Sei sulla pagina 1di 83
संयं थल : डाक घर , कैगा , उ र क ड िजला , कना
संयं थल : डाक घर , कैगा , उ र क ड िजला , कना टक
Plant Site, PO: Kaiga, Uttar Kannada Dist., Karnataka-581400

िनगम पहचान सं

Corporate Identity No.

दूरभाष फै स्

ईमेल्- E-mail

Website

Telephone

Fax

:

U40104MH1987GOI149458

:

08382264084

:

08382264025

:

arevankar@npcil.co.in

:

www.npcil.nic.in

e-Tender Document

e-Tender Document TENDER No: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529 NAME OF WORK “Cold insulation of different

TENDER No: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

NAME OF WORK

“Cold insulation of different equipments in kaiga#3&4.”

0

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

NAME OF WORK

TENDER NO

: “Cold insulation of different equipments in kaiga#3&4.”

: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

INDEX

SECTION

CONTENTS

I & IA

Information to the Bidder including Pre-qualification criteria & Notice Inviting Tender

II

Schedule ‘A’ & Memorandum of Tender

III

Special Condition of Contract and General Information

IV

General Condition of Contract

V

Technical Specification / Datasheets

VI

Drawings

VII

Schedule of Materials to be supplied by the Corporation

 

Bill of quantities (pdf file is available for view & information only.

VIII

Template in Excel file of BOQ to be filled and uploaded by bidders in e-tendering)

 

Formats

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

SECTION-I INFORMATION TO THE BIDDER INCLUDING PRE-QUALIFICATION CRITERIA
SECTION-I
INFORMATION TO THE BIDDER INCLUDING
PRE-QUALIFICATION CRITERIA
Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

U;wfDy;jU;wfDy;jU;wfDy;jU;wfDy;j ikWojikWojikWojikWoj dkikZsjs’kudkikZsjs’kudkikZsjs’kudkikZsjs’ku vkWQvkWQvkWQvkWQ bafM;kbafM;kbafM;kbafM;k fyfeVsMfyfeVsMfyfeVsMfyfeVsM

NUCLEAR POWER CORPORATION OF INDIA LTD.

(HkkjrHkkjrHkkjrHkkjr ljdkjljdkjljdkjljdkj dkdkdkdk m|em|em|em|e

A Govt. of India Enterprise)

dSxkdSxkdSxkdSxk fctyhfctyhfctyhfctyh mRiknumRiknumRiknumRiknu dsanzdsanzdsanzdsanz Kaiga Generating Station-1 - 4 vuqHkkx&vuqHkkx&vuqHkkx&vuqHkkx& dsnzh;dsnzh;dsnzh;dsnzh; fufonkfufonkfufonkfufonk izdks”Bizdks”Bizdks”Bizdks”B Section – Centralized Tender Cell MkdMkdMkdMkd dSxk]dSxk]dSxk]dSxk] ftykftykftykftyk mRrjmRrjmRrjmRrj dUuM+]dUuM+]dUuM+]dUuM+] dukZVddukZVddukZVddukZVd PO: Kaiga, Dist: Uttara Kannada, Karnataka 581 400

NOTICE INVITING e-TENDER Online Single Part tenders are invited through e-tendering mode by Maintenance Superintendent, KGS 3&4 for and on behalf of NPCIL in Two Bid System i.e. Technical & Financial, from eligible contractors for the work and details given below:

 

GENERAL DETAILS

1

Tender no.

NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

 

2

Name of work

“Cold

insulation

of

different

equipments

in

kaiga#3&4.”

3

Estimated cost of the work inclusive of all taxes

```` 12,27,700/- (Excluding Service Tax)

 

4

Bid Security @2% of estimated cost subject to maximum of ten lakh

```` 24,554/- ( in favour of M/s .NPCIL through on-line payment, debit /credit card)

5

Mode of Tender Type of Tender

Public Tender Single Part in two bid system

 

6

Mode of bid security submission

1) Credit / debit card 2) RTGS / NEFT 3) Online payment

 

7

Completion period

Four (04) Months

8

Tender processing fee including taxes

```` 703/- (in favour of M/s.ITI Limited through on-line payment, debit /credit card )

9

Availability of tender documents for free view only

The links of website www.tenderwizard.com/DAE is

also available on website www.npcil.nic.in http://e-procure. gov in

and

10

Dates of availability of tender documents for downloading after paying processing fee

On website www.tenderwizard.com/DAE from

 

11.03.2016

(10:00 hrs.) to 18.03.2016 (15:00 hrs.)

11

Last date and time of submitting online queries/questions for clarifications in both cases where pre-bid meeting is envisaged or not

19.03.2016

(up to 15:00 hrs)

 

12

Pre-bid meeting

21.03.2016

at 15:00 hrs.

 

13

Last date and time of closing of online submission of tenders:

24.03.2016at 16:00 hrs.

 

14

Date and time of online opening of technical bid.

26.03.2016

at 11:00 hrs.

 

15

Date of opening of financial bids

26.03.2016

at 14:00 hrs.

 
Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

16.

Competent authority inviting tender

Maintenance Superintendent, KGS 3&4

17.

Authority & place for seeking clarification on tender conditions, pre-bid meeting, opening of tender

Engineer-In-Charge (Centralized Tender Cell). Kaiga Generating Station 1-4, NPCIL, Kaiga Phone no. (08382) 264084 e-mail :arevankar@npcil.co.in On working days and during office hours (10:00 to 17:00 hrs)

18.

Help Desk

I. Help desk of M/s ITI:

1. Shri. Santosh G.Naik, M/s ITI representative, Kaiga

Mobile No: 9483999094, 9343811094

daehelpdesk@gmail.com,

twhelpdesk231@gmail.com

2. E payment gateway :

022-41852124

On working days from 10 am to 6 pm

INFORMATION & GENERAL INSTRUCTIONS FOR BIDDERS:

1 Steps for downloading, uploading and free view- Prospective bidders or General public can see and download free of cost PDF format of the tender documents from website www.tenderwizard.com/DAE >Tender Of DAE > Nuclear Power Corporation of India Limited To participate in the tender, Prospective Bidder are requested to download the Excel formats, after login in the Home page of the website www.tenderwizard.com/DAE with User id/Password/Class III Digital Signature Certificate. Steps to Download the excel formats of particular tender:

a: Click on UNAPPLIED button

b: Click on REQUEST button

c: Pay Tender Processing fee online via any VISA/MASTER card or PNB Net banking

d: Click on SUBMIT button,

e: Click on INPROGRESS button (In status column bidder will find the tender as RECEIVED)

f: Bidder will be able to download required Tender Documents by clicking EDIT attachment button for any number of times till last date of submission.

Prospective Bidder has to fill Excel Documents and upload the same without renaming it. Please refer Help Manual for Tender submission or contact ITI Helpdesk.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

The intending bidder must read the terms and conditions in the notice inviting tender & pre-qualification criteria carefully. He should only submit his bid if he considers himself eligible and he is in possession of all the documents required.

Submission of bid shall mean acceptance of undertaking to be furnished online by bidder as per format enclosed as annexure-10.

Information and Instructions for bidders posted on website shall form part of tender document. The tender is to be downloaded and uploaded only on www.tenderwizard.com/DAE after paying requisite processing fee.

The bid can only be submitted after uploading the mandatory scanned documents, payment of processing fee in favour of “ITI LIMITED, NEW DELHI”, bid security in favour of NPCIL and other documents as specified. Processing fee shall not be refunded in any case.

After submitting bids the contractor can re-submit revised bid any number of times but before stipulated closing time and date of online submission of bid as notified. The bidder can withdraw the bid before stipulated closing date and time of online submission. But, once the bidder withdraws the bid, it cannot be resubmitted.

The contractors, who are not enrolled on www.tenderwizard.com/DAE website, are required to get enrolled.

The intending bidder must have valid class-III digital signature to submit the bid.

Contractor must ensure to quote rate of each item. The column meant for quoting rate in figures appears in YELLOW colour and the moment rate is entered, it turns SKY BLUE. In addition to this, while selecting any of the cells a warning appears that if any cell is left blank the same shall be treated as “0”. Therefore, if any cell is left blank and no rate is quoted by the bidder, rate of such item shall be treated as “0” (ZERO). The bidder shall be required to execute such items at his quoted rate of zero as per specifications, bill of quantity and GCC provisions.

In case of bids in three stage system and if it is desired to submit revised financial bid then it shall be mandatory to submit revised financial bid. If not submitted then the bid submitted earlier shall become invalid.

The bidders are solely responsible to keep their email and bank account active and to update their profile in case of change. This is essential as communication shall preferably be done by e- mail by corporation. Moreover, all the auto generated mail by e-tendering portal shall be sent on this e-mail address.

Contractor can upload documents in the form of JPG format and PDF format.

Bidders are advised to open bank account with core banking solution branch (with

NEFT / RTGS) in order to facilitate online payment of tender processing fee and bid security for their own benefit.

Bidder shall read the GCC and standard NIT in NPCIL download section before submission of bid. Submission of bid shall imply that the bidder has seen and understood the GCC & NIT and shall abide by the same without any deviations/conditions. The detailed NIT and GCC shall be part of agreement. If the

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

bidder at any stage refuses to accept the same, the bid shall be rejected and bid security shall be forfeited. Further disciplinary action is liable to be taken including debarring from participation in retendering of the same work or other works as deemed appropriate by the competent authority.

LIST OF MANDATORY DOCUMENTS TO BE SCANNED AND UPLOADED ON THE LINK WITHIN PERIOD OF BID SUBMISSION:

 

SR.NO.

DESCRIPTION

1.

Power of attorney of the signatory of bid as per relevant clause of NIT

2.

PAN card

3.

Registration of sales tax/VAT/WCT Certificate

4.

Registration of TIN certificate

5.

Registration of EPF

6.

Certificate of annual turnover of last 3 years stamped & signed by CA as per annexure – 2 of NIT

7.

Statement of value of work executed during last five financial years stamped and signed by chartered accountant as per annexure – 3A of NIT

8.

Statement of existing commitments and on-going works and value of bid capacity stamped and signed by chartered accountant as per annexure – 3B of NIT.

9.

Work experience – 1 :

As per annexure – 1 of NIT

1o.

Work experience – 2 :

As per annexure – 1 of NIT

11.

Work experience – 3 :

As per annexure – 1 of NIT

12.

Work experience – 4 As per annexure – 1 of NIT

13.

Certificate of registration with MSME; uploading is

mandatory if bidder wishes to avail benefit of clause-

25

NOTES-

 

1. The bidder shall upload scanned copy of originals in JPG format or PDF format. The submission of documents is deemed as undertaking by bidder that all the documents are true and genuine. If it is found, at any time during bidding or execution of work, that the information/ documents submitted by the bidder are in variance/ forged/bogus, they shall be legally held responsible for the same. Their offer shall be summarily rejected or termination of contract, if awarded, forfeiting of the bid security, performance guarantees, security deposit, if any. The bidder / contractor shall be blacklisted/ debarred for further works in NPCIL for a period of five years.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

2. By submission, the bidder undertakes and confirms that eligible similar works have been executed as prime contractor and the same have not been got executed through another contractor on back to back basis or as a subcontractor. Any violation of this shall result in panel action as per point-1 above.

3. It is essential to upload all the mandatory documents. If some document is not applicable/ available the status shall be printed on a paper and same shall be uploaded. Uploading of any blank/irrelevant documents in connection to mandatory documents will lead to rejection of the offer.

4. At the time of submission of bid, contractor shall upload certificate from CA mentioning financial turnover of last 3 years ,value of work done during last five audited financial year (A) and existing commitments (B) for calculation of bid capacity. Further financial details and related supporting documents, if required may be asked from contractor after opening of technical bid. There is no need to upload entire voluminous balance sheet.

5. It is binding on the bidder to fill the data required for assessment of pre-qualification criteria in the excel sheet uploaded for the purpose. The technical evaluation shall be done based on the data provided in excel sheet and the relevant document uploaded to support the same. In case where the relevant information is not filled in the uploaded excel sheets while commensurate supporting documents are uploaded, the supporting documents shall not be considered in evaluation as the technical evaluation sheet is auto generated by system. Therefore the bidders in their own interest shall fill all the relevant information in excel sheets and upload commensurate supporting documents. The corporation shall not accept any new document for prequalification after bid opening. Corporation may ask for clarification and submission of documents in support of documents/information already submitted.

6. In case of single/nomination/limited tenders the bidders are not required to upload information and documents for prequalification.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

PRE-QUALIFICATION CRITERIA

1. MINIMUM REQUIREMENT

1.1

Average Annual financial turnover during the last 3 years, ending 31st March of the previous year, should be at least 30% of the estimated cost.( Stamped and signed by Charted Accountant).

1.1.1

Annual Turnover:

The average annual financial turnover during the last three years ending 31 st of the previous financial year should be at least 30% of the estimated cost. Notes:

March

Financial data for latest last three audited financial years has to be submitted by the bidder in Annexure-2 of standard NIT. The financial data in the prescribed format shall be certified by chartered accountant with his stamp and signature. In case audited balance sheet of the last financial year is not available, the bidder has to submit an affidavit by a CA certifying that “the balance sheet has actually not been audited so far”. In such case the financial data of previous three audited financial shall be taken into consideration for evaluation. If audited balance sheet of any year other than the last year is not submitted, the tender will be considered as non- responsive.

In case of joint venture / consortia, the financial standing criteria will be evaluated based on weighted average of the financial data of the members as per their percentage participation.

1.2. Experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications are invited should be either of the following: (Date of application shall be considered as date of commencement of sale of tender)

a) Three similar completed works, each costing not less than the amount equal to 25% of the estimated cost or

b) Two similar completed works, each costing not less than amount equal to 35% of the estimated cost or

c) One similar completed works, costing not less than amount equal to 50% of the estimated cost.

d) One Ongoing work of similar nature in any Central/State Government/PSU/Autonomous bodies in which the value of work done in the month previous to which NIT is published shall not be less than 60% of the estimated cost put to NIT. The value of the completed portion work issued by Engineer-In-Charge shall be Stamped and Signed by the Section Head. For all the types of works except construction and wherein material supply component is less than 20%, having completion period of more than one year, the

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

estimated cost for qualification shall be on per annum basis. Similarly experience shall also be considered on per annum basis.

e) Pre-qualification assessment is not required in case of award of work to OEM or to his authorized agency (where OEM is taking guarantee), Government agencies and PSU.

f) No Pre-qualification criteria viz, annual turnover and experience of similar works shall be required for works of value up to ` 5 lakh. However, all other provisions of GCC shall be applicable

g) No Pre-qualification criteria viz, annual turnover and experience of similar work shall be required for works up to `10 lakh in case the job is taken up by a qualified graduate engineer. However, in this case the party has to submit the solvency certificate of 40% of the estimated value of the work. All other provision of the GCC shall be applicable.

h) Prequalification criteria assessment (Clause No 1.1 & 1.2) is not applicable for the bidder who have registered in NPCIL- HQ or KGS for experience in similar category of job as specified in tender (similar work for the purpose of this contract shall mean) and tendering limit value of Registration shall not be less than estimated cost put to tender. Bidder shall submit registration certificate along with tender document as documentary evidence.

Similar work for the purpose of this contract shall mean

“ HAVING EXPERIENCE IN CARRYING OUT HOT & COLD INSULATION WORKS AND GI DUCTING WORKS IN POWER PLANTS OF GOVERNMENT / PSU’S / REPUTED INDUSTRIAL ORGANIZATION”

Note:-

1. The bidder shall submit details of work executed by them in the Performa of Annexure-1 of standard NIT for the works to be considered for qualification of work experience criteria. Documentary proof such as work order, extension letter if any, completion certificate from client clearly indicating the nature / scope of work, actual completion cost and actual date of completion for such work should be submitted. The offers submitted without the documentary proof shall not be evaluated.

2. In case the work is executed for private client the following shall be submitted:

Work order with bill of quantities

