T27 Technical Bid

INDIAN OIL CORPORATION LIMITED
Western Region Pipelines, Sendra (Pali), Rajasthan , ( ),

(PIPELINES DIVISION)
Western Region Pipelines, Sendra,
P.O.-Sendra, Dist. Pali (Rajasthan) 306102
TENDER DOCUMENTS FOR
TENDER NO: PWSNT15027
Annual Maintenance Contract for Emerson make PAC units

installed at KSPL, Kot
VOLUME (I OF II)
SPECIAL INSTRUCTIONS TO TENDERERS,

GENERAL CONDITIONS OF CONTRACT &
SPECIAL CONDITIONS OF CONTRACT,
TECHNICAL SPECIFICATIONS, ANNEXURES
ISSUED BY:
SENIOR MANAGER (T&I)
Indian Oil Corporation Limited
(Pipelines Division)
Western Region Pipelines
Post Office: Sendra, District: Pali- 306102 (Rajasthan State)
SAVE OIL IN THE INTEREST OF NATION AND YOURS

P.O.-Sendra, Dist. Pali (Rajasthan) - 306102

VOLUME I: TECHNICAL BID
I

P.O.-Sendra, Distt. Pali (Rajasthan)- 306102


INDEX
Sr.
Description Page No.
No.
VOLUME (I OF II): TECHNO-COMMERCIAL BID
1 Inner Cover I
2 Index II
3 Detailed Notice Inviting e-Tender III-IV
4 Form of Tender V-VI
5 Checklist cum form of submission of offer VII-VIII
6 Special Information to Tenderers IX-X
7 Chapter I: Special Instructions to Tenderers 1-22
8 Chapter II: General Conditions of Contract (Booklet)(In soft copy) 1-139
9 Chapter III: Special Conditions of Contract 1-34
VOLUME (II OF II): PRICE BID
10 Cover Page 1
11 Preamble of Schedule of Rates 2
12 Form of Tender 3-4
13 Price Bid (Schedule of Rate) (Not to be Quoted) 5-6
II
Format No.SF NIT

Revision No.00
Effective From: 01.10.2010
INDIAN OIL CORPORATION LIMITED, PIPELINES DIVISION, WRPL, SENDRA

DETAILED NOTICE INVITING e-TENDER
Indian Oil Corporation Ltd. invites electronic bids through its website https://iocletenders.gov.in under two bid system for the
subject work, from bonafide experienced Contractors of sound financial standing and reputation and fulfilling the qualifying
requirements stated hereunder:
1 Name of Work Annual Maintenance Contract for Emerson make PAC units installed at KSPL, Kot
2 Tender No./Type of PWSNT15027/ Single / Two Bid
tender/ Tender ID Tender ID: 2015_WRSEN_21267_1
3 Area and Location Kot Pump Station, District Pali, Rajasthan
4 Duration of Contract/ One (01) year from the date of specific notice
Time allowed for
completion of job
5 a) Tender fee (Non NIL
refundable) Bidders are required to download the tender documents free of cost from IOCL e-tender website
(https://iocletenders.gov.in). A bidder who has not downloaded tender from IOCL website may
visit the website for any corrigendum/ amendment and take these into cognizance before
submitting the tender. Failure of the bidder to submit tender without taking cognizance of
corrigendum/ amendment issued by IOCL shall make the bid liable for rejection.
b) Download period of e- The tender document can be downloaded from IOCL website(s) https://iocletenders.gov.in;
tender documents From 30.07.2015 (09:00 Hrs) to 13.08.2015 (15:00 Hrs).
c) Online bid From 30.07.2015 (09:00 Hrs) to 13.08.2015 (15:00 Hrs)
preparation &
submission
d) Online bid opening On 14.08.2015 at 15:00 Hrs or at the earliest convenience thereafter
6 Earnest Money Deposit NIL
(EMD) amount
EMD shall be submitted by e-payment /Demand Draft/ Bankers Cheque from any Scheduled Bank
in favor of Indian Oil Corporation Ltd. (Pipelines Division) payable at Beawar. Payment shall not
be accepted in CASH/ by CHEQUE. Tenderers have the option to submit Bank Guarantee from any
Nationalized/ Scheduled Bank (only in case the EMD amount is more than Rs. 1.0 Lac) in the
standard format attached in the GCC. The validity of EMD BG in lieu of EMD shall be 6 (six) months
from the date of opening of the technical bid. The bidders can also remit the Earnest money by
way of EFT / SWIFT transfer. Remittance Information should contain Name of the Tenderer.
The scanned copy of the BG/DD/PO/BC/e-payment slip shall be submitted along with Techno-
commercial Bid (Part-I). The Original EMD instrument shall be submitted/ delivered in person or
sent by post so as to reach the Tender Authority up to the Bid Submission date and time. Tenders
without EMD are liable to be rejected.
7 Pre-qualification
criteria
a) Minimum Annual Rs. 2.20 (Rupees Two Lacs Twenty Thousand Only)
Turnover in any of the Proof of annual turnover shall be submitted in form of audited balance sheet of any of the last
last three preceding three preceding financial years i.e. F.Y. 2012-13, 2013-14 & 2014-15. If the Bidder is not required to
financial years get its accounts audited under Section 44AB of The Income Tax Act, 1961, certificate from a
Practicing Chartered Accountant towards the turnover of the Bidder along with copies of Income
Tax Returns for preceding three financial years shall be submitted.
b) Minimum Value of Number of similar work Single Work Value () Lac
Single Work Order
executed for similar 1 (one) similar completed work of value not less than 1.69
nature of work last five Or
years ending on the 1.35
2 (two) similar completed works each of value not less than
start date of download Or
/ sale of tender 1.02
3 (three) similar completed works each of value not less than
documents
Similar nature of work is defined as below:-
Maintenance of Emerson make Precision AC units
The bidder shall have successfully executed similar nature of work(s) for the minimum aforesaid
III
value, during any of the indicated years as a main or sub contractor. Detailed work order(s),
schedule of rates and completion certificate(s) for the work indicated above shall be furnished
along with the offer.
Bidder to please note that:
Qualifying value for single work order specified in point 7 above shall be exclusive of service tax.
The completion certificate submitted by bidder shall separately indicate the service tax amount included in the value of
completed job OR a separate certificate from respective client, mentioning the service tax amount if any, included in the
value of completed job under consideration should be submitted by bidder.
In case service tax amount/component is not specified in the submitted completion certificate, then the amount
equivalent to rate of applicable service tax for the subject tender shall be deducted from the value of completed job
mentioned in the completion certificate to arrive at the value of completed job without service tax.
8 Copy of other 1) PF code allotment letter 2) PAN (Permanent Account Number)
documents to be 3) Service Tax No. 4) RST Registration No.
submitted along with 5) CST/VAT/TIN Registration No.
Techno-commercial bid
9 Tender issuing/ Senior Manager (T&I),
receiving Authority Indian Oil Corporation Ltd., Western Region Pipelines,
P.O.-Sendra, Distt. Pali (Rajasthan)- 306102
Contact details : Phone no. 02937- 272232 & 272234
e-mail: narainvk@indianoil.in ; atulgupta2@indianoil.in
10 Mode of submission Only e-submission is permissible. Physical Bids will not be accepted. Bidders shall scan the pre-
qualification documents and the same shall be uploaded on the website portal along with their
offer as per instruction given in the Instructions to Bidders for participation in e-Tendering.
11 Pre-bid meeting Not Applicable
12 Others:
This is an e-tender initiated by IOCL through its website https://iocletenders.gov.in. To participate in this tender, all interested bidders are
requested to obtain Class-3 Digital Signature Certificate (DSC) from any authorized certifying agency and register themselves with IOCL on this
website using the DSC. Detailed instructions are available on the websites Bidders Manual Kit section.
The tenderer shall furnish necessary documents online in support of required qualification and experience along with their offer.
The tenderers shall upload scanned copies of necessary documents in support of required qualification and experience along with their offer.
Tender issuing authority reserves the right to reject any or all of the tenders or any part of a tender so received and no compensation shall be
paid for the efforts made by the bidder. Reasons for rejection shall be disclosed on written representation by the concerned bidder whose bid is
rejected.
IOCL reserves the right to extend e-tender download /submission date etc. without assigning any reasons thereof.
The Bidder should have executed the works either as a Main Contractor (or) as Sub-Contractor to a Main Contractor.
The supporting document submitted against pre-qualification criteria given in SN 7b of this NIT i.e. copy of work order (WO) along with
completion certificate as main or as sub-contractor clearly specifying WO no., final executed value & duration of said contract and other
supporting documents towards required qualification and experience shall be self certified. Copy of TDS Certificates shall be submitted in case of
sub-contract work orders and in case where the tender issuing authority specifically seeks the same. The said documents must be for the work
executed between the periods as indicated in the NIT. The value of job done before or after this period will not be considered for this purpose. In
case, the document submitted is for the period exceeding the said period, IOCL reserves the right to calculate the pro-rata amount. In case it is
found that the tenderer is not meeting the pre-qualification criteria as per the supporting document submitted by them, their offer is liable to be
rejected.
Following are exempted from payment of EMD and Tender Fees:- (1) Public Sector Undertaking of Central /State Govt. / Joint Ventures of IOCL,
and (2) As per MSMED Act 2006 Industries / Organizations registered under; SSI/NSIC/MSME Units. Bidder shall submit notarized copy of NSIC
certificate with the offer.
In the event of any legal disputes arising out of the tender and/or contract, the same shall be within the jurisdiction of Beawar (Rajasthan) courts
only.
Place: Sendra Senior Manager (T&I)

Date: 29.07.2015
For more information, please visit our website https://iocletenders.gov.in
IV
FORM OF TENDER
(To be filled up by the Tenderer)
For Commercial Bid
Serial No.: Date:
From
To
Indian Oil Corporation Ltd. (Pipelines Division)
Western Region Pipelines,
Sendra, Pali-306 102 (Rajasthan)
Tender No. PWSNT15027
Dear Sirs,
Having examined the Tender Documents consisting of the Tender Notice, General Instructions to Tenderers,
General Conditions of Contract, Special Instructions to Tenderers, Special Conditions of Contract, Technical
Specifications, Plans (Exhibits NIL to NIL), Drawings (Exhibits NIL to NIL), Time Schedule, Form of Contract, Form
of Schedule of Rates, and Corrigendum(s)/ Addendum(s) to the Tender Documents, and having understood the
provisions of the said Tender Documents and having thoroughly studied the requirements of Indian Oil
Corporation Ltd. relative to the work tendered for in connection with the Annual Maintenance Contract for
Emerson make PAC units installed at KSPL, Kot and having conducted a thorough study of the job site(s)
involved, the site conditions, soil conditions, the climatic conditions, labour, power, water, material and
equipment availability, the transport and communication facilities, the availability and suitability of borrow
areas, the availability of land for right of way and temporary office accommodation and quarters and all other
facilities and things whatsoever necessary for or relative to the formulation of the tender or the
performance of work, I/we hereby submit my/our tender offer for the performance of proposed work in
accordance with the terms and conditions and within the time mentioned in the Tender Documents.
In consideration of the sum of Rupee 1/- (Rupee one only) paid to me/us by Indian Oil Corporation Ltd., by
adjustment in the price of Tender Documents, I/We further undertake to keep my/our this tender offer open for
a period of not less than 4 (Four) months from the scheduled date of opening of Tenders as specified in the
General Instructions to Tenderers forming part of the Tender Documents.
I/We hereby further state that I/We/None of us (in the case of partnership firm) and none of our Directors
(in the case of a Company) was/were employed as Directors of Indian Oil Corporation Ltd., during the period of
2 (Two) years immediately preceding the date hereof OR I/We hereby declare that I/Shri
one of our partners (in the case of partnership firm/Directors in the case of a
Company) was employed as a Director in Indian Oil Corporation Ltd., during the period of 2 (Two) years
immediately preceding the date hereof and that Indian Oil Corporation General Conditions of Contract.
I/Shri have/has obtained previous permission of Indian Oil Corporation Ltd. to
make this tender.
I/We have annexed to this Bid the following documents:
a. Schedule of Rates in the prescribed form.
V
b. Original Power of Attorney or other proof of authority of the person who has signed the Tender
OR copy of Power of Attorney attested by a Gazetted Officer or a Notary Public in proof of the
authority of the person who has signed the Tender.
c. Information regarding Tenderer in the form annexed to the Form of Tender.
d. Information regarding experience of the Tenderer in the performance of work of a

comparable nature in the form annexed to the Form of Tender.
e. Information regarding construction organization and equipment in the form annexed to the
Form of Tender.
f. Set of Tender Documents, as issued duly signed.
g. Additional Documents as specified anywhere in the tender documents.
I/We hereby undertake that the statements made herein/information given in the Annexures referred to
above are true in all respects and that in the event of any such statement or information being found to be
incorrect in any particular, the same may be construed to be a misrepresentation entitling Indian Oil
Corporation Ltd. to avoid any resultant contract.
I/We further undertake as and when called upon by Indian Oil Corporation Ltd. to produce, for its inspection,
original(s) of the document(s) of which copies have been annexed hereto.
I/We confirm having deposited Earnest Money of Rs. ____________________ (Rupees

_________________________ only) as detailed hereunder:
By Demand Draft/ EFT No: ____________ dated ______________ dran on ___________ bank
__________________ Branch attached hereto.
Dated this .................... day of ................... 2015.
Signature(s) of the Tenderer(s)
Name & Designation of authorized

person signing the Tender on behalf
of the Tenderer(s)
Full Name and address of the Tenderer(s):
Witness:
Signature:
Name:
Occupation:
VI
CHECK LIST CUM FORM OF SUBMISSION OF OFFER

Tenderers are requested to duly fill-in this check list. The check-list, signed and stamped on each page by the
person(s) signing the tender must be submitted along with the techno-commercial part of the tender and also
ensure that all details/documents have been furnished as called for in this tender.
S.
Description Details
No.
1. Tender Fee DD No.: Dated:
Amount:
Bank:
2. Earnest Money Deposit (EMD) DD No.: Dated:
Valid up to:
Amount:
Bank:
3. Validity of offer is up to 4 (four) months from the date
Yes
of opening of tender.
4. Partnership deed (if applicable) Submitted
Not Submitted
Not Applicable
5. Power of Attorney (if applicable)

Submitted
Not Submitted
Not Applicable
6. Annual Turnover Details and Financial Year Annual Turnover

Self attested copy of Audited Balance Sheets/ Profit 2012-2013
and Loss Account Statement for the last 3 financial 2013-2014
years: 2014-2015
(Read with SL. No. 7(a) of detailed NIT) Balance Sheet needs to be enclosed.
7. Self attested copy of Single Work Order executed (with
completion certificate) for similar nature of work Submitted
during last five years ending on the start date of
download / sale of tender documents Not Submitted
8. "Form of Tender" for commercial bid duly filled and Submitted

signed as given on page No. 127-128 of GCC
Not Submitted
9. Information regarding the tenderer in the form Submitted
annexed to the Form of Tender (Page No. 129 of GCC).
Not Submitted
VII
10. Declaration of blacklisting / holiday listing (Page No. Submitted

122 of GCC)
Not Submitted
11. Provident Fund Number
12. Income tax Pan No.
13. Service tax no.

