OTC Solution 1 - IHB posting flows

Countries with Solution 1 on OTC

# Comments Agency Books Liner Books
1 Invoices are open in liner books (Maersk Line or
Safmarine) Customer A/c
Inv

2 Customers settle invoice in Liner freight

collection accounts. Bank statement is posted
during day end process. Bank Gl A/c Customer A/c
Bank Transfer
1 1a
1a. If ''invoice and customer'' or ''customer''
appears in bank statement.

1b. If no details in bank statement.

Cheque Bank Clg A/c Customer Suspense
2. In case payment received is cheque, then
2 1b
posting will flow to bank clearing.
No Posting in Agency Book

3 If payment received is cheque, Customer

Application will be done seperately. Bank Clg A/c Customer A/c
3 3

4 Liner freight collection account is autoswept to

Liner master bank account(bank account set up
in FACT) or to a NON-FACT bank account owned
by Line, posting will be done as per normal No change to current process of sweeping entry.
sweeping transaction.

Note:
There are two categories of solution 1, and the differentiation is on the sweeping.
1) In case there is a cross border sweeping, the funds will directly move to Liner Master bank account without affecting IHB books.
2) In case cross border sweeping is not allowed due to leagl regulations, funds will sweep to Agency Master bank account creating IHB posting to 145/245 accounts.
OTC Solution 2 - IHB posting flows - Applicable for countries/agencies owning the bank area

Countries with Solution 2 on OTC

# Comments Agency Books Liner Books
1 Invoices are open in liner books (Maersk Line or
Safmarine) Customer A/c
Inv

2 Customers settle invoice in Agency freight

collection accounts. Bank statement is posted Bank Gl A/c IHB Suspense (1991*0) A/c
during day end process. (Day 1).
1a 1a
This is performed by GSC.

3 External Bank statement re-posted to IHB

account in Liner books. (Day 2) 1991*0 A/c 1993*0 A/c 195*0 A/c 195*5 A/c
This is performed by GSC. 1b 1c 1b 1b 1b

2450000 A/c
1c

4 Customer invoice is cleared on day 2.

Customer A/c 195*5 A/c
The location is responsible to clear customer
invoice. If this tasks is outsourced, then it will 2 2
be based on local SLA between location and
GSC.
5 Remittances will follow the same process as you
perform today from Agency Master bank account
to Liner bank account as per IHB Cash
Please refer to IHB cash Management Process Please refer to IHB cash Management Process
Management process.
OTC Solution 2.1 - IHB posting flows - Applicable for countries/agencies not owning the bank area

Countries with Solution 2.1 on OTC

# Comments Agency Books - Not owning bank area Bank Area Owner Book Liner Books
1 Invoices are open in liner books (Maersk
Line or Safmarine) Customer A/c
Inv

2 Customers settle invoice in Agency freight

collection accounts(non bank area owner).
Bank statement is posted during day end Bank Gl A/c Bank Clrg A/c
process for H2H and manually for Non
1a 1a
H2H(Day 1).
This is performed by GSC, unless GSC cannot
have access to bank website.

3 At the end of the day, the collection bank

accounts in the non bank area company
code is swept to the banka rea co code, Bank Gl A/c IHB Clrg A/c Master Bank A/c IHB Cash Sus
and these entries remains as normal xx.0 xx.0 xx.1 xx.0 xx.1 xx.0
process.

IHB A/c 195*0 1993*0 A/c 2450000 A/c

xx.1 xx.2 xx.1 xx.2

4 External Bank statement re-posted to IHB

module in Liner books manually via payment
order. (Day 2). Entries in GL generated after 195*0 A/c 195*5 A/c 1995*0 A/c 1993100 A/c 195*0 A/c 195*5 A/c
day end process. 1b 1b 2a 1b 1b 1c 1b 1b
2b 2a
Payment order is to be passed from IHB
account owned by non bank area to ihb
account owned by line in the same bank area.

