A

1
Primary School Risk Register

2
3 Guidance
4
5

The register is generic and is intended to promote the consideration of risk. Users are not expected to
6 use every risk, but to consider those that may be applicable to their Project, or where a similar, related
risk may be applicable to their project.
7

8
The identified risks can be used to compile a Strategic Risk Register or a Construction Project Risk
Register.
9

10
The inherent and residual risk columns contain formulae that calculate the risk exposure; the residual
risk exposure should always be no worse that the inherent risk exposure.
11

The financial impact column has been deliberately left blank without any formulae as the financial
12 impact can be calculated in various ways. Applicants should consult with their Professional Advisors in
this respect.
13

14
If the register is used to compile a Construction Project Risk Register, the total of the Financial Impact
should equate to the Project Contingency at any stage of the Project.
15
16 Closed Risks can be moved from the Current Risk worksheet to the Closed Risks worksheet.
17
18 Risk Definitions
19
20 Impact
High = severe impact on a project in terms of time, cost or quality
21 Severe impact on the project strategy, adverse effect on project outcome or operational activities
Major stakeholder concern

Medium = significant impact on the project in terms of time, cost or quality

22 Significant impact on the project strategy, outcome or operational activities
Significant stakeholder concern
Low = minor impact on a project in terms of time, cost or quality
23 Little impact on the project strategy, outcome or operational activities
Low stakeholder concern
24
25 Likelihood
26 High = certain or strong possibility that it will occur, 61-100% probability
27 Medium = moderate chance of occurring , 41-60% probability
28 Low = unlikely or very unlikely to occur, 0-41% probability
29
30 Exposure
31 High = will have severe adverse effect on a Project
32 Medium = attention needed to avoid risk escalation
33 Low = likely to disappear
34
35 Risk Register Template - Instructions for Using Risk Spreadsheets
36

Sport England Generic Risk Register v 1.0 Page 1 of 10 (c) Sport England 2011
Risk Register - Current Risks Schedule
Version 0_Apr 17 Category
Risk Categories:
Strategic/Commercial S
Financial/Economic/Market F
Legal and Regulatory L
Organisational/Management/Human Factors O
Political P
Environmental E
Technical/Operational/Infrastructure T
No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Manage Residual risk Financial Further action Status Comments on Status Target Closure
reviewed (Accountable) (Responsible) the Risk Impact k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Funding applications to other organisations is rejected, risk of
1 1-Apr-17 S Med Low Low Low Low Low New 30-Apr-17
project being unable to proceed

2 1-Apr-08 Trade Union disruption SRO PM low low Low 30-Apr-17

Funding applications to other organisations is delayed, risk of

3 1-Jan-10 S Med Med Med Low Low Low New 30-Apr-17
project not proceeding or delay

Funding applications to other organisations is less than

4 1-Jan-10 anticipated, risk of project not proceeding or scope being S Med Med Med Low Low Low New 30-Apr-17
reduced

5 1-Apr-08 TUPE SRO med med Med 30-Apr-17

Funding Appeal to raise balance of funding falls short or

6 1-Jan-10 decision is delayed, risk of project not proceeding or scope S Med Med Med Low Low Low New 30-Apr-17
being reduced

Rigorous monitoring regime

in place by client team and
Mobilisation period problematic. Outgoing contractor un co
Technical Assurance.
7 1-Apr-08 operative/lacks resource, incoming contractor lacks SRO PM med med Med Med Med Med 30-Apr-17
Establishment of migration
resource:data transfer issues
plan, exit and mobilisation
strategies in place

Sport England Generic Risk Register v 1.0 Page 2 of 10 (c) Sport England 2011
No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Manage Residual risk Financial Further action Status Comments on Status Target Closure
reviewed (Accountable) (Responsible) the Risk Impact k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
8 1-Apr-08 Change in customer requirements SRO Project Board med med Med 30-Apr-17

9 1-Apr-08 Non committed stakeholders SRO Project Board med med Med 30-Apr-17

10 1-Apr-08 slow/inadequate stakeholder/user feedback in design process SRO Project Board med high High 30-Apr-17

Tight control of dialogue

process needed. Restrict
meetings and areas for
dialogue to key issues
11 1-Apr-08 Bidding/Dialogue process not concluded in due time SRO PM med Med Med Med Low Low 30-Apr-17
(KPIS/Pricing/incentivisation
). Possible need to extend
existing contract on rolling
or short term basis

Onerous conditions attached to grant applications causes

12 1-Jan-10 S Med Med Med Low Low Low New 30-Apr-17
delay/rejection, risk of project not proceeding

Sport England funding application is rejected/delayed/less

13 1-Jan-10 than anticipated, risk of project not proceeding or scope being S Med Med Med Low Low Low New 30-Apr-17
reduced

Cash flow less than anticipated target, resultant loss of some

14 1-Jan-10 S Med Med Med Low Low Low New 30-Apr-17
funding. Risk of delay, scope reduction, additional costs

Lack of strategic vision, are stakeholders/board members

committed to partnership, do conflicts of interest exist?
15 1-Jan-10 S Med Med Med Low Low Low New 30-Apr-17
missed opportunities, delay, decision making process
compromised, additional cost.