14. Sales Tax/ VAT No.
15. CONTENTS OF BID (INFORMATION / DOCUMENTS Submitted

REQUIRED)
All the data is to be filled in/ submitted
Not Submitted
16. Experience Questionnaire duly filled in and signed and The contractor is required to enclose the
stamped. proof of experience of similar work with
(Page No.124 of GCC) completion certificate.
17. Tick in appropriate box
Deviation from tender Terms & Deviation from Technical Any Other Deviations
Conditions Specifications
Yes No Yes No Yes No
In case of any deviations please give full details with price implication ( as per ANNEXURE-E)
18. This may also be ensured that the rates have been quoted strictly as per the instructions
Ensured Not ensured
19. Has it been ensured that there is no overwriting and white fluid is not used for correction in this bid?
Have all the corrections been properly attested by the person signing the bid?
Yes
20. Correspondence Address:
IOCL Vendor Code:
Name:
Address:
Telephone No.:
Mobile No.:
Fax No.:
E-mail Address:
(In case of any change in the above address same may please be communicated to this office)
Note: Copies of all relevant documents mentioned above must be submitted along with the technical bid.
VIII

P.O.-Sendra, Dist. Pali (Rajasthan) - 306102
SPECIAL INFORMATION TO TENDERERS
SAFE HANDLING / TRANSPORTATION METHODS
1. The contractors / suppliers will have to adhere to safe handling/ transportation methods. They will
ensure compliance to the provisions of the Hazardous Wastes (Management and handling) Rules,
1989, Manufacture, storage and Import of Hazardous chemical rules, 1989 and other applicable
legislative requirements.
2. The contractors/ suppliers will ensure that packaging, labeling and transportation of materials is
carried out in accordance with the provisions of Motor Vehicles Act 1988.
3. The contractors/ suppliers will provide relief in case of death or injury to any person or damage to
property from an accident occurring while handling/ transporting the materials on the principle of
no fault.
4. If contractors/ suppliers do not follow the instructions, the management will take necessary action as
per the provisions of the contract.
TRAINING/ AWARENESS OF CONTRACTORS EMPLOYEE
WRPL has implemented Environment Management System as per international standard ISO 14001 and
OHSAS 18001:1999. SH&E policy of WRPL is enclosed for reference. It is required that:
1. The Contractors or their personnel, working on WRPLs behalf, will have to follow the requirements
of EMS while doing the job.
2. The Contractors will have to demonstrate that their employees have requisite training/awareness in
respect of EMS of WRPL. For this, the Contractors will conduct requisite training/awareness
programme for their employees in consultation with respective Station-in-charges/Engineer-in-
charges. The training programme would have emphasis on the environmental policy, objectives and
targets of WRPL and significant environmental aspects of their work.
3. The Contractors will submit a record in this regard to the respective Station-in-Charges/Engineer-in-
Charges before start of work.
4. If Contractors fail to impart requisite training/awareness to their employees, the Management will
take necessary action as per the provisions of the Contract.
IX
Safety Health & Environment Policy

Indian Oil Corporation is committed to conduct business with strong environment conscience ensuring
sustainable development, safe workplaces and enrichment of quality of life of Employees, Customers
and the community. We, at Indian Oil, believe that good S H & E performance is an integral part of
efficient and profitable business management. We shall:
1. Establish and maintain good standards for safety of the people, the processes and the assets.
2. Comply with all Rules and Regulations on Safety, Occupational Health and Environmental
protection.
3. Plan, Design, Operate and maintain all facilities, Processes and procedures to secure sustained
Safety, Health and environment Protection.
4. Remain trained, equipped and ready for effective and prompt response to accident and
emergencies.
5. Welcome audit of our S, H & E conduct by external body, so that stakeholder confidence is
safeguarded.
6. Adopt and promote industry best practices to avert accidents and improve our S, H & E
performance.
7. Remain committed to be a leader in Safety, Occupational Health and Environment Protection
through continuing improvement.
8. Make efforts to preserve ecological balance & heritage.
X
(CHAPTER I)
SPECIAL INSTRUCTIONS TO TENDERER
Tender No PWSNT15027 Special Instructions To Tenderer Page No 1 of 22

INDEX
Clause No. Contents

1.0.0 Information
2.0.0 Introduction
3.0.0 Site Location
4.0.0 Site Visit
5.0.0 Local Conditions
6.0.0 Tender Document
7.0.0 Special instructions to the bidder for participating in e-tender
8.0.0 Price of Tender Document
9.0.0 Submission of Offer
10.0.0 Consortium Bids
11.0.0 Corrigendum/ Addenda/ Clarification
12.0.0 Conformity to terms & conditions of Bid Document
13.0.0 Validity Of offer
14.0.0 Earnest Money Deposit
15.0.0 Initial Security Deposit
16.0.0 Micro, Small or Medium Enterprises
17.0.0 Language of Bid
18.0.0 Cost of bidding
19.0.0 Modification and withdrawal of bids
20.0.0 Pre-Bid Meeting
21.0.0 Pre-Price Bid Meeting
22.0.0 Opening of tenders
23.0.0 Criteria for evaluation
24.0.0 Clarifications of bids
25.0.0 Bid evaluation and award criteria
26.0.0 Consortium / Joint Venture
27.0.0 Appointment of Consultant
28.0.0 Right of owner to accept or reject tenders
29.0.0 Indigenisation
30.0.0 Negotiations
31.0.0 Award of work
32.0.0 Notification of award
33.0.0 Expense to be borne by the bidder
34.0.0 Currencies & Payment
35.0.0 Place of Payment
36.0.0 Modification in 'instructions to tenderers' for deterring bidders to submit
forged / false / fake documents
37.0.0 Specific reference to GCC clauses
Annexure D1

1.0.0 INFORMATION
1.1.0 Special Instructions to Tenderers (SIT) shall be read in conjunction with the Instruction to
Tenderers contained in the General Conditions of Contract (GCC) (Page No. 114 to 121) and
other documents forming part of this contract wherever the context so requires.
1.2.0 Notwithstanding the sub-division of the documents into these separate parts and volumes,
every part of each shall be deemed to be supplementary to and complementary of every
other part & shall be read with & into the contract in so far as it may be practicable to do so.
1.3.0 Where any portion of the Instruction to Tenderers of GCC (Page No. 114 to 121) is
repugnant to or at variance with any provision of the SIT, then the provision of the SIT shall be
deemed to override the provisions of the Instruction to Tenderers of GCC and shall, to the
extent of such repugnance or variations prevail.
2.0.0 INTRODUCTION
2.1.0 Indian Oil Corporation Limited (IOCL), the largest commercial undertaking in the country is
engaged in the business of refining, transportation and marketing of crude oil and petroleum
products. IOCL is one of the Fortune Global 500 Companies.
2.2.0 Pipelines Division of IOCL (hereinafter called as the Owner), owns and operates about
11,000 Km of petroleum (Crude, Product, LPG, R-LNG) pipeline network across the length and
breadth of the country.
2.3.0 Western Region Pipelines (WRPL) of IOCL, with its headquarter at Gauridad, Rajkot (Gujarat)
operates & maintains several pipelines, namely Salaya - Mathura Pipeline (SMPL, Crude),
Mundra - Panipat Pipeline (MPPL, Crude), Koyali - Ahmedabad Pipeline (KAPL, Product), Koyali
- Dahej Pipeline (KDPL, Product), Koyali - Sanganer Pipeline (KSPL, Product), Koyali - Ratlam
Pipeline (KRPL, Product) and their branch lines. The total length of cross-country pipelines
operated under WRPL is approximately 4590 km having a combined capacity of approx 41.20
MMTPA.
2.4.0 Owner invites tenders under e-Tender mode from bona-fide and experienced Indian
Contractors of financial standing and reputation for the following work:
Name of Annual Maintenance Contract for Emerson make PAC units installed at
Work: KSPL, Kot
E-Tender No. PWSNT15027
2.5.0 The information given in the bid documents and in the plans and drawings (if any) forming
part thereof is merely intended as a general information without undertaking on the part of
the Owner as to its accuracy and without obligation relative thereto upon the Owner. The
Vendors are expected to conduct their own surveys and investigations prior to bidding.

2.6.0 The detailed scope of work for the subject contract shall be as given in Clause-4.0.0, Chapter-
III: Special Conditions of Contract of this tender document.
3.0.0 SITE LOCATION
3.1.0 IOCL KOT PUMP STATION is located near Kot Baliyan Village in Pali district of Rajasthan and
is around 15 Km from nearest railway station Falna.
4.0.0 SITE VISIT
4.1.0 As a precautionary measure, it is advised that tenderer visit the sites before submitting offer.
The intending tenderers may contact the following IOCL's site offices for necessary guidance
and help during site visits:
Address Contact Person

India Oil Corporation Limited
Sh. G. Yohan Kumar
Chief Operations Manager, Kot
PO Bali, Pali
Phone No.: 02938-222056
Rajasthan 306701
4.2.0 The intending tenderers shall be deemed to have visited the site and familiarised themselves
thoroughly with the working conditions at the work site before submitting the tender. Non-
familiarity with the site condition will not be considered a reason either for extra claims or for
not carrying out the work in strict conformity with the specifications.
5.0.0 LOCAL CONDITIONS:
5.1.0 It will be imperative on the part of each tenderer to acquaint him with all local laws, conditions
and factors which may have any effect or bearing on the execution of works and supplies under
the scope of this tender. In their own interest, the tenders are required to familiarize
themselves with (but not limited to) the Indian Income Tax Act., Indian Companies Act, Indian
Customs Act, Factories and Boiler Act, Contract Labour (regulation and abolition) Act,
Arbitration Act, PF Act, ESI Act and other related Acts and Laws and Regulations of India with
their latest amendments as applicable. The Owner shall not entertain any clarification from the
Tenderer(s) regarding such local conditions.
5.2.0 It must be understood & agreed that above factors have been properly investigated and
considered while submitting the officer. No claim for financial or any other adjustments to
contract price or completion time on account of lack of clarity of such factors shall be
entertained.
6.0.0 TENDER DOCUMENT:
6.1.0 The tender documents include the following:

Volume No. Contents

I TECHNO-COMMERCIAL TENDER
Issue letter of tender document
Detailed NIT
Check List for submission of offer
Special Instructions to Tenders
General Conditions of Contract (GCC)
Special Conditions of Contract (SCC),
Works / Technical Specifications (if any)
Annexure & Drawings (if any)
II PRICE BID
Schedule of Rates (SOR) / BOQ
6.2.0 Owner has hosted the complete tender document on the e-tendering web site
(www.iocletenders.gov.in) and has ensured its availability for downloading the full set
comprising of the above. The tenderer is expected to download the complete tender
document, as per the index of the tender, compile the same and submit with their offer
digitally signed at all applicable places.
6.3.0 The tenderer is expected to examine the tendering documents, including all instructions,
specifications and drawings in the tendering document. Failure to furnish all the information
required by the tendering documents or submission of tender not substantially responsive to
the tendering document in every respect shall result in the rejection of the tender.
6.4.0 The bidders to note that Physical/ Hard Copy of tender documents shall not be issued from
the Owners office. Any request in this regard shall not be entertained.
6.5.0 Any person/ bidder downloading the tender document from Owners web site shall do so in
strict confidence and shall not part with possession thereof or copy or disclose the provision
thereof or any of them or disclose or take copies or tracings of any drawings, plans or routes
forming part thereof, it being understood that the information therein are confidential and
that the tender documents have been downloaded by the eligible tenderer solely for the
purpose of bidding.
6.6.0 Further to Clause 4.12 of Instructions to Tenderers of GCC, it is hereby stipulated that the
bidders shall not affect any corrections either in the General Conditions of Contract (GCC), the
Special Conditions of Contract (SCC), the Special Instructions to the Bidder (SIT), Technical
Specifications or in the description of the several items of works contained in the Schedule of
Rates forming part of the tender documents. Such tenders are liable to be rejected.
6.7.0 Further to Clause 4.1 of Instructions to Tenderers of GCC, tender documents shall always be
and remain the exclusive property of the Owner without any right with the Bidder to use
them for any purpose except for submitting the tender in accordance with the provisions of
these instructions by the prospective bidders and for use by the successful Bidder with
reference to the work. The Owner shall have no obligation to return to the Bidder the tender
documents submitted by Bidder.
6.8.0 The Bidder shall be deemed to have satisfied himself before tendering as to the correctness
and sufficiency of his tender for the works and of the rates stated by him in the Schedule of

Rates, which shall cover his entire obligation under the contract and all matters and things
necessary for proper completion of the works.
6.9.0 The tender document is non-transferable.
7.0.0 SPECIAL INSTRUCTIONS TO THE BIDDER FOR PARTICIPATING IN E-TENDER

7.1.0 Indian Oil Corporation Ltd. has developed a secured and user friendly e-Tendering system
through National Informatics Center (NIC), which enables Vendors / Bidders to Search, View,
Download tenders directly and also, enables them to participate & submit online bids on the
e-Tendering site https://iocletenders.gov.in in a secured and transparent manner
maintaining confidentially and security throughout the tendering process.
7.2.0 Bidders are advised to download Notice Inviting Tender along with other tender documents
from the e-Tendering portal https://iocletenders.gov.in free of cost using their digital
signature & registered used ID. The tender should be submitted online on our e-Tendering
portal only. EMD / any other document(s) as per Tender (to be submitted in original) must be
submitted before the due date and time failing which the bid shall be summarily rejected.
7.3.0 Vendor should have a legally valid Class 3 Digital Certificate as per Indian IT Act from the
licensed Certifying Authorities operating under the Root Certifying Authority of India (RCAI),
Controller of Certifying Authorities (CCA) of India (For details regarding Digital Certificate
Provider please refer to Point 8 of Information about DSC on the home page). All interested
bidders are requested to register themselves using the link Online Bidder Enrollment on the
home page and enroll their digital certificate during their first login attempt.
7.4.0 It is advised to take extreme precaution while mapping digital certificate to a particular user
profile. Once a digital certificate is enrolled to a user account, it cannot be used for any other
registration in the system.
7.5.0 Bidders are requested to read following conditions in conjunctions with various conditions,
wherever applicable appearing with this bid invitation for e-Tendering. The conditions
mentioned herein under shall supersede and shall prevail over the contradicting conditions
(if any) mentioned elsewhere in the tender documents.
7.5.1 Procedure to submit On-line Bids
(i) For this purpose, Vendors/Bidders are advised to read the instructions available in the
homepage of the portal where detailed procedure for submission of bids is available
under the section Bidders Manual Kit.
7.5.2 System Generated Communication(s)
(i) The alerts / reminders in the form of SMS / e-Mail are given to bidders by the system at
various stages of tender as mentioned below:
Reminder for Registered Digital Certificate Expiry before 30 days;
Issuance of Limited Tenders to the selected bidders;
Change in Password;
Bids uploaded but Freeze button not clicked;
On issuance of Corrigendum if the tender is downloaded from DSC Registered
Account/ made it favorite;

Posting of any Techno-Commercial Query by the department;

Date and Time for Opening of Price Bid to all technically accepted bidders ;
AOC to successful bidder(s).
(ii) Please note, communication alerts in the form of e-Mail/SMS will be sent to the bidder if
and only if
His/her e-Mail/Mobile No. registered in the portal is correct and latest.
(iii) In addition to the above communication, the information is updated in portal under
Pending section of Dashboard like:
a) Limited Tender(s) to be made as favorite;
b) TQ/CQ to be responded;
c) Bids to be frozen;
(iv) All bidders must login and visit their DASHBOARD section on regular basis to get the
timely updates related to the pending activities as mentioned above at their end to act
timely even if they have missed any communication sent in the form of e-Mail / SMS by
system.
7.5.3 Tender Search
(i) All tenders available on the website can be searched by using the Search Active
Tenders menu under Bidders profile. Use any of the searching criteria to search your
tender. For a refined search, enter Work Title under Keywords and click Submit. The
intended tender(s) should be checked and saved as Favorite by clicking on the check
box. The bid submission process will start by clicking the menu My Tenders.
7.5.4 My Documents
(i) Provision of My Documents is available to bidders for uploading frequently required
documents in advance.
(ii) However, Uploading of any document in My Documents does not imply that the same
is submitted along with any tender.
7.5.5 Price Bid

(i) Price Bid (BOQ) as given in the tender must be downloaded and saved at bidders local PC
/ Laptop without any change. Bidders shall fill the required details/prices in BOQ, save it
and upload the filled-in BOQ in the portal.
7.5.6 Tampering of Documents
(i) The following shall be considered as Tampering of documents:

Submission of Scanned copy or Photocopy of Price bid (BOQ);
Submission of any file other than original Price Bid (BOQ);
Insertion of additional sheet(s);
Change in content or context of the original file;
Protection of Workbook over and above Sheet Protection done by IOCL.

(ii) Such bids will be summarily rejected at the time of evaluation.
7.5.7 Uploading and Confirmation
(i) Bid along with all the copies of documents should be submitted in the electronic form
only through Indian Oil e-Tendering system. Bidder has to ensure that their bid
submission is complete in all respect by clicking on the FREEZE BID SUBMISSION button.
Any revision or amendment in bid shall be possible after bid submission only upto the due
date and time of submission of tender. Bidder in turn will receive an acknowledgement
against his/her bid submission. Successful submission of bid can also be verified under
My Bids section.
7.5.8 Help Desk
(i) Bidders may contact the following resource persons for any assistance required in this
regard.
Mr. Ravi Kolkata 08981665512 Mr. Deepak Mumbai 09820177883
Mr. Shashi Noida 08130634323 Mr. Lalit Mumbai 09004536892
Mr. Sawan Noida 08130269544 Mr. Manu Gurgaon 01242861244
Mr. Vikrant New Delhi 01242861318 Mr. Ankit Gurgaon 01242861317
Helpdesk Tel. No. : +91-22-26447708
Helpdesk Email-id : ethdmkhonic@indianoil.in

etenderinghelpdesk@indianoil.in
Business Hours : Mon Fri, 09:00 to 16:00 Hrs India Time (IST) (GMT + 5:30 Hrs)
7.5.9 Special Note
Bids can only be submitted / resubmitted before the last date and time of submission as per
tender.
The system time (IST) displayed on e-Tendering web page shall be considered as the
reference time for all transactions and no other time shall be taken into cognizance.
Bidders are advised in their own interest to ensure that bids are uploaded and submitted
successfully in e-Tendering system well before the closing date and time of bid.
No physical bid shall be accepted except the documents as specified in tender.
IndianOil does not take any responsibility in case bidder fails to upload the documents in the
portal within specified time.

7.10.0 Bidders are requested to provide correct/latest e-Mail address and Mobile No. for
receiving updates related to e-tender from time to time.
8.0.0 PRICE OF TENDER DOCUMENT

8.1.0 There is No Tender Fee charged for this e-tender. The tender documents can be downloaded
free of cost from the Owners e-tendering website https://iocletenders.gov.in.
9.0.0 SUBMISSION OF OFFER

9.1.0 Bidders shall quote for the work subject to the condition that they meet the criteria for
evaluation as specified in Clause No. 23.0.0 & relevant sub-clauses of Special Instructions to
Tenderer amplified hereafter.
9.2.0 Bidders are advised to refer the Instructions to Tenderers of GCC (Page No. 114 to 121)
before preparing the tender documents. All the clauses and stipulations therein are to be
followed strictly by the Bidder.
9.3.0 The Tender shall be submitted in Two Bid System in two parts viz. VOLUME-I: Techno-
commercial Bid and VOLUME-II: Price Bid as detailed below through ONLINE MODE only:
VOLUME-I : Technical and commercial aspects of the offer
(Techno-commercial Bid) with the techno-commercial volumes of the
tender documents with NO PRICE indicated
therein.
VOLUME-II : Schedule of Rates attached with the tender
(Price Bid) documents are to be filled in the BOQ. It shall
be noted that this part shall CONTAIN ONLY
PRICE and no conditions whatsoever. Any
condition mentioned in VOLUME-II of the
tender shall not be considered at the time of
evaluation of the tender.
9.4.0 The Bidder shall furnish in Techno-commercial part the requisite information/ data/ detail,
etc. strictly in manner described below and shall be supported by the requisite documents/
annexure. Failure to furnish all information required as per the tender documents or
submission of bid not substantially responsive to the tender documents, in every respect,
shall result in rejection of the bid. Decision of the Owner, in this regard, shall be final &
binding on the bidder.
9.5.0 VOLUME-I (TECHNO-COMMERCIAL BID)
As a techno-commercial part of the tender, the Bidders are required to submit legible
scanned copies (more than 300 dpi) of the documents online in 03 (Three) covers as per the
list & sequence detailed below:
9.5.1 COVER-I: FEE
1) Tender forwarding letter duly signed by the authorised signatory.
2) Duly filled Checklist for submission of offer.

3) Copy of DD/ Bankers cheque or e-payment receipt of EFT as a proof for payment of
Earnest Money Deposit.
4) If bidder is claiming exemption from the payment of EMD as per Clause 16.0.0 of Special
Instructions to Tenderer, a notarised copy of registration certificate under NSIC/ Micro,
Small or Medium enterprise Development Act 2006.
5) Undertaking of bidder for acceptance of tender terms & conditions in format as per
Annexure-A.
6) Digitally signed copy of Techno-commercial Volumes of tender document including SIT,
SCC, GCC, Technical Specifications, etc.
7) Duly signed Corrigendum/ Addendum, if any, issued to the Bidder at a later date.
8) Form of tender (For Price Bid) as given on page 125 to 126 of General Conditions of
Contract.
9) Blank SOR duly signed on each pages indicating QUOTED or NOT QUOTED for each item
of SOR.
9.5.2 COVER-II: PREQUALIFICATION
1) In the case of Consortium tender, duly signed and executed Memorandum of
Understanding (MOU) indicating the name of the Leader of the Consortium, the roles and
responsibilities of each of the parties (Refer Clause 10.0.0 of Special Instructions to
Tenderers).
2) Copies of Articles of Association, Memorandum of Association and Certificate of
Incorporation in case of Limited Company/ Proprietary Firm/ JV.
3) Notarised/ Attested copy of Power of Attorney (or a copy thereof duly attested by a
Gazetted Officer) for the authorised signatory who signed the tender documents and is
having the Digital Signature Certificate (DSC) as required by Clause 4.13 of Instructions to
Tenderers (Page No. 116 of GCC) in the following manner:
a) If bidder is a proprietary firm, tender shall be signed by proprietor of the firm or power of
attorney holder of the firm, in such case original or certified (attested/ notarised) copy of
the power of attorney shall be submitted.
b) If the bidder is a partnership firm, it shall be signed by all the partners of the firm or by a
partner holding power of attorney for the firm or power of attorney holder of the firm for
signing the tender, in such case original or certified (attested/Notarised) copy of the
power of attorney shall accompany the Tender. A certified copy of the partnership deed
and current address of the partners of the firm shall also accompany the Tender.
c) If the bidder is a Private Limited Company, the power of attorney holder of the company
shall sign the Tender. Original or certified (attested/ notarised) copy of the power of
attorney along with the certified (attested/ notarised) copy of the Articles of
memorandum of Private Limited Company shall accompany the tender.
d) If the bidder is a Public Limited Company, the power of attorney holder of the company
shall sign the Tender. Original or certified (attested/ notarised) copy of the power of
attorney along with certified (Attested/ notarised) copy of the Articles of memorandum of
Public Limited Company shall accompany the Tender.

e) In case of bid from JV, the tender shall be signed by an authorised representative of JV
having power of attorney signed by legally authorised signatories of all the JV members.
Also, certified copy of Memorandum of Association, Article of Association & certificate of
incorporation from ROC, JV agreement shall be submitted along with the bid.
4) Copy of Income Tax Permanent Account Number (PAN) Card. Income Tax Permanent
Account Number will be required as precondition of release of payment.
5) Copy of Provident Fund Account Number as per Clause 4.18 of Instructions to Tenderers
(Page No. 117 of GCC).
6) Copy of Service Tax Registration Certificate or copy of application for allotment of service tax
registration no. with tax authorities. The bidder shall submit the details of Service Tax in
format as per Annexure-F.
7) Audited Balance sheets for the last 03 (Three) financial years i.e. F.Y. 2012-13, 2013-14 &
2014-15.
8) Information about Bidders experience related to similar works as specified in this tender
document during the last 05 (Five) years as per format of EXPERIENCE QUESTIONNAIRE
(Page No. 124 of GCC) for meeting criteria for commercial evaluation as per Clause 23.0.0 of
Special Instructions to Tenderer amplified hereunder. Documents in support of above in the
form of copies of work order, execution/ experience/ completion certificate, etc. shall also be
furnished.
9) Form of tender (For Commercial Bid) as given on page 127 to 128 of General Conditions of
Contract.
10) Information about tenderer (Page-129 of General Conditions of Contract) annexed to the
Form of Tender.
11) Declaration of Blacklisting/ Holiday Listing in format as per Annexure I.
12) Declaration of relationship with the directors of IOCL in format as per Annexure-B.
13) Undertaking for non-engagement of Child Labour in format as per Annexure-D.
14) Exceptions/ deviations pertaining to Instructions to Bidders, General Conditions of Contract
(GCC), Special Conditions of Contract (SCC) and other general tender conditions to be
indicated only as per Performa in AnnexureE. Any exceptions/ deviations listed anywhere
other than the Annexure-E shall not be considered.
15) Format for giving consent and bank details on letterhead along with copy of a cancelled
cheque as per Annexure-H.
9.5.3 Solvency certificate from a Scheduled bank in India acceptable to the Owner. In case of
Consortium, the Solvency Certificates shall be furnished by all consortium members.
9.5.4 COVER-III: TECHNICAL
1) Experience profile of the bidder for similar nature works along with copies of work order,
completion certificates, etc., with respect to evaluation criteria mentioned in Clause No.
23.0.0 of Special Instructions to Tenderer amplified hereunder.
2) Exceptions/ deviations pertaining to Technical Specifications, if any, to be indicated only as
per Performa in Annexure-E.

3) Duly filled in declaration to carry out the work as per Annexure-C.

9.5.5 Price shall not appear anywhere in VOLUMEI of the tender.
9.6.0 COVER-IV:FINANCE
9.6.1 Do not upload any other documents except BOQ in this cover.
9.6.2 The price bid shall be submitted online in BOQ format only. Prices should not be submitted
in a sealed envelope.
9.6.3 The Bidder shall quote firm rates in the price schedule. The bid prices shall conform to the
provisions of Clause No. 34.0.0, Currencies & payments, amplified hereunder.
9.6.4 Bidders are advised to check the BOQ file before submitting the price bid w.r.t. the Schedule
of rates attached with tender documents. In case of any discrepancy in Item text, Quantity &
Units in the BOQ file vis-a-vis Schedule of Rates, the Schedule of Rates attached with Tender
documents shall prevail.
9.6.5 Bidders are advised to fill the BOQ file as per following instructions:
a) The bidder has to download the BOQ file in excel format along with tender documents
and subsequent Addendum/ Corrigendum/ Clarifications, if any, may be issued at a later
stage, if required.
b) Bidder to note that there are Grey Cells in the BOQ file, which should not be modified
by the bidder. Bidders are advised to fill the White Cells meant for the rates, which to
be entered by the bidder.
c) Bidders are advised strictly not to alter or change the BOQ format/ contents. Bidders are
also advised not to paste any image file or put any additional conditions in the BOQ
work sheet.
9.6.6 All duties, taxes (excluding service tax & cess thereon) and other levies, including that relating
to Works Contract tax levied by certain State Governments/ Central Government shall be
payable by the Bidder under the contract and shall be included in the rate and prices quoted
by the Bidder. The quoted bid prices shall accordingly be all inclusive (Excluding service tax
& cess thereon). No extra claim for any taxes/ duties/ levies/ compensation/
reimbursement shall be entertained at any later stage during the contract period.
9.7.0 All amendments to tender documents issued by Owner subsequently, if any, must be signed
and submitted along with the Tender. The Tender submitted by the Bidder shall take into
account all such amendments.
9.8.0 The Un-priced Techno-commercial Bids and Price Bid have to be submitted online only on
IOCLs e-tendering website https://iocletenders.gov.in on or before the due date of
submission of bids (Please refer instructions given in Clause 7.0.0 of Special Instructions to
Tenderers above). However, documents which necessarily have to be submitted in originals
like EMD and any other documents mentioned in the tender documents have to be submitted
offline. Indian Oil shall not be responsible in any way for failure on the part of the bidder to
follow the instructions.
9.9.0 Manual Bids submitted in any other form through Telex/ Fax/ Telegram/ E-mail/ Courier/
Registered Post/ manually/ Courier shall not be accepted.
9.10.0 Owner shall not be liable for any obligation until such time Owner has communicated to the

successful Bidder its decision to entrust the work.
10.0.0 CONSORTIUM BIDS:

10.1.0 Clause Deleted
11.0.0 CORRIGENDUM / ADDENDA / CLARIFICATION

11.1.0 Corrigendum / Addenda / Clarifications may be issued prior to the date of opening of the
tender to clarify issues arising out of various queries/ clarifications relevant to the tender
documents from tenderer or to reflect modification in the design or contract terms. Such
corrigendum / addendum/ addenda shall be issued to each party at the E-mail ID furnished
while registering with the Indian Oil website www.iocletenders.gov.in for downloading the
tender document/ to whom a set of tender document has been issued from the office of
tender issuing authority. Each recipient shall retain one copy of such corrigendum / addenda/
clarification for submission along with the tender in acknowledgement of receipt thereof. All
such addendum issued shall form part of the tender document.
11.2.0 It is incumbent on all the bidders to furnish correct E-mail ID as this is the only way to receive
the corrigendum / addenda/ clarification by the bidders who have down loaded the tenders
from owners web-site. Any deviation/ clarification due to non-receipt of corrigendum /
addenda/ clarification at later stage should not be entertained. Any offer without copy of
corrigendum / addenda/ clarification, if issued, as mark of its acceptance may not be accepted.
12.0.0 CONFORMITY TO TERMS AND CONDITIONS OF BID DOCUMENT

12.1.0 Bids shall be based strictly on the terms, conditions and specifications contained in the Bid
documents. Any deviation and exceptions taken to terms and conditions of the Bid documents
must be clearly listed out as per proforma of Exceptions and Deviation. Exceptions &
Deviations are to be submitted in different folders giving proper reference to Page No. / Clause
No. / Para etc.
12.2.0 All correspondences from owner as well as from the contractor regarding clarifications during
techno-commercial evaluation of the bid and mutually accepted deviations to tender
document shall be concluded as Agreed Variations. The Agreed Variations shall form part
of the contract and all other correspondences in this regard will be treated as null and void.
13.0.0 VALIDITY OF OFFER

13.1.0 Tender submitted by the tenderer shall remain valid and open for acceptance for a period of 04
(four) months from the date of opening of Techno-commercial part of the tender. The rates
quoted in the schedule of rates shall remain firm during the validity period.
13.2.0 In exceptional circumstances, prior to expiry of the original bid, the owner may request the
Bidder for a specified extension in the period of validity. The request and the responses thereto
shall be made in writing or by fax/ e-mail. A Bidder may refuse the request without forfeiting
his bid security. A Bidder agreeing to the request will not be permitted to modify his bid, but

will be required to extend the validity of his bid security correspondingly. The provisions of
discharge and forfeiture of bid security shall continue to apply during the extended period of
the bid validity.
14.0.0 EARNEST MONEY DEPOSIT (EMD):
14.1.0 The tenderer shall furnish, as part of his tender NIL as Earnest Money Deposit at the time of
submission of the tender.
15.0.0 INITIAL SECURITY DEPOSIT:
15.1.0 The successful bidder will submit Initial Security Deposit (ISD) at the rate of 2.5% of the
nominal contract value prior to taking up works lying with the owner. The ISD shall be
retained by the owner during the currency of the contract along with the Security deposit
deducted at the rate of 7.5% of the running bills maximum up to 10% of contract value and
the same shall be refunded after completion of defect liability period upon due certification
by Engineer-in-Charge. Same may be submitted by e-banking, if desired as per Bank Details of
IOCL mentioned in above clause.
15.2.0 If ISD has been submitted through E-Banking, then Contractor shall have to submit the ISD
submission details to EIC & Finance department through EIC, within 7 days, as per following
format: -
1 Vendor Name / Code
2 Station
3 Name of work
4 Work Order No. and date
5. ISD Amount (in Rs)
5 Bank Transaction Number
6. Transaction slip/Challan
16.0.0 MICRO, SMALL OR MEDIUM ENTERPRISES

17.0.0 LANGUAGE OF BID
17.1.0 The bid prepared by the bidder and all correspondence and documents relating to the bid
exchanged by the BIDDER and the OWNER shall be written in English language only.
Supporting documents and printed literature furnished by the bidder may be in another
language provided they are accompanied by an appropriate translation of pertinent passages
in the above stated language. For the purpose of interpretation of the bid, the English
language shall prevail.
18.0.0 COST OF BIDDING
18.1.0 The Bidder shall bear all costs associated with the preparation and submission of his bid and

OWNER will in no case be responsible or liable for these works, regardless of the conduct of
outcome of the bidding process.
19.0.0 MODIFICATION AND WITHDRAWAL OF BIDS
19.1.0 A Bid once made can be modified and /or resubmitted as per the instructions given in the
online bid re-submission document in the bidders manual kit on www.iocletenders.gov.in but
a bid once made cannot be withdrawn.
20.0.0 PRE-BID MEETING
20.1.0 Any queries in connection with the bid shall be discussed and clarified during a pre-bid
conference as per time and venue specified in the e-tender notice. (If pre-bid meeting
information is not available in the tender then the same shall not be held.) The authorized
representatives of the parties which have downloaded the tender document from Indian Oils
e-tendering website shall only be allowed to attend the meeting.
21.0.0 PRE-PRICE BID MEETING
21.1.0 Pre-price bid meeting shall be held as a prelude to price bid opening if required.
Representatives of the tenderers shall attend the pre-price bid meeting for resolving the
outstanding issues, if any, and for other mutual clarifications. The date and time shall be
conveyed to the technically qualified tenderers at a later date.
21.2.0 Any modification to the tendering document which may become necessary as a result of the
pre-price bid meeting (if held) shall be made by Owner exclusively by issue of an addendum.
22.0.0 OPENING OF TENDERS
22.1.0 The Techno-Commercial Bid (Volume-I of Bid) of all the tenders submitted online up to the
due date & time for receipt of bids shall be opened as per due date and time as specified in
detailed NIT. The system time (IST) that will be displayed on e-Procurement web page shall be
the time considered for determining the expiry of due date and time of the tender and no
other time shall be taken into cognizance.
22.2.0 The Owner shall not be responsible for delayed submission of offers or non-submission of
offers due to any reason whatsoever. The responsibility of ensuring online & on-time
submission of their offers lies entirely with the bidders. The bidders are requested to submit
the bid online much before date and time of submission, failing which IOCL shall not be
responsible for any such technical problem.
23.0.0 CRITERIA FOR EVALUATION:
23.1.0 Evaluation of the tenderer shall be primarily done based on the following qualifying criteria:

(A) Experience (Technical):
The tenderer should have successfully executed similar nature of Maintenance of

Emerson make Precision AC units related works during last five years ending on the
start date of download / sale of tender documents.
(B) Financial criteria
(i) Annual turnover of the tenderer for at least one of the last 3 (three) financial years
(2012-13, 2013-14 & 2014-15) shall not be less than Rs. 2.20 Lac.
(ii) The tenderer should have successfully completed a single work of similar nature during
last five years ending on the start date of download / sale of tender documents.
a) 3 similar nature completed works each of amount not less than Rs. 1.02 Lac OR
b) 2 similar nature completed works each of amount not less than Rs. 1.35 Lac OR
c) 1 similar nature completed work of amount not less than Rs. 1.69 Lac
24.0.0 CLARIFICATION OF BIDS

24.1.0 To assist in the examination, evaluation and comparison of tenders, the owner may ask the
bidders individually for clarification of their tenders, including breakdown of unit rates. The
request for clarification and the response shall be in writing or by cable, but no changes in the
price or substance of the tender shall be sought, offered or permitted except as required to
confirm the correction of errors discovered by the Owner during the evaluation of tenders.
24.2.0 The bidder requiring any clarification on the bidding document may notify the owner in
writing at the owner's address. The Owner will respond in writing to any request for
clarification received by the dead line for submission of queries as stated hereinafter in the
clause for Pre-Bid meeting. The queries / clarifications shall be conveyed to all the bidders
for their information and action as required.
25.0.0 BID EVALUATION AND AWARD CRITERIA

25.1.0 The tenders received and accepted will be evaluated by Owner to ascertain the relative
position of the best-evaluated lowest quoted tender in the interest of Owner, for the work
covered by the Tender documents.
26.0.0 CONSORTIUM / JOINT VENTURE

27.0.0 APPOINTMENT OF CONSULTANT
27.1.0 Owner shall have full discretion to engage consultant of his choice for expert advice on the
evaluation of bids, inspection of equipments, supervision of installation and commissioning or
any other services deemed necessary from time to time. Bidder shall be bound to answer all
relevant queries from Owner/ Consultant.