Extension letter, if the work has been extended /completed beyond stipulated completion date in work order/agreement

Completion certificate with final / last bill. The completion certificate shall be for individual work order. The completion certificate clubbing two or more work orders shall be rejected.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Stamped and signed certificate by chartered accountant giving details of bill wise payment received, TDS amount, certificate number.

3. The works which have been extended will not be accepted without documentary proof of extension.

4. For completed works, the value of work done shall be brought to current costing level by enhancing the actual value of work at simple rate of 7% per annum, calculated from the date of completion to the last date of submission of bid.

5. In case of joint venture / consortia, full value of work, if done by the same joint venture or any of members of the Joint Venture shall be considered. However, if the work done by them in some other JV / Consortium, value of actual works done by the member (s) of present JV (duly substantiated by the client’s certificate) shall be considered.

6. The bidders may be asked to produce original of all the documents submitted for qualification purpose for verification. If the same are not produced in stipulated time, the bid shall be rejected.

1.3 For tenders of estimated cost put to tender of 100.0 lakhs and above, bidders who meet minimum criteria will be qualified only if their available bid capacity is more than the bid value. The bid capacity of the contractor shall be determined by the following formula:

Bid Capacity = (A x N x 2) – B

Where,

maximum value of works executed in any one year during last five financial years.

‘B’ = Value of existing commitments and ongoing works calculated from last date of month previous to one in which NIT has been published to be completed in the next ‘N’ years.

‘N’ =

‘A’ =

Number of years prescribed for completion of the subject contract.

Financial data for latest last five financial years has to be submitted by the bidder in Annexure-3A of NIT. The above financial data will be brought to current costing level by enhancing the actual value of work at simple rate of 7% per annum or part thereof calculated from the last date of that financial year The same shall be certified by the chartered accountant with his stamp,

signature and membership number. Value of existing commitments for on-going works has to be submitted by the bidder in Annexure-3B of NIT. The same shall be certified by the chartered accountant with his stamp and signature. a. In the case of joint venture / consortia, bid capacity of each member will be computed applying above formula and combined bid capacity of the joint venture / consortia will be weighted average of the individual bid capacity

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

of the members as per their percentage share in the joint venture / consortia.

b. If it is found at any stage that the bidder has submitted incorrect data for assessment of bid capacity the bid or if the work is awarded the work order shall be rejected/cancelled and other penal action as per NIT and GCC shall be taken.

1.4

Registration no of EPF as per schedule –A.

2.

GENERAL ELIGIBILITY CRITERIA

2.1

A Bidder may be a natural person, private entity, government-owned entity, or any combination of such entities supported by a letter of intent to enter into an agreement or under an existing agreement in the form of a Joint Venture of Association (JVA) or Consortium. Bids from JVA or Consortium shall not be accepted for works with estimated cost below Rs. 100 crores. JVA are not permitted for service & maintenance contract of all values.

In the case of a joint venture or consortium:

a) Joint venture/consortium should not have more than three partners who are specialized in their respective field.

b) The JVA or consortium agreement shall nominate a lead partner who shall have the authority to conduct all business for and on behalf of any and all the partners of the JVA / Consortium during the bidding process and, in the event the JVA / Consortium are awarded the contract, during contract execution.

c) In such case, generally the lead partner shall take full responsibility of successful completion / fulfilment of all the contract conditions. Unless otherwise specified, all partners shall be jointly and severally liable

d) A non-Indian firm is permitted to tender only in a consortium arrangement or joint venture with their wholly owned Indian subsidiary registered in India under companies act-1956 or any other Indian firm having minimum participation interest of 26%.

e) In case of joint venture/consortium PAN number, VAT/sales tax registration number of each partner shall be submitted.

2.2

A bidder shall not have a conflict of interest. In case of JV/consortium none of the partner shall have a conflict of interest. All bidders found to have a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this bidding process, if:

a) A bidder participated as a consultant in the preparation of the design or technical specifications of the works that are the subject of the bid; or

b) A bidder was affiliated with a firm or entity that has been hired (or is proposed to be hired) by the corporation or as engineer-in-charge for the contract.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

c) One firm applies for tender both as an individual firm and in a group.

d) If bidders in two different applications have controlling shareholders in common.

e) Submit more than one application of the tender.

2.3

2.4

2.5

3.

3.1

3.2

3.3

3.4

3.5

Government-owned entities in the corporation’s country shall be eligible only if they can establish that they are legally and financially autonomous and operate under commercial law. Also, they shall not be dependent agencies of the corporation.

Bidders shall provide such evidence of their continued eligibility, satisfactory to the corporation, as the corporation shall reasonably request any time within the currency of the contract (including defect liability period).

Firms shall be excluded if:

a) as a matter of law or official regulation, the corporation’s country prohibits commercial relations with that country, provided that such exclusion does not preclude effective competition for the supply of goods or related services required; or

b) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the borrower’s country prohibits any import of goods or contracting of works or services from that country or any payments to persons or entities in that country.

CONTRACT ELIGIBILITY CRITERIA Further, the contract eligibility may include the following, if specified in pre- qualification criteria:

Documentary evidence of adequate financial standing, certified by bankers, audited profit & loss a/c and balance sheet, access to adequate working capital.

a/c and balance sheet, access to adequate working capital. Construction equipment proposed to be deployed for

Construction equipment proposed to be deployed for the project and proof of its availability; equipment proposed to be purchased or leased.

Key personnel available and proposed to be engaged for management and supervision of the Project, their qualifications and experience. Valid certificates by a recognized University, technical Board, or Ministry of Government of India would only be taken cognizance of.

of Government of India would only be taken cognizance of. Project planning and quality control procedures

Project planning and quality control procedures to be adopted.

The bidder has to obtain ESIC registrations after award of work in the areas covered by ESIC.

EIC (CTC)

Maintenance Superintendent, KGS 3&4 for and on and behalf of NPCIL

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

SECTION-IA NOTICE INVITING TENDER
SECTION-IA
NOTICE INVITING TENDER
Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

NOTICE INVITING TENDER

1.0 Scope of bid

1.1The Nuclear Power Corporation of India Limited (referred to as corporation or NPCIL in these documents) invites bids for the work .The successful bidder should provide the services during the period of work as per the terms and conditions specified in the NIT, general condition of contract, technical specifications, special conditions of contract and schedules.

2.0

Eligible bidders

2.1

Bidding is open to all eligible bidders.

2.2

Incomplete bids and bidders not meeting the minimum qualification criteria shall be summarily rejected. It may be noted that mere submission of bid does not imply that your offer shall be considered. Tenders are considered only after NPCIL themselves assess the document submitted along with the bid by the bidder meets the pre-qualification criteria as specified in notice inviting e-tender during evaluation of bid.

2.3

The bidder who has been blacklisted / de-registered / holiday at any of the sites of NPCIL, DAE, any other government department or PSU shall not be eligible for participation in tenders of NPCIL for that period.

3.0

One bid per bidder

3.1

Each bidder shall submit only one bid. A bidder who submits or participates in more than one bid will cause the bidder’s participation to be disqualified for all the proposals.

4.0

Cost of bidding

4.1

The bidder shall bear all costs associated with the preparation and submission of his bid and the corporation will in no case be responsible and liable for these costs.

5.0

Site visit

5.1

The bidder and any of his authorized personnel or agents will be granted permission by the corporation to enter upon its premises and lands for the purpose of site visit. However, the bidder, his personnel and agents will be responsible against all liability in respect thereof, including death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection.

5.2

The bidder should inform the corporation at least three days in advance about the proposed site visit.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

5.3

The bidder, at his own responsibility and risk is encouraged to visit, inspect and survey the site and its surroundings and satisfy himself before submitting his bid as to the form and nature of the site, the means of access to the site, the accommodation he may require, etc.

5.4

In general, bidders shall themselves obtain all necessary information as to risks, contingencies and other circumstances which may influence or affect their bid. A bidder shall be deemed to have full knowledge of the site, whether he inspects it or not and no extra claims due to any misunderstanding or otherwise shall be allowed.

5.5

The costs of visiting the site shall be at the bidders’ own expense. Any report shared at the site, by the corporation is subject to verification by the contractor. Any deviations of information in the report and the actual site will not be the responsibility of the corporation.

5.6

The bidders are requested to bring photo identification like passport, voters’ identity card, and driving license, PAN card, identity card issued by employer etc. for security regulations. Any electronic devices like mobiles, radio, transistors camera etc. are not allowed inside NPCIL premises and the same shall be left at security gate at the risk of bidders. The bidders are requested to e- mail the details of authorized representative in the prescribed format (annexure-11).

5.7

The bidder shall forward any query/question by e -mail within the stipulated date and time given in NIT. The clarification given by the corporation shall be visible to all the bidders without disclosing the identity of the bidder raising the query. The questions/query received after stipulated date and time shall not be entertained and no response shall be forwarded. The submission of bid shall mean that the bidder has seen the response and accepts the content.

6.0

Content of bidding documents

6.1

Submission of a bid by a bidder implies that he has read this notice and all other contract documents, clarification, addendum, corrigendum and has made himself aware of the scope and specifications of the work to be executed and of conditions and rates at which stores, tools and plant, etc, will be issued to him by the corporation and local conditions and other factors having a bearing on the execution of the works.

6.2

The bidder shall submit the bid, which satisfies each and every condition laid down in the bid documents, failing which, the bid is liable to be rejected.

6.3

The documents listed below comprise one set of bid document:

Notice Inviting tender (Including Pre-qualification criteria),e tender notice

Memorandum of Agreement

Special Conditions of Contract

General Conditions of Contract

Technical Specifications / Datasheets

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Drawings, if any

Schedule of Material to be supplied by the Corporation

&

Formats of various contractual documents as applicable viz: Security Deposit, Memorandum of Understanding / Consortium Agreement, Lump sum Advance, Form of Hypothecation Deed, Disputes Resolution Board, agreement, format of completion certificate and format of Performance Guarantee.

Bill of quantities

7.0

Pre-bid meeting:

7.1

The bidder or his officially authorized representative is invited to attend pre-bid meeting, which will take place as referred in instructions to the bidders. The bidder shall intimate the details of his authorized representative in prescribed format (annexure-11) to the CTC office to facilitate his attending the meeting.

7.2

The purpose of the pre-bid meeting is to clarify issues and to answer questions on matters that may be raised at that stage. The bidder is requested to submit their questions/queries preferably by email so as to reach the corporation before stipulated date and time for submitting the same. The queries which are received after stipulated date and time as per NIT shall be summarily rejected and no response shall be made.

7.3

Attending the pre-bid meetings is in the interest of bidders to understand the scope of work of the tender. It is insisted upon that bidders shall attend the pre-bid meetings. However, in case the bidders do not attend the pre-bid meetings, it would be presumed that they have understood the scope of work. NPCIL has to finalize the award within a limited time schedule. Therefore, NPCIL will not seek any clarification in respect of incomplete offers. Any doubt, may be cleared, if required by the bidder before filling the bid. No request for extension of bid submission dates shall be entertained.

7.4