Suppliers encountering financial difficulties, potential delay,

16 1-Jan-10 S Med Med Med Low Low Low New 30-Apr-17
additional cost, legal issues.

Sport England Generic Risk Register v 1.0 Page 3 of 10 (c) Sport England 2011
No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Manage Residual risk Financial Further action Status Comments on Status Target Closure
reviewed (Accountable) (Responsible) the Risk Impact k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Fraud/theft, miss appropriation of funds, risk of reputational
17 1-Jan-10 S Med Med Med Low Low Low New 30-Apr-17
damage, possible legal action, breach of grant conditions

Partnerships failing to deliver the desired outcomes.

18 1-Jan-17 Operational difficulties, conflict with funders, risk of funding S Med Med Med Low Low Low New 30-Apr-17
claw back, Project does not fulfil intended purpose

Completed project does not meet user/stakeholders partners

19 1-Jan-17 expectations. Operational difficulties, conflict with funders, risk S Med Med Med Low Low Low New 30-Apr-17
of funding claw back, Project does not fulfil intended purpose

Delays in site purchase. Risk of programme delay and extra

20 1-Jan-17 S Med Med Med Low Low Low New 30-Apr-17
cost.

Exchange rate fluctuations, potential to affect cost in planning

21 1-Jan-17 F High Med High Med Low Low New 30-Apr-17
stages, possible delay in construction phase.

Lack of liquidity in financial markets causes difficulty in raising

22 1-Jan-17 loan finance or higher financing charges. Risk of additional F Med Med Med Low Low Low New 30-Apr-17
cost and delay.

23 1-Jan-17 Interest rate instability, Risk of additional cost and delay. F Med Med Med Low Low Low New 30-Apr-17

Inflation . Risk of rising project costs, budget inadequate,

24 1-Jan-17 tenders exceed budget, potential cost savings needed. F Med Med Med Low Low Low New 30-Apr-17
Project delayed

Failure to meet projected revenue targets, risk of funding

25 1-Jan-17 shortfall, risk of sinking fund shortfall, compromise on long F Med Med Med Low Low Low New 30-Apr-17
term maintenance cost

Sport England Generic Risk Register v 1.0 Page 4 of 10 (c) Sport England 2011
No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Manage Residual risk Financial Further action Status Comments on Status Target Closure
reviewed (Accountable) (Responsible) the Risk Impact k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Cost of project increases. Risk of scope creep, post contract
26 1-Jan-17 F Med Med Med Low Low Low New 30-Apr-17
variation, potential for delay and additional cost.

Tender prices exceed funding. Funding shortfall, need to

27 1-Jan-17 F Med Med Med Low Low Low New 30-Apr-17
reduce scope of project, time, cost and quality issues.

Cost of project increases during construction phase. Potential

28 1-Jan-17 funding shortfall, need to reduce scope of project, time, cost F Med Med Med Low Low Low New 30-Apr-17
and quality issues.

Delays in receipt of funding, resultant cashflow

29 1-Jan-17 F Med Med Med Low Low Low New 30-Apr-17
problems/inability to pay suppliers

Inadequate sinking fund provision/ inability to demonstrate

30 1-Jan-17 F Med Med Med Low Low Low New 30-Apr-17
provision. Potential funding rejection/delay

Inappropriate consideration of risks, inadequate financial

31 1-Jan-17 provision for risk. Risk of insufficient budget/additional F Med Med Med Low Low Low New 30-Apr-17
cost/programme delay/quality compromised/scope reduced

Business Plan objectives not met, or performance outcomes

32 1-Jan-17 L Med Med Med Low Low Low New 30-Apr-17
not achieved. Risk of funding claw back

33 1-Jan-17 Failure to monitor or meet KPIs. Risk of funding claw back L Med Med Med Low Low Low New 30-Apr-17

Breach of terms and conditions of funding agreements. Risk

34 1-Jan-17 L Med Med Med Low Low Low New 30-Apr-17
of funding claw back/funding shortfall, project delay.

Sport England Generic Risk Register v 1.0 Page 5 of 10 (c) Sport England 2011
No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Manage Residual risk Financial Further action Status Comments on Status Target Closure
reviewed (Accountable) (Responsible) the Risk Impact k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Failure to comply with non project related legislation, H&S,
35 1-Jan-17 L Med Med Med Low Low Low New 30-Apr-17
Employment, Child protection etc.

Project related Public Liability claims against applicant. Risk

36 1-Jan-17 L Med Med Med Low Low Low New 30-Apr-17
of project delay and legal costs.

Possible need to comply with EU procurement requirements

37 1-Jan-17 L Med Med Med Low Low Low New 30-Apr-17
(OJEU), programme issues, additional consultancy costs.

OJEU alcatel challenge received during standstill period.

38 1-Jan-17 Significant programme delay or Project may not proceed. L Med Med Med Low Low Low New 30-Apr-17
Potential for additional legal and consultancy costs.

Failure to comply with EU remedies directive, alcatel

39 1-Jan-17 challenge. Significant programme delay or Project may not L Med Med Med Low Low Low New 30-Apr-17
proceed. Potential for additional legal and consultancy costs.

40 1-Apr-08 Disputes/claims with out going contractor SRO PM/PPT/Legal med High High Med Med Med 30-Apr-17

41 1-Apr-08 Best value tender significantly above PTE SRO Project Board low Med Low Low Med Low 30-Apr-17

Successful alcatel challenge. Significant programme delay or

42 1-Jan-17 Project may not proceed. Potential for additional legal and L Med Med Med Low Low Low New 30-Apr-17
consultancy costs.

Changes in regulatory or legislative requirements affect

43 1-Jan-17 L Med Med Med Low Low Low New 30-Apr-17
design, procurement or costs.

Sport England Generic Risk Register v 1.0 Page 6 of 10 (c) Sport England 2011
No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Manage Residual risk Financial Further action Status Comments on Status Target Closure
reviewed (Accountable) (Responsible) the Risk Impact k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
44 1-Jan-17 Change in rate of vat or other taxation issues L High Med High High Low Med New 30-Apr-17

Non compliance with Building Regulations. Risk of additional

45 1-Jan-17 L Med Med Med Low Low Low New 30-Apr-17
consultancy fees, programme and quality issues.

Inadequate Communications/lack of communications plan.

Failure to communicate key works and
46 1-Jan-17 implications/reputational damage with O Med Med Med Low Low Low New 30-Apr-17
staff/stakeholders/partners. Lack of clarity in decision making
process, programme delay, potential cost and quality issues.

Not all key stakeholders involved in decision making process,

47 1-Jan-17 resultant conflict in requirements, programme delay, potential O Med Med Med Low Low Low New 30-Apr-17
cost and quality issues.

Lack of employer resources, impact on decision making

48 1-Jan-17 O Med Med Med Low Low Low New 30-Apr-17
process, programme delay, potential cost and quality issues.

Issues not logged and actioned. Risk of change control not

49 1-Jan-17 being actioned, additional consultancy and contractor costs, O Med Med Med Low Low Low New 30-Apr-17
potential delay.

Loss of key staff/advisors, lack of continuity/skill gaps. Risk of

50 1-Jan-17 project delay, inadequate communications, potential additional O Med Med Med Low Low Low New 30-Apr-17
consultancy and contractor costs

Extended recession/weak economy/down turn in demand.

91 1-Jan-17 S/F Med Med Med Low Low Low New 30-Apr-17
Down turn in demand for use of facility, income shortfall.

Rapid economic growth/rising tender prices/skills shortage.

92 1-Jan-17 Market fluctuations, rising tender prices, budget shortfall, S/F Med Med Med Low Low Low New 30-Apr-17
need for value engineering.

Sport England Generic Risk Register v 1.0 Page 7 of 10 (c) Sport England 2011
No Date last Risk description Category Owner Manager Inherent Risk Measures in place to Manage Residual risk Financial Further action Status Comments on Status Target Closure
reviewed (Accountable) (Responsible) the Risk Impact k Date

(Estimated)

(Estimated)

(Estimated)
Likelihood

Likelihood
Exposure

Exposure

Exposure
Impact

Impact
Supplier Insolvency (consultants/contractors). Project
93 1-Jan-17 stopped, legal costs, significant additional cost, risk of S/F Med Med Med Low Low Low New 30-Apr-17
cancellation.

Fluctuations in taxation. Insufficient funds, re design and

94 1-Jan-17 F/P Med Med Med Low Low Low New 30-Apr-17
downscaling.

Major Accident on construction site, potential for delay and

95 1-Jan-17 additional cost due to investigation and revised site T/L Med Med Med Med Med Med New 30-Apr-17
management

Legislative changes affecting agreed design/brief, additional

96 1-Jan-17 T/L Med Med Med Low Low Low New 30-Apr-17
cost, potential for delay

Sport England Generic Risk Register v 1.0 Page 8 of 10 (c) Sport England 2011
Risk Register
Closed Risks Schedule

No Date last Risk description Category Owner Manager Inherent Risk Measures in place Residual risk Financial Status Comment on Target Closure
reviewed to Manage the Impact k Status Date
Target Closure Date Impact Likelihood Exposure Risk
Exposure Impact Likelihood Exposure (Estimated) (Estimated)

Sport England Generic Risk Register v 1.0 Page 9 of 10 (c) Sport England 2011
High
Med
Low

New
Same
Better
Worse
Closed