28.0.0 RIGHT OF OWNER TO ACCEPT OR REJECT TENDERS
28.1.0 The right to accept in full or in part/parts the tender will rest with Owner. However, Owner
does not bind itself to accept the lowest tender and reserves the right to reject any or all the
tenders or any part of a tender so received and no compensation shall be paid for the efforts
made by the bidder. Reasons for rejection shall be disclosed on written representation by the
concerned bidder whose bid is rejected.
28.2.0 The right to abandon tendering without assigning any reason will rest with Owner. No
compensation shall be paid for the efforts made by the bidder.
28.3.0 No bidder shall contact the OWNER on any matter relating to its bid from the time of the bid
opening up to the time that the contract is awarded. Any effort by a bidder or bidders agent,
consultant or representative howsoever described to influence the OWNER in any way
concerning scrutiny, consideration, evaluation or computation of the bid(s) or decision
concerning award of contract shall entail rejection of bid.
28.4.0 Tenders in which any of the particulars and prescribed information is missing or is incomplete
in any respect and/or the prescribed conditions are not fulfilled shall be considered non-
responsive and are liable to be rejected.
28.5.0 The price bid of only those Bidders will be opened who are considered techno-commercially
acceptable to the Owner. Date of opening of the price bid shall be informed to the technically
qualified Bidders.
29.0.0 INDIGENISATION
29.1.0 Tenderer shall make maximum possible utilisation of indigenous manufacturing facilities and
other services/ expertise available for their project implementation plans. It is, therefore,
essential that as a preliminary exercise, Tenderers should explore potential available
indigenously for utilisation of manufacturing facilities and other various products/
equipment/ material of Indian origin conforming to specifications as well as construction
expertise available indigenously and associate experienced Indian Agencies under overall
supervision and responsibility of Contractor.
30.0.0 NEGOTIATIONS
30.1.0 Negotiations will not be conducted with the bidder as a matter of routine. However,
corporation reserves the right to conduct negotiation.
31.0.0 AWARD OF WORK

31.1.0 The Owner shall have the right to award all the groups of work either to a single Contractor or
to different Contractors on least cost option to the Owner. However, single group of work shall
mean total scope of work envisaged in that group and no bifurcation/splitting of scope of work
of the said group shall be made while awarding the work.

32.0.0 NOTIFICATION OF AWARD

32.1.0 Prior to the expiration of the period of bid validity prescribed by IOCL and any extension
thereof granted by the bidder, IOCL may notify the successful bidder by cable or tele-fax,
confirm in writing by registered letter intimating IOCLs intention of accepting the bid. The
said Letter hereinafter and in Conditions of Contract shall be referred to as the Letter of
Intent. IOCL shall issue a Letter of Acceptance subsequently which shall indicate besides all
the relevant details of the contract, the rates which IOCL will pay to the Bidder in
consideration of the Services by the bidder as prescribed by the Contract.
32.2.0 The Contract shall be prepared after the notification of award. Until the formal contract is
signed, the bid documents and Addendum(s) at any time and any modification thereto and/or
there from agreed upon the IOCL read with the bidders Final bid shall be considered as
contract.
32.3.0 The contract documents thus shall consist of the following:
1. Form of Contract
2. Original Bid Document issued with its Annexure etc.
3. Addendum/Corrigendum/Amendment to Bid documents issued if any.
4. Letter of Intent
5. Letter of Acceptance including statement of agreed variations if any, to the accepted
Schedule of Rates.
33.0.0 EXPENSE TO BE BORNE BY THE BIDDER

33.1.0 All expense in preparation and submission of bids and visits to the office or any place in
connection with the preparation of Bid shall be borne by Bidder. IOCL in no case shall be
responsible or liable for these costs regardless of the outcome of the Bidding process.
34.0.0 CURRENCIES AND PAYMENT

34.1.0 Tenderers shall quote their prices in Indian Rupees only.
34.2.0 All payments will be made in Indian Rupees only. In case tenderers are required to pay any
amount in foreign exchange to their sub-Contractor or for any imported items, necessary
arrangement for such foreign exchange payment shall be made at their end.
34.3.0 All the payment shall be released through e-banking. Successful bidder shall submit details of
their Bank Account for e-payment purpose as per Annexure-H.
34.4.0 No mobilization advance shall be payable under this Contract.
34.5.0 All the payments shall be released through e-payment/ e-banking only, from the following
office of IOCL as shown below:
Indian Oil Corporation Limited, Western Region Pipelines, Sendra, District Pali, Rajasthan -
306102
35.0.0 PLACE OF PAYMENT
35.1.0 Payments shall be released from WRPL, Sendra office by E-Payment only.

36.0.0 MODIFICATION IN 'INSTRUCTIONS TO TENDERERS' FOR DETERRING BIDDERS TO SUBMIT

FORGED / FALSE / FAKE DOCUMENTS
36.1.0 As per existing Clause 4.17 (Past Experience) of 'Instructions to Tenderers' appended to GCC,
in case any essential information regarding past experience and other information required for
evaluation / consideration of bid, as given by the bidder, is found to be incorrect or
misrepresentation, the bid is liable to be rejected as not responsive.
36.2.0 To further deter bidders from submitting forged I false/ fake documents I certificates, the
said clause stands amended as under:
Existing Clause No. 4.17 of Revised Clause No. 4.17 'Instructions to Tenderers'
'Instructions to Tenderers' appended to GCC
appended to GCC
Past Experience Past Experience
The tenderer shall enclose The tenderer shall enclose documents to show that
documents to show that he he has previous experience in having.
has previous experience in successfully completed in the recent past works of
having successfully completed in similar nature together with the name of the
the recent past works of similar OWNER location, sites and value of contract in the
nature together with the name format annexed to the Form Of Tender. It shall be
of OWNER, location of sites and the responsibility of the Tenderers to fill complete,
value of contract in the format correct and accurate information in line with the
annexed to the Form of Tender. requirements/ stipulations of the Tender
It shall be the responsibility of Document, regarding their past experience and other
the Tenderers to fill complete, information required to facilitate due evaluation/
correct and accurate information consideration of their tenders.
in line with the requirements/
stipulations of the Tender If any information given by the Bidder/ Tenderer is
Document, regarding their past found to be incorrect in any particular
experience and other information considered by the OWN ER to be relevant
required to facilitate due for the evaluation of the bid/ tender or is
evaluation / consideration of their found by the OWNER to misrepresent facts, or if
tenders. In case any essential any of the documents submitted by the Bidder/
information given by a bidder is Tenderer in support of or relevant to the bid/
found to be incorrect or a tender is found by the owner to be forged, false
misrepresentation, the bid is or fabricated, the OWNER may reject the bid, and
likely to be rejected as not without prejudice to any other right(s} of action
responsive, and if the bid has or remedy available to the OWN ER, the Owner
resulted in a contract, the may forfeit the Earnest Money given by the Bidder
contract is liable to be in the form of Earnest Money Deposit or Bank
terminated pursuant to the Guarantee in lieu of Earnest Money Deposit in
provisions of Clause 7.0.1.0 of. order to compensate the OWN ER for the expenses
the General Conditions of incurred by it in considering the bid {and not by
Contract way of penalty} and take action for putting the
Bidder/ Tenderer on holiday list for such period
as the OWNER in this behalf considers
warranted and/ or to remove the Bidder/

Tenderer from the approved list of Vendors/

Contractors. If prior to the discovery of incorrect
information, misrepresentation or false, forged or
fabricated document(s), the bid/ tender has
resulted in a contract, the contract shall be
liable to be terminated by the OWNER pursuant
to the provisions of Clause 7.0.1.0 of the General
Conditions of Contract with the consequences of
termination as provided in Section 7 of the
General Conditions of Contract
37.0.0 SPECIFIC REFERENCE TO GCC CLAUSES
37.1.0 The following document(s) as stated in Clause No. 4.8 of Instructions to Tenderers (Page-
115 of GCC) & Form of Tender (Page 125 & 127 of GCC) of General Conditions of Contract
are not required to be submitted with the bidders offer.
a) Income Tax Clearance Certificate (In the case of Indian Bidders)
37.2.0 In the Form of Tender for Price Bid (Page-125 & 126), commercial bid (Page-127 & 128) and
Format for Bank Guarantee in lieu of Earnest Money Deposit (Page-133 & 134) of GCC, the
following changes may be incorporated while submitting the bid:
As per GCC To be changed as

Page No. 125 & 127 (Form of Tender Price To,
bid/ Commercial bid) Indian Oil Corporation Ltd.
To, (Pipelines Division)
Indian Oil Corporation Ltd. Western Region Pipelines
(Refineries/ Pipelines Division) P.O.-Sendra, Dist: Pali -306102, Rajasthan
To,
Page No. 133 (Format for BG in lieu of EMD)
Indian Oil Corporation Ltd.
To,
Indian Oil Corporation Ltd.
(Refineries/ Pipelines Division)
P.O.-Sendra, Dist: Pali -306102, Rajasthan
Page No.133 (Format for BG in lieu of EMD)
In consideration of Indian Oil Corporation
In consideration of Indian Oil Corporation
Limited (Pipelines Division) .
limited (Refineries/ Pipelines Division)



CHAPTER II
GENERAL CONDITIONS OF CONTRACT

(In case of any dispute/discrepancy, the copy of the same in office shall prevail)
(CHAPTER III)
SPECIAL CONDITIONS OF CONTRACT
Tender No PWSNT15027 Special Conditions of Contract Page No 1 of 34

SPECIAL CONDITIONS OF CONTRACT

1.0.0 GENERAL
1.1.0 Special conditions of contract shall be read in conjunction with the General Conditions
of Contract, specifications, scope of work, schedule of rates and other documents
forming part of this contract wherever the context so require.
1.2.0 Notwithstanding the sub-division of the documents into these separate sections and
volume, every part of each shall be deemed to be supplementary to and
complementary of every other part and shall be read with and into the contract in so far
as it may be practicable to do so.
1.3.0 Where any portion of the General Conditions of Contract is repugnant to or at variance
with any provisions of the Special Conditions of Contract, then the provisions of the
Special Conditions of Contract shall be deemed to over-ride the provisions of the
General Conditions of Contract and shall be to the extent of such repugnancy or
variations prevailed.
1.4.0 Wherever it is mentioned in the specifications that the Contractor shall perform certain
works or provide certain facilities, it is understood that the contractor shall do so at his
cost, being deemed to be part of the relevant item in the Schedule of Rates whether
expressly stated or not.
1.5.0 The materials, design and workmanship shall satisfy the relevant Indian Standards,
manufacturer's recommendations, the Specifications contained herein and codes
referred to. Where the specifications stipulate requirements in addition to those
contained in the standard codes and specifications, these additional requirements shall
also be satisfied.
1.6.0 Contractor shall satisfy the relevant Indian Standards, specifications contained herein
and codes referred to, where the specifications stipulate requirements in addition to
those contained in the standard codes and specifications, these additional requirements
shall also be satisfied.
1.7.0 The experience questionnaire enclosed to the General Conditions of Contract has to be
filled in by the tenderer. Failure to fill in questionnaire completely or submitting
incorrect information therein may make the tender liable for rejection.
1.8.0 The tender shall also submit a brief company profile-indicating list of equipment owned
/ intends to be mobilized for the present work.
2.0.0 Description of work:
2.1.0 The scope of work under this tender is Annual Maintenance Contract for Emerson
make PAC units installed at KSPL, Kot complete as per directions of site engineer/
Engineer-in-charge.

3.0.0 LOCATION OF SITE
3.1.0 IOCL KOT PUMP STATION is located near Kot Baliyan Village in Pali district of
Rajasthan and is around 15 Km from nearest railway station Falna.
4.0.0 SCOPE OF WORK & TERMS AND CONDITIONS
4.1.0 The VFD room of KSPL is having 04 nos of Air Conditioning units of Emerson make
model No. PEX 125 EC and for the uninterrupted service of these packaged AC units, the
machines are being put under Annual Maintenance Contract. The scope of work under
this Annual Maintenance Contract shall comprise of:
1) Preventive maintenance Services Once in every two months
2) Breakdown maintenance services As and when the complaint is lodged with the
contractor
The scope includes Cleaning up of unit & Air filter, cleaning of cooling coil & condenser
coil, cleaning of Humidifier bottle & electrodes, cleaning of water supply Strainer &
drain inside the machine & attending any leakage or overflow. Checking of drive belt &
replacement if necessary. Lubrication of bearings, if necessary, Checking up of operation
of Unit, controller and condenser and taking corrective action (if necessary), Combing of
Fins of condenser & evaporator coil, if necessary, Measurement of current of each
individual equipment and taking corrective action, if applicable, Checking & rectification
of the overload relay settings, Checking of all electrical components for loose
connections and tightening if necessary , Checking of refrigeration piping for any gas
leakage and rectification, if necessary, Checking of refrigeration system & pressure
readings and taking corrective action, if applicable, Checking & rectification of pulleys,
motor mounts, condenser fan mounts etc, Checking & rectification ( if applicable) of
panel insulation, Checking & rectification ( if applicable) of temperature readings,
Checking & rectification ( if applicable) of microprocessor controllers for operation.
The scope excludes day-to-day routine maintenance & operation of units, repairs/
replacement of electrical main incoming switch, main incoming cable, fuses, control
transformers & indicating lamps. repairs/replacement of water piping & accessories,
major work on ducting, Dampers, duct lining, grilles etc. and any work related to false
ceiling.
The replacement of all spare parts including the compressors shall be in the scope of
contractor and such parts removed shall be the property of the contractor. However,
the spare supply while replacement of major equipments like condenser & cooling coil,
consumables like Fan belts, Humidifier electrodes, refrigerant gas (if leakage occurs due
to fault not attributable to the contractor), air filters and sheet metal parts shall not be
in the scope of contractor under AMC charges. Separate requisite shall be made for the
excluded spares mentioned above. However, the bidder is required to quote the rates
for these excluded spares in the SOR and the rates of these spares shall remain the
same during the entire contract period and shall not undergo any variations.