Minutes of the meeting, including the text of the questions (without identifying the source of enquiry) and the responses given will be displayed on web site. Any modifications of the bidding documents which may become necessary as a result of the pre-bid meeting shall be made by the corporation exclusively through the issue of an addendum only and not through the minutes of the pre-bid meeting. The addendum shall be binding on all the bidders. Submission of bid shall imply the acceptance of addendum by the bidder.

8.0

Amendment of bid documents

8.1

Before the deadline for submission of bids, the corporation may modify the bidding documents by issuing addenda on web site.

8.2

Any addendum so issued shall be part of the bid documents as well as contract document.

8.3

To give prospective bidders reasonable time to take an addendum into account in

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

preparing their bids, the corporation may extend the date for submission of bids, if necessary.

8.4

Corrigendum, addendum or any other information regarding tender shall be uploaded only on web site. Hence, the bidders are requested to visit the web site (www.tenderwizard.com/DAE) regularly. The above documents shall become part of bid and agreement. Submission of bid shall imply that bidder has noted and accepted content of all the corrigendum/addendum/clarifications and affect of same has been included in price bid.

9.0

Language of the bid

9.1

All documents relating to the bid shall be in the English language, unless stated otherwise. Hindi version of general conditions of contract (GCC) uploaded on web site is for information purpose only. The English version of GCC is the legal document.

10.0

Bid security

10.1

The bid security amount may be paid in the modes described below. The corporation shall not pay interest on the same in any case. The bidder is responsible for timely payment of bid security, so that corporation receives the same before stipulated date and time. Even if the payment made by the bidder within the stipulated date and time is not received by the corporation due to reasons beyond control of the bidder, bid will be considered as non-responsive and rejected. If the bid security amount paid by bidder is less than stipulated, the bid shall be rejected.

a) Credit / debit card

b) RTGS / NEFT-

The bidder shall note that banks as per standard working practice require a certain time period for completion of transaction. The bidder shall ensure timely submission in order to complete transaction as per bid condition. If the transaction is not completed in favour of NPCIL the bid will not be accepted. The bidder shall note that the RTGS / NEFT require minimum two banking day to get posted. Hence, in his own interest the bidder should make NEFT / RTGS payments minimum two day prior to last date of submission. The bidder shall preferably use the print out of challan as generated from the e-tendering portal for RTGS / NEFT payment, in order to avoid discrepancies. The bidder shall note that if the bid security is deposited to account other than the 16 digit challan code as generated through the e-tendering portal, the bid shall be rejected on account of non submission of bid security. The bidder is solely responsible for timely deposition of bid security in the correct account.

c) Online payment

10.2

MSEs (and not their dealers/distributors) registered with District Industry Centers or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of MSME are exempted from

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

payment of bid security for the items/services they are registered with District Industry Centers or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of MSME. But, all the bidders have to pay tender processing fee to M/s. ITI. The bidders are requested to ensure that they are registered for relevant service as stipulated in similar nature of work .In case of mismatch between the service registered with MSME and service for which bid is called ,the bid shall be treated as without bid security and hence rejected.

10.3 (a) in case of two part bid, the bid security of technically unqualified bidders after technical evaluation shall be returned.

(b) Bid security of qualified unsuccessful bidders will be returned to them within a month (30 days) from the date of acceptance of bid of the successful bidder.

(c)

Bid security of successful bidder will be returned after submission of the performance guarantee amount.

(d)

Bid security of the bidder who has withdrawn the bid shall be opening of the bid.

returned

after

10.4 The bid security shall be forfeited, if;

a)

The bidder withdraws / modifies his bid or any item thereof after opening of bid.

b)

The successful bidder fails within the specified time limit to submit the performance guarantee and commence the work.

10.5

The corporation at its discretion shall refund the bid security by online/RTGS/NEFT or through any other electronic mode to the account number as registered by the bidder himself on e –tendering portal.

11.0

Bid prices, rates & taxes

11.1

The bidder should quote his rates in figures only.

11.2

In the case of item rate tenders, only rates quoted shall be considered. In case of lump sum tender, only lump sum quoted amount shall be considered.

11.3

The rates, prices and total bid price submitted by the contractor shall be inclusive of terminal or other duties, VAT, CST, turnover tax, work contract tax, octroi, cess, or any other similar tax applicable under the existing laws or levy by the statuary authorities/state/central government in performance of this contract except service tax.

The contractors are expected to buy maximum inputs from local vendors (within the state) and the CENVAT / VAT input set off benefits available to the bidders thereof should be passed on to NPCIL through the quoted price.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

The statutory service tax as applicable shall be reimbursed separately on presentation of tax invoice as provided under Rule 4A (1) and service tax registration number as per service tax rules. The reimbursement shall be limited to prevailing government rules and GR.

No claim on any duties, taxes or other levies payable by the bidders in respect of transaction between the bidders and consortium members, sub-contractors or others will be entertained by NPCIL.

There shall be no reimbursement on account of any increase in rate of taxes, duties or any other levies or new statutory taxes, duties and or any other levies coming into force during the currency of the contract except service tax. Accordingly, Clause no.6.10.3 of NPCIL GCC stands withdrawn.

11.4

Tax deduction at source

At the time of its payments due to the contractor under this contract, the statutory deduction of income tax at source (IT TDS) and works contract tax TDS or other taxes/dues shall be made from time to time as may be required by the government of India or any relevant authority thereof and under the respective state sales tax / value added tax legislation at such rate as applicable unless and to the extent that the contractor shall produce to NPCIL any certificate issued by a government authority (having authority to issue such certificate) entitling the contractor to receive the payments under the contract for a prescribed period without deduction of any tax or deduction at a lower rate.

NPCIL shall provide the necessary withholding tax certificates to the contractor within the time stipulated by the relevant law to enable the contractor to file the same with the government.

11.5

Tax information-

The bidder has to compulsorily fill up annexure-7 along with BOQ during submission of bid. Annexure-8 & 9 is to be submitted during execution of work after award. Bidders shall substantiate the Information provided herein if called for to do so.

 

[

11.6

The evaluation of price bid will be done strictly on the basis of rates/total bid price quoted by bidder in the price bid format plus service tax as applicable.

12.0

Currencies of bid and payment

12.1

The unit rates and the prices shall be quoted by the bidder in Indian rupees, unless otherwise specified in the special conditions of contract.

13

Bid validity

13.1

The bids submitted shall remain valid for acceptance for a period of 120 days from the date of opening of the bid. The bidder shall not be entitled during the period of validity, to revoke or cancel his bid or vary / modify the bid given or any item thereof. In case of bidder revoking or canceling his bid, varying any terms in regard thereof, the full amount of bid security paid by the bidder along with the bid shall be forfeited by NPCIL.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

13.2

In exceptional circumstances, prior to expiry of the original bid validity period, NPCIL may request the bidders to extend the period of validity for a specified additional period. The request and the responses thereto shall be made in writing. A bidder may refuse the request without forfeiting its bid security but his bid will not be considered. A bidder agreeing to the request will not be required or permitted to modify its bid, but will be required to extend the validity of its bid security for the period of the extension.

14.0

Alternative proposals by bidders

14.1

Bidders shall submit offers that comply with the requirements of the bidding documents, including the basic technical design as indicated in the drawing and specifications. Alternatives will not be considered.

15.0

Submission of the bids

15.1

The date and time of on-line bid submission shall remain unaltered even if the specified date for the submission of the bid is declared as holiday for the office inviting tender.

15.2

The corporation may extend the deadline for submission of bids by issuing an amendment, in which case, all rights and obligations of the corporation and the bidders previously subject to the original deadline will then be subject to the new deadline.

15.3

Any bid received by the corporation after the deadline prescribed above will be rejected.

15.4

The bidders shall note the following before submission of bid

(a)

If the digital signature certificate (DSC) holder is sole proprietor of the firm,

power of attorney need not be submitted.

(b)

In case DSC holder is bidding on behalf of partnership firm, joint venture,

consortium etc. power of attorney or any other legally acceptable document viz. partnership deed, board resolution etc authorizing DSC holder to bid on behalf of the bidder is to be uploaded. In case of non-submission the bid shall be summarily rejected.

16.0

Bid opening

16.1

Tender opening shall be done on-line only. If the date of opening is declared as holiday then bid will be opened on next working day. In exceptional cases opening of tenders can be done on any day or time after scheduled date and time of opening. Corrigendum issued for opening of tender shall be uploaded on website.

16.2

The bids without stipulated bid security amount and other mandatory documents as per NIT shall be summarily rejected.

16.3

In two part tenders financial bid of only qualified bidder shall be opened.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

17.0

Clarification of bids

17.1

To assist in the examination and comparison of bids, the corporation may, at its discretion, ask any bidder for clarification of his bid, including breakdown of unit

rates. The request for clarification and the response shall be in writing or by email / fax, but no change in the price or substance of the bid shall be sought, offered,

or

permitted. If the bidder does not respond within the stipulated time, then the

bid of the bidder will be evaluated on its own merit.

17.2

Bidder shall not contact the corporation on any matter relating to his bid from the time of the bid opening to the time the contract is awarded.

17.3

Any effort by the bidder to influence the corporation’s bid evaluation, bid comparison or contract award decisions, may result in the rejection of his bid.

18.0

Examination of bids and determination of responsiveness

18.1

Prior to detailed evaluation of bids, the corporation will determine whether each bid(s) meets (a) the minimum requirements as per pre- qualification criteria (b) is accompanied by the required bid security (c) is responsive to the requirements of the bidding documents (d) has been properly signed by authorized signatory as per clause-15.4 .

18.2

A responsive bid is one which conforms to all the terms, conditions and

specification of the bidding documents, without material deviation or reservation.

A

material deviation or reservation is one (a) which affects in any substantial

change in scope, quality or performance of the works; (b) which limits in any substantial way, the corporation’s rights or the bidder’s obligations under the

contract; or (c) whose rectification would affect unfairly the competitive position

of

other bidders presenting responsive bids.

19.0

Evaluation and comparison of bids

19.1

The corporation reserves the right to accept or reject any offer. Corporation also reserves the right to award only part of the work.

19.2

The estimated effect of the price adjustment conditions under variations and deviations of the conditions of contract, during the period of implementation of the contract, will not be taken into account in bid evaluation.

19.3

If

the bid of the successful bidder is seriously unbalanced in relation to the

engineer-in-charge or his representative’s estimate of the cost of work to be executed under the contract, the corporation may require the bidder to produce detailed rate analyses for any or all items of the bill of quantities, to demonstrate the internal consistency of those rates with the implementation / construction methods and schedule proposed. The unbalanced bids are liable to be rejected.

19.4

Any deviation in the commercial terms shall be suitably loaded before evaluation.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

20.0

Award criteria

20.1

The corporation shall award the contract to the bidder whose evaluated offer / bid has been determined to be the technically suitable and financially lowest (L1) and is substantially responsive to the bidding document, provided further that the bidder is determined to be qualified to execute the contract satisfactorily. The technically and financially suitable bids in other types of bids shall be decided as per criteria given in pre-qualification requirement. In case of tie between two lowest bidders, both the bidders shall be given a chance to offer rebate to decide the lowest bid. If the situation still remains same the lottery shall be adopted to decide the award.

20.2

