe City Council CCouncimember Maloney reported that he had attended the City's Eco Fair over the weekend ‘and that it wel attended and was 2 great addition to the community Mayor Mejia wished all mothers. a happy Mother's Day this upcoming weekend. He also announced that the Alhambra Police Department would host a communty outreach event on ‘June 7, 2017 at 6:00 pam. In Ruth Reese Hall at the Library. ADJOURNMENT: At 7:24 p.m, there being no further business for the Couneil to transact, the Mayor, with the consent of tha City Council adjourned their meeting to Monday, May 22, 2017 at 30 pm. in the Alhambra City Hall Council Chambers, 111 South Fist Street, ‘Alnambra, California, LAUREN MYLES, CMC CITY CLERK. 2 6847Item No. ‘The information for this item is available at the City Clerk’s Office (626) 570-5090Item No. ‘The information for this item is available at the City Clerk’s Office (626) 570-5090 it