In case of spares, this job is in nature of the rate contact and hence no quantities are
mentioned in the SOR against spares. Therefore it is not necessary for Engineer-in-
Charge to execute all the items. The decision of the Engineer-in-Charge for the
applicability of particular item and the extent to which particular item/(s) is operative
shall be final and binding upon the contractor.
The maximum time allowed for attending minor complaints shall be 8 hrs from the time
of lodging of complaint and for major complaints involving replacement of compressors
/ driers or leakages, the time allowed shall be 3 days from the date of lodging of
complaint.
5.0.0 TIME PERIOD

5.1.0 Duration of the contract shall be One Year from the date of issue of LoA or as specified
in the LOA. This period can further be extended for another One year or part thereof on
the same rates, terms & conditions, if requirement exists and if the performance is
found satisfactory.
5.2.0 The corporation shall have the right to terminate the contract at any time by serving
one months notice in writing to the contractor. The contractor shall not be entitled to
any additional compensation for such termination of the contract.
6.0.0 CO-OPERATION WITH OTHER CONTRACTORS
6.1.0 The Owner may be engaging at work site other agency(ies) to carry out some works
and/or to provide services to the Owner. The contractor shall co-operate with the
Owner or other agency (ies) engaged at the work site to ensure harmonious working
among the contractor and the owner and the agency(ies) involved and shall comply with
any instruction issued by the Engineer-in-Charge and/or Site Engineer for this purpose.
6.2.0 Any delay caused due to non-availability of work fronts (including delayed availability of
work fronts if applicable) and/or due to the requirements of other agency(ies) engaged
at the work site and/or change in design and other stipulations of requirements at site
shall not entitle the contractor to any extra payments/claims whatsoever. Only suitable
extension of time for completion shall be granted in accordance with the provisions of
relevant clause of Abridged General Conditions of Contract, provided the reasons for
delay are not solely attributable to Contractor.
7.0.0 SETTING OUT OF THE WORK
7.1.0 The contractor shall be responsible for the true and proper setting out of the works and
for the correctness of the position and levels, dimension and alignment of all parts of
the works and for the provision of all the necessary instruments, appliances and labour
in connection therewith.
7.2.0 If at any time during the progress of the works any error shall appear or arise in the
position, levels, dimensions or alignment in any part of the work; the contractor, on
being required to do so by the Engineer-in-Charge or the Site Engineer, shall at his own
expense rectify such error to the satisfaction of the Engineer-in-Charge or Site Engineer
unless such error is based on incorrect data supplied in writing by the Engineer-in-
Charge or Site Engineer in which case the expense of rectifying the same shall be borne
by the Owner.
7.3.0 The checking of any setting out or of any line or level by the Engineer-in-Charge or the
Site Engineer shall not in any way relieve the contractor of his responsibility for the
correctness thereof and the contractor shall carefully protect and preserve all bench
marks other things used in setting out the works.
8.0.0 MEASUREMENT AND PAYMENT
8.1.0 Payment shall be made as stipulated in Schedule of rates. Wherever, not so specified,
mode of measurement shall be as per IS 1200 latest edition and payment will be made
accordingly.
8.2.0 All payment to the Contractor shall be released from WRPL Sendra office.
9.0.0 PERMITS FOR TRANSPORTATION OF EQUIPMENTS AND MATERIALS
9.1.0 The contractor shall at his own cost and initiative arrange for and obtain all necessary
permissions, permits, consents etc, as may be necessary, to transport the contractors
materials, tools, equipments and labour along highway, roadway, railway, bridge, dyke,
dam, river or through posts of toll collection, octroi checks or other line border or
barrier.
10.0.0 RECORD :
10.1.0 The contractor shall maintain all the records in the register as instructed by the EIC.
11.0.0 INSPECTION AND TESTING OF WORKS
11.1.0 On no account the contractor shall proceed for concealing/covering of the works making
beyond reach of inspection or measurement by the Site Engineer or his authorized
representative. Should the contractor do so, the same shall be uncovered at
contractors risk and expense for carrying out the inspection and measurement.
12.0.0 WATER & POWER SUPPLY
12.1.0 The contractor shall arrange / procure water required for the work at his own cost for all
leads and lifts. IOCL shall not be responsible for supplying water and Contractor shall
ensure timely and adequate supply of water to meet the schedule.
12.2.0 The contractor shall make his own arrangement for power required for the work at his
cost. DG set of suitable capacity may be installed and operated by the contractor at his
cost. IOCL shall not be responsible for power supply and contractor shall ensure proper
supply of electricity to meet the schedule. The electrical works shall be carried out
through Licensed Electrical personal only.

13.0.0 JURISDICTION
13.1.0 Further to article 4.1 of Form of Contract in the General Conditions of Contract, Beawar
Court shall have exclusive jurisdiction.
14.0.0 QUALITY OF JOB
14.1.0 Work shall be carried out according to Indian Standard Code. Wherever IS Code is not
applicable direction of EIC shall be final.
15.0.0 SITE VISIT

15.1.0 It is highly recommended for bidders to visit the site and assess the conditions,
quantum and nature of work before submission of their bids.
16.0.0 SUBLETTING OF THE CONTRACT
16.1.0 No part of the contract or any share or interest therein shall be in any manner or decree
transferred/assigned or sublet by the Contractor directly or indirectly to any Person,
Firm or Corporation whatsoever.
17.0.0 PRICE ESCALATION
17.1.0 The contract price shall be firm and valid for the entire duration of the contract till the
completion of work, and shall not be subject to any adjustment due to increase in price
of materials, utilities, taxes, duties etc. or any other input for performance of work and
the contract except for new taxes and duties.
18.0.0 DEFECT LIABILITY PERIOD AND LATENT DEFECTS AND GAURANTEE
18.1.0 Further to provisions of Clause 5.6.0.0 of GCC & sub-clauses there under, Defect
liability period for the work is 12 months and shall commence from the date of
completion of work as certified by EIC as per completion certificate.
18.2.0 The Contractor shall at his own cost & initiative correct, repair and / or rectify all such
defect(s) and/or imperfections in the works performed as shall be discovered during the
said defect liability period.
18.3.0 The contractor shall indemnify and keep owner indemnified against all loss and damage
suffered by the owner arising from any negligence/omission or default on the part of
contractor or breach of any of the terms of the contract by the contractor, its servants
or agents observed within the defect liability period. In the event of the contractor
failing to do so, the provisions of Section-5 of GCC shall apply.
19.0.0 SECURITY DEPOSIT

19.1.0 Further to provisions of Clause 2.1.0.0 of GCC & sub-clauses there under, the security
deposit shall be refunded to the contractor after 1 (One) Month of satisfactory
completion of defect liability period (Twelve Months) as per the terms and conditions of

the contract as certified by the Engineer-in-Charge.

19.2.0 No interest shall be payable by the corporation on Security Deposit.
19.3.0 In case of Extension of contract, if any, the Security Deposit shall be refunded after
completion of the contract including extension period. In this case, no Initial Security
Deposit & Earnest Money Deposit shall be required to be deposited. However the
Security Deposit deducted from his RA bills shall be retained and released upon
completion of contract in all respects including extensions, if any.
20.0.0 SAFETY HEALTH & ENVIRONMENT POLICY
20.1.0 Indian Oil Corporation is committed to conduct business with strong environment
conscience ensuring sustainable development, safe workplaces and enrichment of
quality of life of Employees, Customers and the community. We, at Indian Oil, believe
that good S H & E performance is an integral part of efficient and profitable business
management. We shall:
20.2.0 Establish and maintain good standards for safety of the people, the processes and the
assets.
20.3.0 Comply with all Rules and Regulations on Safety, Occupational Health and
Environmental protection.
20.4.0 Plan, Design, Operate and maintain all facilities, Processes and procedures to secure
sustained Safety, Health and environment Protection.
20.5.0 Remain trained, equipped and ready for effective and prompt response to accident and
emergencies.
20.6.0 Welcome audit of our S, H & E conduct by external body, so that stakeholder confidence
is safeguarded.
20.7.0 Adopt and promote industry best practices to avert accidents and improve our S, H & E
performance.
20.8.0 Remain committed to be a leader in Safety, Occupational Health and Environment

Protection through continuing improvement.
20.9.0 Make efforts to preserve ecological balance & heritage.
21.0.0 RESTRICTION OF VISITORS:
21.1.0 The contractor shall not allow any visitors to the works or premises of the site(s)
without the approval of the E-I-C and/or Site Engineer.
22.0.0 SERVICE TAX
22.1.0 The price offer for the subject work shall exclude service tax as applicable under Finance
Act, 1994 and subsequent amendments thereto. The bidder shall indicate in its bid the
Service Tax registration no. and in case the Service Tax registration no. is not obtained,

the bidder will give confirmation for obtaining registration with a copy of application for
registration.
22.2.0 Bidders are required to clearly indicate the applicable rate of Service Tax considered for
this job, after abetment if any, in the format given in Annexure F and to be submitted
along with technical bid which shall be used during evaluation of price bids. (Table
indicating different options available under Service tax Rules has been attached as
Annexure G for reference). Bidder to note that the prices quoted for the subject work
shall be exclusive of the applicable service tax.
22.3.0 Bidders to note that prices quoted for the subject work shall be exclusive of the
applicable service tax and their offer shall be evaluated in regard to their declaration of
the service tax as follows:
22.3.1 Rates as quoted by the bidder shall be considered for evaluation of the bids. The
declaration regarding service tax submitted with the bid shall be treated as final and no
communication / correspondence shall be entertained from the bidder after opening of
the techno-commercial bids.
Further, in case of entities other than companies or business entity registered as body
corporate where reverse charge mechanism is applicable, for evaluation purposes, the
service tax implication shall be worked out based on sum of the following:
(i) For the value on which service provider (bidder/contractor) is liable to pay
service tax, amount of service tax calculated on rates quoted by the bidder, and
(ii) For the value on which service receiver (owner) is liable to pay service tax based
on the rates as determined by the Owner, i.e. for Supply @ 0%, for Service @
14%, for Composite @ 5.6% (without adding any value of material issued by the
Owner to the Contractor) and AMC services @ 9.8%. These rates are subject to
change as per notification of Govt. Of India issued from time to time.
Payment of service tax will be made in accordance with the invoice(s) raised by the
Contractor, limited to the rate considered during evaluation, as above.
22.3.2 Bidders to note that, in case of non-submission of service tax rates or submission of
blank service tax formats etc. With the techno-commercial offer, evaluation of the bid
shall be done by loading service @14% on all items of SOR other than Supply items.
Further in case of entities other than companies or business entity registered as body
corporate where reverse charge mechanism is applicable, for evaluation purposes, the
service tax implication shall be worked out based on sum of the following:
(i) For the value on which service provider (bidder/contractor) is liable to pay service
tax, amount of service tax calculated based on rate @14% on all items of SOR other
than Supply portion,
(ii) For the value on which service receiver (owner) is liable to pay service tax based on
the rates as determined by the Owner, i.e. for Supply @ 0%, for Service @ 14%, for
Composite @ 5.6% (without adding any value of material issued by the Owner to the

Contractor) and AMC services @ 9.8%. These rates are subject to change as per
notification of Govt. Of India issued from time to time.
Payment of service tax will be made in accordance with the invoices(s) raised by the
22.3.3 As mentioned at Clause 22.1.0 above, the quoted price shall be exclusive of service tax.
However, if a bidder is found to be have quoted prices inclusive of service tax in the
techno-commercial bid, the Owner reserves its right to bifurcate the quoted prices into
basic price and service based on:
(i) Service tax rates quoted by the bidder or in absence of such information,
(ii) Service tax rates as determined by the, i.e. for Supply @ 0%, for Service @ 14%,
for Composite @ 5.6% (without adding any value of material issued by the
Owner to the Contractor) and AMC services @ 9.8%. These rates are subject to
change as per notification of Govt. Of India issued from time to time.
Payment of service tax will be made in accordance with the invoices(s) raised by the
22.4.0 Upon award of work, Service Tax shall be paid by OWNER to the CONTRACTOR at the
rate mentioned in the invoice raised by the Contractor, limited to the rate(s) considered
during evaluation as per Cl. No. 22.3.0 and its sub-clauses above in accordance with the
provisions of Rule 4A of the Service Tax Rules 1994 which state that each invoice shall
be serially numbered and shall contain the following details:
(i) Name, address and registration number of the service provider
(ii) Name and address of the person receiving the taxable service
(iii) Description and value of taxable service provided or agreed to be provided
(iv) The service tax and cess payable on such services
The above details are required to enable OWNER to claim CENVAT credit on Service Tax
paid. In case Contractor does not furnish such invoices enabling the OWNER to claim
CENVAT benefit then such amount shall not be reimbursed to the CONTRACTOR
irrespective of whether the CONTRACTOR has paid such amount to the Tax authorities.
CONTRACTORs liability however shall be limited to furnishing if CENVATABLE invoices.
22.5.0 Statutory variation on Service Tax (as payable to the bidder) as applicable for the
category/service shall be to Owners account up to the contractual completion period.
Any statutory variation in service tax after the contractual completion period shall be to
contractors account.
22.6.0 The service tax payable by the Owner to the Contractor shall be limited to the rate(s)
considered during evaluation as per clause 22.3.0 and its sub-clauses above (except for
condition mentioned in clause 22.5.0) irrespective of the amount payable by the
Contractor towards Service Tax to Statutory Authorities.

23.0.0 VAT REGISTRATION CERTIFICATE

23.1.0 The bidder shall produce VAT Registration Certificate from Rajasthan Government
wherever applicable for execution of the works.
24.0.0 VARIATION IN ITEM QUANTITIES

24.1.0 There may be some variation in quantities of any or all the items as these will be
assessed after execution / completion of each activity as mentioned in SOR. No claims
other than items rate will be entertained under any circumstances.
25.0.0 CO-OPERATION WITH OTHER CONTRACTORS

25.1.0 The Owner may be engaging at the work site other Contractor(s)/Agency(s) to carry out
some works. Performance of these Contractor(s)/Agency(s) might be contingent on
performance of work by other Contractor(s)/ Agency(s) and/or dependent upon the
performance of work by the contractor and/or the contractor's work might be
dependent upon and/or contingent on the performance of work by other
contractor(s)/Agency(s) and therefore in addition to the provision of clause 4.0.5.0 of
the General Conditions of Contract, the Contractor shall cooperate with the owner and
other contractor(s)/ Agency(s) involved and shall comply with any instruction issued by
the E-I-C and/or Site Engineer for this purpose.
25.2.0 In addition to the provisions relating to Progress Schedule" as envisaged in Section 4 of
the General Condition of Contract the Contractor shall take into account the instruction
of the E-I-C regarding the constraints, restraints and other requirement of works and the
required sequence of works, in preparing the progress schedule, notwithstanding the
provisions relating to "Approved Progress Schedule. Weekly or monthly work programs
may be drawn up by the E-I-C/ Site Engineer taking into account the availability of work
fronts and the requirements of other contractor(s)/ Agency (s) involved at the works site
and the Contractor shall abide by the weekly or monthly works programs so drawn up.
25.3.0 In the event of failure on the part of the Contractor to adhere to the weekly or monthly
work programs drawn up by the Site Engineer/E-I-C, the provisions of clause 4.6.4.0 of
General Conditions of contract shall apply. The decision of the E-I-C as to whether a
failure on the part of the contractor to comply with the weekly or monthly work
programs drawn up has occurred or not shall be final and binding on the contractor.
26.0.0 MOBILIZATION ADVANCE

26.1.0 No mobilization advance shall be given to the contractors.
27.0.0 INFORMATION
27.1.0 Further to Instructions to Bidders of GCC, the Bid Documents shall always be and remain
the exclusive property of the owner; use thereof has been permitted by the owner to
prospective bidders for submitting the tender in accordance with the provisions of these

instructions. In the event of the tender document not being used by the prospective
Bidders, the document shall forthwith be returned to the owner.
28.0.0 MODE OF PAYMENT & PAYMENT TERMS

28.1.0 All measurement shall be done during the execution of work and before backfilling of
excavated pits for embedding of BP, KMP, TP, LM, TLP, VP and warning sign boards etc.
The contractor shall maintain a joint measurement register which shall be duly signed by
contractor and owners site engineer.
28.2.0 All payments shall be considered as per schedule of rates only on completion of work to
the satisfaction of the EIC/ Site Engineer.
28.3.0 Payments shall be released from WRPL, Sendra office by E-Payment only.
28.4.0 Further to provisions of Clause No. 6.5.0.0 of General Conditions of Contract, bidders
are informed that all payments, covered under this contract, shall be released from
WRPL, Sendra office. Contractor shall be permitted to raise RA bill on monthly basis
subject to meeting clause above.
29.0.0 TAXES
29.1.0 Any new taxes, duties, levies etc imposed by the Central or State Government
subsequent to the submission of the final price bid shall be reimbursed against
documentary evidence However, the benefit of any withdrawal of any existing taxes,
duties, levies, etc must be passed on to IOCL.
29.2.0 Any increase in the existing taxes duties, levies, etc or replacing existing taxes, duties,
levies, etc with new taxes, duties, levies, etc after the submission of bids shall be borne
by the bidder.
29.3.0 Further to clause 8.1.1.0 of General conditions of contract, all duties, taxes and other
levies including cess on all duties, taxes and other levies (excluding service tax & cess
thereon) payable by the contractor under the contract shall be included in the rate and
prices submitted by the bidder.
30.0.0 PERFORMANCE OF WORK
30.1.0 All works shall be performed & executed by the Contractor in strict conformity with the
job description, specification, plans, drawings designs and other contract documents
applicable to the specific works(s) and any relative instruction as may be issued to the
contractor by the Engineer-in-Charge or Site Engineer from time to time.
30.2.0 The Engineer-in-Charge and Site Engineer shall be entitled from time to time or at any
time at their discretions to issue written orders or instructions to the contractor relative
to the performance and or execution of the work(s) by the Contractor or otherwise
relative to any matter touching or effecting the contractor or arising there from and to
revise or revoke any orders or instructions previously issued and the Contractor has to
abide by them.

