Office Administrator job description

Coordinating office activities and operations to secure efficiency and compliance to company
policies
Supervising administrative staff and dividing responsibilities to ensure performance
Managing agendas for upper management
Job brief
We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the
rest of the staff has adequate support to work efficiently.

The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal
candidate will be competent in prioritizing and working with little supervision. They will be self-motivated
and trustworthy.

The office administrator ensures smooth running of our companys offices and contributes in driving
sustainable growth.
Responsibilities
Coordinate office activities and operations to secure efficiency and compliance to company
policies
Supervise administrative staff and divide responsibilities to ensure performance
Manage agendas/travel arrangements/appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Support budgeting and bookkeeping procedures
Create and update records and databases with personnel, financial and other data
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations/proposals as assigned
Assist colleagues whenever necessary
Requirements
Proven experience as an office administrator, office assistant or relevant role
Outstanding communication and interpersonal abilities
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and office management software (ERP etc.)
Qualifications in secretarial studies will be an advantage
High school diploma; BSc/BA in office administration or relevant field is preferred

Common Office Administrator Job Duties

Assists office staff in maintaining files and databases

Prepares reports, presentations, memorandums, proposals and correspondence

Assigns jobs and duties to office staff as needed

Monitors office operations

Schedules appointments and meetings for executives and upper level staff

Serves as the go-to for office inquiries and conflicts

Manages staff schedules

Tracks office supply inventory and approves supply orders

Assists in the preparation of department budgets and expenses

Supervises all administrative personnel

Common Office Administrator Job Skills

Excellent oral and written communication skills

Detail oriented and works with a high degree of accuracy

 Highly organized and flexible

Ability to multitask and meet changing deadlines

Must be self directed and able to complete projects with limited supervision

Maintains staff confidentiality

Working knowledge of email, scheduling, spreadsheets and presentation software

Accountant Job Responsibilities:

Provides financial information to management by researching and analyzing accounting data; preparing
reports.

Accountant Job Duties:

Prepares asset, liability, and capital account entries by compiling and analyzing account
information.

Documents financial transactions by entering account information.

Recommends financial actions by analyzing accounting options.

Summarizes current financial status by collecting information; preparing balance sheet, profit and
loss statement, and other reports.

Substantiates financial transactions by auditing documents.

Maintains accounting controls by preparing and recommending policies and procedures.

Guides accounting clerical staff by coordinating activities and answering questions.

Reconciles financial discrepancies by collecting and analyzing account information.

Secures financial information by completing data base backups.

Mastering the hiring process is about more than the job description.

Maintains financial security by following internal controls.

Prepares payments by verifying documentation, and requesting disbursements.

Answers accounting procedure questions by researching and interpreting accounting policy and
regulations.

Complies with federal, state, and local financial legal requirements by studying existing and new
legislation, enforcing adherence to requirements, and advising management on needed actions.

Prepares special financial reports by collecting, analyzing, and summarizing account information
and trends.

Maintains customer confidence and protects operations by keeping financial information

confidential.

Maintains professional and technical knowledge by attending educational workshops; reviewing

professional publications; establishing personal networks; participating in professional societies.

Accomplishes the result by performing the duty.

Contributes to team effort by accomplishing related results as needed.

Accountant Skills and Qualifications:

Accounting, Corporate Finance, Reporting Skills, Attention to Detail, Deadline-Oriented, Reporting
Research Results, SFAS Rules, Confidentiality, Time Management, Data Entry Management, General
Math Skills

Job Duties and Tasks for: "Accountant"

1) Prepare, examine, and analyze accounting records, financial statements, and other
financial reports to assess accuracy, completeness, and conformance to reporting and
procedural standards.

2) Compute taxes owed and prepare tax returns, ensuring compliance with payment,
reporting and other tax requirements.

3) Analyze business operations, trends, costs, revenues, financial commitments, and

obligations, to project future revenues and expenses or to provide advice.

4) Report to management regarding the finances of establishment.

5) Establish tables of accounts, and assign entries to proper accounts.

6) Develop, maintain, and analyze budgets, preparing periodic reports that compare
budgeted costs to actual costs.

7) Develop, implement, modify, and document recordkeeping and accounting systems,

making use of current computer technology.

8) Prepare forms and manuals for accounting and bookkeeping personnel, and direct their
work activities.

9) Survey operations to ascertain accounting needs and to recommend, develop, and

maintain solutions to business and financial problems.

11) Advise management about issues such as resource utilization, tax strategies, and the
assumptions underlying budget forecasts.

12) Provide internal and external auditing services for businesses and individuals.

13) Advise clients in areas such as compensation, employee health care benefits, the design
of accounting and data processing systems, and long-range tax and estate plans.

14) Investigate bankruptcies and other complex financial transactions and prepare reports
summarizing the findings.

15) Represent clients before taxing authorities and provide support during litigation involving
financial issues.

16) Appraise, evaluate, and inventory real property and equipment, recording information
such as the property's description, value, and location.

17) Maintain and examine the records of government agencies.

18) Serve as bankruptcy trustees and business valuators.

Accounting Clerk Job Responsibilities:

Supports accounting operations by filing documents; reconciling statements; running software programs.

Accounting Clerk Job Duties:

Maintains accounting records by making copies; filing documents.

 Reconciles bank statements by comparing statements with general ledger.

Maintains accounting databases by entering data into the computer; processing backups.

Verifies financial reports by running performance analysis software program.

Determines value of depreciable assets by running depreciation software program.

Protects organization's value by keeping information confidential.

Updates job knowledge by participating in educational opportunities.

Accomplishes accounting and organization mission by completing related results as needed.

Accounting Clerk Skills and Qualifications:

Organization, Financial Software, Reporting Skills, Attention to Detail, PC Proficiency, Typing, Productivity,
Dependabilit
Accounting Clerk Responsibilities
Include:
Providing accounting and clerical support to the accounting department
Typing accurately, preparing and maintaining accounting documents and records
Preparing bank deposits, general ledger postings and statements

Job brief
We are looking for a skilled Accounting clerk to perform a variety of accounting, bookkeeping and financial
tasks.
Accounting clerk responsibilities include keeping financial records updated, preparing reports and
reconciling bank statements. You will also run accounting software programs (e.g. SAP) to process
business transactions, like accounts payable and receivable, disbursements, expense vouchers and
receipts. A successful accounting clerk should be familiar with all accounting procedures and have a flair
for numbers.
Ultimately, a successful Accounting clerk will ensure that the companys daily accounting functions run
accurately and effectively.
Responsibilities
Provide accounting and clerical support to the accounting department
Type accurately, prepare and maintain accounting documents and records
Prepare bank deposits, general ledger postings and statements
Reconcile accounts in a timely manner
Daily enter key data of financial transactions in database
Provide assistance and support to company personnel
Research, track and restore accounting or documentation problems and discrepancies
Inform management and compile reports/summaries on activity areas
Function in accordance with established standards, procedures and applicable laws
Constantly update job knowledge
Requirements
Proven accounting experience, preferably as an Accounts receivable clerk or Accounts payable
clerk
Familiarity with bookkeeping and basic accounting procedures
Competency in MS Office, databases and accounting software
Hands-on experience with spreadsheets and financial reports
Accuracy and attention to detail
Aptitude for numbers
Ability to perform filing and record keeping tasks
Data entry and word processing skills
Well organized
High school degree
Associates degree or relevant certification is a plus