L-1 bidder will be required to produce the original documents in support of the information furnished by him on line for verification and submit photo copy of documents attested by notary as specified in NIT/e-tender notice. The bidder shall submit the same on any working day within specified period after issue of letter to this effect. In case the L-1 bidder fails to produce the documents within the specified period or if any of the information furnished by L-1 bidder on-line is found to be false during verification of original document, which changes the eligibility status of the bidder, then the bid shall be disqualified with forfeiture of bid security and banning of the concerned bidder for participation in future tenders for five years. The next financial lowest qualified bidder shall be awarded the work subject to producing original document and photocopies attested by notary.

20.3

Submission of illegible or blank document may render the bid non-responsive and liable for rejection. Submission of bid will be recognized and accepted as a certificate regarding authentication of all information provided in the bid and acceptance of all terms & conditions, general condition of contract, notice inviting tender etc., since such acceptance by bidder with digital signature is legally tenable.

20.4

The corporation reserves the right not to award the work without assigning reason and without incurring any liability to the bidder or bidders.

21.0

Notification of award and signing of agreement

21.1

The bidder whose bid has been accepted will be notified of the award by the corporation prior to expiration of the bid validity period by issue of work order. The notification may also be made through letter of intent, wherein the work order shall follow.

21.2

The details of award can be seen on web site. The bidders can request for de- briefing in writing within fifteen days of award. They shall be informed about suitable days to visit the office of the concerned officer. Requests beyond deadline shall not be entertained.

21.3

The work order will constitute the formation of the contract subject only to the furnishing of a performance guarantee within 30 days of issue of work order.

21.4

An agreement shall be made and signed by both the parties. The agreement will incorporate all correspondence between the corporation and the successful bidder, bid documents etc. The bid document as uploaded on website

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

www.tenderwizard.com/DAE shall be forming part of agreement. The successful bidder shall be responsible for compliance at his own cost with the stamp duty act of the state where the agreement is being executed. The non-judicial stamp paper of appropriate value after adjudication shall be submitted by the successful bidder at his own cost.

22.0

Corrupt or fraudulent practices

 

22.1

The corporation requires that bidders / suppliers / contractors under this contract, observe the highest standard of ethics during the procurement and execution of this contract. In pursuance of this policy, the corporation:

(a)

defines, for the purpose of these provisions, the terms set forth below as follows:

(i)

“corrupt practice” means the offering, giving, receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution; and

(ii)

“fraudulent practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the corporation, and includes collusive practice among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the corporation of the benefits of free and open competition.

(b)

Will reject

a proposal for

award of

work if

it

determines that the bidder

recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.

(c)

will declare a bidder ineligible, either indefinitely or for a stated period of time, to be awarded a contract / contracts if at any time it determines that the bidder has engaged in corrupt or fraudulent practices in competing for, or in executing, the contract.

22.2

The bidder may make representation in connection with processing of tender directly and only to the competent authority (calling tender) as mentioned in the tender document. However, if such representation is found to be un-sustentative and/ or frivolous and if the tender has to be closed because of the delays / disruptions caused by such representations and the job has to be re-tendered, then such bidder will not be allowed to participate in the re-invited tender.

In case, any bidder while making such representation to competent authority also involves other officials of corporation and / or solicits/ invokes external intervention other than as may be permitted under the law and if the tender has to be closed because of the delays / disruptions caused by such interventions and has to be re-tendered, then the particular bidder will not be allowed to participate in the re-invited tender.

23.0

Disclosures

23.1

Any change in the constitution of the contractor’s firm, where it is a partnership firm, joint venture or consortium partnerships as declared in the bid should be disclosed to the corporation, at any time between the submission of bids and the signing of the contract. The same shall be disclosed during the currency as per the GCC clause number 1.9 (Changes in constitution).

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

24.0

The applicability of this clause will be as per Schedule ‘A’ of general conditions of contract.

24.2 Nuclear Power Project of capacity 440 MW or more has been notified as ‘Mega Power Project’. As such, goods required for setting up these projects are subjected to ‘Nil’ customs duty as per the extended policy of Government of India (vide customs notification no. 21 dated 1-3-2002 sr. no. 401and as amended from time to time). Similarly, as per the foreign trade policy 2004-2009 of Government of India, domestic contractors supplying goods for these projects under the procedures of competitive bidding shall be eligible for benefits of ‘Deemed Export’, which include refund of terminal excise duty (presently given under paragraph 8.2(j) of the policy and paragraphs 8.2.6 to 8.4.8 of Handbook of procedures) issued by the Director General of Foreign Trade, Department of Commerce, Ministry of Commerce and Industry, Government of India. Hence, no customs duty and/or excise duty on goods shall, therefore, be payable / reimbursable by the purchaser to the contractor. The purchaser shall, however, make available the requisite documents or certifications as per the extant rules and procedures for availing the above exemptions / concessions by the contractor.

24.1

Concessions for mega power projects

by the contractor. 24.1 Concessions for mega power projects 24.3 The bidders may like to ascertain
by the contractor. 24.1 Concessions for mega power projects 24.3 The bidders may like to ascertain

24.3 The bidders may like to ascertain the availability of deemed export benefit mentioned as above. They shall be responsible for obtaining such benefits, which they have considered in the bid, and in case of failure to receive such benefits the corporation will not compensate the bidder. However the bidder must give all information required for issue of project authority / payment certificate in terms of export-import policy of the Government of India along with the bid. The project authority / payment certificate will be issued on this basis only and no subsequent change will be permitted. In this regards chapter 8 – deemed export in the export and import policy and handbook of procedures shall be referred to, for ascertaining the above.

25.0 Purchase Preference for supply of goods or services as per new Public Procurement Policy for Micro & Small Enterprises (MSEs) under Micro, Small and Medium Enterprises Development Act, 2006.

25.1 As per the provision of MSEs Policy, the participating bidder registered under MSEs Act in a tender for supply of goods or services, quoting price within the band of L1+15% would be allowed to supply a portion of the requirement by bringing down their price to the L1 price, in a situation where L1 price is from someone other than an MSE. Such MSEs would be allowed to supply up to 20% of the total tendered value. In case of more than one such eligible MSE, the supply will be shared proportionately. Further, out of 20% allocation, a sub-target of 4% (i.e. 20% out of 20%) will be earmarked for procurement from MSEs owned by SC/ST entrepreneurs. However, in the event of failure of such MSEs to participate in the tender process or meet the tender requirements and the L1 price, the 4% sub- target for procurement earmarked for MSEs owned by SC/ST entrepreneurs will be met from other MSEs proportionately. MSME registered with the agencies listed below for the tendered service only will be exempted from payment of bid security.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

The MSEs, who are interested in availing themselves of these benefits, will enclose with their offer the proof of their being MSE registered with any of the agencies mentioned in the Notification Ministry of MSE. The MSE must also indicate the terminal validity date of their registration. Failing of these requirements, such offers will not be eligible for consideration of benefit detailed in MSE Notification of Govt. of India dated 23-03-2012.

25.2 “MSEs” who are interested in availing themselves of these benefits shall enclose with their offer the proof of their being MSE registered with any of the agencies mentioned in the notification of Ministry of MSME indicated below:

District Industries Centers Khadi and Village Industries Commission Khadi and Village Industries Board Coir Board National Small Industries Corporation Directorate of Handicraft and Handloom Any other body specified by Ministry of MSME. Failing above, such offers will not be eligible for consideration of benefits detailed in MSE notification of Government of India dated 23.03.2012.

25.3 The operational part of this clause shall be as defined in schedule –A.

EIC (CTC)

Maintenance Superintendent, KGS 3&4 for and on and behalf of NPCIL

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE - 1

WORK EXPERIENCE

1. Name of Work

 

2. Agreement / Contract No. / Work Order No.

 

3. Name and address of client

 

4. Whether the client in public / private entity

 

5. Date of Start

 

6. Stipulated date of completion

 

7. Actual date of completion

 

8. Extension letter (mandatory in case of work done for private companies)

 

9. Final value of work done on completion

 

10. Ref. to client’s completion certificate

 

11. If work is done with private entity, the details of CA certificate.

 

12. Value of penalty / LD levied,

 

NOTE:

1. Separate Performa shall be used for each work. Details of only similar works as defined in the minimum eligibility criteria shall be submitted. Clubbing of works

in completion certificate shall be avoided. If done same shall be rejected.

2. Only the value of contract as executed by the bidder /member of the JV/ Consortium in his own name should be indicated. Where a work is undertaken by a group, the portion of the contract which is undertaken by the bidder / member of JV / Consortium should be indicated and the remaining done by the other members of the group be excluded while filling the item No. 9.

3. All the details should be supported by documentary proof, for e.g., agreement / work order, extension letter, completion certificates from client and concerned Consultant/Architect otherwise it will not be considered.

4. In case the work is executed for private client the following shall be submitted:

Work order with bill of quantities

Extension letter, if work is completed beyond stipulated completion date

Completion certificate with final / last bill.

Stamped and signed certificate by Chartered Accountant giving details of bill wise payment received, TDS amount, TDS certificate number.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE – 2

FINANCIAL DATA

(ANNUAL TURNOVER)

This is to certify that the financial turnover of M/s ---------------With PAN number------- ---------------------------- is as under-

SR.NO.

DESCRIPTION

AUDITED FINANCIAL DATA FOR LAST THREE FINANCIAL YEARS

Year

Year

Year

2015

2014

2013

1.

Profits/ loss before taxes

     

2.

Profits/loss after taxes

     

3.

Annual turnover

     

NOTES :

1. Separate Performa shall be used for each member in case of JV / Consortium. All such documents reflect the financial data of the bidder or member in case of JV/ Consortium, and not that of sister of parent company.

2. The financial data in above format shall be certified by Chartered Accountant / Company Auditor under his signature and seal having membership no. and firm no.

3.

In case audited turnover of the last financial year is not made available by the bidder, he has to submit a certificate by a CA certifying that “the balance sheet has actually not been audited so far”. The certificate shall be signed by bidder also. In such case the financial data of previous three audited financial shall be taken into consideration for evaluation.

We have obtained all the information which to best of our knowledge and belief was necessary for the purpose of certification. The certification process involves examining the supporting documents.

(Seal, membership no. and signature of CA)

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

FINANCIAL DATA

ANNEXURE – 3 A

(Value of work done during the latest last five audited financial years)

SR.

DESCRIPTION

FINANCIAL DATA FOR LAST 5 AUDITED FINANCIAL YEARS

NO.

Year

Year

Year

Year

Year

2015

2014

2013

2012

2011

   

I

II

III

IV

V

 

Total value of work

         

done as per audited

financial statements

NOTES :

1. Separate Performa shall be used for each member in case of JV / Consortium.

 

2. All such documents reflect the financial data of the bidder or member in case of JV / Consortium, and not that of sister or parent company.

3. The financial data in above format shall be certified by Chartered Accountant / Company Auditor under his signature & stamp, membership number.

(Signature, membership no. and seal of chartered accountant)

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE – 3B

FINANCIAL DATA

(EXISTING COMMITMENTS & ONGOING WORKS FOR CALCULATING BID CAPACITY)

Description Place & Contract Name & Value of Stipulated Anticipated Remarks of Work state No.
Description
Place &
Contract
Name &
Value of
Stipulated
Anticipated
Remarks
of Work
state
No. &
Address of
Contract
period of
date of
Date
Client
(Rs. In
completion
lacs)
Value of
work
remaining
to be done
completion
TOTAL (FOR ALL ONGOING WORKS)
NOTE:
1.
2.

Separate Performa shall be used for each member in case of JV / Consortium. Bidder or member in case of JV / Consortium should provide information on their current commitments for all contracts that have been awarded or for which a letter of intent or acceptance has been received or for contracts approaching completion but for which a completion certificate is yet to be issued even if completion of such works spills over beyond completion period of this contract.

(Signature, membership no. and seal of chartered accountant)

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE – 4

THE DETAILS OF BLACK LISTING / DE-REGISTRATION / HOLIDAY IN CENTRAL

STATE G0VERNMENT, PSU &

PUBLIC BODIES

Sl.No.

Name of

Work

Value of

Blacklisting

Reasons

Letter no.

Client

Order/

work in

period

informing

Agreement

lakhs

of black

No.

listing

NOTES:

1. The bidder shall submit the details of black listing /de-registration / holiday by any central / state government department or public sector undertaking. The relevant letter shall be scanned and uploaded,

2. In case of JV / Consortium, the undertaking shall be submitted by each member of JV / Consortium.

3. The undertaking shall be signed by authorized signatory of the bidder or constituent member in case of JV / Consortium.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE – 5

Information of litigation history in which the bidder is involved

Client &

Work Order

Name of Work

Cause of

Amount

Remarks

Address

No.

dispute

and the

present

status

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

REGISTRATION WITH MSME

ANNEXURE – 6

Name & Address of Registering Authority

Class of Registration

Name of Service

Valid up to

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE – 7

Tax information to be provided by the bidders during submission of bid along with BOQ in excel sheet

Sr

Nature of tax

Response by bidder

No

1.0

Excise Duty

 

1.1

Have you included excise duty in the bid price?

YES /NO

1.2

If YES, Confirm you shall furnish duty paying documents in original and comply with the procedural requirements and conditions at the time of billing to NPCIL.

 

1.3

Excise Duty Registration Number

 

2.0

Sales Tax

 

2.1

Have you included VAT /CST in the bid price?

APPLICABLE / NOT APPLICABLE

2.2

If VAT / CST is not applicable, the reason thereof:

1. Being pure labour contract.

2. Being exempted goods.

 

3. Any other reason (please state)

2.3

If YES, please indicate what option of taxation is adopted by you.

A-1 – Actual Labour Deduction (Legal Option)

A-2 – Standard Labour Deduction (Legal Option)

B - Composition Tax

 

Note : In case of option A-1/A-2, VAT invoice as provided under K VAT rules shall be submitted while billing failing which VAT will be considered as per K VAT composition scheme.

 

2.4

VAT TIN and CST TIN (if unregistered, mention so)

VAT:

CST:

 

Unregistered

3.0

Service Tax

 

3.1

Whether service tax is applicable?

APPLICABLE / APPLICABLE

NOT

3.2

If Not Applicable, the reason thereof.

Being pure labour contract Being exempted goods Any other reason(please state )

3.3

Service Tax Registration number

 

3.4

For works contracts,

1. Valuation as per Rule 2A (i) Or

(

Construction/repair, maintenance

works involving material) state the method of valuation opted by you – as per service tax

2. Composition as per Rule 2A (ii)

(

Determination of value ) Rules 2006.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

3.5

In case of valuation as per Rule 2A (i) value of bid on which service tax will be applicable

Note : 1) In case no information is provided for 3.4/3.5 service tax option will be considered as composition as per Rule

2A(ii)

2) “Tax Invoice” as provided under the relevant service tax Rules shall be issued while billing.

4.0

The constitution of the bidder. Please state whether you are a:

1.

Individual

2. Firm

3. LLP

4. Company

5. Others

5.0

Permanent Account Number of the bidder

6.0

Any other information you would like to give, please state.

Note:

1.

The evaluation (financial status) of bids will be done strictly on the basis of bid price/ rates/ total bid price quoted in the price bid format plus Service Tax as applicable.

2.

In case of any inconsistency in the rate of Service Tax quoted, the same will be corrected by NPCIL for evaluation of bids.

3.

Bidders shall substantiate the Information provided herein when called for to do so.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE-8

Certificate to be furnished by the Contractor along with the Invoice/bills where Value Added Tax/Central Sales Tax is claimed in the quoted rates.

Certified that:

1. Goods on which Value Added Tax / Central Sales Tax claimed are not exempted from payment of VAT / CST under the provisions of respective statutes.

2. I/We, as a Registered Dealer, is/are being assessed to VAT/CST and our

VAT TIN is

and CST TIN is

3. I/We, hereby certify that my/our Registration Certificate is in force on the date on which the sale of the goods included in this invoice is made by me/us and that the transaction of sale covered by this invoice has been effected by me/us and it shall be accounted for in the turnover of sales while filing of return and the due tax, if any, payable on the sale has been paid or shall be paid.

Signature of Contractor or their Authorized Representative (Stamp)

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE-9

Certificate to be furnished by the Contractor along with the Invoice/bills where Service Tax is claimed. Certified that:

1. Services on which Service Tax claimed are taxable under category (name of service) and not exempted from payment of Service Tax under the provisions of extant Rules.

2. I/We, are registered with Central Excise Department and our Registration Number is

3. I/We, hereby certify that my/our Registration Certificate is in force as on date and that the transaction covered by this invoice has been effected by me/us and it shall be accounted for in the turnover while filing of return and the due tax payable has been paid or shall be paid to the Government Account.

Signature of Contractor or their Authorized Representative (Stamp)

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE – 10

UNDERTAKING TO BE FURNISHED ONLINE BY THE BIDDER

I DO HEREBY UNDERTAKE –

1. That all the information being submitted by me is genuine, authentic, true and valid on the date of submission of tender and if any information is found to be false at any stage of tendering or contract period I will be liable to the penal actions as prescribed in NIT.

2. That I accept all terms and conditions of NIT, including general terms and condition, special / additional terms and conditions, addendum, corrigendum, clarifications as stated there in the tender document as available on the website.

3. That I am giving my consent for e-payment.

4. That I do authorize corporation for seeking information / clarification from by bankers, clients having reference in this bid.

5. That I have uploaded photo copies of all relevant documents as prescribed in the tender document in support of the information and data furnished by me online.

6. That I accept all the undertakings as specified elsewhere in the tender document.

7. That this online agreement will be a part of my bid and if the work is awarded to me /us, this will be a part of our agreement with corporation.

Signature of Bidder (Stamp)

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

ANNEXURE – 11

APPLICATION FORM FOR BIDDERS / CONTRACTORS FOR ENTGERING SITE IN CONNECTION WITH TENDER FOR CONTRACT WORKS

1.

Name of the person

:

2.

Name of the firm / company

:

3.

Age

:

4.

Details of identification proof*

:

5.

Designation

:

6.

Address

:

7.

Contact No. –

:

Landline/ Mobile No.

8.

E-mail ID

:

9.

Purpose of visit

:

10.

Person whom you want to meet

:

11.

Date of visit

:

12.

Time of visit

:

13.

Vehicle No.

:

14.

Driver’s name & age

:

15.

Additional persons, if any *

Name

:

Age

:

Designation

:

15.

Remarks

*Photo ID Proof in any form of PAN Card, Voters ID, Bank Pass Book, Ration Card, Driving License, any other ID card issued by Government etc. shall be produced at CISF Main gate for entry. Mobile phones, laptop and any other electronic device are not permitted.

The information given above is true to the best of my knowledge.

Signature of the bidder with date.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

SECTION-II SCHEDULE ‘A’
SECTION-II
SCHEDULE ‘A’
Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

NAME OF WORK

: “Cold insulation of different equipments in kaiga#3&4.”

TENDER NOTICE NO.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Memorandum of Tender

SCHEDULE ‘A’

Sr.

Reference

 

ITEM

 

STIPULATION

No

Clause No.

 

1

24.1 NIT

Applicability of Mega Power Project Concession

No.

2

25.0 NIT

Purchase

preference

to

MSE

 

registered bidders.

 
   

a) of

Waivel

submitting

bid

Yes

 

security

   

b) Splitting of quantity for award to MSE

No

3

1.1.1

GCC

Accepting Authority

 

Maintenance Superintendent, KGS 3&4

4

2.1.3

GCC

Time by which possession of Site will be given

IMMEDIATE.

5

4.14.1

GCC

Availability of Electricity

 

Yes

6

4.14.1

GCC

The rate at which electricity will be charged

Free at workplace

7

4.19.2

GCC

Number of trees to be planted by the Contractor

NIL.

8

4.22.1 GCC

Number of Apprentices to be trained by the Contractor

NIL.

9

4.23.2 GCC

Availability of Departmental water supply.

Yes.

10

4.23.2(i) GCC

Water charges

 

Free at workplace

11

4.24.2 GCC

Land

availability

for

contractor’s

NO.

colony.

 

12

5.6.3 GCC

Penalty,

for

not providing

Penalty 2% (maximum).

arrangements and facilities as per

safety guidelines.

 

13

5.6.4 GCC

Industrial Safety Training to be provided by Corporation.

Yes.

14

5.6.14 GCC

Minimum

number

of

safety

Nil.

professionals to be employed by Contractor.

15

5.6.15 GCC

Penalty,

for

not

deploying the

NIL.

minimum

number

of

safety

professionals.

 

16

7.8.1

GCC

Applicability of the incentive clause

No.

17

7.8.2

GCC

Maximum percentage of the contract value, which shall be paid as incentive.

Nil.

18

7.9.3

GCC

Compensation for suspension (entire work) beyond 30 days (per day rate)

Nil.

19

9.1.1

GCC

Defect Liability Period.

   
   

For

the

contracts

other

than

 
Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

   

maintenance contracts mentioned below.

 
   

For contracts such as housekeeping, annual repairs, dismantling roads, horticulture, service contracts etc.

Nil

20

9.1.6 GCC

Applicability

of

liability

towards

No.

Latent defect.

 

21

11.3.4

GCC

Various component expressed as a percentage of contract value.

-----

   

Unskilled labour component (lu)

 

32

%

   

Semi skilled labour component

 

07

%

   

Skilled labour component (ls)

 

21

%

   

Highly skilled

 

06

%

   

Material component

 

19%

     

(m)

 
     

(n)

Nil

     

(o)

Nil

     

(p)

Nil

   

All other materials (q)

   
   

P.O.L Component (d)

 

00%

   

Nearest

Petrol

pump

to

be

NPCIL, Kaiga Township.

considered for petrol prices (P.O.L)

22

12.1.4

GCC

The rate of interest to be charged for mobilization advance.

NA.

23

12.2.1

GCC

Applicability to submit the bills and measurement in Computerized form.

Every Month Contractor Has To Submit Bill For Completed Work

24

12.5.1

GCC

Interest for delayed payment.

 

12.25% p.a.

25

15.1.1 GCC

a)

Workmen

compensation policy/

 

ESIC

 

Yes

b)

CAR policy for the whole

 

YES

contract value.

 

c)

Third party liability.

 

10 % of Contract Value.

SME (M), KGS 3&4

Signature of issuing officer Maintenance Superintendent, KGS 3&4

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

SECTION-III GENERAL INFOMATION AND SPECIAL CONDITION OF CONTRACT
SECTION-III
GENERAL INFOMATION
AND
SPECIAL CONDITION OF CONTRACT
Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

GENERAL

GENERAL INFORMATION

The special instructions/conditions under this section supplement the General

of

the contract document. Where these special instructions are at variance with the corresponding general conditions, stipulations and specifications elsewhere in the tender document, these special instructions shall prevail.

Conditions of Contract (G.C.C) Section IV and shall be considered as part

1.

GENERAL INFORMATION TO THE BIDDERS

1.1

PROJECT :

The Kaiga Generating Station comprises of 4 units of 220 Mwe each. Turbo Generator driven with steam from PHWR type Nuclear Reactor. Kaiga Generating Station 3&4 being in close to the vicinity of Kaiga Generating station 1&2 and security point of view, all 4 units comes under the control of Central Industrial Security Force.

1.2 LOCATION:

Kaiga Generating Station is located about 55 kms to the east of Karwar town & 13 kms on the upstream of Kadra Dam and on the left bank of River Kali. The nearest Railway Station is Karwar on Konkan railway line. Hubli Railway Station is about 150 kms from the site on Bangalore – Londa Section of the southern railway (Bangalore –Mumbai Broad Gauge line).

1.3 ACCESS :

Kaiga Generating station is accessible from NH-66 which passes through Karwar town. SH -67 on Karwar Belgaum route passes through Kadra.

1.4 METEOROLOGICAL DATA :

The contractor is deemed to have studied the Meteorological data such as maximum and minimum temperature in the year, relative humidity rainfall etc.,

available at the office of the Engineer-In-Charge.

1.5 SITE INSPECTION

The bidder should visit the site and familiarize themselves thoroughly with the site conditions before submitting their tenders. Non familiarity with site conditions will not be considered a reason either for extra claims or for not carrying out the work in strict conformity with drawings as directed by the Engineer-In-Charge as specified in the entire tender document and Technical specification. For any information on site visit, the tenderer may visit the office of Engineer in charge (CTC) with prior intimation.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

2

SPECIAL INSTRUCTIONS/CONDITIONS:

2.1

SCOPE OF WORK: The scope of work shall be as described in Detailed

Technical Specifications, User’s brief and Schedule of Quantities. A list of activities (not limited to) included in the scope of this contract, in brief are follows:

2.2 CONTRACT SCHEDULE: The bidder shall note that the entire work has to

be completed within the stipulated time of contract. The time allowed for carrying out the work as entered in the tender shall be strictly observed by the contractor and shall deemed to be the essence of the contract. All work shall be completed in accordance with the approved time schedule which forms a part of the contract.

