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Management
1
Overview of Project Management
Session 1
2
Turn your Cell Phones OFF
3
Welcome
2 Parts
4
First
1 st
6
Second
2 nd
Your Motivation
7
Who wants to be a
Project Manager?
8
Why?
9
Who wants to work with a
project manager?
10
When?
Where?
How?
11
A walk through the Course Outline
12
CEPM: Text Book
Introduction to Project Management
The Project Management and IT context
The Project Management process Groups
Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Project HR Management
Project Communication Management
Project Risk Management
Project Procurement Management
13
Week 1
14
8 things you want to know
1. What is a Project?
2. Process Groups
3. The Triple Constraint
4. What is Project Management?
5. The Project Manager
6. Importance of Project Management
7. Project Management Framework
8. Integrated Approach
15
1. What is a Project?
16
1. What is a Project?
Definition:
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1. What is a Project?
2001 300 K
2002 500 K
2007 1000 K
2020 ??
20
Projects
Time, Cost
Cross
A target A defined life New or and
organisational
outcome span unique performance
participation
requirements
21
Time, Cost
Cross
A target A defined life and
organisational New or unique
outcome span performance
participation
requirements
22
What a project isnt
No constraints
One team or Creating the
Go on on time, cost
Explorations one person same thing
indefinitely or
working alone multiple times
performance
23
Projects v Not Projects
24
Projects v Not Projects
Routine, Repetitive Work Projects
Taking class notes Writing a term paper
Daily entering sales receipts Setting up a sales kiosk for a
into the accounting ledger professional accounting
Responding to a supply-chain
meeting
request
Developing a supply-chain
Practicing scales on the
information system
piano
Routine manufacture of an Writing a new piano piece
Apple iPod Designing an iPod that is
Attaching tags on a approximately 2 X 4 inches,
manufactured product interfaces with PC, and
stores 10,000 songs
25
2. Process Groups
Initiate
Plan
Monitor &
Control
Implement
Close
26
Step 1 Step 2 Step 3 Result
27
Figure 1.1 Project Life Cycle (Gray & Larson, 2006, p6) 28
29
PMI and the PMBOK
www.pmi.org
PMP certification
Google PMBOK.pdf
30
PMI and the PMBOK
Project Management Number of
Head office
Organisation members
APM UK 15,000
Time
Time
Scope
Scope Cost
Cost
Quality
Quality
Scope
Scope Cost
Cost
Warning:
Warning: Quality
Quality has
has many
many definitions
definitions
34
The Quadruple Constraint
Every project is constrained by:
Scope
What work will be done as part of the project?
What unique product, service, or result does
the
customer or sponsor expect from the project?
Time
How long should it take to complete the
project?
What is the projects schedule?
Cost
35
What should it cost to complete the project?
4. What is Project Management?
Definition:
Project Management is
the application of knowledge, skills, tools and
techniques to project activities to meet project
requirements (PMI, 2004, p8).
37
stakeholders Performing
Organisation
stakeholders
Client - Sponsor
Project Manager
stakeholders
38
5. The Project Manager
39
(Schwalbe, 2006, p17) 40
Suggested Skills for Project Managers
41
(Schwalbe, 2006, p22) 42
6. Importance of Project Management
43
7. Project Management Framework
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Project
Suppliers Customers
Team
Opponents
47
7. Project Management Framework
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Time Management
50
7. Project Management Framework
7.1 Time Management
Estimating work completion time, developing project
schedule, and ensuring timely completion of the
project
Processes include:
activity definition and activity sequencing
activity resource estimating, activity duration
estimating
schedule development and schedule control
Outputs include:
network diagram, Gantt chart, critical path etc 51
7. Project Management Framework
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Cost management
52
7. Project Management Framework
7.2 Cost Management
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Scope Management
54
7. Project Management Framework
7.3 Scope Management
55
7. Project Management Framework
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Quality Management
56
7. Project Management Framework
7.4 Quality Management
57
Remember this?
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
60
7. Project Management Framework
7.5 HR Management
Concerned with making effective use of the people
involved with the project
Processes include:
human resource planning
acquiring the project team & developing the project
team
managing the project team
Outputs include:
project organization charts, staffing management
plan, 61
7. Project Management Framework
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
62
7. Project Management Framework
7.6 Risk Management
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
64
7. Project Management Framework
7.7 Communication Management
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
66
7. Project Management Framework
7.8 Procurement Management
Involves acquiring goods and services for a project from
outside the organization
Processes include:
planning purchases and acquisitions
planning contracting
requesting seller responses and selecting sellers
administering the contract and closing the
contract
Outputs include:
contract, statement of work etc 67
HR
HR
Contract
Contract Management
Management
staff
?
staff
Procurement
Procurement
What knowledge area do Management
Management
contract labourers fall into?
68
7. Project Management Framework
7.9 Integration Management
Time
Time Cost
Cost Scope
Scope
Management
Management Management
Management Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management Management
Management
Management
Risk
Risk Communication
Communication Procurement
Procurement
Management
Management Management
Management Management
Management
Time Scope
Scope
Time
Management Cost Management
Management
Management Cost
Management
Management
Quality
Quality Integration
Integration HR
HR
Management
Management Management
Management Management
Management
Procurement
Procurement
Communication
Communication Management
Management
Risk Management
Management
Risk
Management
Management
71
Figure 1.2 Integrated Management of Projects
(Gray & Larson, 2006, p13) 72
Technical People
Skills Skills
Leading,
Budgeting,
Motivating,
Scheduling,
Listening,
Documenting
Empathising
Thank You 75