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HCM Global HR
Define Workforce Structures
Instructor Guide
August 8, 2013
Copyright 2013, Oracle and/or its affiliates. All rights reserved.
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CONTENTS
Lesson 1: Define Workforce Structures .......................................1
Objectives.............................................................................................. 1
Workforce Structures Task List .................................................................. 2
Instructor Note: Best Practice.................................................................... 3
Defining Locations ................................................................................... 4
Instructor Note: Results on Map .............................................................. 4
Locations ............................................................................................. 5
What is Set ID? .................................................................................... 6
Location Sets ....................................................................................... 7
Instructor Note: Activity Timing ............................................................... 8
Activity 1 Introduction: Creating a Location ............................................... 9
Activity 1: Creating a Location ............................................................ 10
Defining HCM Organizations .................................................................... 12
HCM Organizations .............................................................................. 12
Instructor Note: HCM Organizations ....................................................... 13
Multiple Classifications ......................................................................... 14
Review Enterprise Configuration ............................................................ 15
Trees and HCM Trees ........................................................................... 16
Instructor Note: Trees ......................................................................... 17
Organization Trees and ESC .................................................................. 18
HCM Organizations Review Question 1 .................................................... 19
HCM Organizations Review Question 2 .................................................... 20
HCM Organizations Review Question 3 .................................................... 21
HCM Organizations Review Questions and Answers ................................... 22
Instructor Note: Activity Timing ............................................................. 23
Activities 2 -- 3 Introduction: Creating a Division and Department ............... 24
Activity 2: Creating a Division ............................................................. 25
Activity 3: Creating a Department........................................................ 27
Lesson Highlights .................................................................................. 29
Lesson Highlight Details ....................................................................... 30
i
Lesson 1: Define Workforce Structures
Define locations
Define HCM Organizations
To access the tasks under Workforce Structures, select your implementation project
using the Functional Setup Manager and navigate to:
Workforce Deployment > Define Common Applications Configuration for Human Capital
Management > Define Enterprise Structures for Human Capital Management > Define
Workforce Structures
Actions and reasons are also available for workforce structures; Action
information is usually defaulted.
Defining Locations
Instructor Note: Results on Map
Inform the students that the Results on Map feature is not working in the environment
currently.
Locations
A location identifies physical addresses of a workforce structure, such as a department
or a position.
You can also create locations to enter the addresses of external organizations that you
want to maintain, such as employment agencies or third-party benefit organizations.
The locations that you create exist as separate structures that you can use for reporting
purposes, and also in rules that determine employee eligibility for various types of
compensation and benefits.
You enter information about a location only once. Subsequently, when you set up other
workforce structures you select the location from a list.
Locations that you create are represented on a map for easier identification and access
as shown in the following figure:
Location Sets
The following figure shows how locations sets restrict access to users.
When you create a location, you must associate it with a set. Only those users who
have access to the set's business unit can access the location set and other associated
workforce structure sets, such as those that contain departments and jobs.
You can also associate the location to the common set so that users across your
enterprise can access the location irrespective of their business unit. When users
search for locations, they can see the locations that they have access to along with the
locations in the common set.
The course was designed for you to facilitate learners doing the specified activity, at this
point.
In view of its increasing operations, InFusion Corporation has recently bought additional
space close to its existing location in New York.
Requirements
Use the bold text for the object names, replacing the XX with your initials, as
indicated by your instructor.
Activity Scope
Start Here
Setup and Maintenance work area Implementation Project: XX Workforce
Deployment page
5. In the Main Address section Address Line1 field, enter 521 Madison Ave.
8. Press Enter.
19. In the Manage Locations task row, click the Status icon button.
Multiple Classifications
Organization classifications define the purpose of the organization, whether it's a
division, department or a legal entity.
For example, one organization might be both a cost center and a sales department.
If you define the enterprise configuration using the Enterprise Structures guided flow,
then you can review the organization components and make any changes or add
additional structures. You can create the following types of HCM organizations:
Enterprise
Legislative Data Groups
Business Units and Set IDs
Legal Employers
Divisions
Departments
Professional Bodies
Reporting Establishments
Disability Organizations
Departments
Organizations
Positions
Geographies
To set up a tree:
1. Create a tree using one of the seeded tree structures (for example, department
tree structure).
2. Create a tree version for the new tree structure.
3. Add new nodes (for example, departments) to build your hierarchy.
If you do not use the ESC, then you can create organization trees based on the
predefined organization tree structure.
You can secure HCM data by using an organization tree to identify organizations in an
organization security profile.
1. True
2. False
1. True
2. False
False.
True.
The course was designed for you to facilitate learners doing the specified activity, at this
point.
Requirements
Use the bold text for the object names, replacing the XX with your initials, as
indicated by your instructor.
You must have access to Oracle Fusion Application InFusion database or
comparable training or test instance at your site, on which to complete this
practice.
Activity Scope
Create a new division and department to support the new acquisition.
Start Here
Setup and Maintenance work area Implementation Project: XX Workforce
Deployment page
4. Click Next.
7. Click Next.
9. Click Yes.
12. In the Manage Divisions task row, click the Status icon button.
Start Here
Setup and Maintenance work area Implementation Project: XX Workforce
Deployment page
4. Click Next.
7. Click Next.
9. Click Yes.
12. In the Manage Departments task row, click the Status icon.
Lesson Highlights
In this lesson, you should have learned how to:
Define locations
Define HCM organizations
When you create a location, you must associate it with a set. Only those users who
have access to the set's business unit can access the location set and other associated
workforce structure sets, such as those that contain departments and jobs.
You can define an organization with one or more classifications to reflect your
enterprise structure and use Oracle Fusion trees to graphically represent hierarchical
data such as the structure of your organization.