2.3 WORKS CO-ORDINATION: The contractor shall note that several other agencies may also be simultaneously working within and around the work site and structures covered under present contract. The contractor shall permit as directed by the Engineer from time to time, such works to be carried out without any hindrance and fully co-ordinate his activities and extend all his co- operation to the other agencies working therein. In case of dispute in such co- ordination, the Engineer’s decision shall be final and binding on the contractor.

2.4 SECURITY:-The contractor shall follow security rules as per GCC Clause

no. 4.20. The contractor shall get issued the identity cards of their workers from colony Security section / CISF as applicable from time to time. Contractor shall submit the duly filled up forms of all workers to be deployed through Engineer- in-Charge to CISF at plant site for plant site work or Colony Security Section for township works as the case may be for issue of identity card to their workers. The workers should display their Identity Cards during the working time. Xerox copy of identity cards of all workers to be submitted to Engineer-in-Charge of work before I st R. A. Bill. It shall be noted that the CISF / security section is empowered to carry out the checks.

On completion of work, contractor has to surrender all identity cards issued under this contract to their labours / staff to CISF or colony security section as applicable. No dues certificate has to be submitted to Engineer- in- Charge of work before final bill from respective security agencies.

The contractor shall obtain Police verification certificate of individual worker for entering to plant site and for obtaining RFID cards from the authorities at Plant site.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Penalty Clause for non-return of RFID CARDS (for works at Plant site):

No due certificate has to be obtained from CISF pass section OR Time office, CMU KGS for returning the RFID Cards (Identity cards at Township) issued to contractor workers before clearing the final bill. The RFID Cards are to be handed over to pass section at main gate once the validity period is completed OR completion of the contract period whichever is earlier. In case of non- submission of RFID Cards a penalty of Rs. 500 (Rupees Five Hundred Only) per card & shall be made applicable and the same shall be recovered from the R.A. Bill OR final bill

2.5. LIABILITIES FOR DAMAGE AND INSURANCE: During the execution of the contract, and until the completion certificate is issued, the contractor will be fully responsible for any loss, damage or destruction of NPCIL works, structures, plant & machineries, property, persons etc., as per GCC Clause no. 14 & 15. The quoted rate shall be including the premium amount of insurance policies.

The contractor shall provide all Insurance policies in the joint name of corporation and the period of policies shall be from the date of commencement of work to the end of defect liability period. Contractor has to submit the copies of Insurance policies along with the original policy document to the Engineer-in-charge before the commencement of work.

Non compliance for the required period/delay in submission of Insurance policies as per tender conditions shall result in levy of non-returnable penalty equivalent to 02 (tw0) times the premium required to be paid for the lapse period (with a minimum of Rs 1000/-) of each type of insurance policy i.e. CAR policy (if applicable), Third party insurance, Workmen compensation policy separately. Levy of penalty does not abrogate contractor from his responsibility regarding insurance and risk cover. The contractor shall submit indemnity bond declaration for his responsibility in this regard. NPCIL shall not be liable for or in respect of any damage or compensation payable. The work order is liable for rejection in case of repeated/continuous non compliance.

2.6. LABOUR LICENSE: - A request for issue of Principal Employer’s Certificate

(Form – V) shall be submitted to the Engineer in charge of the work, immediately after receipt of work order. The Principal Employer’s Certificate required for obtaining Labour License for specified number of workmen proposed to be employed for the work and shall be issued on the request of Contractor. The contractor shall obtain a valid labor license (if applicable) from the relevant authorities within 30 days of issue of work order and copy of the same shall be submitted to the Engineer in charge.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Penalty for late submission of labour license as applicable shall result in levy of non-returnable penalty equivalent to 2 (Two) times prescribed fee to be paid on pro-rata basis on per day per person basis. Contractor shall ensure the submission of application within 07 days of issue of Form-V failing which penalty shall be imposed and recovery date shall be reckoned from o8th day subsequent to issue of Form-V. Levy does not absolve contractor from the responsibility regarding labour license.

2.7 (a) FACTORS TO BE CONSIDERED FOR ARRIVING AT DAILY WAGES WHILE QUOTING:

I. Minimum wages for different category of manpower. The HR group at KGS will notify the applicable minimum wages from time to time.

Man day: Eight (08) hours of working shall be considered as one man-day Over Time: When a worker is made to work more than 9 hrs (including tea, lunch, rest hrs) on any working day or for more than 48 hrs (excluding tea, lunch, rest, etc) in any week he/she shall in respect of overtime work, be paid wages at double the ordinary rate of wages. For the purpose of calculating overtime:

Rate of wages per hour =

2 X Minimum wage of respective category

9

II. Factors to take care minimum wages as notified from time to time during

the contract period where escalation is not payable.

III. Statutory levies like EPF @ 12% of minimum wages of respective category.

IV. NPCIL Special allowance to the tune of 25% of minimum wages of respective category.

V. Applicable transport allowance/Transport facility (Not applicable to Township/CSR works).

VI. Insurance policies, Industrial safety & Security requirement for providing PPE/safety gears, Uniforms, safety shoes requirements, uniforms, Police Verification Certificate, labour license, applicable height pass, etc., @ 3% of Minimum wages.

VII. Charges of Audiometry and medical test as applicable @ 1 % of

appropriate category.

VIII.

Bonus @8.33% of wages as prescribed under the payment of Bonus Act, as interim Bonus on monthly basis along with monthly wage (maximum wage limit of Rs. 3500/- )

IX.

If the scope of work is in Zone IV, III and II area, an amount of 10% of minimum wages shall be added to the applicable rate.

2.7(b) PROVIDENT FUND FOR CONTRACTOR’S WORKERS: Contractor should mandatorily have EPF registration irrespective of no. of workers to be deployed / engaged by him. The contractor shall ensure PF coverage to all his workers (Whether more OR less than 20).The contractor should be registered with EPF Office and obtain EPF Registration No., so that contractor can allot EPF No. to their workers deployed on the contract. The contractor should maintain record of EPF amount deposited in the respective EPF accounts of all their workers including Supervisors/Engineers deployed on the job and the copy of remittance proof shall be submitted to the Engineer in charge of work along with R.A.Bill. The EPF registration No. shall be submitted to the Engineer in charge before the

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

submission of Ist R.A.Bill. Payment of Ist R.A.Bill shall be subject verification of deposition of statutory EPF amount to EPF account of respective workman/employee by the Engineer in charge of work. The contractor shall assist and complete all formalities in transferring the EPF Account or Refund of EPF amount of worker as per will of workers after the completion of the scope

of work of this contract.

The contractor shall comply with all the existing provisions of the Employee’s provident fund and miscellaneous provisions of Act. The contractor should ensure that all employees/ labours in all category deployed for the awarded work should be covered in the EPF scheme, even if they are exempted from EPF scheme. Contractor shall have to submit the Challan of EPF remittance and form no. 12 as a proof of deposit of subscription of all employees/workers deployed for the awarded work. In case, where the contract period is less than

a month and for petty works the contractor shall pay the EPF contribution

through Bank account to their workers along with the monthly salary/wages.

Along with the final bill, contractor shall submit an affidavit stating that all the liabilities on account of EPF for the employees/workers deployed by the contractor for the work, has already been liquidated and indemnifying NPCIL of any future liabilities on this account and NPCIL shall have no responsibility on this account.

2.8 UNIFORM: - For giving the belongingness & discipline to the contract

workmen towards NPCIL, the contractor has to issue minimum two sets of

uniform with the Agency name printed on it (Two Nos. of Trousers & shirts OR Lab coats for male workers; Two Nos. of Sari/Salwar suit to female workers including stitching charges) to all the workmen deployed in this contract.

In case contractor manpower is not found in uniform for more than 03 (Three

days) in a month, then a penalty shall be imposed @ Rs. 50/- per head per day

of such non-uniform days. Penalty will start after one month from the award of

work or after 1 st RA bill whichever is earlier. This clause will be applicable in all Annual Maintenance & service contracts even for the contracts whose period less than one year. Safety Shoes conforming to relevant Indian Standards shall be provided to all workers except for the works like housekeeping & horticulture the contractor may be allowed to provide all weather shoes of approved make with the approval of Engineer-In-Charge (Works) in place of safety shoes.

2.9 LABOUR PAYMENT: The contractor shall comply all labour laws,

including relevant wage payment act in general such as wages, special wages, Bonus, etc., as applicable. The contractor shall ensure payment to all its employees/workers in all categories deployed/engaged for this work and the wages paid to the workers shall not be less than calculated wages including component of bonus as per the wage slip format enclosed in the Section – VIII of this tender document. The basic wage in the wage slip format shall not less than

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

minimum wages (for the applicable category of worker) framed by the Central OR State Government whichever is higher during the currency of this contract and its valid extension, if any.

BONUS: The contractor shall have to make payment of Bonus @8.33% of wages as prescribed under the payment of Bonus Act, as interim Bonus on monthly basis along with monthly wage and the same shall be indicated in the wage slip. The contractor or his authorized representative shall maintain the attendance register, muster roll register, wage register, etc., for the workers engaged, also for the work allotted and record the items of work carried out on the day.

The contractor shall ensure all payment including advance payment to all employees/ workers in all category deployed for the work through individual bank account only. It is the responsibility of the contractor to manage for opening of saving bank account of individual employees deployed for the work before payment of 1st (First) RA bill.

The contractor shall make the payment to all employees/ workers in all category deployed for the work, on or before 7th day of succeeding month. The contractor shall record a wage slip and issue it to the workers every month. The remittance record of wages to the individual worker’s bank account shall be submitted to EIC along with each RA bill and final bill.

In case of delay in labour payment as prescribed above, penalty @of 0.1% of work order value per week delay with a minimum of Rs 100 per week delay and maximum of Rs. 300 per week delay shall be recovered from the respective R.A.Bill of the contractor. Levy of penalty does not abrogate contractor from his responsibility for disbursement of wages as per the payment wage act, NPCIL shall not be liable for any damage or compensation payable.

Contractor has to provide a substitute worker on the days of absence of any of the worker against this contract or else the contractor shall be liable for penalty. In case any particular category of manpower is absent or the crew of manpower reduces below the minimum requirement of manpower mentioned in the tender or as decided by the Engineer in charge up to 05 (Five) cumulative days of unauthorized absence in a month, then the contractor shall be liable to pay penalty @ Rs.100/- per shortfall manpower per day of such unauthorized absent.

These penalties are in addition to the Non-Payment by department for such absence in proportion of Non deployment of particular category of manpower.

2.10 TRANSPORT CHARGES: - Contractor shall make his own arrangement for

transportation of manpower deployed for the work from labour camps to working place. Penalty of Two (2) times the applicable departmental transport fare /charges per person will be recovered if found traveling in departmental transport without proper pass / authorization.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

The charges towards transportation is considered as Rs. 50/- per day per worker in the estimate, if the contractor is not providing the transportation then an amount of Rs. 50/ (min) per worker per day shall be paid to the worker (this clause is not applicable to township and CSR Works).

2.11 PENALTIES: summary of penalties:

     

Ref. clause

Sl.

 

Applicable penalty

No. of

No.

 

Brief description

 

Special

   

Conditions

1

Security: In case of non-submission of issued RFID Cards.

A penalty of Rs. 500 (Rupees Five Hundred Only) per card shall be recovered from the final bill

2.4

2

Insurances : Incase non compliance for the required period/delay in submission of Insurance policies as per tender conditions

Levy of non-returnable penalty equivalent to 02 (tw0) times the premium required to be paid for the lapse period (with a minimum of Rs 1000/-) of each type of insurance policy i.e. CAR policy (if applicable), Third party insurance, Workmen Compensation policy separately.

2.5

3

Labour Penalty for

License:

Levy of non-returnable penalty equivalent to 2 (Two) times prescribed fee to be paid on pro- rata basis on per day per person basis.

 
 

late

submission

of

labour

2.6

license as applicable

 

4

Uniform: In

case

In case contractor manpower is not found in uniform for more than 03 (Three days) in a month, then a penalty shall be imposed @ Rs. 50/- per head per day of such non-uniform days maximum of Rs.600/-. Penalty will start after one month from the award of work or after 1 st RA bill whichever is earlier.

 

contractor manpower is not found in uniform.

2.8

5

Delay

in

labour

Penalty @of 0.1% of work order value per week delay with a minimum of Rs 100 per week delay and maximum of Rs. 300 per week delay shall be recovered from the respective R.A.Bill of the contractor.

 

payment:

In

case

of

delay in labour payment

as

prescribed

in

the

special condition

2.9

6

Absenteeism:

     

(a)

In

case

any

No

penalty up to 05 (Five)

2.9

particular

category

of

cumulative days of unauthorized absence in a month, beyond which the contractor shall be liable to pay penalty @ Rs.100/- per shortfall manpower per day of

manpower is absent or the crew of manpower

reduces

below

the

minimum

requirement

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

 

of manpower mentioned in the tender.

such absent.

 

(b)

Manpower for

No such withdrawal shall be made allowed. A penalty equal to Five (5) Times the value of work hampered, derived based on the quoted rates shall be made applicable to the contractor.

Essential services: The contractor shall not withdraw total

manpower from the essential services of work like transport, water treatment works, sewage treatment works, canteen, shut down jobs, etc., without prior approval of EIC of work.

7

Transport: Contractor shall make own arrangement for transportation of manpower deployed for the work from labour camps to working place.

Penalty of Two (2) times the applicable departmental transport Fare / charges per person will be recovered if found traveling in departmental transport without proper pass / authorization.

2.10

2.12 AGREEMENT: The successful bidder shall enter into contract and shall execute and sign the contract agreement in accordance with the Articles of Agreement. The contractor shall prepare the draft article of agreement in the Proforma included in this tender document duly incorporating all the terms of agreement between the two parties. After the review of draft by EIC of works, the same shall be printed on an appropriate value bond paper/stamp paper (top Page) at his own cost duly signed by the contract awarding authority. Thus signed agreement shall be forwarded /submitted to CTC for further processing. The agreement shall contain work order with SOQR, letter of acceptance of work order by the contractor, LOI if any, MOM of Negotiation meeting if any, Bid with complete tender document, addendums & corrigendum issued if any, minutes of pre bid meetings if any and all correspondence with the successful bidder till the award of work. All the pages of entire Agreement with documents shall be duly numbered and bound.

The entire procedure shall be completed at the earliest; in any case signing of an agreement shall be completed within the following limits:

Work order cost

Recommended Time schedule.

Upto `. 100 lacs

Within 30 days from the date of issue of work order

Above `.100 lacs but up to `. 150 lacs

Within 45 days from the date of issue of work order

Above `.150 lacs but up to `. 1,250 lacs

Within 60 days from the date of issue of work order

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Above `.1,250 lacs `. 5,000 lacs

but

up

to

Within 90 days from the date of issue of work order

Above `.5, 000 lacs.

Within 120 days from the date of issue of work order

2.13 APPROVAL OF MATERIALS TO BE SUPPLIED BY THE CONTRACTOR: - Contractor shall supply samples of materials to be used on this work for testing of materials as per GCC clause no. 6.4. Failure of any sample to pass the specified requirement for a particular use will be sufficient cause for rejection. Contractor shall supply free samples of materials to be used on this work whenever asked for the same for testing in laboratories. If the test results are not meeting the specified requirements then, this will be sufficient cause for rejection of the materials. The materials so rejected shall be removed from the site by the contractor immediately, failing which the same shall be removed by the engineer at the risk and cost of the contractor. Also for all types of materials, ingredients, workmanship, sequences, scheme and style, contractor proposes to adopt / deploy, shall be subject to the approval of Engineer prior to taking up such bulk supply and work. Contractor should note that all the materials are to be arranged by Contractor themselves of approved brands for the work. Contractor shall arrange to provide manufacturer’s test certificate and will also responsible for testing of materials from approved laboratories by NPCIL prior to use as per relevant I.S. standards / Technical specifications in the laboratory as specified by the Engineer for which nothing extra shall be payable on this account. In the absence of any specifications for any work or materials relevant Indian standard specification will be applicable.

Contractor shall maintain record of receipt & consumption of all materials of work at site. It is required to submit receipt and consumption records of these materials monthly along with RA Bills for checking by Engineer-in- charge. The contractor shall submit the receipts / Challan of materials purchased by him to Engineer-in-charge while depositing the materials in NPCIL Store or submitting the RA Bills.

2.14 SAFETY: To avoid possible accidents to staff and labour employed

during execution of work, it is imperative to observe the safety code provisions

specified under clause 5.6 of Section-IV-General Conditions of Contract and AERB safety guide (Appended with the GCC) and these shall be strictly followed. The cost of such safety measures shall be included by the bidder in his rates quoted for various items in the schedule of quantities and rates

a) Contractor shall follow at site the AERB safety code which is available with the Engineer- In-Charge for reference and implementation.

b) During the execution and temporarily suspending the work, the contractor’s materials, work, shall not interfere and cause damage to the existing property and injury to personal.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

c) Proper illumination, barricading etc shall be provided and maintained by the contractor.

d) Adequate means of safe access, scaffolds, portable ladder with shoe etc shall be provided and maintained.

e) Height pass shall be obtained for works above 2.5mtr height and the scaffolding members and planks shall confirm to the relevant BIS specification such as IS-3696 etc.

f) Safety permits shall be obtained for excavation, trenching, earth removal, cutting & welding, confined space work. For other works of hazardous nature, an industrial safety permit shall be obtained.

g) Personal protective equipments like safety shoes, safety helmet, safety belt, hand gloves, goggles etc as applicable to the work shall be used by the contractor.

h) Safety precautions and personal protective equipments for painting

works shall be used with respect to respiratory protection and fire

protection including ventilating the area.

i) Valid certificate of testing and inspection by competent person for the lifting machines and tackles in use shall be available with the agency on the work.

j) Adequate fire safety precaution and electrical safety precautions shall be maintained for welding & gas cutting including proper ventilation in the area. The return lead of the electrical welding machine shall be extended and connected directly to the work.

k) Grinding machines shall be provided with wheel guard and the grinding wheel shall be within its validity period.

l) Proper housekeeping shall be maintained by the contractor by collecting the scraps and loose materials daily and arranging them suitably. It shall be the responsibility of the contractor to ensure that on completion of day to day job, all dirt, debris, waste are removed and properly disposed off and the area of work shall be left neat and tidy.

m) Fire safety and industrial safety precautions at all areas including for work near water bodies shall be observed in general.

n) Safety

Officer/Supervisor

maintained.

/coordinator

as

applicable

shall

be

o) All accidents and fire incidents including near-miss accidents shall be reported by the contractor.

p) SAFETY DURING WORKING IN RADIATION ZONES:

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

i) All the worker should be qualified enough to understand the radiation signs, radiation symbols & boards and to understand the basic knowledge of radiation protection in Hindi.

ii) They must be orange qualified for radiation protection minimum,

however radiation protection training will be given by department only. iii) They must follow all radiation protection means instruction from health physics unit. Violation of any instruction regarding radiation protection shall be viewed seriously. iv) All the contract radiation workers should be medically fit. The Contractor shall submit pre-employment and Periodical Medical examination records of the Contract radiation workers to the Engineer In-Charge as per AERB guidelines in prescribed forms 1, 2 & 3. The Engineer In-Charge shall forward these details to Certifying Surgeon of the Unit for records. v) All the contractor workers should work with supervisor or departmental representative (Green dot qualified) in radiation zones and they should not spend unnecessary time in radiation areas. vi) Contractor and the workers have to follow all the radiological protection procedure and regulations stipulated by the station. The violation of the procedure shall put the penalty on the contractor.

vii) For the purpose of issue of TLD; the bidder shall submit Medical fitness

certificate, Two Nos of

Passport size photograph, Audiometry report of each worker deployed under this contract shall be submitted to the Engineer in charge at the start of work and every year, if the contract period is more than one year.

viii) The penalties for non-compliance while working in radian zone are as

below:

Not wearing TLD & DRD in Zone 4 area @ ````. 1000/- per incident per person For not wearing proper protective clothing in Zone 4 areas @ ````. 1000/- per incident per person. Non return of TLD/DRD after completion of work @ ````.1000/- per incident per person Loss OR Damage of TLD/DRD, Damage to protective gear @ ````.2500/- plus (+) Cost of TLD /DRD/Protective gear per incident per person. Non submission of bioassay sample every week @ ````. 500/- per incident per person. Misuse of Personal protective Equipments/protective gears @ ````.5000/- per incident per person. During the contract period and after the completion of contract, persons are to be discharged only after whole body counting. In case any person is relieved / removed before completing the whole body counting, a penalty of ````. 2500/- per person shall be recovered from the contractor.

q) All safety precautions shall be followed strictly such as wearing helmets, shoes and providing emergency light to labour etc.

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

r) In case of a violation of an Industrial safety requirement, provision, statutory requirement etc: a penalty of ````. 1,000/- shall be charged to the contractor on the 1st instance. On repeated violation: the penalty shall be increased to ````. 2000/-. s) Incase of fatal accident: The contractor shall be penalized to a maximum extent of ````. 50,000/- in addition to the compensation payable by the contractor as per workmen’s compensation act & Rules and other statutory provisions as applicable. t) Incase of serious accident and permanent disability, the contractor shall be penalized to a maximum extent of ````. 50,000/- for 100% disability and to that % of disability (if 100% disability does not exist) of ````. 50,000/-

2.15. The contractor shall not indulge in engaging other contractor’s labour working in other workplaces/sites by paying more wages. If such cases are noticed the contractor shall be liable for stringent action including penalty as decided by the Engineer-in-charge.

2.16 TENDER STRUCTURE: The bidder shall offer a suitable rebate on the quoted and accepted amount to remain as the lowest bidder in the event of change of tender structure when compared with the final executed quantities of the scheduled items.

2.17 ENVIRONMENTAL MEASURES: Kaiga Generating Station & Kaiga Township is certified for ISO 14001 Environmental Management System and IS 18001 Occupational Health and Safety Management System. Hence all the

vendors/contractors are necessary to comply with the provisions contained in the above management system. Some of them are enumerated below:

a.

All the persons deployed for the execution of the work should comply with Atomic energy factories act, Industrial Safety, Fire Safety and Radiation Safety as stipulated by the organization from time to time.

b.

All the resources should be used optimally. Major thrust should be given to comply with conservation of energy and resources.

c.

All the persons should be conversant with good work practices, Industrial hygiene and try to incorporate in daily activities

d.

Any untoward incident/accidents major or minor should be immediately reported to Engineer In-charge.

e.

All the tools and tackles, Test and Measuring instruments used for the execution of the work should comply with the industrial standards and practices. These materials should be certified to be healthy for use before application.

f.

Use of Personal Protective Equipments applicable for each task is

mandatory. Violation of any such requirements would be viewed seriously and action would be invoked commensurate with the depth of violation. g. Use of compressed gas or hazardous materials should be with permission of Engineer-in-charge. These materials should be disposed off in compliance with ISO 14001 and 18001 from time to time. h. Comply with segregation of waste at source in to biodegradable, non- biodegradable and hazardous materials. This segregated waste should be disposed off as per the approved procedure of the station.

i. Continuous evaluation of environmental aspect should be done to prevent/minimize the environmental adverse impact

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

Tender No.: NPCIL/KGS/CTC/MMU- 3&4/2015-16/ET/529

j. Periodical identification of the hazard and risk analysis should be carried out to prevent and minimize the escalating occupational health and safety problems.

k. Contingency and Mitigating