30.3.0 Engineer-in-Charge (EIC) or the person authorized by EIC may stop the work whenever it
is necessary for proper execution of the job. He shall have the authority to reject all
work or part thereof at any time, which do not conform to the specifications & no claim
whatsoever on this account will be entertained.
30.4.0 During the contract period if any damage / defect is discovered due to poor quality
material workmanship it shall be rectified / replaced by the contractor at his own
expenses. The contractor shall attend this problem in the shortest time.
30.5.0 If there is any loss or damage to the Corporation property or its employees due to the
negligence of the persons(s) deployed by the contractor he shall make good the loss as
assessed by the IOCL.
30.6.0 If it is necessary to work on Sunday or Holiday as per direction of Engineer-in-Charge, no

compensation will be paid for the same. The material supplied by the owner if any shall
be preserved against deterioration /damage / loss while under contractors custody any
damage or losses suffered shall be considered as losses suffered due to the wilful
negligence on part of the contractor & shall be liable to compensate on the rates as
decided by the Engineer-in-Charge.
30.7.0 Contractor has to make necessary arrangement as instructed by the Engineer-in-

Charge/ Site Engineer or supervision & measurement of the job by the Engineer-in-
charge / Site Engineer at no extra cost to the owner.
31.0.0 MEASUREMENT & PAYMENT
31.1.0 In addition to stipulations mentioned in Technical Specifications and Schedule of Rates,

the following sub-clause shall also apply for determination of mode of measurement &
payment. Method of measurement wherever not so specified shall be as per relevant
parts of IS: 1200 (Latest Edition).
31.2.0 The contractor shall be required to furnish the bill as per the Schedule of Rates in
triplicate after having carried out the job, which shall then be verified by the Engineer -
inCharge for payment.
31.3.0 The payment shall be released within One Month from date of submission & acceptance
of the bill by Site Engineer / EIC.
31.4.0 As per IOC policy payments and receipts to / from Government and Semi-Government
Agencies would be rounded off to the near higher rupee and in other cases the rounding
off will be to the nearest rupees that is paisa 50 or above will be rounded off the near
higher rupee and paisa less than 50 will be ignored.
31.5.0 All taxes like sales tax, Income Tax & any other Government taxes as applicable at the
time of execution of contract shall be deducted on Running Bills.
31.6.0 All payments will be released through E-banking only. Successful bidder should
provide their bank details as per the annexed format.

31.7.0 If the bidder takes deviations to specified payment terms, loading for interest
implication at 1% higher than IOCL cash credit rate shall be done.
32.0.0 RULES AND REGULATIONS
32.1.0 Contractor shall observe, in addition to codes specified in respective specifications, all
national and local laws, rules and regulations and requirements pertaining to the work.
33.0.0 PERSONAL ACTS AND LIABILITIES
33.1.0 Any money paid to any director, attorney, agent, officer or employee of the Contractor
and any receipt, settlement, acknowledgement of liability or other arrangement,
agreement of document whatsoever signed by any such director, attorney, agent,
officer or employee of the Contractor or erstwhile director, attorney, agent, officer or
employee of the Contractor (without notice of his cessation of interest) or by any person
held out to be a director, attorney, agent, officer or employee of the Contractor
authorized to act on behalf of and/or to bind the Contractor, be binding upon the
Contractor and shall constitute a full release and discharge to the Owner and/or
settlement, acknowledgement or obligation of, upon or with the Contractor, as the case
may be, and the Owner shall not be concerned with the actual application of any money
so paid or of the actual authority of such director, attorney, agent, officer or employee
(actual, erstwhile or purported as the case may be) vis--vis the company to make the
settlement, receipt, acknowledgement, agreement or other document concerned.
34.0.0 LABOUR LICENSE
34.1.0 Before starting of work, Contractor shall obtain license from concerned authorities
(Assistant Labour Commissioner) & furnish copy of the same to Engineer-in-Charge.
35.0.0 SAFETY & POLLUTION CONTROL
35.1.0 In addition to the provisions of clause 10.0.0 of GCC, the Contractor shall take all
reasonable precautions to avoid pollution or contamination of the air, land or water
arising out of the performance of the work.
36.0.0 PROHIBITION OF ENGAGEMENT OF CHILD LABOUR
36.1.0 The bidder to state that it is not engaging child labour as per various labour laws
applicable to them. Any entity making a fake claim would have its contract terminated
forthwith, if detected later. Further, amendments to certain clauses of the General
Conditions of Contract, attached as Annexure-D1 elsewhere in the tender, are to be
complied in totality. An undertaking for non-engagement of Child Labour, as per
Annexure-D is also to be submitted by the bidder.
37.0.0 ORDER OF PRECEDENCE

37.1.0 In case of contradiction between General Conditions of Contract, Special Conditions of
Contract, Schedule of Rates, the following shall prevail in order of precedence.
1) Formal contract
2) Acceptance of Tender
3) Agreed variations annexed to the letter of acceptance
4) Addenda to tender documents
5) Special Conditions of Contract
6) Special Instructions to Tenderers
7) General Conditions of Contract
8) Price schedule annexed to the letter of acceptance/work order
38.0.0 SAFETY AND SECURITY
38.1.0 Civil Works:
i. During excavation, the excavated earth must be dumped at a safe distance from the
edge of excavation. In no case this shall be less than 1.5 meters from the top edge of
the excavation.
ii. Necessary slopes and stepping shall be provided to the sides of the trenches. Shoring is
to be provided in places where danger is expected due to side collapses resulting from
seepage, over - burden soils, etc.
iii. Safe cross walkways are to be provided at distances not more than 30 mtrs along a
continuous trenching for pipelines etc.
iv. Ladders, gangways are to be provided at convenient places for carrying excavated muck
from deep trenches. Ladders shall be firmly secured to ground and rungs of the ladders
shall be properly secured and safe.
v. Scaffolding for shuttering and gangways for concreting, etc. (all) be checked for safety to
carry loads during construction. Necessary hand rails/rope guards and other protections
are to be ensured. These shall be properly secured to ground or tied to any permanent
structure nearby. The Contractor should arrange rigid double steel scaffolding for the
working at the height of more than 3 mtr. All the workers should wear certified safety
belts & nets with secured ropes during working at heights.
vi. All the water in the excavated pits shall be drained away from the area of working using
dewatering pumps by contractor at his own cost.
vii. Excavated pits shall be barricaded & proper danger boards for day & night shall be
exhibited.
viii. Hard hats (safety helmets), rubber boots, safety shoes, and hand gloves, etc are
required to be provided for supervising as well as other working personnel by the
contractor.
ix. Keep a watch on buried cables/OFC and underground systems. If the cable/OFC is
damaged, the same shall be repaired by the contractor at his own cost.
x. All TLPs, anode / cathode connection, Turning Post, KM Post, warning sign boards etc if
damaged, has to be repaired/replaced by Contractor at his own cost to the satisfaction
of E-I-C. Failing to do so may make contractor liable for penalty as per penalty schedule.

xi. Hard hats (safety helmets) made out of insulating material to be used by personnel
working in 'live' areas like substations, etc.
xii. Safety boots, necessary hand-gloves as required, shall be used.
xiii. Earthing of machineries and equipments shall be ensured. No open/ bare connections
allowed. The arrangements should be checked periodically for damages to insulation
and loose connections, etc and rectified so that the wiring becomes non-hazardous.
xiv. The areas of working during nights shall be properly illuminated with flood- lights and
hand- lamps as per the demand of the job.
xv. Danger signals and safety tags in the live areas shall be demonstrated properly. All
connections are to be switched off after the working hours.
xvi. Proper and correct lifting methods shall be adopted.
xvii. All lifting tools, jacks, tackles and wires ropes etc shall be of tested quality for safe
working loads. Wire ropes shall be of sound construction without any splaying.
xviii. Check to be exercised before using ropes with for broken wires. Manufacturers
guidelines/standards instructions are to be followed for using wire ropes and slings with
broken wires. Ropes having damage in the core shall be rejected. Experience and
common sense is of immense help.
xix. Usage of hoisting belts/safety belts is must for personnel working at higher elevations.
Such safety belts and hoisting belts are to be certified by safety personnel of the
station/EIC. Besides initial certification EIC / Safety personnel can inspect/assess the
condition and reject any or all such belts at any point of time.
xx. Only safe gangways/walkways shall be used for movement of personnel.
xxi. Check connections to headman anchors before hoisting.
xxii. All live wires to be crossed during hoisting shall be made dead near the vicinity of the
area during hoisting/ rigging.
xxiii. Avoid keeping loads supported by hoisting equipments for an unreasonable length of
time.
xxiv. Ropes, cables, and slings must be protected with pads or wooden blocks at sharp edges.
38.2.0 Safety-General
1) Safety starts from the individual on the job. Experience and common sense shall be
generously used. In case of doubt. Ask somebody who knows shall be the motive.
2) Proper communication and alertness on the job is to be ensured.
3) Manholes and openings for ducts etc shall be kept properly covered.
4) Safety zones during hoisting, radiography, sand blasting, pressure testing,
commissioning, etc shall be created and demarcated. Trespassers through site are
not being allowed in these areas. Contractor shall deploy security guards at open
site during night as well as in day to ensure security of pipelines.
5) Correct tools and tackles should be used for every work. Make shift tools and tackles
will result in accidents.
6) Fire-fighting equipment shall be placed at designated locations and kept

unobstructed. Minimum 4 Nos. of DCP fire extinguishers in good condition are to be
supplied by contractor & kept at each coating site.
7) Do not use loose clothing, neckties, etc. while on the job.
8) Safety precautions recommended by the manufacturers/ vendors shall be strictly
adhered to.
9) All machinery, tools and tackles shall be maintained properly, and clearly.
10) System of issuing safety work permits in case of dangerous and hot jobs shall be
introduced.
11) Safety belts, protective nets are to be used for safety of personnel working at
heights.
12) The following requirement shall be complied with by the Contractor in the event of
an injury being sustained by anybody on the works:
a) All injuries occurring on works whether minor, major or critical shall be reported in
the prescribed work Accident Forms to EIC and Site Engineer immediately or
within half an hour of occurrence of the event, as per rules of the Corporation.
b) All injuries occurring on works shall be shown at First Aid room and ambulance
service up to First Aid room will be made available to Contractor without any
charge, if required.
c) The EIC shall be kept informed by the Contractor on daily basis regarding
condition, recovery/progress and date of joining in duty about the persons who
after being inflicted by critical injuries were firstly examined and treated outside.
38.3.0 Electrical safety
a) The person doing the electrical maintenance job should be minimum ITI/Diploma
in Electrical Engineering.
b) Workers / Labours should use Safety Belt while working on heights such as FLT /
High Mast / Street light etc.
c) Safety, Fire and Security regulations outlined below may be read in conjunction
with Safety Rules and Fire Prevention Regulations of the Owner given Safety
Manuals and other such documents. It will be the responsibility of the Contractor
and its supervisors to make themselves fully conversant with all the Rules and
Regulations regarding Safety and Fire Prevention and to issue necessary
instructions to all persons deployed by the Contractor at the Construction site(s)
d) The work shall be carried out on work permit basis after satisfying all safety
conditions laid down by the Safety Engineer/issuer. Work permit shall be obtained
by the Tenderer and shall be renewed from time to time.
e) Tenderer shall be responsible for any delay in this regard and no claim for idling
the machine/ manpower on safety ground shall be considered by IOC.

f) The contractor shall take other additional precautions or resort to such other
additional safety measures as may be directed from time to time by the Engineer-
in-charge / Site Engineer.
g) The Contractor shall be responsible to enforce in his work force strict discipline
and safety consciousness required to be observed in operating petroleum installa-
tion and shall ensure that the work is carried out under constant supervision by
competent supervisors who are adequately informed and experienced for
handling the work in such environment.
h) Contractor shall take written permission of Site Engineer/Engineer-in-charge

before connection/disconnection of cables and electrical equipments.
i) The Contractor shall take due precaution to avoid damage to other pipelines,
roads, cables, drains, water mains, dykes, poles, pillars, fences, wires, supports
and embankments and other underground works, structures or construction
whatsoever and shall at his own cost and initiative forthwith restore and repair
any damage thereof to the satisfaction of the Owner.
j) In addition to the provision of General Conditions of Contract the Contractor

shall also indemnify and keep indemnified the Owner from and against all losses
and damages relative to loss of any gas, crude oil, refined products and other
commodities.
k) The Security Department or any person authorized by Engineer-in- charges shall

have the right to search bodily or otherwise each and every employee of the
Contractor and the Contractor shall abide by the rules and regulations of Central
Industrial Security Act.
l) The following requirements shall be complied with by the Contractor in the event
of an injury being sustained by anybody on the works.
m) All injuries occurring on works whether minor or critical shall be reported to

Engineer-in-Charge and Site Engineer immediately or within half an hour of
occurrence of the event, as per rules of the Corporation.
n) The Contractor shall ensure that the following general rules/guidelines pertaining
to safety are rigidly complied with :
i) Within the premises, the speed limit of vehicles shall not be more than 20
kmph.
ii) Wearing of terylene/nylon/polyester/clothing within premises is strictly
prohibited as there are chances of generation of static electricity in these types
of clothing.
iii) While on duty, wearing of chapels/slippers is prohibited and everyone should
wear shoes/safety shoes.
iv) Wearing of safety helmet is essential for all persons working in construction
jobs.

v) All personnel of the Contractor shall be required to wear photo badges for
identification.
o) The Contractor shall bear in mind the following aspects about safety equipment
and do the needful:
i) Special safety equipments like gas masks, fresh air breathing apparatus,
whenever required, can be taken on loan from IOC office through the Engineer-
in-Charge.
ii) Goggles should be used during grinding or chipping jobs.
iii) Safety guards, safety devices and like equipments must not be tampered with
and should be used.
p) The following safety aspects should be borne in mind by the contractor and his
man crew while working on electrical lines or with electrical tools and they
should take suitable precautions accordingly.
i) No person shall work on any live electric conductor or apparatus and no person
shall assist any other person on such works unless he is authorised in this
behalf.
ii) No defective extension cord/cable shall be used on portable hand tools.
iii) All portable power tools such as drills, grinders etc. which are operated
electrically, should be subjected to thorough inspection before being put into
use.
iv) It should always be checked that proper earthing wire is provided for all
electrical tools.
v) To ensure that electrical power is isolated before the commencement of any
electrical work.
q) Contractor shall take all the necessary precautions and abide by relevant rules of
safety including Explosive Rules and Regulations and such other rules and
regulations which are presently in force and which may come into force during
the currency of the contract. The Contractor shall also take such other additional
precautions and resort to such other additional safety measures as may be
directed from time to time by the Officer-in-Charge. Violation of any rules and
regulations will entail immediate termination of the contract.
39.0.0 IMPOSITION OF FINE DUE TO LACK OF ADHERENCE TO SAFETY NORMS
39.1.0 With a view to improve the safety aspects of execution of the job based on the job
requirements, following penalties will be imposed for violation/non-adherence of safety
procedures:
S.
Nature of Violation Penalty
No.
1 For non use of PPE (Personal Protective Rs.1000/- per occasion
Equipment)
2 Working without clearance Rs.5000/- per occasion
3 Violation of applicable safety, health and Rs.5000/- per occasion
environment related norms

4* Violation of applicable safety, health and 0.5% of the contract value

environment related norms resulting in (maximum of Rs. 2.00 lakh)
Any physical injury per injury + Rs.5000.00
FATAL ACCIDENT 1% of the contract value

(maximum of Rs. 10.00 lakhs)
per fatality + Rs.5000.00
5 Over speeding of vehicle in operating station Rs.1000/- per occasion
6 Inadequate or non-availability of First Aid Box Rs.500/- per occasion
7 Hot work without proper Clearance / permit Rs. 10000/- per occasion
8 Non display of name board / Permit etc. Rs. 500/- per occasion
9 Non fencing of excavated area in operating station Rs. 1000/- per occasion
10 Non-protection of deep excavation by way of Rs. 10000/- per occasion
shoring and strutting.
* Aforesaid penalty clause is over and above, the applicable statutory requirements.
40.0.0 SITE CLEARANCE

40.1.0 After completion of works, the contractor shall clear the work site as per the
requirements of EIC/Site Engineer and the area is to be restored to original condition.
41.0.0 INSURANCE
41.1.0 The contractor shall provide the following insurance through his regular agency to cover
his men, machinery and equipment.
a) Workman compensation Insurance for the persons deployed for execution of the
work.
b) Group Personnel Accident Policy.
c) All required Insurances
d) Contractor is also recommended (NOT MANDATORY) to secure itself from any losses
arising out of cost incurred due to rectification of pipeline for damage to same by
contractor during coating refurbishment works
42.0.0 LABOUR LAWS AND REGULATIONS
42.1.0 The Contractor shall adequately cover all its eligible employees under the provisions
contained in Employees Provident Fund Act, 1952 and subsequent amendment
thereof, if any. The Contractor shall furnish a certificate and statement embodying
therein all the relevant details in evidence of having complied with the provision of
the said Act. It would be obligatory on the part of the Contractor to take necessary
PF Establishment Code No. and regularly deposit the provident fund amount
(amount deducted from the employee's wage and employer's contribution) for and
on behalf of all eligible employees to the concerned statutory authority.

42.2.0 The Contractor shall abide by all provisions of CONTRACT LABOUR (REGULATION &
ABOLITION) Act 1970 failing which the contract shall be liable for rejection.
42.3.0 The Contractor will have to ensure compliance with various procedures of ESI Act,
1948 (wherever applicable) and keep indemnified the Owner from and against all
actions, claims, demands, liabilities whatsoever under and in respect of the breach of
any provision of clauses of the said Act.
42.4.0 The Contractor will have to ensure the submission of all the relevant documents of PF,
ESI deductions and also payment of minimum wages of individual employee engaged
by him in contract as per the EPF Act 1952 and ESI Act, 1948(wherever applicable),
failing which the bill shall not be processed for release of payment.
42.5.0 The Contractor shall defend, indemnify and hold the Corporation harmless, from any
liability or penalty which may be imposed by the Centre, State or Local authorities by
reason of any violation by the contractor/ his employees of such laws, regulations or
requirements and also from all claims, suits arising out including any liability that may
arise out of accidents, whether brought by the employees of the contractor, by third
parties or by the Central or State Government.
42.6.0 For any infringement of these provisions, the Owner shall be at liberty to rescind the
contract without any liability to pay any compensation whatsoever to the contractor.
42.7.0 In case of any legal dispute arising out of this tender/contract, the court of jurisdiction
for the same shall be the appropriate Civil Court of Beawar.
42.8.0 The Corporation may instruct the contractor to furnish proof of having made payments
to the workmen or ask the contractor to make such payment in the presence of their
representatives as and when desired.
42.9.0 Contractor is responsible for ensuring the Compliance of Building & Other Construction
Workers Cess Act, should get themselves registered under the said Act and produce the
challan as proof of payment of Building Cess. Without the production of the such
challan the bill will not be processed.
43.0.0 PAYMENT OF WAGES/ ALLOWANCES
43.1.0 The salary of the labour engaged by the contractor shall be paid through ECS/ Bank
Cheque / Bank remittance, unless there are compelling reasons for not doing so, in
which case the same shall be intimated to the Engineer-in-Charge/Officer-in-Charge.
43.2.0 Any liability towards over time or extra payment for any person engaged for more than
nominal working hours shall be entirely & exclusively borne by the contractor as per
relevant labour laws. The Engineer-in-Charge or his authorized representative on his
own accord can change the timings without assigning any reason.
43.3.0 The contractor shall along with his monthly bills specifically certify that he has fully
complied with all the obligations under Contract Labour (Regulations and Abolition) Act

and all other related statutory obligations such as provident fund, family pension,
gratuity, ESI, leave salary, Workmens Compensation Act etc and all other obligations as
enforced by the Government from time to time. The contractor may be directed in
writing or orally specifically in this behalf his obligations for compliance, which he will
be required to comply with. In case of his failing to comply, he shall be liable for penalty
and other actions including termination of contract as may be deemed fit at the
discretion of the Owner.
43.4.0 The contractor on monthly basis shall provide a consolidated record in a file of all the
salary payments/statutory deductions/proof of necessary contribution towards PF/ESIC
and all the other records as per the provision of EPF/ESIC Act to IOCL.
44.0.0 SALES TAX ON WORKS CONTRACT
44.1.0 The contractor's special attention is drawn to the recent regulation of imposition of
Sales Tax on composite works contract by certain State Governments. In case such Sales
Tax is already in vogue, the offer of the tenderer shall be deemed to include such Sales
Tax. The tenderer shall get their names registered under Sales Tax Authority of the State
Government concerned. Recoveries as per requirements of Sales Tax department shall
be effected from the bills payable to the contractors.
45.0.0 INDEMNITY AND INSURANCE
45.1.0 The contractor shall indemnify and keep indemnified the owner and its employees /
representatives against all actions, proceedings, claims, costs and expenses whatsoever
in respect of or arising out of any failure or default by the contractor in due
performance of his obligations under this contract.
45.2.0 In further to provisions of clause 8.5.0.0 of GCC, the Contractor shall undertake to
provide comprehensive accident insurance coverage in respect of every employee
employed by him for carrying out Owners job. Contractor shall satisfy the Owner of the
same within the time prescribed by the Owner but before the actual commencement of
the job awarded to him.

LIST OF ANNEXURE-SCC
ANNEXURE A DECLARATION BY THE BIDDER
ANNEXURE B DECLARATION ABOUT DIRECTORS OF IOCL
ANNEXURE C DECLARATION ABOUT WORK
ANNEXURE D UNDERTAKING FOR NON-ENGAGEMENT OF CHILD

LABOUR
ANNEXURE E PRO-FORMA FOR FURNISHING OF DEVIATIONS/
EXCEPTIONS TO THE TENDER CONDITIONS
ANNEXURE F DECLARATION OF SERVICE TAX CLAIMED
ANNEXURE G REFERENCE TABLE ON SERVICE TAX COMPOSITE PART

WITH ABATEMENT
ANNEXURE H FORMAT FOR GIVING CONSENT AND BANK DETAILS ON
LETTER HEAD
ANNEXURE I PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY
LISTING
ANNEXURE J CHECK LIST CUM FORM OF SUBMISSION OF OFFER

ANNEXURE A
DECLARATION BY THE BIDDER(S)
We . . . . . . . . . . . . . . . . . (Name of the Bidders) hereby represent that we have gone through the
Bid Documents covering SCC, GCC, SIT, Technical Specifications and other conditions and
understood, the tender Requirements. Our Bid has been prepared accordingly in compliance
with the requirements stipulated in the said documents. The tender conditions are acceptable to
us.
We are submitting Bid Documents as part of our Bid duly signed and stamped on each page as
token of our acceptance and shall form part of our bid. In the event of award of contract to us,
all the parts shall be considered for constitution of Contract Agreement.
SIGNATURE AND SEAL OF TENDERER
Place:
Date:
Note: This declaration should be signed by the Tenderers representative who is signing the
Bid.

ANNEXURE B
DECLARATION ABOUT DIRECTORS OF IOCL
The Tenderer should declare the following information in exhaustive details.
1) Where the proprietor is a sole proprietor

Whether proprietor is a Director or is related to any director of IOCL at present or retired within the
past two years from the due date of submission of Bids. - YES / NO
2) Where the Tenderer is a firm

Whether any partner or member of the firm is a Director or is related to any Director of IOCL at
present or retired within the past two years from the due date of submission of Bids. - YES / NO
3) Where the Tenderer is a company

Whether any of the Directors of the Company is a director or is related to any director of IOC at
Present or retired within the past two years from the due date of submission of Bids. - YES / NO
Sh. B. Ashok Sh. Debashis Sen

Chairman Director (Planning & Business Development)
Sh. Varghese Cherian Sh. Sanjeev Singh
Director (HR) Director (Refineries)
Sh. A K Sharma Sh. Anish Aggarwal
Director(Finance) Director (Pipelines)
Prof. Devang Khakhar Sh. Rajive Kumar
Director, IIT Bombay Additional Secretary
Ministry of petroleum & Natural Gas
Sh. S. C. Khuntia Sh. Shyam Saran
Additional Secretary & FA Former Foreign Secretary
Ministry of petroleum & Natural Gas Govt. of India
Ms. Shyamala Gopinath
Former Deputy Governor of Reserve
Bank Of India
SEAL AND SIGNATURE OF TENDERER.

Date

ANNEXURE C
Declaration about work
I/We hereby undertake to carryout out the work of Annual Maintenance Contract of Emerson
make PAC units installed at KSPL, Kot in accordance with the terms, conditions and
specifications and offer to carry out the work at the below/above/equal quoted rates in
schedule of rates.
I/We have inspected the area covered by this contract. I / we agree to abide by all items/terms
and conditions of the contract as well as all the regulation of the Colony, now in force or which
may come into force during the currency of this contract.
I/We also undertake to carry out the work without any interference whatsoever to the
operation of the pipeline.
I/We agree to the owner reserving the right to stop any servants or labour employed by me/us
from entering the premises of work, if the owner feels that the said person is an undesirable
element or is likely to create mischief. The owner will not be required to assign any reasons
while exercising this right and I/We take such decision of the owner as final binding on us.
I/We shall not sublet the work to any agency without prior approval of the Engineer-In-Charge.
I/We agree to execute an agreement or as may be decided by the owner and shall pay the
necessary cost of stamp papers in this regard.
I/We also agree to carry out all types of work covered under this tender as order from time to
time by the Engineer-In-Charge or his authorized representative.
I/We also hereby agree and undertake to indemnity the owner against any liability or claim or
damage under workmans compensation and/or any other law in respect of personal injury to
or death of any labourer, whomsoever arising out of or in the course of or caused by the
execution of the work or any accident in the job site.
I/We further agree to be solely liable for any or all such claims.
I/We understand that the Earnest Money shall be refunded in case my/our tender is not
accepted.
I/WE HEREBY DECLARE THAT I/WE DO NOT HAVE ANY RELATIONSHIP DIRECT OR INDIRECT
WITH ANY OF THE DIRECTOR(S) OF THE CORPORATION.
TENDERERS SIGNATURE WITH SEAL

Date

ANNEXURE D
UNDERTAKING FOR NON-ENGAGEMENT OF CHILD LABOUR
I/We hereby declare that:
a) We are committed to elimination of child labour in all its forms.
b) Neither we nor any of our nominated sub-contractor(s) are engaging Child Labour in any of our
work(s) in terms of the provisions of The Child Labour (Prohibition and Regulation) Act, 1986 and
other applicable laws.
c) We as well our nominated sub-contractor(s) undertake to fully comply with Provisions of The
Child Labour (Prohibition and Regulation) Act, 1986 and other applicable labour laws, in case the
work is awarded to us.
d) It is understood that if I/We, either before award or during execution of Contract, commit a
transgression through a violation of Article b/c above or in any other from, such as to put my/our
reliability or credibility in question, the Owner is entitled to disqualify us from the Tender process
or terminate the Contract, if already executed or exclude my / us from future contract award
processes. The imposition and duration of the exclusion will be determined by the severity of
transgression and determined by the Owner. Such exclusion may be for a period of 1 year to 3
years as per the procedure prescribed in the guidelines for holiday listing of the Owner.
e) I/We accept and undertake to respect and uphold the Owners absolute right to resort to and
impose such exclusion.
Place: Signature of Bidder:

Date: Name of Signatory:

ANNEXURE E
Proforma for furnishing of Deviations/ Exceptions to the Tender Conditions
Name of Tenderer: .
Sl Clause No. of the tender document Page No. Deviation / Exception

No.
Note:
1. Bidder to note that this Annexure has been included in the bidding document solely for the
convenience of the bidder so as to facilitate them to list out the deviations / exceptions both
of Technical & Commercial nature from / to the bidding document. Owner will not recognise
any deviation(s) / exception(s) which is not listed in this format.
2. Any remarks / comments to any clause may also be submitted in the above pro-forma.
3. No cognizance will be taken of any exceptions / deviations brought out elsewhere in the bid
and the same shall be treated as null & void.
4. In case of no exceptions and deviations NIL shall be marked by the tenderer.
Name & Signature of the Tenderer

ANNEXURE F
Declaration of Service Tax claimed
Type of Service as Normal rate of Availment of any Rate of Service Whether CENVAT
per Finanace Act Service Tax exemption / tax under on inputs/ input
1994 abatement abatement services/ capital
scheme (to be goods (as
charged on value applicable, Refer
submiited in the Reference Table
price bid) at Annexure-G
to be claimed
(Yes/No)*
Supply N.A. N.A. N.A. N.A.
Services Yes/No
Composite Works Yes/No
Service Tax on the abated value is applicable whereever the service provider has not availed
any CENVAT cresit on Inputs / Input Services / capital goods (as applicable. Refer Reference
Table at Annexure-G ). Therefore, in case of contractor opts for abatement scheme,
contractor has to furnish a certificate confirmimg that CENVAT credit has not been availed on
Inputs/ input services/ capital goods.
Signature of Contractor

ANNEXURE G
Reference Table on Service Tax composite part with abatement
Sl No. Taxable portion of Effective rate of Available Services

total value of Service Tax
contract including cess and
HSEC
1. 100 % 14.00 % For all type of composite contracts
which is not covered under any of the
following categories.
2. 40 % 5.6 % For all type of new constructions,
additions or alteration jobs , erection
commissioning or installation of plant,
machinery or equipment or structure
where service provider is not availing
CENVAT credit on inputs
3. 70 % 9.8 % Maintenance of machinery, immovable
property, equipment or appliances,
software, outdoor catering contract etc
where service provider is not availing
CENVAT credit on inputs
4. 40 % 5.6 % Renting of motor vehicle where the
contractor is not availing CENVAT credit
on inputs, input services and capital
goods and there is no separate
reimbursement on account of fuel. In
other cases serial (1) is applicable
5. 30 % 4.2 % For GTA service. CENVAT credit is not
availed by the service provider on the
input, capital goods and input services
Note :-
1. Above annexure has been attached as a reference table only and in case of dispute Service
tax as per latest Act will prevail. Normal present service tax rate w.e.f. 01.06.2015 is
14.00% on applicable services and nil on supply.
2. Bidders are requested to ascertain the applicable effective rate of service tax applicable on
the quoted price on this job and the same shall be used in evaluation of bids.

ANNEXURE H
FORMAT FOR GIVING CONSENT AND BANK DETAILS ON LETTER HEAD
To,
Senior Accounts Officer,
P.O. Sendra, District - Pali,
Rajasthan - 306102
Dear Sir,
With reference to PO / WO / Tender No / File No. __________ dated ______ awarded to us by

IOCL, WRPL, we hereby give our consent to accept the related payments of our claims / bills on
IOCL WRPL through Internet based Online
E-payments system at the sole discretion of IOCL, WRPL. Our bank account details for the said
purpose are as under:
Sr Particulars Details
1. Name & address of Beneficiary
2. Account Number of Beneficiary
Account Classification ( CA 11, CC 29) & SB 10
3.
as per Cheque leaf
Name and address of the Bank Branch
4.
( where payments are to be sent by WRPL)
5. Branch Name / Code
The 9 Digit MICR code of the Branch
6.
( as appearing on the MICR cheque)
7. IFSC Code of the Bank Branch for RTGS mode
8. IFSC Code of the Bank Branch for NEFT mode
9. E-mail ID of Beneficiary (one only)
Any other Particulars
10. ( to be advised by Beneficiary for the E-payment
purposes)
11. Vendor Code ( to be Filled by IOCs Dept only)
12. Permanent Account Number (PAN)
13. Mobile number for SMS Alert (one only)
A blank copy of a cancelled cheque with Vendor name printed on it, relating to the above
account Number for verifying the accuracy of the bank account details is enclosed.
A copy of PAN Card duly attested by authorized signatory for verifying the accuracy of the PAN
is enclosed.

I / We hereby declare that the particulars given above are correct and complete.
Date : Signature of Account Holder

Place : with Company Stamp (if a company)
Encl : one cheque duly cancelled & copy of PAN Card
We hereby confirm that the above bank account details of beneficiary are correct in all respects
and account of Beneficiary
(IOCL, WRPL Vendor) is maintained at our bank branch.
(Name of Bank & Branch)

Authorized Signatory

ANNEXURE I
PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY LISTING
In the case of a Proprietary Concern:
I hereby declare that neither I in my personal name or in the name of my Proprietary

concern M/s. which is submitting the accompanying Bid/Tender
nor any other concern in which I am proprietor nor any partnership firm in which I am
involved as a Managing Partner have been placed on black list or holiday list declared
by Indian Oil Corporation Ltd. or its Administrative Ministry (presently the Ministry of
Petroleum & Natural Gas), except as indicated below :
(Here give particulars of blacklisting or holiday listing, and in absence thereof state NIL)
In the case of a Partnership Firm:
We hereby declare that neither we, M/s. , submitting the accompanying

Bid/Tender nor any partner involved in the management of the said firm either in his
individual capacity or as proprietor or managing partner of any firm or concern have or has
been placed on blacklist or holiday list declared by Indian Oil Corporation Ltd. or its
Administrative Ministry (presently the Ministry of Petroleum & Natural Gas), except as
indicated below :
(Here give particulars of blacklisting or holiday listing and in the absence thereof state NIL)
In the case of Company:
We hereby declare that we have not been placed on any holiday list or black list declared by
Indian Oil Corporation Ltd. or its Administrative Ministry (presently the Ministry of Petroleum
and Natural Gas), except as indicated below :
(Here give particulars of black listing or holiday listing and in the absence thereof state
NIL)
It is understood that if this declaration is found to be false in any particular, Indian Oil
Corporation Ltd or its Administrative Ministry, shall have the right to reject my/our bid, and if
the bid has resulted in a contract, the contract is liable to be terminated.
Place: Signature of Bidder:

Date: Name of Signatory

ANNEXURE-J
CHECK LIST CUM FORM OF SUBMISSION OF OFFER
Tenderers are requested to duly fill-in this check list. The check-list, signed and stamped on each page by
the person(s) signing the tender must be submitted along with the techno-commercial part of the tender
and also ensure that all details/documents have been furnished as called for in this tender.
S.
Description Details
No.
21. Tender Fee DD No.: Dated:
Amount:
Bank:
22. Earnest Money Deposit (EMD) DD No.: Dated:
Valid up to:
Amount:
Bank:
23. Validity of offer is up to 4 (four) months from the date
Yes
of opening of tender.
24. Partnership deed (if applicable) Submitted
Not Submitted
Not Applicable
25. Power of Attorney (if applicable)

Submitted
Not Submitted
Not Applicable
26. Annual Turnover Details and Financial Year Annual Turnover

Self attested copy of Audited Balance Sheets/ Profit 2012-2013
and Loss Account Statement for the last 3 financial 2013-2014
years: 2014-2015
(Read with SL. No. 7(a) of detailed NIT) Balance Sheet needs to be enclosed.
27. Self attested copy of Single Work Order executed (with
completion certificate) for similar nature of work Submitted
during last five preceding financial years i.e. FY 1st of
April 2010 to 31st of March 2015 and up to Not Submitted
commencement of sale of this tender
(Read with SL. No. 7(b) of detailed NIT)
28. "Form of Tender" for commercial bid duly filled and Submitted
signed as given on page No. 127-128 of GCC
Not Submitted
29. Information regarding the tenderer in the form Submitted
annexed to the Form of Tender (Page No. 129 of GCC).
Not Submitted

30. Declaration of blacklisting / holiday listing (Page No. Submitted

122 of GCC)
Not Submitted
31. Provident Fund Number
32. Income tax Pan No.
33. Service tax no.

34. Sales Tax/ VAT No.
35. CONTENTS OF BID (INFORMATION / DOCUMENTS Submitted

REQUIRED)
All the data is to be filled in/ submitted
Not Submitted
36. Experience Questionnaire duly filled in and signed and The contractor is required to enclose the
stamped. proof of experience of similar work with
(Page No.124 of GCC) completion certificate.
37. Tick in appropriate box
Deviation from tender Terms & Deviation from Technical Any Other Deviations
Conditions Specifications
Yes No Yes No Yes No
In case of any deviations please give full details with price implication ( as per ANNEXURE-E)
38. This may also be ensured that the rates have been quoted strictly as per the instructions
Ensured Not ensured
39. Has it been ensured that there is no overwriting and white fluid is not used for correction in this bid?
Have all the corrections been properly attested by the person signing the bid?
Yes
40. Correspondence Address:
IOCL Vendor Code:
Name:
Address:
Telephone No.:
Mobile No.:
Fax No.:
E-mail Address:
(In case of any change in the above address same may please be communicated to this office)
Note: Copies of all relevant documents mentioned above must be submitted along with the technical
bid.


P.O.-Sendra, Dist. Pali (Rajasthan) 306102
Annual Maintenance Contract of Emerson make PAC

units installed at KSPL, Kot
VOLUME (II OF II)
Schedule of Rates
ISSUED BY:
SENIOR MANAGER (T&I)
Indian Oil Corporation Limited
Post Office: Sendra, District: Pali- 306102 (Rajasthan State)
SAVE OIL IN THE INTEREST OF NATION AND YOURS
Tender No PWSNT15027 Price Bid-Schedule of Rate Page No 1 of 6

PREAMBLE
1. This preamble is an integral part of the Schedule of Rates and any definition and explanation
given herein shall have as much force as though they are incorporated into the description of
the items themselves in the Schedule of Rates.
2. Unless otherwise specifically stated in the contract, all items under the contract shall be
covered and paid for in accordance with the items and relative rates mentioned in the
Schedule of Rates.
3. The rates indicated against each item in the Schedule of Rates shall be for the complete works
involved in execution of the item including all labor, materials tools, tackles, transportation
etc.
4. The expressions used in the Schedule of Rates are only selected abbreviations desired to give
a general indication of the work covered by the item, and it is intended that each item shall
encompass the entire work and operations involved in and relative to the performance of
work as envisaged in terms of the contract documents and shall include all operations
auxiliary, ancillary or incidental to or in connection therewith and all other matters, risks and
costs whatsoever provided for under the Schedule of Rates. It is, therefore, necessary that the
Contractor should read and construe the Schedule of Rates with reference to the contract
document as a whole for a proper description undertaking of the work(s), responsibilities,
duties, obligations and liabilities covered by each item of the Schedule of Rates on the
understanding that items in the Schedule of Rates cover the entire work under the contract
split under different heads for the purpose of convenience in computing payment due to the
Contractor and enabling the Contractor to quote.
5. Without prejudice to any other right(s) the Owner may have under the Contract, the Owner
reserves the right to operate any and all items of work appearing in the Schedule of Rates.

FORM OF TENDER
(To be filled up by the Tenderer)
For Price Bid
Serial No.: Date:
From
To
Indian Oil Corporation Ltd. (Pipelines Division)
Western Region Pipelines,
Sendra, Pali-306 102 (Rajasthan)
Tender No. PWSNT15027
Dear Sirs,
Having examined the Tender Documents consisting of short Tender Notice, General Instructions to Tenderers,
General Conditions of Contract, Special Instructions to Tenderers, Special Conditions of Contract,
Specifications, Plans (Exhibits NIL to NIL), Drawings (Exhibits NIL to NIL), Time Schedule, Form of Contract,
Form of Tender, Form of Schedule of Rates, and Corrigendum(s)/ Addendum(s) to the Tender Documents, and
having understood the provisions of the said Tender Documents and having thoroughly studied the
requirements of Indian Oil Corporation Ltd. relative to the work tendered for in connection with the Annual
Maintenance Contract of Emerson make PAC units installed at KSPL, Kot and having conducted a thorough
study of the job site(s) involved, the site conditions, soil conditions, the climatic conditions, labour, power,
water, material and equipment availability, the transport and communication facilities, the availability and
suitability of borrow areas, the availability of land for right of way and temporary office accommodation and
quarters and all other facilities and things whatsoever necessary for or relative to the formulation of the
tender or the performance of work, I/we hereby submit my/our tender offer for the performance of
proposed work in accordance with the terms and conditions and within the time mentioned in the Tender
Documents. Within in the time mentioned in the bid documents at the rate(s) quoted by me/us in the
accompanying schedule of rates based on the forms of schedule(s) of rates within the tender documents and
arrived at a total contract value of rupees (as indicated in the price bid) based on an application of rates
tendered in the accompanying schedule(s) of rates to relative quantities indicated in the form of schedule(s) of
rates forming part of the tender documents.
If the work or any part thereof is awarded to me/us, I/ We undertake to perform the work in accordance
with the Contract Documents as defined in the Form of Contract forming part of the Tender Documents and
accept the terms and conditions of Contract as laid down therein and undertake within 10 (ten) days of receipt
of acceptance of Tender to pay to and/or deposit with the Accounts Officer, WRPL, Sendra, Indian Oil
Corporation Ltd. (Pipelines Division) a sum which together with the amount of earnest money deposited by
me/us in terms hereof, shall make 2% (two and one-half percent) of total contract value as specified in
the Acceptance of Tender for the purpose of security deposit, by any one or more of the modes of payments
specified in this behalf in the General Conditions of Contract, and to commence work at each job site(s)
involved within 10 (ten) days of handing over the job site or any part thereof to me/us, and to sign the formal
Contract in the terms of the form of contract forming part of Tender Documents, within 10 (ten) days of receipt
of Letter of Acceptance from and on behalf of Indian Oil Corporation Ltd., in this behalf failing which Indian
Oil Corporation Ltd., shall be at liberty, without reference to me/us and without prejudice to any of its
rights or remedies, to terminate the Contract and/or to forfeit the earnest money deposited in terms hereof.

In consideration of the sum of Rupee 1/- (Rupee one only) paid to me/us by Indian Oil Corporation Ltd., by
adjustment in the price of Tender Documents, I/We further undertake to keep my/our this tender offer open
for a period of not less than 4 (four) months from the scheduled date of opening of Tenders as specified in
the General Instructions to Tenderer forming part of the Tender Documents.
I/We have annexed to this Bid the following documents:
(i) Schedule of Rates in the prescribed Form.

(ii) Original Power of Attorney or other proof of authority of the person who has signed the Tender
OR copy of Power of Attorney or other authority duly certified by a Gazetted Officer or a Notary
Public in proof of authority of the person who has signed the Tender.
I/We hereby undertake that the statements made herein/information given in the Annexures referred to
above are true in all respects and that in the event of any such statement or information being found to be
incorrect in any particular, the same may be construed to be a misrepresentation entitling Indian Oil
Corporation Limited to avoid any resultant contract.
I/We further undertake as and when called upon by Indian Oil Corporation Ltd. to produce, for its inspection,
original(s) of the document(s) of which copies have been annexed hereto.
Signature(s) of the Tenderer(s)
Name & Designation of authorized

person signing the Tender on behalf
of the Tenderer(s)
Full Name and address of the Tenderer(s):
Witness:
Signature:
Name:
Occupation:

Name of Work: Annual Maintenance Contract of Emerson make PAC units installed at KSPL, Kot
Tender No. : PWSNT15027
SCHEDULE OF RATES
Sl. Description of work No. or Unit Estima This SOR shall be
No. Qty. ted submitted with
Volume-I: Techno-
Rate
commercial Bid. Please
do not quote rates
here. Only mention
whether Quoted or
Not Quoted against
each item. The rates
shall be quoted in
BOQ only.
1 Schedule of Rates
10 Part - A- Annual Maintenance contract
of precision AC units at Kot
20 AMC for 1 year for PAC unit 1 1.00 EA - - -
60 Part - B - Consumables / Excluded
spares
70 Works not covered under the above
Annual Maintenance Contract and
shall be paid as and when required at
the following rates :-
80 a) Condenser (COND ASSY LS60CC2) @
Rs. 179546/-
90 b) Coil (COND LS60,2R) @ Rs. 46090/-
100 c) Refrigerant Gas R407C @ Rs. 1150/-
110 d) Coil Evaporator (PEX 2ROW -
0203103) @ Rs. 16644/-
120 e) Filter (MICRO V PeX FA - 090179) @
8900/-
130 f) Compressor Scroll @ Rs. 138635/-
Total estimated cost in Figures - - -
Quoted Amount -
Quoted rate in Words -
Notes:
1) Rates are in lump sum including all expenses for the work items considering all other
miscellaneous expenses, whatsoever and including all taxes and duties. However,
service tax, as applicable, shall be paid extra, upon submission of service tax invoice.
The Service Tax is to be quoted in pro-forma as per Annexure-F.
2) For Service Tax information, please refer Annexure-G of the SCC of tender
document.
3) The price bid shall be submitted online in BOQ format only. The rates in schedule of
Rates are to be filled up in designated cells of BOQ.
4) Complete contents of the Price Bid/ SOR shall be made available in the un-priced
offer with the words "QUOTED or NOT QUOTED" at the places wherever prices are
there in the priced part of offer.
5) Bidders are requested to submit the Price Bid in the above format only and Bidder
shall sign & stamp all the pages of the Price Bid. Any change in the format may result
in summary rejection of the offer without any reference whatsoever to the bidder.
6) It is to be ensured that rates against each SOR item have been quoted and no row/
column have been left blank.
7) The price quoted by the bidder shall be firm & not be subject to any escalation due
to any change in duties & taxes (including custom duty).
TOTAL AMOUNT IN FIGURES:
Rs.____________________________________________________________________
TOTAL AMOUNT IN WORDS: (Rupees
___________________________________________________________________ only).
Signature of the Tenderer with Seal & Date:
Address for Communication

T27 Technical Bid

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INDIAN OIL CORPORATION LIMITED

Western Region Pipelines, Sendra (Pali), Rajasthan , ( ),

INDIAN OIL CORPORATION LIMITED

TENDER DOCUMENTS FOR

TENDER NO: PWSNT15027

Annual Maintenance Contract for Emerson make PAC units

SPECIAL INSTRUCTIONS TO TENDERERS,

SAVE OIL IN THE INTEREST OF NATION AND YOURS

INDIAN OIL CORPORATION LIMITED

TENDER DOCUMENTS FOR

TENDER NO: PWSNT15027

Annual Maintenance Contract for Emerson make PAC units

VOLUME I: TECHNICAL BID

INDIAN OIL CORPORATION LIMITED

TENDER NO: PWSNT15027

Annual Maintenance Contract for Emerson make PAC units

Format No.SF NIT

INDIAN OIL CORPORATION LIMITED, PIPELINES DIVISION, WRPL, SENDRA

Place: Sendra Senior Manager (T&I)

Serial No.: Date:

a. Schedule of Rates in the prescribed form.

c. Information regarding Tenderer in the form annexed to the Form of Tender.

d. Information regarding experience of the Tenderer in the performance of work of a

f. Set of Tender Documents, as issued duly signed.

g. Additional Documents as specified anywhere in the tender documents.

I/We confirm having deposited Earnest Money of Rs. ____________________ (Rupees

Dated this .................... day of ................... 2015.

Signature(s) of the Tenderer(s)

Name & Designation of authorized

Full Name and address of the Tenderer(s):

CHECK LIST CUM FORM OF SUBMISSION OF OFFER

5. Power of Attorney (if applicable)

6. Annual Turnover Details and Financial Year Annual Turnover

8. "Form of Tender" for commercial bid duly filled and Submitted

10. Declaration of blacklisting / holiday listing (Page No. Submitted

12. Income tax Pan No.

13. Service tax no.

15. CONTENTS OF BID (INFORMATION / DOCUMENTS Submitted

Ensured Not ensured

INDIAN OIL CORPORATION LIMITED

SPECIAL INFORMATION TO TENDERERS

SAFE HANDLING / TRANSPORTATION METHODS

TRAINING/ AWARENESS OF CONTRACTORS EMPLOYEE

Safety Health & Environment Policy

SPECIAL INSTRUCTIONS TO TENDERER

Tender No PWSNT15027 Special Instructions To Tenderer Page No 1 of 22

Clause No. Contents

Tender No PWSNT15027 Special Instructions To Tenderer Page No 2 of 22

Tender No PWSNT15027 Special Instructions To Tenderer Page No 3 of 22

3.0.0 SITE LOCATION

4.0.0 SITE VISIT

Address Contact Person

5.0.0 LOCAL CONDITIONS:

6.0.0 TENDER DOCUMENT:

6.1.0 The tender documents include the following:

Tender No PWSNT15027 Special Instructions To Tenderer Page No 4 of 22

Volume No. Contents

Tender No PWSNT15027 Special Instructions To Tenderer Page No 5 of 22

7.0.0 SPECIAL INSTRUCTIONS TO THE BIDDER FOR PARTICIPATING IN E-TENDER

Tender No PWSNT15027 Special Instructions To Tenderer Page No 6 of 22

Posting of any Techno-Commercial Query by the department;

7.5.3 Tender Search

7.5.5 Price Bid

7.5.6 Tampering of Documents