Check Management

For all check transactions, the T Code is FCHK. After entering FCHK in the Command field,
following screen will appear on the screen.

Maintaining the Check lots

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For maintaining the check lots, use the T-Code FCHI. This is done to enable the system to pick
up the checks consecutively. On entering the T-Code FCHI in the command field, following
screen appears. Here we have to enter the following:

1. Company code for which we are maintaining the check lot

2. House Bank for which House Bank we are entering the check lot (first two digits-Name
of the bank and next three digits-Last three digits of the acct no.)
3. Account ID for which account number we are entering the check lot (first two digits-
Name of the bank and next three digits-Last three digits of the acct no.)

Now click on the Change Icon on the application toolbar. Following screen appears.

Now click on the Create Icon on the application toolbar. Following screen appears.

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Now enter the lot number. This is a numeric field. Enter the Check no. from and to, which are
allotted by the bank for this account number. Enter the short info. You may enter Check from
to as the short info for that check lot. After this data is entered, click on theContinue

Icon at the bottom left. . The new check lot can be viewed on the screen. Now click on the

Save Icon on the standard toolbar.

Display details of the single

check FCH1

For display of the details

regarding one particular check,
use the T-Code FCH1. This will
help in finding out all the details
about the used check. On entering
the T-Code FCH1 in the
command field, following screen
appears. Here we have to enter
the following:

1. Company code in which

the check is used.
2. House Bank from which
the check is been issued.
3. Account number from which check is been issued.

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 4. Check number

Now press the enter key on the key board. Following screen appears giving the complete details.

Display details of the check when document number is known FCH2

For display of the details of the check when document number is known, use the T-Code FCH2.
This will help in finding out all the details about the used check. On entering the T-Code FCH2
in the command field, following screen appears. Here we have to enter the following:

1. Document no.
2. Company code in which the check is used.
3. Fiscal Year
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Now press the enter key on the key board. Following screen appears giving the complete details.

Reprinting of the check\Substituting the check used earlier FBZ5

If we want to reprint the check since we have not printed the check earlier due to various reasons
like printer was not working, all entries were first entered and the check printing was pending,
etc. then we have to use the T-Code FBZ5. Even when in situations, when the check was printed
but it was lost\torn\destroyed\mutilated, etc. & we need to substitute the check with a new check,
we have to use the same T-Code FBZ5. On entering the T-Code FBZ5 in the command field,
following screen appears. Here we have to enter the following:

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 1. Document no in which original check was issued.
2. Company code in which the check is used.
3. Fiscal Year

After this go to the menu bar. Click on check. The following window appears on the screen.

Now click on print option. The following window appears.

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Here, we are asked whether we want to reprint the same check or we want to substitute the old
check number. If we want to use the old check, then we have to click on old check tab.
Following window appears on the screen. Now click on print tab at the bottom left & check
will be printed.

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If we want to substitute the old check number, then we have to click on new check tab.
Following window appears on the screen. Click on the void reason code. The small window of
reasons appears on the screen.

You can choose any reason listed from 4 to 10. After selecting the reason, go to menu bar -- >
check -- > reprint. You will be directed to the same screen as at the earlier option. Now click
print.

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Voiding the unused checks FCH3

If we want to void the checks which are not utilized physically and also in the system they are
not to be used since they have been torn, destroyed or mutilated, then we have to use the T-Code
FCH3. On entering the T-Code FCH3 in the command field, following screen appears. Here we
have to enter the following:

1. Company code in which the unused check is to be voided.

2. House Bank from which the unused check is to be voided.
3. Account number from which unused check is to be voided.
4. Check number from where & to which the unused checks are to be voided.
5. Void reason code (select from the window which appears on clicking the push button)

Now click Void Icon on the application toolbar.

Following message indicating the action is been implemented appears on the status bar.

Cancelling the check payment FCH8

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If we want to void the check and cancel (reverse) the payment entry, then we have to use the T-
Code FCH8. This is used when check has been issued in the system and payment document is
also posted but, either the check is not issued to the vendor or the check has expired by time.
This transaction will also unclear the vendor invoice. On entering the T-Code FCH8 in the
command field, following screen appears. Here we have to enter the following:

1. Company code in which the check is to be voided & payment cancelled.

2. House Bank from which the check is to be voided & payment cancelled.
3. Account number from which check is to be voided & payment cancelled.
4. Check number which is to be voided.
5. Reason for cancelling the check.(select anyone of the following reasons)

6. Reason for reversing the document. (select anyone of the following reasons)

Reason code 03- actual reversal in current period - to be used when the period in which
the original payment entry is done is the open period and the reversal will not have
effect on both, debit & credit side of the account. (i.e. when the document date and
reversal date fall in the same month)

Reason code 04- actual reversal in closed period - to be used when the period in which
the original payment entry is done is the closed period and the reversal will not have
effect on both, debit & credit side of the account. (i.e. when the document date and
reversal date fall in the different months)

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Feed the required information in the following screen.

Now click on the cancel payment tab in the application toolbar. Following message appears on
the status toolbar.

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Display the check register FCHN

If we want to check the check history, then we have to use the T-Code FCHN. On entering the T-
Code FCHN in the command field, following screen appears. Here we have to enter the
following:

1. Company code
2. House Bank
3. Account number

Now click on the Execute button on the application tool bar. The check register appears on
the screen.

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Entering the check number in the payment document in the system FCHU

When we use the check in the system through a lot defined in the system, we need to create the
reference of the check issued in the payment document. (Though in the payment voucher
printout, it appears already). For doing so, we have to use the T-Code FCHU. On entering the T-
Code FCHU in the command field, following screen appears. Here we have to enter the
following:

1. Company code
2. House Bank
3. Account ID
4. In the tab, Target field selection for check number, select Assignment.

Now click on the execute Icon .

Following screen appears.

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