Outgoing payment entries from non bank area 2450000 A/c 1450000 A/c
co code.
Posting 1b and 1c in bank area owner books.
2b 1c
(Trading Partner is non bank area co code)

Incoming Payment to Line in bank area owner

book
Posting 2a and 2b in bank area owner books
(Trading Partner is Line)

This is performed by GSC.

5 Customer invoice is cleared on day 2.

Customer A/c 195*5 A/c
The location is responsible to clear
customer invoice. If this tasks is 2 2
outsourced, then it will be based on local
SLA between location and GSC.
6 Remittances will follow the same process
as you perform today from Agency
Master bank account(bank area owner Please refer to IHB cash Management Please refer to IHB cash Management Please refer to IHB cash Management
book) to Liner bank account as per IHB Process Process Process
Cash Management process.
Solution 3: Cross-company posting

Below example reflect situation faced in CN where combination of 1) high number of branches with
3) high volumes, make it unfeasible to adapt solution 2.1 due to manual effort related to reposti
subledger (automatic solution can't be used as IHC suspense only exist in bank area owning com
solution is specified.

CNAB
Agency books (not owning bank area) Liner 1

Ext bank (1810) Ext bank clr (1815) Customer

1) 150 1) 150 INV
2b) 150

I/C vend 2721 (1000);2723(4000) New CN clr acct I/C cust (CNAB)

5) 150 2c) 150 2c) 150

6) 150 6) 150

IHB bank (1950) IHB bank clr (1955) IHB bank (1950)

4b) 150 4b) 150 5)150 4a) 150

1) External bank statement is received and posted

2a) Collection is applied against AR item in LINE books
2b) Cross company posting made on g/l level
2c) I/C posting is made in background based on assignment in SAP configuration
3) I/C customer items are paid using existing IHB DD functionality for IHBCX bank areas (F110
4) IHB bank statement posted after day-end in bank area
5) IHB reconciliation in CN books between IHB clr and LINE I/C vendor account
6) Manual posting between LINE I/C vendor and CN clr account which net of
ber of branches with own company codes, 2) without own bank area and
ort related to reposting external bank statement transactions in IHB
ank area owning company codes). In below example cross-company
ecified.

1000
Liner 1000 books

Customer

2a) 150

I/C cust (CNAB) New CN clr acct

2a) 150
2b) 150
3) 150

IHB bank (1950) IHB bank clr (1955)

3) 150

4a) 150

CX bank areas (F110 payment run)

This is FEBA looks like,what in Note To payee is the payer name in chinese characters

This transaction will be posted to bank clearing account first:

Then OTC will do the payment application:

As you can see here that the account used in payment application is 146550
cluster PRE) which is neither external clearing account and ihb clearing acc
thus can not included in FEBP run.
 Also OTC need to input agency's company code and bank clearing account in text
application because as I mentioned in the mail,there are 36 branches in agency.And a
13 digit number in ZR to DZ's assignment field to easy the f.13 aut
Then PCC will extract all open items in 1465500(PRN),1465501(PRE),1465502(PRS) fro

Then PCC will create a cross-entity entries both under 1000 and agency's (CNAVin this
after this cross entity posting, external AR will transfer to internal AR,in this case, CN00
PCC outgoing will run a customer payrun with special payment method '9'.
Then after dayend,payment order generated in this payrun will get included and IHB s

Under 1000's IHB:

Post to IHB clearinga account and clear ZP document 8140365582 directly

Under CNAV's book:

post to bank clearing account first:

Then E2E will follow IHB bank clearing account to finish vendor reconciliation:
nese characters

ation is 1465501(for
hb clearing account
g account in text field when doing payment
s in agency.And also they will copy the unique
easy the f.13 auto clearing.
1465502(PRS) from FBL3N.

cy's (CNAVin this case) book.

these two transactions

share the same overall
number which is the
cross entity number.
 these two transactions
share the same overall
number which is the
cross entity number.

n this case, CN00996864 is CNAV,then

d '9'.
cluded and IHB statements generated in FEBA: