BYLAWS of KUMC INTERNATIONAL OUTREACH

ARTICLE I - NAME

The name of this organization shall be KUMC International Outreach, hereinafter known
as KUMCIO.
ARTICLE II – PURPOSE

Section 1 – Purpose

We, the students, alumni and faculty of KUMC, are committed to offering health care to
the citizens of the world, without regard to race, color, creed, gender or sexual
orientation. In our efforts to do hands-on good in the world, we will strive to learn from
other cultures, educate underprivileged citizens of the world, and help sustain a standard
of health care in targeted regions. This will be a solely humanitarian organization with
no religious or political affiliations. KUMCIO is in compliance with and qualifies as an
exempt organization under Section 501(c)(3) of the Internal Revenue Code of 1954.

Section 2 – International Health

A. Our main goal in promoting international health shall be to serve the international
patient and family with compassionate and holistic care and medical expertise in
the diagnosis and treatment of medical, dental and surgical ailments.
B. In the treatment of all patients we will uphold the highest standard of medical
ethics. We will pay special attention to the following principles:
1. Beneficence
2. Non-Maleficence
3. Autonomy
4. Justice
C. We will strive to make a lasting impact on the general health standards and
wellbeing of the communities that we visit.

Section 3 – International Education

A. In order for our efforts to have a lasting effect we will advance the knowledge of
health care issues in underserved regions.
B. We hope to promote cross-cultural sensitivity and understanding between the
people that we serve and ourselves.
C. As leaders in medicine we will serve as an international voice to enhance the
public's appreciation of the international healthcare needs and the crucial role of
sharing our resources and expertise.
D. We will provide educational scholarships to international students.
1. The students will be chosen according to financial need and academic
criterion established by KUMCIO.
2. Once a scholarship has been established we ensure that the funding
continues until the student has completed high school.

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 ARTICLE III – MEMBERS

Section 1 – Membership

Membership of the KUMCIO shall consist of the following:

A. The Board of Trustees

B. The KUMCIO Executive Board.

C. Group members elected or appointed to carry out specific duties, e.g., PR

chairperson, first year representatives.

D. Group leaders for volunteer trips abroad.

E. Group members active in KUMCIO endeavors.

Section 2 – Qualifications

Qualifications of eligibility for membership in KUMCIO.

A. Those individuals that have indicated their intention to belong to KUMCIO and
uphold the principles as set forth in Article II may be considered members.
Membership responsibilities may include any of the following:

1) As a group, they meet together to discuss how to uphold and

further those ideals set forth in Article II.
2) All that have a desire to uphold the aforementioned ideals are
welcome in the group.
3) No member is required to practice any actions in order to remain a
member or to have a voice (share at a meeting).
4) As a group, they have no affiliation other than KUMCIO.

B. Each member shall be entitled to vote during annual elections.

Section 3 – KUMCIO Group Leaders for Volunteer Trips Abroad

A. Group leaders (GLs) shall be selected by the group conscience of the members of
the international volunteer team. Each GL shall be selected by any method
deemed appropriate by their group. These GLs shall serve for a period designated
by their group, always subject to recall by the group they represent. Each group
shall be free to designate an alternate delegate when the necessity arises.

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B. GLs should be selected for resourcefulness, knowledge of local culture,
willingness to serve, and commitment to the ideals of KUMCIO.

C. The primary responsibility of the GL, or alternate, is to represent their group

inside and outside of the United States prior to and during the group trip.
Additional responsibilities include the following:

1) Acting as a liaison between the group and travel agencies, hospital

officials, local leaders, etc.
2) To establish realistic goals of the volunteer trip.
3) That the aforementioned goals are accomplished to the best ability
of the group.
4) To see that the accomplishments of the trip are well documented
and reported to the KUMCIO members not involved in the
volunteer trip.

ARTICLE IVA - THE KUMCIO BOARD

Section 1 - The KUMCIO Board

A. The board shall consist of at least a president, vice president, secretary and
treasurer. There may be more members as per the decision of the current
board.

B. The immediate past president shall serve as an ex-officio member of the

KUMCIO Board for one year. The KUMCIO Board may also include
other positions such as the committee chair(s). Their duties shall be set by
policy adopted by KUMCIO.

C. This KUMCIO Board shall serve as the executive board. In the event the
president of the board should be unable to attend any meeting of the board,
the next highest-ranking executive officer in attendance shall serve as
chair for that meeting. The ranking of these officers shall serve as follows:

1) Vice President
2) Treasurer
3) Secretary

Section 2 - Nominations to the KUMCIO Board

Nominations to the board may be made from the floor at the time of election. A
nominating committee may also be formed, at the discretion of KUMCIO.

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Section 3 - Qualifications for the KUMCIO Board

A. Desire to uphold the principles set forth in Article II.

B. Regular attendee of meetings for at least six months.

Section 4 - Method of Election

A. Elections shall be held annually at a meeting specified for that purpose.

B. To be eligible for election to the board, nominee must:

1) Meet all qualifications as defined in Article IV, Section 3.

2) Understand responsibilities of the position as defined in Article IV,
Section 6.

C. In order to be elected to membership on the KUMCIO Board, a nominee

must be present at the election meetings and must receive a majority vote
of the members present and voting.

Section 5 - Term of Office

A. Board members shall be elected to serve for a period of one year.

1) Newly elected officers shall begin service at the KUMCIO meeting

following the end of the academic year.
2) Newly elected officers, if not already incumbent, will be assisted in the
transition by the incumbent officer.

B. Board members shall serve no more than two consecutive terms in the
same office.

C. After an interval of one year, a member may again be eligible for election
to their prior office.

Section 6 - Responsibilities of the KUMCIO Board

A. President:

1) Shall preside at all regular and special meetings of this KUMCIO

board.
2) Shall be responsible for establishing the agenda for all KUMCIO
meetings.
3) May cast the deciding vote to make or break a tie.
a) May participate in a ballot vote.
4) May attend all standing committee meetings.

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 5) May approve hiring of paid employees outside of KUMCIO
6) Shall ensure that the general account of KUMCIO be audited at
least annually.

B. Vice president:

1) Shall serve in the absence of the president.

2) Shall perform all other duties as prescribed by the president.

C. Secretary:

1) Shall see that minutes are kept of all KUMCIO meetings and
KUMCIO Board meetings and that a copy of the KUMCIO
minutes is emailed to all of the current members.
2) Shall maintain a file of all minutes of past meetings.
3) Shall ensure that copies of all versions of the bylaws are kept in
both electronic and hard copy form.
4) Shall recognize any request for access to the bylaws by a
KUMCIO member.

D. Treasurer:

1) Shall maintain a checking and savings account, if necessary, for

dispersal of KUMCIO funds.
2) Shall submit financial reports each semester at the KUMCIO
meetings.
3) Shall be cosignatory with 1 other board members or an appointee
of the board.
4) Shall be responsible for distributing wages to any paid employees
of KUMCIO as well as enacting appropriate payroll tax .

E. The KUMCIO Board shall provide a means of conducting the KUMCIO

business in the case of emergencies and/or between meetings of
KUMCIO.

Section 7 - Vacancies and Resignations

A. If a member of the KUMCIO Board fails to attend three consecutive

meetings without prior notice, his/her office may be declared vacant by a
majority of those members present and voting.

B. Any board member may resign at any time for any reason by giving the
president of KUMCIO written notice.

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 C. Any board member of KUMCIO may be removed from office for due
cause by a 2/3 vote of the members at a special meeting announced for
that purpose.

Section 8 - Filling of Vacancies

A. Vacancies shall be filled by a majority vote at that meeting in which the

vacancy occurred, or at the next meeting or special meeting of KUMCIO.
Such persons chosen to fill said vacancies shall serve for the remainder of
the un-expired term.

B. A person chosen to fill any vacancy on the board shall meet the
qualifications as defined in Article IV, Section 3, and be aware of all
responsibilities of that position as described and defined in Article IV.

ARTICLE IVB – THE BOARD OF TRUSTEES

Section 1 – Membership

Member of The Board of Trustees shall initially consist of those members who
participated in the founding of KUMCIO in 2002 and have been active members of the
group through 2004. Subsequent members may be added upon appointment.

Section 2 – Appointment to the Board of Trustees

Appointment to The Board of Trustees will be approved by a 2/3 majority vote of the
Trustees.

Section 3 – Term of Trustees

Membership to The Board of Trustees will be considered a position of perpetuity, ending

only if the said member wishes to resign their post.

Section 4 – Duties

The Board of Trustees is responsible to the members of KUMCIO for considering the
approving matters of policy, objectives, plans, programs, investments, disposal or transfer
of assets, methods of financing, and other matters affecting broad aspects of KUMCIO
programs; establishing rules for the Government of KUMCIO and recommending bylaw
changes; and establishing such other criteria and policies as are considered advisable for
proper control of KUMCIO programs. The Board of Trustees exercises prudent business
judgment in reviewing, considering and deciding upon major and basic matters affecting
KUMCIO programs, and exercises general supervision of conduct of the business, to the
end that the interests and rights of the recipients of aid from KUMCIO are properly
served. It is the Board of Trustees utmost responsibility to ensure that programs where
KUMCIO has committed to administer aid for a protracted period of time that those

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commitments continue to be met. The duties and responsibilities of this Board extend to
all activities in which the KUMCIO may engage.

ARTICLE V - MEETINGS

Section 1 - Regular Meetings

The Intergroup shall meet monthly at a time and place designated by the president.

Section 2 - Annual Meetings

An annual meeting shall be held in the month of April for the election of officers.

Section 3 - Special Meetings

A special meeting may be called at any time by a majority vote of the KUMCIO Board,
or by petition of five KUMCIO members, by giving notice as prescribed in Article V,
Section 4.

Section 4 - Method of Notification

Notification of all meetings shall consist of notices prepared by the KUMCIO secretary
and distributed to each group secretary and/or member at least one week prior to the date
of the meeting. Placing an announcement in the KUMCIO newsletter, if any, or by email,
and at the prior KUMCIO meeting is also considered proper notification.

Section 5 – Quorum

Those voting members present at any meeting of KUMCIO shall constitute a quorum for
all proceedings of KUMCIO.

ARTICLE VI - COMMITTEES

Section 1 - Standing Committees

The following standing committees may be established as required to carry out the
purposes of KUMCIO in the most effective and efficient manner. Standing committees
may include but not be limited to:

A. International Efforts Abroad

B. Fundraising
C. Public Relations
D. Education

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Section 2 - Special Committees

The board shall designate such special committees as are deemed necessary for the
welfare and operation of KUMCIO (e.g. Bylaws committee).

Section 3 - Committee Appointments

The president shall appoint a committee chairman from those members present who meet
member qualifications. A board member or any KUMCIO member present meeting
membership qualifications may be appointed to chair a standing or special committee
with approval of the majority of the members present and voting.

Section 4 - Committee Procedures

Each standing or special committee shall be responsible for calling and holding meetings,
and establishing its method of procedures, subject to the approval of the KUMCIO Board
and the principles as set forth in Article II.

Section 5 - Committee Responsibility

Any committee decision and/or vote which establishes or changes a policy, sets a
procedural plan for a special event, or expends funds in excess of the approved budget,
shall require approval by KUMCIO prior to implementation. Each standing committee
chairman shall submit a written or oral report to KUMCIO. If any monies are expended
from an approved budget, a detailed and itemized report shall be included with the
committee report.

Section 6 - Nominating Committee

KUMCIO may have a nominating committee to recommend persons to serve as officers,

GLs, and committee chairs and persons to fill vacancies and to serve on the next
nominating committee. The number of members on the committee shall consist of three
members. The president shall not serve on the committee, but may provide background
information and input as requested by the committee.

Section 7 - Ex-officio Members

A. Past committee chairmen may serve in an ex-officio capacity in their

respective committees.
B. KUMCIO president is an ex-officio member of all committees except the
nominating committee.

Section 8 - Committee Bank Account

A. If it is deemed necessary by the board that a committee shall open a bank

account, the following procedure shall be followed:

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 1) The committee chairman and the treasurer of the KUMCIO shall
be cosigners on the account. Two signatures shall be required on
all checks.
2) The committee chairman shall keep all financial records and shall
present a detailed, itemized report of transactions to KUMCIO
following any event for which monies were expended or received.
3) The committee chairman shall arrange for an audit of the
committee account during the final month of each academic year.
The audit shall take place at the same time as the audit for the
general account of KUMCIO.

Section 9 – Vacancies

Should a vacancy, resignation, or removal of a committee chairman occur, all pertinent

information shall be turned over to the KUMCIO president. The president shall then
appoint a new committee chairman to serve the remainder of the term.

Section 10 - Removal of Committee Chairman

A committee chairman may be removed from office by a two-thirds vote of the KUMCIO
Board. Removal is based on unworthy conduct, non-adherence to KUMCIO principles,
non-attendance.

ARTICLE VII - SOURCE OF FUNDS

Section 1 - Source of Funds

A. Primary source of income may be such occasional projects or fundraising

activities as may be authorized by the KUMCIO board or the fundraising
committee.

B. KUMCIO may accept donations from KUMCIO members, conforming to

the general practice of KUMCIO.

C. KUMCIO may accept donations from outside sources, conforming to the

general practice of KUMCIO.

D. KUMCIO shall not accept the responsibility for trusteeship over, or enter
into the distribution or allocation of, funds set up outside of KUMCIO.

Section 2 - Prudent Reserve

If there is an accumulation of funds beyond current needs those funds may be placed into
low risk funds in order to accumulate interest. Such a transfer would need to be approved
by a 2/3 vote of the KUMCIO board.

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ARTICLE VIII - AMENDMENTS TO THESE BYLAWS

These bylaws, may be amended at any time by a two-thirds vote of the members and
board members present at any regular or special meeting of KUMCIO, provided a copy
of the proposed amendment has been submitted in writing or electronically and received
by each group affiliated with KUMCIO at least two weeks prior to the meeting in which
action is to be taken on the amendment.

Section 1 – Bylaw Amendment Records

A. Any amendments made to these bylaws must be recorded in Article VIII

Section 2.
B. The recorded history should include the date the bylaws were amended, the
author(s) of amendments, and a brief description of the amendments.
C. Copies of all previous versions of the bylaws shall be kept by the secretary in
both electronic and hard copies.

Section 2 – Amendment History

A. December 9, 2003. Richard Moberly II. Bylaws ratified.

B. August 2, 2006. Amanda Myers. KUIO changed to KUMCIO.

ARTICLE IX - DISSOLUTION
Section 1

Upon the dissolution of this association, after paying or adequately providing for the
debts and obligations of the association, the remaining assets shall be distributed to a
non-profit fund, association, foundation or corporation, which is organized and operated
exclusively for charitable, education, or scientific purposes and which has established its
tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.

Section 2

No part of the net earnings of this association shall ever inure to or be used for the benefit
of, or be distributed to, its members, trustees, officers or other private persons, except that
the association shall be empowered to pay reasonable compensation for services rendered
and to make payment and distribution in furtherance of the express purposes for which it
is formed.

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