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How to Issue Cheque and its management?

T24 provides functionality for banks that have requirements to manage the
issuing and registration of cheques and bank drafts issued to their clients.

Banks can record requests for chequebooks ordered by customers and when
these cheques are received from the vendors, issue them to the appropriate
customer.

When a chequebook is issued to the client, the range of the cheque numbers will
be recorded into a cheque register. Furthermore, when cheques are stopped or
returned, this can also be recorded in the cheque register. When cheques are
presented, this is stored in a CHEQUES.PRESENTED file.

There is also the functionality to charge the client for the issuing of cheque
books, for charges to be applied on the usage of cheques by the customers, and
also a periodic charge for possession of a cheque book.

On the presentation of a cheque, the cheque register is consulted to confirm


that:

The Cheque number is valid for the account on which it is drawn;


The Cheque has not been stopped by the client

Furthermore, the CHEQUES.PRESENTED file is also consulted to confirm that the


cheque has not already been presented elsewhere.

When a cheque does not conform to the above rules, an override is requested.
If the override is accepted the cheque may still be used.

On completion of the above transaction the cheque register


and CHEQUES.PRESENTED file is updated with the last status on the cheque.

Banks can issue cheques and drafts drawn on them. Details for these are stored
in a similar manner to customer cheques. Further details regarding the following
could be obtained from the system if required.

The name of the client to whom the cheque/draft was issued.


The beneficiary of the cheque.
The amount and currency of the cheque.
The date and place of issue.
The cheque number.
Processing
Initial Set up

There are 2 parameter files which can be used for cheque


processing; CQ.PARAMETER and ACCOUNT.PARAMETER. The system will first
check the CQ.PARAMETER record, if the system does not find the required
setting here it will check the ACCOUNT.PARAMETER record. However, not all of
the functionality available on CQ.PARAMETER is available
on ACCOUNT.PARAMETER.
Figure 1 Example CQ.PARAMETER record
Figure 2 ACCOUNT.PARAMETER for cheque processing

To enable cheque-processing, the CHEQUE.REGISTER field on the


CQ.PARAMAETER or ACCOUNT.PARAMETER application needs to be set to a
value of YES.

CHEQUE.TYPE

The first step towards issuing cheques on accounts is to set up


a CHEQUE.TYPE record. This record will allow you to specify certain default
parameters associated with a class of cheques.
Figure 3 CHEQUE.TYPE

CHEQUE.STATUS

The CHEQUE.STATUS record 90 is delivered and is the default record.


Additional CHEQUE.STATUS records should be created within the range 01-99.
Various cheque status like Cheque request received, Cheque sent for printing,
Issued etc can be maintained. This will then be used to track the request in
the CHEQUE.ISSUE application.
Figure 4 Example of potential CHEQUE.STATUS records

Figure 5 CHEQUE.STATUS record

Setting up a charging structure for the issuing of cheques

The user can set up the charging rules in the CHEQUE.CHARGE application to
levy charges on cheques issued, cheques used, and also a periodic charge for
having the cheque facility. FT.CHARGE.TYPE and FT.COMMISSION.TYPE can be
used in this application in field CHARGE.CODE, the value in the field
CHARGE.CODE must be a valid entry on either FT.CHARGE.TYPE or
FT.COMMISSION.TYPE table and this has been linked
to CHEQUE.ISSUE application.
Figure 6 CHEQUE.CHARGE

Linking a transaction code to a cheque type

In order to invoke the processing that will validate cheques issued to a client
account, a TRANSACTION record will need to be linked to the CHEQUE.TYPE.
The transaction code used in the accounting entry raised for the cheque
transaction must be linked into a CHEQUE.TYPE record for the system to perform
the extra validation associated with cheque issue and management. An example
of this has been illustrated as under:
Figure 7 Linking cheque processing to TRANSACTION code

Issuing & Registering of Cheques

Cheques are issued to clients through the CHEQUE.ISSUE application. This


application has been linked to soft delivery by triggering delivery messages on
cheque status change.
Figure 8 Issuing cheques CHEQUE.STATUS REQUEST RECEIVED

In the example above the client account 10178 has requested an issue of
Cheques, of the cheque type CURR. The field CHEQUE.STATUS is used to keep
track of cheque issue status. When entering CHEQUE.STATUS
in CHEQUE.ISSUE the system will not allow a status less than the existing status
for the record. Input of a new record is allowed for the account only when the
cheque status is more than 90 (i.e. issued). In the above example a status of
70 is REQUEST.RECIEVED.

Once the cheques have been issued


Figure 9 CHEQUE.ISSUE status 90 issued

The CHEQUE.REGISTER is updated as shown below:

Figure 10 Cheque register

As seen in the figure above account number 10178 now has cheque 100001-
100025 issued to it.

An additional request has been placed on the account 10178, in this example
you can see that the client is being charged for the issue of these cheques.
Figure 11 Additional request for CHEQUE.ISSUE

The CHEQUE.REGISTER is updated as below.


Figure 12 CHEQUE.REGISTER

The history of charges debited under various stages and the history of date of
statuses will be stored in CHEQUE.CHARGE.BAL for reference by the Bank.

Figure 13 Example CHEQUE.CHARGE.BAL for issue of cheques

Presenting a Cheque
Once a cheque has been presented through FT, TELLER or DATA.CAPTURE, (the
field CHEQUE.NUMBER in the application must be input) the
file CHEQUES.PRESENTED is updated with the date that it was presented on.
The key to this file is the account number and the cheque number.

Figure 14 CHEQUES.PRESENTED

RE-ORDER PROCESS

Cheques can be reordered manually using the CHEQUE.ISSUE application as


detailed previously or, during COB, the accounts that have reached the
minimum holding level of cheques will be identified and new cheque issue
records will be automatically created with status as defined by user. Banks can
follow this record, for automatic delivery of chequebooks to customers as a re-
order process.

Issuing Bank Drafts

Bank drafts and cheques issued by the bank may be registered using the same
procedure as that detailed above, with the difference of using a Nostro account
instead of a client account. Thus a new cheque type for bank drafts would need
to be set up (with Nostro accounts as the category field), and
a TRANSACTION record to be used when issuing drafts.
The TRANSACTION record would have to have CREDIT flagged in the
DEBIT/CREDIT indicator (as opposed to debit for client cheques).
No CHEQUE.CHARGE record would be required.

It should be noted that at present it is not possible to run


a TELLER or FUNDS.TRANSFER deal where both sides of the transaction refer
to TRANSACTION records where the CHEQUE.IND field is set to YES. In other
words, it is not possible for a client to buy a registered bank draft, using their
own registered cheques.
Presenting a cheque presented earlier

The following screen shot depicts how the system responds when attempting to
present a cheque already presented earlier to the system.
Figure 15 Cheque already presented
This is because in the CHEQUES.PRESENTED file there is already a record of this
cheque having been used. If we say Yes to the override;
the CHEQUES.PRESENTED file gets updated, and the REPRESENTED.COUNT field
is updated.

Figure 16 CHEQUES.PRESENTED

Stopped Cheques

The PAYMENT.STOP.TYPE application is used to enter different reasons for


placing a stop. The following is an example of a typical PAYMENT.STOP.TYPE

Figure 17 Example PAYMENT.STOP.TYPE

The PAYMENT.STOP table allows all payment stop instructions to be recorded.


These are input against the account to which they relate. All stop
instructions for one ACCOUNT number is maintained on the same record.
The DATA.CAPTURE, TELLER and FUNDS.TRANSFER applications then use this
record to validate against when processing a cheque.

Charges and taxes can now be collected for the stop payments recorded.
Charges can be a valid charge or commission code
from FT.CHARGE.TYPE or FT.COMMISSION.TYPE and can be defaulted from
the PAYMENT.STOP.TYPE or can be defined by the user for the particular stop
payment. If a tax is associated with these charges then the tax is also booked.
When the WAIVE.CHARGE field is set to NO or holds no value then the charges
can be defaulted from the above PAYMENT.STOP.TYPE.

Figure 18 Stopping a cheque

When the payment stop record is authorised the details of the charges and
taxes collected are moved to a live file PAYMENT.STOP.BALANCES whose id is the
same as the PAYMENT.STOP file.
Figure 19 PAYMENT.STOP.BALANCE record

The field MOD.PS.CHQ.NO in PAYMENT.STOP can be used to revoke either a


single cheque or a range of cheque numbers can be entered

Figure 20 Revoking a PAYMENT.STOP

The details of the revoked PAYMENT.STOP are populated in PAYMENT.STOP.HIST.


The user will have the option to revoke the stop payment instructions for a
particular cheque number or a range of cheque numbers at his discretion.
Figure 21 History of stopped payment

The CHEQUES.STOPPED file as shown under:

Figure 22 CHEQUES.STOPPED record for cheque no. 000005

Now when an attempt is made to use a stopped cheque on a transaction the


system responds with an override message that has been illustrated in the
figure below:
Figure 23 Attempted presentation of a stopped cheque
If the answer to this override were Y then the FUNDS.TRANSFER record
would record this message into its OVERRIDE fields.

SWIFT MT111

SWIFT message MT111 (Request for Stop Payment of a Cheque) can be


produced from the application EB.MESSAGE.111.

Incoming SWIFT MT111 is processed using OFS.GLOBUS.MANAGER and


a PAYMENT.STOP

record is automatically created.

SWIFT MT112

SWIFT Message MT112 (Status of a request for Stop Payment of a Cheque) is


produced from the PAYMENT.STOP application, via Soft Delivery. Setting the field
RAISE.ACTIVITY to Yes will:

1. Allow input to be made in the following fields-


DATE.OF.ISSUE
ACTION.DATE
OUR.REFERENCE
MESSAGE.REC
PAYEE
ANSWERS
2. Populate the following system Delivery fields
MT112.CHEQUE.NO
MT112.AMOUNT
3. Raise a Delivery Activity.
Inward MT112 will be directed to print by the system.

Returned Cheques

If a cheque is to be returned, then, by entering YES in the


RETURN.CHEQUE field on FUNDS.TRANSFER, it automatically returns a cheque,
taking the payment from a return suspense account as set in either
the CQ.PARAMETER or ACCOUNT.PARAMETER. The account that the transfer was
originally to have been from is then stored in DRAWN.ACCOUNT, which is found
on both the FUNDS.TRANSFER and STMT.ENTRY applications. The ranges
in CHEQUE.REGISTER are maintained as normal.
Deposited Cheque Collection
The system handles the collection of deposited cheques; this is in addition to the
normal method of clearing cheques. The cheque clearing system takes cheques
entered through TELLER, FUNDS.TRANSFER or DATA.CAPTURE and creates a
Cheque Collection Record for each cheque. The cheque collection record can be
processed individually or through CHEQUE.BATCH, that groups batches of
cheques together for processing. The processing caters for cheques deposited
into the T24 bank that clear in a certain or uncertain number of days. For
example foreign cheques may take an uncertain number of days to clear, with
this functionality T24 can deal with this. While the cheques are waiting to be
collected the funds are posted to a Suspense account. Upon the successful
collection, the funds are then credited to the customer. If the cheque is returned
then funds in suspense to are returned to a suspense account.

Set-up

The cheque collection functionality is triggered by TRANSACTION codes. New


transaction codes are created to indicate whether processing is required or not.
After the new transaction codes have been created they are input onto the
Account parameter record. For every transaction created
through FUNDS.TRANSFER, DATA.CAPTURE or TELLER, the system checks
the CQ.PARAMETER and ACCOUNT.PARAMETER record for the transaction code. If
the transaction code is not found on the either record, the Cheque Collection
processing is by-passed.

Transaction codes

New transaction codes must be created as a means of identifying the


transaction to be processed through the cheque collection processing.

There are three methods of deciding which suspense account the funds go to for
clearing and returns, the suspense category is either defined on
the BC.SORT.CODE record, the CQ.PARAMETER or ACCOUNT.PARAMETER record
with the transaction code. The transaction code decides where the funds should
be posted, there are a minimum of three transaction codes required on
the CQ.PARAMETER and ACCOUNT.PARAMETER record. A transaction code must
be created for the Collection of Cheques, the Clearing of Cheques and the
Return of Cheques. Multiple transaction codes can be set for each of the
mentioned cheque actions.
The CQ.PARAMETER and ACCOUNT.PARAMETER accepts
multiple TRANSACTION codes as a unique transaction code could be created
for FUNDS.TRANSFER, DATA.CAPTURE and TELLER.

For example a cheque is deposited using a TRANSACTION code that is on


the ACCOUNT.PARAMETER record, the transaction is then posted to the
collection suspense account (as defined by the collection category code on
the ACCOUNT.PARAMETER record) and a CHEQUE.COLLECTION record is created.

Figure 24 Cheque deposited sent for collection transaction code


Figure 25 Example TRANSACTION record
Figure 26 Example TRANSACTION record

The above example transaction codes will be used through the remainder of this
manual. The transaction codes are entered onto
the ACCOUNT.PARAMETER record and also used by the Teller Transaction codes.

Category Code

New CATEGORY codes will need to be created to enable the set up of the new
suspense accounts. These category codes specify which suspense account the
funds should be held in. The category codes can be defined on
the CQ.PARAMETER, ACCOUNT.PARAMETER record and/or the Bank sort code
record, the differences will be explained later on. There must be at least one
category code for each transaction code. The category codes must be between
the range of 10000 and 19999, thus defining them as internal accounts.
Figure 27 Cheque collection suspense category

Category Codes and Interest Adjustments

It is possible through fields on the ACCOUNT.PARAMETER application to configure


the CATEGORY codes used to book adjustments to the previous year and month,
for all types of interest (Debit, Debit2, Credit and Credit2). At correction time of
a previous capitalisation the system will compare the capitalisation date against
the last FINANCIAL YEAR.END. In the COMPANY record and if the correction date
falls in the last year the P&L adjustment will be posted to the last year category,
if not it will be posted to this year. Debit interest adjustment categories must be
in the range 51000 to 51999 and credit interest adjustment categories must be
in the range 50000 to 50999.
Figure 28 Cheque categories entered onto the ACCOUNT.PARAMETER

Suspense Accounts

Internal suspense accounts need to be created for each CATEGORY code. These
internal suspense accounts are updated when the corresponding transaction
codes are used in a transaction. As there are three main category types required
so too is there a need to create a minimum of three internal Suspense accounts.

As the cheque progresses through the deposited Cheque Collection system, the
funds move with it through the internal suspense accounts until the cheque is
cleared. If the cheque is returned then the returned suspense account will
contain the value of the returned cheque.
Figure 29 Cheque Collection Suspense Account

CQ.PARAMETER and ACCOUNT.PARAMETER

Either the CQ.PARAMETER or ACCOUNT.PARAMETER record determines whether


or not the deposited cheque collection functionality should be invoked. If
the CQ.PARAMETER or ACCOUNT.PARAMETER record has the CHQ.DEP.TXN,
DEF.COLL.SUSP, CHQ.COLL.TXN, CHQ.RTN.TXN and the DEF.RTN.SUSP fields
entered then the deposited cheque collection functionality is invoked.

The system decides what processing to invoke by locating the transaction code
in the transaction code fields (CHQ.DEP.TXN, CHQ.COLL.TXN and CHQ.RTN.TXN)
on these records.

If the TRANSACTION code is found the system then assigns a CATEGORY code to
the transaction. The category code can come from three places;
the BC.SORT.CODE record for the bank sort code used in the transaction, from
the CQ.PARAMETER or ACCOUNT.PARAMETER record (transaction codes can
have associated category codes).
Figure 30 Linking transaction codes with suspense categories

Bank Sort code

Bank sort code records can be created with CATEGORY codes. The category
codes are only used for suspense deposited cheque collection transactions if
the ACCOUNT.PARAMETER record is set. If the ACCOUNT.PARAMETER record
has been set, and a bank sort code is used by the transaction, the
system will firstly check the sort code record for a category code to suspend the
funds.

If there is no CATEGORY code it will use the CATEGORY code from


the ACCOUNT.PARAMETER record.

Having the CATEGORY codes on the BC.SORT.CODE records allows the funds to
be posted to individual suspense accounts for each bank.
Figure 31 Individual suspense accounts for a sort code

FT LOCAL CLEARING and FT BC PARAMETER

The FT.BC.PARAMETER and the FT.LOCAL.CLEARING files go hand in hand. If you


need to create or modify the FT.BC.PARAMETER record then
the FT.LOCAL.CLEARING record should also be checked and/or updated. For
further information on the FT.BC.PARAMETER file and
the FT.LOCAL.CLEARING file see the Funds Transfer and/or Local Clearing User
Guides.

Cheque Collection

The cheque collection records are created


through FUNDS.TRANSFER, DATA.COPTURE and TELLER. The normal processing
for these applications occur, however if the transaction code is found on the
account parameter record the system will also create a cheque collection record.
In Teller the TELLER.TRANSACTION code record contains the TRANSACTION code
used in the contract, and in FUNDS.TRANSFER the FT.TXN.TYPE.CONDITION code
record contains the transaction code used in the contract.
Figure 32 Incoming payment by cheque

In the above example the FT.TXN.TYPE.CONDITION record IC has


a TRANSACTION code of 221 (Incoming Cheque Payment), therefore a cheque
collection record has been created. For every Funds Transfer, Data Capture and
Teller transaction created the system searches through the list
of TRANSACTION codes on the ACCOUNT.PARAMETER trying to locate
the TRANSACTION code of the deal. The field on
the ACCOUNT.PARAMETER where the TRANSACTION code is found determines
what processing is required for Cheque collection.

Normal account processing takes place on the transaction. In the example below
you will see that the USD Nostro account has been debited $2500.00, while the
internal suspense account has been credited with the $2500.00, the customer
account has not been credited. The internal suspense account has been derived
from the BC.SORT.CODE record 100000301123 which has a Collection
suspense CATEGORY of 14820.10400.

Figure 33 Debiting the Nostro


Figure 34 Crediting suspense

On the credit STMT.ENTRY record the CHQ.COLL.ID field indicates


the CHEQUE.COLLECTION id Customer Account number
Figure 35 FWD.STMT.ENTRY raised by CHEQUE.COLLECTION record

The record is now available for processing through


CHEQUE.COLLECTION. The CHEQUE.COLLECTION record shows the cheques
status. CHEQUE.COLLECTION records are created with a status of Deposited, this
indicates a cheque has been entered into T24 and is waiting to be processed.
Cheques can be processed individually in CHEQUE.COLLECTION or in batches
through the CHEQUE.BATCH application (see Cheque Batch section).

A Cheque can be Clearing, Cleared or Returned. The cheque collection


CHQ.STATUS field indicates what status the cheque is at. Cheques are usually
sent for Clearing, and can come back either returned or cleared.
The CHEQUE.COLLECTION record then has the CHQ.STATUS field changed to the
appropriate status.
The CHEQUE.COLLECTION record is processed through changing the
CHQ.STATUS to the required status.

There are 4 different statuses:

DEPOSITED When the cheque is initially deposited


CLEARING This status indicates that the cheque has now been batched
in the CHEQUE.BATCH application
CLEARED This status indicates that the funds on the cheque have been
collected
RETURNED This status indicates that the funds on the cheque could not
be cleared and the cheque was returned

Figure 36 Cleared Cheque CHQ.STATUS DEPOSITED


Figure 37 CHQ.STATUS changed to CLEARED

The cheque collection record with a CHQ.STATUS of cleared will create the
following accounting entries. The accounting entries will credit the customer
account and debit the internal suspense account completing the transaction.
Note that no accounting entries are generated when the cheque status changes
from deposited to clearing.
Figure 38 Debiting suspense
Figure 39 Crediting customer

Cheques can be returned by the other bank and this results in the funds being
transferred from the internal cheque collection suspense account to the returned
cheque collection suspense account. The returned suspense account can be
derived from the either the BC.SORT.CODE file, the CQ.PARAMETER or
the ACCOUNT.PARAMETER file.
Figure 40 Returned cheque

Along with the normal accounting entries for the FUNDS.TRANSFER there is the
debiting of the cheque collection suspense account and the crediting of the
returned cheque collection suspense account.
Figure 41 Accounting entries for returned cheque

Cheque Batch

CHEQUE.BATCH is the application that provides a method of clearing multiple


deposited cheques. Cheques can be of varying currencies and denominations
with the validation ensuring the entered total of each currency matches the
calculated total for the batch. The cheques are then returned by the external
banks and are either cleared or returned. The entire batch can be updated, or
individual items can be updated.

CHEQUE.COLLECTION records can only be added to the CHEQUE.BATCH record if


they have a status of Deposited, which will be changed to Clearing, as they are
entered into the CHEQUE.BATCH record.

The CHEQUE.COLLECTION record can be added in either by entering


the CHEQUE.COLLECTION ids individually into the CHEQUE.BATCH record or
they can be entered in a group by selecting a group from an ENQUIRY and then
dropping the group into the CHQ.COLL.ID field. The later method of populating
the CHEQUE.BATCH record automatically opens a new multi-value for each item
in the group. This can be done using the standard Windows selection methods.
Hold down the CTRL key, highlight the selected items with the mouse pointer,
drag the selection to the CHQ.COLL.ID field then drop the selection into the field.

Figure 42 Creating a CHEQUE.BATCH


The five items from the enquiry that are highlighted are dragged to the
CHQ.COLL.ID field, which expands. The cheque batch record will look as below:

Figure 43 Populated CHEQUE.BATCH

The CHEQUE.BATCH application will update the status of all the


CHEQUE.COLLECTION records on the batch automatically. The record will stay
with a status of clearing until a cheque or all the cheques have been either
cleared or returned.
Figure 44 Cheque in clearing

If a CHEQUE.COLLECTION record is part of a CHEQUE.BATCH, the status of the


record can only be updated through the CHEQUE.BATCH application.
In CHEQUE.BATCH it is possible to update the status of
individual CHEQUE.COLLECTION records or to update the whole batch by
changing the OVERALL.STATUS field to the desired status. Changing the overall
status field will update every CHEQUE.COLLECTION record that currently has a
status of clearing with the status entered in the OVERALL.STATUS field.

In the below example the cheque for USD 2000.00 is returned, the individual
status of the CHEQUE.COLLECTION record has been updated leaving the status
of all other CHEQUE.COLLECTION records unchanged. The returned cheque
funds will be posted to the return Cheque Suspense account.
Figure 45 Returned cheque in CHEQUE.BATCH

If the remaining cheques come back cleared then the OVERALL.STATUS can be
updated to cleared, this will populate all remaining status fields that have a
status of clearing to Cleared.
Figure 46 Mixed status cheques in a batch

All CHEQUE.COLLECTION records on this CHEQUE.BATCH record that have a


status of clearing have been set to cleared. Below is
the CHEQUE.COLLECTION record that has been returned noting that this record
has not been updated since the status had been set to returned.
Figure 47 Cleared cheque from batch

Figure 48 Cheque in clearing from the batch


Figure 49 Returned cheque from batch

CHEQUE.CHANGE

In Outward clearing process, whenever clearing entries created through front


ends like Teller, FT, DC etc, the system generates CHEQUE.COLLECTION records
for each entry with details of the outward clearing.
These CHEQUE.COLLECTION records can be grouped into a single batch
according to requirements.

By using the application CHEQUE.CHANGE, the following processes are


supported:

All or selected Cheque Batches can be combined into a single batch. The
ID of the new batch created will be displayed by the system. All the cheque
collection records of the new batch will bear the new batch ID for future
reference.
Cheque collection records or batches meeting a certain selection criteria,
can be processed further; for RE-BATCH, or changing status to CLEARED/
RETURNED
Through the operation DATE.CHANGE it is possible to change the
value/exposure dates of cheques. i.e. change the
entire CHEQUE.COLLECTION record to either a fixed absolute date or
increment the respective dates by one more day or more using REAL dates
(+01C or +01W).
An existing enquiry based on Cheque Collection or Cheque Batch also can
be used for selection and further processing.
CHEQUES RE-BATCH

CHEQUE.CHANGE is used to select CHEQUE.COLLECTION records


or CHEQUE.BATCHS and groups them for further processing.

If CHEQUE.BATCH is selected as APP.ID and no further selections are made, all


the open cheque batches will be grouped together. This will be useful at a
Service Branch of the bank to combine the batches received from various
branches and present them to Clearing House. The regrouped new batch ID will
be displayed as a no input field in BATCH.ID.

Grouping of CHEQUE.BATCHS can be done using the fields, SELECTION.FIELD,


OPERAND and DATA.

On Verify mode, the process like RE.BATCH will be done.

Changing the status of Cheques in CHEQUE.BATCH

If the status of the individual cheques in CHEQUE.BATCH is required to be


changed online and the accounting entries are to be processed this can be done
through CHEQUE.CHANGE by inputting BATCH in OPERATION.
The TSA.SERVICE record BNK/CHEQUE.PROCESS is then set to START and the
service is run. This will update the status of the cheques in CHEQUE.BATCH and
will process the entries online.

If any records in CHEQUE.BATCH are left in INAU and the service is run the
cheques will be returned to their previous status.

The record in CHEQUE.BATCH will be purged and moved to history after all of the
cheques included in the CHEQUE.BATCH record have been actioned based on
the number of days in CB.POST.HIST setup in CQ.PARAMETER.

CHEQUE.COLLECTION ACCOUNTING

If the credit side transaction code of the TELLER.TRANSACTION relating to


Clearing is defined in the CQ.PARAMETER, and the DEF.COLL.SUSP field is
left blank, then the credit of CHEQUE.COLLECTION record will go directly to
the customer account. Otherwise it will follow the usual path defined in
either the CQ.PARAMETER or ACCOUNT.PARAMETER. The CHQ.DEP.TXN field in
the CQ.PARMETER will not allow a value that has already been entered in the
same field in the ACCOUNT.PARAMETER.
CHEQUE.COLLECTION records are created by the system for the full amount,
without deducting charges. If the credit side transaction code matches the
transaction code defined in ACCOUNT.PARAMETER or CQ.PARMETER under
CHQ.DEP.TXN, and if YES is defined in the field DEFER.CHARGES
in TELLER.TRANSACTION, then the charges defined at Teller level will be carried
over to CHEQUE.COLLECTION record and will be processed at the time of
regularising the credit as CLEARED or RETURNED. Otherwise the charges will be
collected at the Teller entry level itself.

Stock Management
STOCK.PARAMETER

The STOCK.PARAMETER table holds information relating to ID component


of STOCK.REGISTER, and the masking pattern of stock number.

The STOCK.PARAMETER application will only allow the set-up of the following
records;

CHQ
BCHQ
DRAFT
FDR
CARD

It is possible to define the ID of the STOCK.REGISTER in a flexible way by


specifying a value in the field STOCK.REG.ID. Once a value is defined here, it
will be validated with the ID of the Stock Register.

For example, if COMPANY.CODE is specified in this field, then the system will
validate for the presence of Company Code in Stock Register
Figure 50 STOCK.ENTRY record Input screen

Figure 51 Example STOCK.PARAMETER record CHQ

STOCK.ENTRY

The STOCK.ENTRY is used to record inward/outward Printed stock of stationeries


like Cheques, FDRs for both numbered and blank stokes. Through this
application stock details like cheque type, series, start no, quantity and account
no can be captured. Movement from one stock register to another can also be
entered.
On input in the STOCK.ENTRY, system adds a record in a live
file STOCK.REGISTER if the stock register id is valid as per STOCK.PARAMETER. It
also forms the STOCK.SERIES based on
STOCK.SERIES*STOCK.ACCT.NO*CHEQUE.TYPE. In STOCK.ENTRY; stock register
id, stock series id, start no and quantity of stock are captured. Any movement
from / to the stock register which has been input through STOCK.ENTRY, will
update the STOCK.REGISTER.

STOCK.REGISTER

A live file is updated with total stock available for an ID. The stocks are listed
based on the STOCK.PARAMETER.ID *STOCK REG.ID.

Below is an example STOCK.ENTRY record, which is using


the STOCK.PARMATER record CHQ in the above example

Figure 52 Example STOCK.ENTRY RECORD

Below is the system generated STOCK.REGESTER record created by the


above STOCK.ENTRY record SE035700003.
Figure 53 STOCK.REGISTER record created by previous STOCK.ENTRY

When cheques are issued against an account, if the fields STOCK.REG and
SERIES.ID are entered the field CHQ.NO.START is defaulted.
The STOCK.REGISTER is also updated. In order for this to happen the
field AUTO.REORDER.TYPE must be CHEQUE.NUMBER in the
application CHEQUE.TYPE.
Figure 54 Example CHEQUE.ISSUE with STOCK.REG

Below the STOCK.REGISTER record has been updated

Figure 55 Example updated STOCK.REGISTER record

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