Committee Committees output Strength Weaknesses Recommendation

Food Identified food Identified immediately Budget for Food The committee may
service/caterer for the who will cater the food P 15,000.00 present to the body or
Marycris Malig-on, RN event For _____________ faculty what are the
Chairperson The food was served on 1. Grilled panga possible menu that will fit
Prepared venue for time. The Program ended 2. Native chicken soap on the given budget. The
banquet (10:50am) and the food 3. Steamed vegetables personnel will be happy if
was available immediately 4. Sotanghon guisado they know what will be the
Food to be served right after the event. 5. Drinks food after the event.
6. Dessert
Identified the venue for May have two menus
the banquet (college The committee prepared Halal and non-Halal to
library). There was one table only for become more sensitive to
available table for the dignitaries, no adequate the diversity of culture
dignitaries for them to eatchairs and table for among MIST personnel
comfortably. visitors and faculty, some
of the faculty ate their The committee should
Initiated a morning snack food in standing position. know the exact number of
for the Guest of Honor and Some faculty ate outside visitors, if not they should
Speaker the library, some prepare adequate chairs
policeman ate at the stairs. and tables in advance.

May provide a simple

morning snack for all

May provide additional

electric fan for ventilation
Decoration Venue for graduation
Melisa Acosta A well decorated stage
Chairperson
A organized place for the
graduates and their parents
During the
commencement exercises
Identified and reserved The preparation of the The committee may ask
immediately the venue for venue started around other student to start basic
the event, Makilala 1:30pm in the afternoon, preparation in the morning
Municipal Gymnasium April 9, 2017. For the such as skirting of the
reason that the students table, arrangement of the
Coordinated immediately who will assist the chair etc. And to have a
a student, Mr. Vargas, who committee is available back up decorator to
will assist the committee only in the afternoon. contact if Mr. Vargas can
on the decoration Committee finished their not attend the scheduled
task around 3:00am in the venue preparation.
Good canvasing of all the morning, April 10, 2017.
materials needed such as Double check the
flowers, vase, flower From the original seat plan availability of the
stand, red carpet, etc presented, twenty five materials such as curtains
chairs should be made and red carpet.
Gathering more available on stage. Ten for
suggestions and opinions the SB members and BOT Follow the seat plan of the
from other faculty for members, and ten for the stage. There was only five
what will be the best program head and chairs for the program
decoration for the venue registrar, five for head, five chairs for BOT,
dignitaries. SB members
Good communication to
other members of the
faculty
Overall appearance of the
gym is very satisfactory
Program Formulated the theme for Theme: MIST: Sowing The budget for Prepare the budget for the
Ronald L. Bajador Commencement exercises opportunities and growing program/invitation is invitation ahead of time.
Charis Joy R. Doong possibilities through P18,500.00 because of the Canvass a printing press
Identified the Guest of human empowerment plan and the paper to be ahead of time. 2 months
Honor and Speaker used is expensive. The before the program the
Guest of Honor and first budget proposal for committee should have the
Drafted the layout for the Speaker: Dr. Lorna G. invitation was dated final draft of invitation.
tarpaulin as back draft Valdez March 7, 2017, but the Specify the plan for the
budget for the invitation on the budget
Drafted the The tarpaulin was made program/invitation was proposal.If the
Commencement exercises available last April 8, 2017 only available on Chairperson of the
program _______________, Graduation Committee
Formulated the program Canvassing was done but decides to produce the
for the event, checked by none of the printing press invitation within the
Produced the expected the College Registrar, from Kidapawan and limitation of the Institute,
number of VPAA and MIST President Makilala accepted the job designate a person who
program/invitation because of time constraint. will do the lay outing as
The final draft of early as possible.
invitation was done on The committee together Specify what will be the
Identified the masters of April 9, 2017, 10:00am in with the Office of the content of the invitation
ceremonies the morning, Checked by Registrar and the Office of and SHOULD BE
the MIST President and the Guidance Counselor PRESENTED TO THE
VPAA accepted the challenged to FACULTY OR
produce the 150 copies of ACADEMIC COUNCIL
invitation for a period of 4 for comments and
days. suggestions prior to the
approval of the VPAA and
President. The MIST
 should provide a approved
Some of the faculty do not standard content of
know the proper sequence invitation for the future
of the MIST COLORS and activities and programs.
MIST MACE

Mr. John Martin Alvero The Emcee was not Secure a Memo from the
and Ms. Krizell Baccus prepare for the program VPAA and President for
the designation of this task
to make them more serious
on the task given to them

Some of the name of the Secure a official and

Faculty members was not
included on the list of
faculty members in the
invitation
Awards, Honor and Identified students with Please see the MIST 2nd The committee was not
Certificate Committee awards and honor Commencement Exercises able to announce ahead of
invitation for the list of time the student/s who will
Andrew T. Licatan students with award be a recipient of the
Ronald L. Bajador academic excellence
Charis Joy R. Doong award due to:
1. Availability of complete
grades for second semester
SY 2016-2017 by Ms.
Floro
2. Prior to the declaration
of the students, faculty
updated list of faculty
members from the office
of the VPAA
MIST should set a
standard or ruling on the
possible awards be given
during the commencement
exercises.
Create a permanent awards
committee (Proposal)
VPAA (Chairman)
OSA Director
Major in Mathematics (2)
The Office of the College

Good quality of
Certificates was produce
The Office of the Registrar
was very creative in
enhancing the medals for
Honor students
who were present that time
proposed different
computation on GPA
3. Criteria for this award is
not specify
Approved basis for special
academic awards,
standards to follow and a
written report of a student
who qualified to the award
Academic argumentation
from some of the Faculty
on the content of the
Certificates for Special
honor awards
Registrar should secure
that the grades of all
candidates for graduation
are complete.
MIST should follow a
approved prescribed
special academic awards,
produce a copy of a
students grade to be
submitted to the awards
committee
Certificates for final
printing be checked by
English specialist for the
correctness of the words
being used, spacing and or
construction of the entire
content of the certificates.
MIST should set a
standards or ruling on who
will sign the certificate
base on the activity
conducted by the Institute
Venue Committee Preparedness of the venue The ground in The people who were in May request for additional
(Ground) for the event collaboration with the the ground was electric fan, or may
decoration committee is uncomfortable due to the instruct the student to
ALL MALE FACULTY very satisfactorily with increasing temperature of bring their own hand fan
comments that needs to the venue
improve
The RHU was informed In all big event, like
on April 10, 2017 around graduation, the presence of
7:00am in the morning a medic is very important
that MIST were asking for to address immediate
the presence of a Medic health problems needing
for the entire duration of immediate health
the event intervention like heat
stroke, accidents etc.

Some of the parents and The parents and faculty

faculty were keep on should be oriented that if
standing and walking someone is talking opn
during the speech of the front, they need to avoid
guest speaker and the Hon. standing and walking in
Mayor respect to the one who are
giving a speech or
message

The males lavatory was Prepare and clean all

unpleasant available lavatories

Suggested Solution
Other observation This report assumed that the 2 Department conducted a
during the preparation Department Faculty deliberation among the candidate
and conduct of the event for graduation. As of April 7, 2017 morning, the FINAL
list and number of candidates was 116, and by late
afternoon on the same date another candidate was added
on the FINAL list of graduates, now 117.
The National Anthem and Makilala hymn conductor
The Department Chairpersons are required to submit a
list of graduates based on the Department deliberation to
the Registrars Office. The Office of the College
Registrar will secure a approved letter on the last day of
grades submission to all candidates for graduation,
imposed a strict compliance. For his office be prepared
to announce a tentative list of candidates for graduation.
The VPAA will schedule a date to meet all her faculty to
conduct a college faculty deliberation of candidates for
graduation based on the recommendation of the Office
of the Registrar on the compliance of the students in the
prescribed requirements by CHED and MIST. By this,
the VPAA will formally declare the official name and
list of candidates for graduation and to endorse to the
Office of the President for approval. No student should
be added on the final list unless referendum will serve.
Secure a Memo from the Office of the VPAA for strict
compliance: