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Contents:
3. Data Source Where does the data in this report come from?
5. Data Timeframe How far back does the report data go?
7. Report Results What do the report results mean and how are they calculated?
a. Average Number of Employees
b. Average FTE
c. Average Length of Service
d. Time Period Determination
These basic headcount measures can be viewed at an aggregate level (e.g. for a
market) or at a detailed level (e.g. individual employee names). They can be
filtered to include or exclude specific named groups from the total results (e.g.
include managers only, exclude sales function employees). They can be grouped
by a specified variable in order to compare the results for different groups (e.g.
compare headcount of personnel subareas). They can be run for a single point in
time (e.g. year-end 2010), for multiple points in time (e.g. January 2010 and January
2011), or for a specified range of time (e.g. Q4 2010). The results for a range of
time can be viewed as an aggregate (e.g. average headcount for Q4 2010 is 500) or
as a monthly trend (e.g. headcount rose from 480 to 520 in Q4 2010).
The HR Headcount Report can help you easily answer the following types of
questions:
What was the average headcount for my market last year? What was the
exact headcount for my market last month?
How many employees within my market work for the Nutrition business? Has
that number gone up or down over the past two years? How does that
compare to the other globally managed businesses?
How many managers within the technical & production function in my market
are female? Can I see a list of those female managers by location?
How many managers within the finance function in my market are nearing
retirement age? Can I see a list of those who work for the Petcare business?
This report is intended for members of Nestls HR community who need visibility to
basic data for the employees they support. Access is granted to a particular person
by assigning him/her the relevant variant of the HR-0999 security role. The
authorization objects for this security role are:
Below is a table showing common categories of HR users and their relevant security
variants. For each security variant, assume that authorization objects not appearing
in the chart are unrestricted (i.e. *).
Mgr.:
Zone = AOA
Corporate HR All of Nestl None HR Leadership Team:
No restrictions
The most common security variant is for a report user to have visibility to all
employees in his/her market. To create this variant, the Personnel Area
authorization object is restricted with the ISO code (followed by an asterisk) for each
country within the relevant market.
3. Data Source Where does the data in this report come from?
Each monthly data snapshot is extracted from GLOBE SAP HR and loaded into the
Business Warehouse (BW) one week after the month ends. This one-week delay
allows any transactions with effective dates in that month to be captured in GLOBE
SAP HR before the data is extracted. For example, unplanned terminations
occurring on the last few days of June may be processed just after the month ends.
By waiting until July 7 to extract the June data, those retroactive terminations are
reflected in the June data.
This delay is especially important because each monthly snapshot of data is only
loaded into BW a single time. This single load rule guarantees that reporting and
metrics remain consistent over time (i.e. the January headcount from 2009 will
always be reported as the same number regardless of when you run the report).
However, it means that the BW data may not perfectly match GLOBE SAP HR (the
source system) if retroactive actions or data corrections are processed more than
one week after a month ends. For example, if a termination with an effective date of
June 29 is processed on July 15 (more than one week after June ends), that
termination will not be reflected in the June data within the BW report. The same is
true if a Personnel Area data correction with an effective date in February is
processed on April 10. The employee whose Personnel Area was corrected
retroactively in GLOBE SAP HR would still show the incorrect Personnel Area for
February through April in the BW report.
It is likely that there will always be a small number of retroactive transactions and
data corrections processed in GLOBE SAP HR more than one week after the relevant
month ends. Accordingly, it is likely that the BW HR Headcount Report will always
be out of alignment with GLOBE SAP HR on a few points. Therefore, GLOBE SAP HR
always represents the official system of record for HR data. All basic data records or
lists of employee data requested for official legal or government purposes should be
pulled directly from GLOBE SAP HR. While the BW HR Headcount Report allows
you to create detailed lists of employee data (e.g. a list of female managers at a
specific location), its true strength lies in allowing you to easily slice and group
aggregate data (e.g. breaking down the number of female managers by location
and displaying this breakdown for each month of 2009).
5. Data Timeframe How far back does the report data go?
The Business Warehouse (BW) always retains 3 full calendar years of data plus the
current year-to-date data. All data older than this specified timeframe is discarded.
For example, as of 15 June 2011, BWs data coverage includes 2008, 2009, 2010,
and 2011 January through May. All 2008 data is discarded only after the 2011 year
ends so that 3 full calendar years of data remain (2009, 2010, and 2011). The BW
HR Headcount Report offers reporting capability on the full timeframe of data
available within BW.
The report includes the basic data for all Nestl employees whose markets are live
on GLOBE SAP HR. It also includes contractors who are paid via Nestl payroll by
markets that are live on GLOBE SAP HR.
By default, the following filters are applied to all report results in accordance with
the Nestl headcount definition:
9 Temporary
C Regional Inpat
included in the headcount after they leave Nestl (i.e. withdrawn and
retiree employees are excluded)
counted when theyre really external contractors (i.e. external workers are
excluded)
Although these Employment Status and Employee Group filters are applied by
default, they can be adjusted within the report if desired. For example, you can
adjust the Employee Group filter in order to count the number of External
workers.
2. Average FTE
Lets take a closer look at what each of these figures means and how it is calculated.
The actual key figure in the report is Average Number of Employees. This key
figure represents an average of the Number of Employees figure for each month
you choose to include in the report results: