Oic SD Ho Fin v1.0 27jun07

SOLUTION DESIGN
Al Shirawi Group of Companies

ASG OIC FINANCIALS
Author: S.M.R.Senthil Manalan

Creation Date: 18-Jun-2007
Last Updated: 27-Jun-2007
Document Ref: ASG_BSR_HO_FIN_ V 1.0
Version: Draft 1.0
Approvals:
1. Asif J Master Finance Manager
2. MN Chaturvedi IT Director
3. Vikram Rao IT Manager
File Ref: Solution Design- ASG (Draft. 1.0)

1
Document Control
Change Record
Date Author Version Change Reference
18-Jun-07 Senthil Manalan SMR 1.0 Baselined
Reviewers
Name Position
Asif J Master Finance Manager

MN Chaturvedi IT Director
Vikram Rao IT Manager
Sudheendra Rao Program Manager
Ramgopal Palakurty SME
Distribution
Copy Name Location

No.
1 Library Master Project Library

2 Project Manager
3
4
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your name on the equivalent
of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for document control
purposes.

2
Contents
Document Control.......................................................................................... 2
Business Function and Process Descriptions.......................................................6

Descriptive Overview of Financials.............................................................6
Business Event Identification Set of Books......................................................9
Process Flow Diagrams Set of Books.............................................................11
To-Be Activities Set of Books.......................................................................12
Business Event Identification Journals..........................................................13
Process Flow Diagrams - Journals...................................................................15
To-Be Activities - Journals.............................................................................16
Business Event Identification Intercompany..................................................17
Process Flow Diagrams - Intercompany...........................................................20
To-Be Activities - Intercompany.....................................................................23
Business Event Identification - Budgets...........................................................24
Process Flow Diagrams Budget.....................................................................26
To-Be Activities - Budget...............................................................................27
Business Event Identification - Consolidation...................................................28
Process Flow Diagrams - Consolidation............................................................29
To-Be Activities - Consolidation......................................................................30
Business Event Identification General Ledger - Reports..................................31
Process Flow Diagrams General Ledger Reports..............................................34
To-Be Activities General Ledger Reports........................................................35
Business Event Identification Receivables - Invoice........................................36
Process Flow Diagrams Receivables Invoice.................................................38
To-Be Activities Receivables - Invoice...........................................................39

3
Business Event Identification Receipts..........................................................40
Process Flow Diagrams - Receipts...................................................................42
To-Be Activities Receipts.............................................................................43
Business Event Identification Customer........................................................44
Process Flow Diagrams - Customer.................................................................46
To-Be Activities - Customer...........................................................................47
Business Event Identification Collection.......................................................48
Process Flow Diagrams Collection................................................................50
To-Be Activities - Collection..........................................................................51
Business Event Identification Receivable - Reports.........................................52
Process Flow Diagrams Receivable Reports.............................................55
Business Event Identification Payable-Invoices..............................................56
Process Flow Diagrams Payable - Invoices......................................................59
To-Be Activities Payable - Invoices...............................................................60
Business Event Identification Payments........................................................61
Process Flow Diagrams - Payments.................................................................64
To-Be Activities - Payments...........................................................................65
Business Event Identification Suppliers.........................................................66
Process Flow Diagrams - Suppliers..................................................................68
To-Be Activities - Suppliers............................................................................69
Business Event Identification Payable - Reports.............................................70
Process Flow Diagrams Payable - Reports......................................................73
To-Be Activities Payable-Reports..................................................................74
Business Event Identification Fixed Assets.....................................................75
Process Flow Diagrams Fixed Assets..............................................................79
To-Be Activities Fixed Assets........................................................................80
Business Event Identification Fixed Asset - Reports........................................81
Process Flow Diagrams Fixed Asset Reports.................................................82
To-Be Activities Fixed Asset - Reports...........................................................83
Business Event Identification Cash Management............................................84

4
Process Flow Diagrams Cash Management.....................................................86
To-Be Activities Cash Management...............................................................87
Business Event Identification Cash Management - Reports..............................88
Process Flow Diagrams Cash Management Reports..........................................89
To-Be Activities Cash Management Reports....................................................90
Open and Closed Issues for this Deliverable.....................................................91

Open Issues............................................................................................ 91
Closed Issues.......................................................................................... 91

5
Business Function and Process Descriptions
This document aims to define the future process of Financials for OIC to be used in Oracle Financials. It covers
each of the high-level business functions and the processes that it performs.
Introduction / Objective:
This document describes the Future State Solution Design of the Oracle Financials to be implemented at OIC.
Objective of this document is to communicate the features and recommendations of the perceived Oracle
Financial system to the key users. The recommendations will be used as a basis to parameterize the
GL/AP/AR/FA/CM modules in the test system
This will become the base-line document for the Oracle Financials Development. The contents of the
document identify the components of GL/AP/AR/FA/CM that will be incorporated in the new system.
Descriptive Overview of Financials

Oracle Financials consist of General Ledger, Accounts Receivable, Accounts Payable, Fixed Assets and Cash
Management.
General Ledger is the mother module where all the other sub ledger modules are integrated, where the final
financial results are derived in this module. The accounting structure is defined where all the other sub ledger
modules are accessing the structure. Basically the final reporting is from the General Ledger.
Accounts Receivable manages the debtors. Customer, customers payment terms, credit limit, order limit, etc.
is handled in AR. AR handles automatic receipts, manual receipt, remittance and also adjustments and charge
back.
Accounts Payable handles creditors management. Supplier is managed in Accounts Payables. AP is allowed to
manage supplier branch-wise and also the payment terms, limiting invoice amount, etc. Payment can be done
automatically through payment batches and also manual payments for single supplier, and single / multiple
invoices.
Fixed Assets handles asset accounting like addition, deletion, retirement, reclassification and depreciation.
Cash Management handles automatic / manual Bank reconciliation and also reporting like cash forecasting and
cash positioning.

6
ABBREVATION USED -
Short Name Description

GL General Ledger
AP Accounts Payable
AR Accounts Receivable
FA Fixed Assets
CM Cash Management
Note: Event CatalogLists significant events to which the business responds and which are within scope of
the process designs.
Note: Process DescriptionsA high-level, textual description of the process that is executed in response to
each event, together with an identification of the process main inputs and outputs.
Note: Process Step CatalogThe main process steps that make up the process. Each step should have a
brief, descriptive title. The agent responsible for the execution of each step is also recorded.
Note: Process Flow DiagramA description of the high-level design in graphical form.
Legend for Process Flow Diagrams

7
Legends
Manual task outside the system
Functional Department; letters within bracket indicates specific

location e.g. Accounts (HO) means Accounts Dept.. of Head
Office
Manual task on the system
Automated task
Legends
Documents/reports; arrow directions indicate input/output

to/from the event; shading for automated
documents/reports
Indicates controls
Customization and workarounds
Indicates decision making
Flow of task; indicates continuous timeline
Indicates break in timeline i.e.. succeeding task occurs with

a break in time (hours, days)

8
Business Event Identification Set of Books
S1 Business Function: Set of Books Date: 18-Jun-2007
Event: Set of Books
Event Owner: Priority (H, M, L): H Core? (Y/N): Y
Event Number: Description: Set of Books

S1_GL_E_01
Set of books is the combination of Chart of Accounts, Calendar & Currency.
Assumptions:
Since Chart of Accounts, Calendar, Currency are same in all the units, it is assumed that using Multiple Set of
Books is enough to handle all transaction in all the units including HO.
Process Step #
Process Step Description Agent Frequency
S1_GL_P_1.1 1. Create Chart of Accounts with 6 Segments namely Company, Cost Centre, Account, Process As and when
Activity, Future1 & Future 2.
Owner required
2. Company Segment will have the values of all the Units (ASECO, AOI, RTC, GSL, EPP, etc).
It will be unit. For Group level reporting Parent Unit will be created and all the units
will be grouped using parent child relationship.
3. Branch segment will be for each Location of units. If the location name is common for
units, the same location will be used by all the units.
4. Similarly cost centre will have the list of values like HR, Finance, Admin and Production
Departments.
5. List of Accounts will have the values under Asset, Liabilities, Revenue and Expenses.
Under the Revenue all type of revenue accounting heads will be defined and will be
grouped using parent child relationship.
6. Activity segment will have the values like Logistics, C&F, Tipper, Trailer, Crating etc
where the revenue budget has to be defined.
7. Future segment will be set up for future use.
S1_GL_P_1.2 1. Create Calendar from July to June , Period type monthly Process As and when

9
Process Step #
2. Quarterly Adjustment Period. Owner required

3. Total Period = 16 ( 12 + 4 Adjustment Period )
S1_GL_P_1.3 1. AED Currency will be enabled. Also Foreign Currencies like USD, Euro etc will be Process As and when
enabled.
Owner required
2. Corporate rate will be defined for USD.
3. Other Currencies spot rate will be used.

10
Process Flow Diagrams Set of Books
Chart of Accounts
Company Branch Account

(Balancing (Natural Product/ Future
Department
Segment) / Account Project
(Cost center
Intercompany Segment)
Segment
)

11
To-Be Activities Set of Books
Set of books is the combination of Chart of Accounts, Currency and Calander. Chart of Accounts Structure is same for all the units. COA
has Company, Cost Centre, Account, Product and Future Segments. Every segment will contain the list of values common across all the
units. Accounting heads are common for all the units except unique to their business like sales and purchases accounts.
<<Pending for Org Structure finalization>>

12
Business Event Identification Journals
S1 Business Function: Journals Date: 18-Jun-2007
Event: Journals
Event Number: Description: Journals

S1_GL_E_02
Journal voucher is an accounting entry for the recording of certain transactions, corrections or information.
Journal voucher entries typically includes transfers of expenditures, revenues/deficits, or entries to correct
posting errors.
The journal voucher form should contain an entry or entries, explanations, references to documentary evidence
supporting the entry or entries, and the signature or initials of one or more properly authorized officials.
Journals are created if any adjustments required at the General ledger level and if any of the transaction cannot
be handled in subledger modules like Payables , Receivables etc..
Assumptions: 1. Multiple Set of Books.
2. Same Journal Categories can be used across the units
3. Same Corporate rate for all the currencies across units.
Process Step #
S1_GL_P_2.1 Create Journal Categories Intercompany Fund Transfer, HO expenses, Apportions of Provision etc. Process As and when
Owner required
S1_GL_P_2.2 Create Multiple Clearing accounts in the list of accounts. Process As and when
Owner required
S1_GL_P_2.3 Enable Encumbrance Accounting Provision Process As and when

Owner required
S1_GL_P_2.4 Create journals in GL to allocate the expenses (Since there is no fixed allocation of amount). Process As and when
Select the appropriate accounting head and pass a Journal for allocation based on the ratio or fixed Owner required

13
Process Step #
amount.
S1_GL_P_2.5 Separate Document Sequecing for each units for all the documents such as JVs, invoice, orders Process As and when
Owner required
Gap
Document Sequence will work on Numerical Part not with Alphanumeric.
S1_GL_P_2.6 Enable revaluation. Create Corporate rate for all the foreign currencies in every quarter. Create the Process As and when
revaluation. Run the revaluation on every quarter. Owner required
(Gap - Report to be developed)

Capture currency rate as on material receipt date. Report on PO booking currency rate and the
currency rate as on Receipts of the respective PO.
S1_GL_P_2.7 Solution: Process As and when

Owner required
Create the historical, daily and period rates for the currencies EURO, USD and Pound. Run the
translation whenever required.

14
Process Flow Diagrams - Journals
Import JVs
Day-end
Transfer from
feeder
modules
Enter JV N Revers Y Mark JVs for
Finan Feeder
details in al reversal in
ce system
system require the system
journals
d
For direct
entry in GL
Generate Y N
recurring
A
JVs
B
Generate
allocation
JVs
Period-end

15
To-Be Activities - Journals
Journals will be used to create Cost allocation, Inter company transactions.

16
Business Event Identification Intercompany
S1 Business Function: Intercompany Date: 16-Apr-2007
Event: Intercompany
Event Number: Description: Intercompany

S1_GL_E_03
Transaction happens within the units are called intercompany transactions. It has the bearing on individual units
but looking from ASG these transactions will not have any effect. These transactions should be netted off to nullify
the effect.
Assumptions: Multiple Set of Books
Process Step #
S1_GL_P_3.1 1. Retire the Asset from Units FA Corporate Books. Raise the sales Invoice from Receivables to Process As and when
Bill the Other Unit. Owner required
2. Enter the Asset through Mass Additions in the buying unit whereby Payable and Asset booking
process will be taken care.
3. When HO Built and transfer, it will be in the books of HO as CWIP asset till the completion
and once it is completed, it will be capitalized and transferred to units as per the step 1 & 2
defined.
4. In case of Progress billing only incremental amount can be booked as CWIP asset and at the
time of completion, capitalize it.
5. Gap Running bills details, % completion calcution
S1_GL_P_3.2 1. Pass a Employee transfer Journal Category JV to transfer all the balances from one unit to Process As and when
other unit. Owner required
S1_GL_P_3.3 2. Employee decides on the product, Create a Purchase Requisiton by the Employee for the Process As and when
Product and it will go through the approval process and sent to JVC. Owner required
3. Once employees unit receives the product from JVC, book the Invoice and make Payment.
17
Process Step #
Meanwhile HR has the responsibility to deliver the Product to Employee as well as to update
the Payroll Deduction in HRMS.
S1_GL_P_3.4 1. Create Sales Order, Sell the item against the Sales Order. Process As and when
2. Receive the item also against the PO from the Unit. Owner required
3. Use Contra Charging and Net off the Customer & Supplier Balances.
4. Create Intercompany Sales and also Intercompany Purchases account and netoff at the time
of Consolidation.
5. Raise the Debit/Credit Memo in Receivables/Payables and Pass the same JV in GL to HO to
transfer the Balances to Fund Account.
S1_GL_P_3.5 Pass manual JVs under the Journal Category Interest Charges. Process As and when
Owner required
S1_GL_P_3.6 Use appropriate Journal Categories based on the reason for this Book Entry. Process As and when
Owner required
Owner required
Owner required
Owner required
S1_GL_P_3.10 Once the contract is signed, Raise an Advance Invoice based on Revenue Recognition Rule which has Process As and when
to be split into days & Months. Adjust the receipt against this invoices manually. Owner required
S1_GL_P_3.11 If its recurring in nature charged by the units to other units, create recurring journal to the extent Process As and when
required. Owner required
S1_GL_P_3.12 Use appropriate Journal Category say Retained Earnings Transfer and manually pass a JV every month Process As and when
to HO account. Once the Profitability is finalized for the year check the legal reserve condition and Owner required
transfer the balances to HO.
S1_GL_P_3.13 Pass Manual JV using Joint Venture Dividend Category. Process As and when
Owner required
S1_GL_P_3.14 In HO Process As and when
Create each Units Cash as a Customer, receive cash hitting the Deposit-HO. While returning the Owner required
Deposit create standard invoice in Payables debiting HO-Deposit account and make payment.
S1_GL_P_3.15 Standard Approval flow is enabled. Process As and when

18
Process Step #
Owner required

19
Process Flow Diagrams - Intercompany
Direct Journals - Allocation...
Allocation norms
Set
Finan Senior Create
allocation
ce Management
allocation JV
norms
Yearly
Quarterly
Periodically Other - Mass
Allocation
Formula listing
Notes
Identify:
Common expenses at Head Office, Department
Head Office expenses attributable to Departments,
Identify norms for allocation of common expenses

20
21
22
To-Be Activities - Intercompany
Adjustment between the Inter company control accounts will be created using intercompany Journals.

23
Business Event Identification - Budgets
S1 Business Function: Budgets Date: 16-Apr-2007
Event: Budgets
Event Number: Description: Budgets

S1_GL_E_04
The budget of a company is compiled annually. A finished budget usually requires considerable effort and can be
seen as a financial plan for the new financial year. While traditionally the Finance department compiles the
company's budget, oracle allows hundreds or even thousands of people in the various departments (operations,
human resources, IT etc) to contribute their expected revenues and expenses to the final budget.
If the actual numbers delivered through the financial year turn out to be close to the budget, this will demonstrate
that the company understands their business and has been successfully driving it in the direction they had planned.
On the other hand, if the actual diverge wildly from the budget, this sends out an 'out of control' signal and the
share price could suffer as a result.
Assumptions:
Process Step #
Create HO Budget, Create HO Revenue Budget Organisation and Assign all the Revenue accounting Process As and when
S1_GL_P_4.1 heads with Advisory Control for PTD basis. Owner required
S1_GL_P_4.2 Create HO Budget, Create HO Expenses Budget Organisation and Assign all the Expense accounting Process As and when
heads with Advisory Control for PTD basis. Owner required
S1_GL_P_4.3 Create HO Budget, Create HO Fixed Asset Budget Organisation and Assign all the Asset heads with Process As and when
Advisory Control for PTD basis. Owner required
S1_GL_P_4.4 For revenue, expenses and capex actual vs budget, create FSG reports. Process As and when

24
Process Step #
Owner required

25
Process Flow Diagrams Budget
Budget creation process in

General Ledger...
Trial balance
Previous budgets
Previous Actual
Approved budget
Enter budget
Budgeting User Post budget
Journals in
process Department in GL
the system
Define budgets Options

Budget For the period
Yearly
organisations Budget listing
Monthly
Summary
Templates Budget Amounts to be
entered using
Budget Journals to
implement
budgetary control

26
To-Be Activities - Budget
Every year Revenue, Expenses and Capex Budget will be created based on unit wise and Product wise. Accounting head is the major
control for the budgets. When a transaction is created it will be adjusted against the budget and report can be prepared for Budget vs
Actual.

27
Business Event Identification - Consolidation
S1 Business Function: Consolidation Date: 16-Apr-2007
Event: Consolidation
Event Number: Description: Consolidation

S1_GL_E_05
Consolidation
Data consolidation, the consolidation of data from multiple sources into a centralized system.
refers to consolidating data at a group level. Childs are defined for parents and all the data will be
rolled up to Parent. Querying parent will give information about the group level performance.
Assumptions: Multiple Set of Books
Process Step #
S1_GL_P_5.1 Using Global Consolidation, the financial consolidation will happen. At any point of time, the Process As and when
balances can be seen at the Group Level by transferring the data to consolidation set of books. Owner required
S1_GL_P_5.2 Define FSG for Consolidated Budget Report. Process As and when
Owner required
S1_GL_P_5.3 Separate Sales account and Purchases account will be created for Intercompany sales and purchases. Process As and when
At the time of consolidation, this accounting heads will be netted off.
Owner required

28
Process Flow Diagrams - Consolidation

29
To-Be Activities - Consolidation
Manual intervention is not required since consolidation is real-time.

30
Business Event Identification General Ledger - Reports.
ASG Business Function: General Ledger Reports Date: 16-Apr-2007
Event: General Ledger Reports
Event Number: Description: General Ledger Reports

S1_GL_E_06
Financial statements (or financial reports) are formal records of a business' financial activities. These statements
provide an overview of a business' profitability and financial condition in both short and long term.
Assumptions:
Process Step #
S1_GL_P_6.1 Trial Balance
Run Trail Balance detailed report from standard GL Report
S1_GL_P_6.2 Profit & Loss account
Gap - Develop report using FSG report writer as per the specs
S1_GL_P_6.3 Balance Sheet Summary
S1_GL_P_6.4 Balance Sheet Detailed
S1_GL_P_6.5 Budget Variance Report Summary

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Process Step #
S1_GL_P_6.6 Budget Variance Report Detailed
S1_GL_P_6.7 Chart of Account
Run Chart of Accounts detailed report from standard GL Report
S1_GL_P_6.8 General Ledger (Detail)
Run General Ledger Accounting details
S1_GL_P_6.9 Account Balance
Run Account balance detailed report from standard GL Report
S1_GL_P_6.10 Day Book (Ref. No. Wise)
Gap Report on Transaction happened during day
S1_GL_P_6.11 Day Book(Trn. Date Wise)
S1_GL_P_6.12 Missing Documents List
Gap This is not required since it is not possible in Oracle.

S1_GL_P_6.13 Interest Bearing Report
Gap Report on Interest
S1_GL_P_6.14 Account Transaction Wise Summary

32
Process Step #
S1_GL_P_6.15 Tran.Typewise No. of Records
Gap Report on Number of Transaction Document wise
S1_GL_P_6.16 Movement / analysis of Holding Co / Interco account transactions
Gap Report on Transaction happened between intercompanies.

33
Process Flow Diagrams General Ledger Reports
Financial reporting...
Report request
N
Finan Standard Decide report Create and
ce report criteria print reports
Financial
Y statement
generator
(in GL)
Print reports
from GL
Oracle Standard
reports
Saved FSG
reports

34
To-Be Activities General Ledger Reports
Reports are specific to functionality. Any reports related to General ledger will be available in General Ledger Module. Use the standard
navigation to run a report. Report can be viewed by the output option.

35
Business Event Identification Receivables - Invoice
S1 Business Function: Receivables-Invoice Date: 17-Apr-2007
Event: Receivables-Invoice
Event Number: Description: Receivables-Invoice

S1_AR_E_01
An invoice or bill is a commercial document issued by a seller to a buyer, indicating the products, quantities and
agreed prices for products or services with which the seller has already provided the buyer. An invoice indicates
that, unless paid in advance, payment is due by the buyer to the seller, according to the agreed terms.
From the point of view of a seller, an invoice is a sales invoice. From the point of view of a buyer, an invoice is a
purchase invoice. The document indicates the buyer and seller, but the term invoice indicates money is owed or
owing. In English, the context of the term invoice is usually used to clarify its meaning, such as "We sent them an
invoice" (they owe us money) or "We received an invoice from them" (we owe them money).
Assumptions:
Order Management is used for Auto Invoicing.
Process Step #
S1_AR_P_1.1 1. Create Transaction type for any Income. Process As and when
2. Create accounting rules based and customer rental agreement and raise the invoice in AR Owner required
after sign off of rental agreement.
3. Create a receipt for Advance deposit and pay through payables while returning.
4. Gap: Cheques Tax Collected 15% from the tenant and it has to be remitted to government.
Its not the purview of HO records. Its being handled out of books. However requirement is
to track such cheques and remittance.
S1_AR_P_1.2 Process As and when

36
Process Step #
Create Debit Memo with appropriate transaction type. Owner required

Create Credit Memo with appropriate Transaction type.
Owner required
Create Recurring / Copy Transaction facility
Owner required
Create Adjustment type such as Tax Adjustment, Invoice and Line type adjustment.
Owner required
Create Chargeback transaction type and Enable for future use.
Owner required
S1_AR_P_1.7 Create Miscellaneous transaction type and point the accounting to Scrap accounting head. Process As and when
Owner required

37
Process Flow Diagrams Receivables Invoice
Shipment lines transferred

to auto-invoice interface
tables.
Orders entered in
Order Fulfillment.
Run auto-invoice to create

Invoices in AR.
Entries created are
Receivables A/c Dr
Sales A/c Cr
Print Invoices
Run General Ledger

interface
Entries transferred to
General Ledger

38
To-Be Activities Receivables - Invoice
Book the Sales order, Ship it and it will create the transaction invoice in AR. If any changes to be done, incomplete and alter the
Invoices. Manual Invoice, Credit Memo, Debit Memo can be created in AR.

39
Business Event Identification Receipts
S1 Business Function: Receipts Date: 17-Apr-2007
Event: Receipts
Event Number: Description: Receipts

S1_AR_E_02
A receipt is a written acknowledgement that a specified article or sum of money has been received as an
exchange. The receipt acts as the title to the property obtained in the exchange.
Assumptions:
Process Step #

Create Standard Receipt Type and Source. Owner required
Gap
Bounced Cheque
1. When a customer cheque is bounced, the intimation to be sent to ED, FM, Audit Department
and also the Units who are all dealing with the customer.
2. Monthly Unit-wise and Customer wise bounced cheque report Required at HO level and at
unit level
S1_AR_P_2.2 1. Create Transaction type for Deposit. Receive against the deposit transaction. Else use Process As and when
standard on account receipt.
Owner required
Gap
Undated Cheques required with approval - Required report of this cheques
S1_AR_P_2.3 1. Create a Credit Memo and close the balance of that Invoice in Receivables. Process As and when
40
Process Step #
2. Create Customer as Supplier in Payables. Owner required

3. Create Standard Invoice with Invoice Number as CM Number of Receivables.
4. Make Payment to the Invoice for the Supplier(Customer).
S1_AR_P_2.4 1. Enter the Receipt Process As and when

2. Run the Remittance cycle Owner required
3. Reconcile for realization
Gap:-
1. Since the remittance of cheque will be decided at the time of deposit, it is not possible in
Oracle
2. List of Cheques deposited to the bank with details of cheque date, amount, and banks.
Need to develop auto lockbox system with the flat file available basis.
Owner required
S1_AR_P_2.6 1. Enable Manual and Automatic Write-off Option Process As and when
2. Set up approval limit
Owner required
Enable Miscellaneous receipts functionality.
Owner required

41
Process Flow Diagrams - Receipts
Entry created is
Enter Confirmation A/c
Receipt Dr
details in Receivables A/c
AR Cr
Automatic
Remittance
Entry created is
Remittance A/c
Intimation from Bank Dr
about the clearance of Confirmation A/c Cr Print
Receipts Remittances
Clear the
Cheques in
Cash
Management
Entry created is
Bank A/c
Run
Dr General
Ledger
Remittance A/c
interface
Cr
Entries
transferred to
General Ledger

42
To-Be Activities Receipts
When cheque is received, decide the bank where the cheque is going to be deposited. Select the bank, select the customer and select
the invoices which has to be adjusted against the receipt.

43
Business Event Identification Customer
S1 Business Function: Customer Date: 17-Apr-2007
Event: Customer
Event Number: Description: Customer

S1_AR_E_03
A customer is someone who makes use of or receives the products or services of an individual or organization.
Customer needs may be defined as the goods or services a customer requires to achieve specific goals.
Assumptions:
Process Step #
S1_AR_P_3.1 1. Create Customer in the Standard form Process As and when

2. Define Customer Category as Customer Domestic & Customer Export. Customer Bad Owner required
Debts
3. Run a Report based on Customer Category.

Capture the Units address in the Remit to Address.
Owner required
S1_AR_P_3.3 1. Create Credit Profiles based on the Customer. Process As and when
2. Set the Credit Limit while create the Customer for Order Limit, Credit limit currency
Owner required
wise.
3. Enable Party relationships
4. Apply hold if it exceeds credit limit, but set provision for Manual release of hold so
that shipment can be made if exception.
5. Enable for Visibility at unit level, customer credit evaluation, limits, checks,
exposure, outstanding, PDCs obtained, gross order value, orders pending, orders in

44
Process Step #
process etc.
Gap:
1. Credit Control Form and Approval Process.
2. Visibility at SBU level and group level, customer credit evaluation, limits, checks, exposure,
outstanding, PDCs obtained, gross order value, orders pending, orders in process etc.
3. Trade licenses of the customers to be tracked. Customers with invalid/expired trade licenses
should not be allowed for any credit sales with ASG.

Setup Payment Terms for 30,60,90 days. Owner required

45
Process Flow Diagrams - Customer
Customer
Entry
Custo Yes Do not
mer Enter
exists The
? Custom
Query on system er
Request from sales for customer No
team name
Enter all
customer details
manually
Automatic
Customer generation of new
number customer number
Enter Site
details

46
To-Be Activities - Customer
Check the approval of Customer Control Form. Check the availability of Customer name since Customer name is unique across the units.
If the customer name doesnt exits, create the customer name and address with all the required details.

47
Business Event Identification Collection
S1 Business Function: Collection Date: 17-Apr-2007
Event: Collection
Event Number: Description: Collection

S1_AR_E_04
The collection of outstanding receivables is as much a responsibility of the credit department as the investigation,
evaluation, and approval of the customer's credit. The collection effort should include a systematic and
regular follow-up. This is vital to establish credibility with the customer concerning the company's credit
terms.
Assumptions:
Process Step #

If any storage Charges, Create Debit Memo and charge the Customer.
Owner required
S1_AR_P_4.2 1. Define Dunning Letter Process As and when
2. Link the Outstanding Statement. Owner required
Gap:
Actual Delivery Date should be captured in Order management and it should be populated in
Receivables. Report should pick up this date for calculation purpose.
S1_AR_P_4.3 NA Process As and when

Owner required

48
Process Flow Diagrams Collection

49
To-Be Activities - Collection
Dunning letters with outstanding statement will be sent to the Customer through mail and fax on monthly/weekly basis. The collector
will also call the customer and capture the details of Calls made to the customer.

50
Business Event Identification Receivable - Reports.
ASG Business Function: Receivable Reports Date: 17-Apr-2007
Event: Receivable Reports
Event Number: Description: Receivable Reports

S1_AR_E_05
Assumptions:
Process Step #
S1_AR_P_5.1 As on Date Balance

Report shows the summary balance as on a particular date.
Solution
Account Status Report
S1_AR_P_5.2 Open Invoice Aging
Report shows the details of all the outstanding invoices on a defined age group
Solution
S1_AR_P_5.3 Customer Aging Summary - local currency

Gap: Not Currency wise
S1_AR_P_5.4 Customer Aging Summary - foreign currency
S1_AR_P_5.5 Cust - Stmt A/c - local currency
S1_AR_P_5.6 Cust - Stmt A/c - foreign currency
51
Process Step #

S1_AR_P_5.7 Cust - Overdue Invoices - local currency
S1_AR_P_5.8 Cust - Overdue Invoices - foreign currency
S1_AR_P_5.9 Application of Invoice Details
S1_AR_P_5.10 Application of Receipts Details
Solution
Receipt Register / Applied Receipts Register
S1_AR_P_5.11 Bounced Cheque
Solution
Gap: Need to create a report based on the reason receipt reversal due to Non sufficient funds.
S1_AR_P_5.12 PDCs cheques received on hand as on date - by date / customer
Post dated cheques received from customer which has to be remitted to bank as per the due date.
Solution:
If they know the bank during the time of receipt of cheque, then they can enter in the if they run
the Receipts Awaiting Remittance Report will give you the details of cheques on hand.
Gap: Since after receive the cheque from customer since the deposit of cheque to the bank will be
decided on the date of deposit, this cheques on hand cannot be handled in Oracle.
S1_AR_P_5.13 Customer / invoice wise late collection - interest cost report

Difference between the due date and the collected date multiplied by amount involved and interest
rate. This is for the collected amount.
Solution
Gap: Need to create a Report Party/Invoice Wise Late collection report With Interest
Alternatively use Receipt Analysis - Days Late Report

52
Process Step #
S1_AR_P_5.14 Credit Limit
Solution
Customer Credit Snapshot
S1_AR_P_5.15 Collections
Solution
Collections by Collector report
S1_AR_P_5.16 Customer Directory
Solution:
Customer Listing Detail/Summary
S1_AR_P_5.17 Sales Invoice Register
Solution
Sales Invoice Register
S1_AR_P_5.18 Overdue debts interest cost - by customer
Difference between the due date and the current date multiplied by amount involved and interest
rate. This is for the uncollected amount.
Solution
Gap: Need to create a Report Party/Invoice Wise Overdue With Interest

53
Process Flow Diagrams Receivable Reports

54
Business Event Identification Payable-Invoices
S1 Business Function: AP Overview Date: 18-Apr-2007
Event: AP Overview
Event Number: Description: AP Overview

S1_AP_E_01
Payable equals the sum of all money owed by a company and due within one year also called current liabilities or
current debt
An invoice is essentially a detailed bill left by vendors and outside suppliers for goods or services rendered to a
company. A typical invoice might list the quantity of each item, prices, billable hours, service description and a
contact address for payment. While some expenses may be paid out of a general fund or petty cash account, an
invoice is usually paid through an accounts payable department by the posted due date.
An invoice is a legal document which can be used as evidence of an incurred debt. The recipient of the goods or
services can challenge the legitimacy of individual charges, but the invoice itself is considered a bona fide debt.
Assumptions:
Process Step #
S1_AP_P_1.1 1. Use Default PO invoice type if the invoice is item based. Process As and when
2. Matching to be done of the PO with the Quantity and the price. The mismatch exists Owner required
then it will be placed on an autohold by the system.
3. The GRN can be linked only to one PO and this has to be provided .
4. Tolerance limits can be set with reference to the QTY. The Approval option to be
enabled for the Invoices.

55
Process Step #
5. If we set Pay on Receipt Automatic Invoice will be created (ERS).

6. Else Create Manual invoice by matching against PO. Validate and create accounting
once it is approved.
Gap
1. Project is outsourced. End to end process to be captured.
2. When the Invoice exceeds PO, then it has to put a hold and it should be intimated to the
designated persons.
3. Service provider sending the Invoice for a Shipment cleared. Need control to enter duplicate
invoice if the service provider is sending the invoice for same shipment/Invoice/BL.
S1_AP_P_1.2 Process As and when

The debit memo results in lowering the suppliers. Create Debit Memo type.
Owner required
S1_AP_P_1.3 1. The credit memo option should be enabled to provide for an adjustment that might be Process As and when
needed for the amounts that are paid.
Owner required
2. The Credit memo in the case of Oracle results in lowering the suppliers balance unlike a
credit memo raised under normal circumstances

1. To enter recurring invoices, first define a recurring invoice template, then create invoices
Owner required
based on the template.
2. With a recurring invoice template, we can specify the intervals in which invoices based on
the recurring invoice template will be created.
3. For defining the distribution set for the recurring Invoice template Full Distribution
Setshave to be defined.
4. Skeleton distributions cannot be used for the recurring Invoices.
S1_AP_P_1.5 1. The Employee Template to be prepared for the employee. Process As and when
2. Approvals to be handled automatically by the requisite workflow.
Owner required
3. The cost centre owners/business manager has to be set to enable the approval flow.For ex if
the approval is required from the Finance Manager then that has to be set to the cost
centre.
Gap: Approval Hierarchy in Employee expense template.

S1_AP_P_1.6 Gap Process As and when
56
Process Step #
Audit Department needs a report on the difference found during the audit. Owner required
Unit name / Supplier-Customer / Actual Invoice Amount / Entered Invoice Amount / Excess Paid

57
Process Flow Diagrams Payable - Invoices
Invoice Processing: Non PO

related
Invoice from
Vendor
Unapproved Before
Approval
Invoice Register
Finance Approve
Enter Print unapproved
Depart invoices
Invoice invoice for
ment on-line
Manual Approval
Prepayment
s
Unapproved Application
Invoice Prepayment Status
Report
Accounting Entries (on
Accounting Entries (on Approve
approval) application of Post to the
Applicati
Dr Expense account advance) GL
on
Cr Sundry Creditors Dr Sundry Creditors
Cr Advance account

58
To-Be Activities Payable - Invoices
Receive the GRN, Supplier Invoice and enter the Invoice in Payables. While entering, match Invoice against Receipt/PO. Any differences
the Invoice will go for hold. If not it will be sent for Finance manager approval.

59
Business Event Identification Payments
S1 Business Function: Payments Date: 18-Apr-2007
Event: Payments
Event Number: Description: Payments

S1_AP_E_02
Payment is the transfer of wealth from one party (such as a person or company) to another. A payment is usually
made in exchange for the provision of goods, services, or both, or to fulfill a legal obligation.
The simplest and oldest form of payment is barter, the exchange of one good or service for another. In the modern
world, common means of payment by an individual include money, check, debit, credit, or bank transfer, and
in trade such payments are frequently preceded by an invoice or result in a receipt.
Assumptions:
Process Step #
S1_AP_P_2.1 1. Define Banks with various payment methods like check, cash, eft etc.. Process As and when
2. Use Payment Workbench to pay single supplier multiple payments. Owner required
Gap:
3.Printer setup and check format has to be done for each bank
4.Payroll payments through e-transfer
S1_AP_P_2.2 1. The future dated payment option has to be enabled to handle Post Dated Cheques. Process As and when
2. The pay through date option when creating the payment batches can be used to select the
Owner required
future dated due invoices.
3. Multiple Suppliers, Multiple Sites and for Multiple Invoices can be paid through this option.

60
Process Step #
S1_AP_P_2.3 1. The Prepayment option has to be enabled for the adjustments of the amount that are paid Process As and when
in advance against a PO.
Owner required
2. Create prepayment and select the Purchase Order for advance against a Purchase Order.
3. Book Invoices against the Purchase Order.
4. Select the Prepayment and apply against the Invoice for that Purchase Order.
S1_AP_P_2.4 Gap: Process As and when

Not possible to handle in Oracle.
Owner required
S1_AP_P_2.5 1. Setup all the Supplier Banks Process As and when
2. Create Payment Format for L/C, TT and Wire transfer Owner required
3. Make the Payment.
4. Oracle Payables does not require supplier bank account information when the Wire Payment
is used. When the payment documents are defined for these payments the Recorded
disbursement type can be used because it is a recording of payment made outside the
system and the transaction can be recorded with a manual payment
Gap:
The document cannot be handled from Oracle.
S1_AP_P_2.6 1. The checks can be voided with the distribution lines that can be set up to provide for voiding Process As and when
the payments.
Owner required
2. The allow void and Reissue option can be used in the cases of the spoilt checks wherein a
replacement check will be created.
S1_AP_P_2.7 Employee Payments Process As and when

Advance to Employees happens. Will be adjusted at the time of settlement of the bills. Employee
Owner required
has to settle the advance within 3 days, else will be adjusted against salary. Expenses incurred by
employees will be reimbursed through cheque or cash. Loan paid to employees to recover in
Installment basis from Payroll.
Solution
1. The advances for business purpose can be handled by the prepayment option being enabled.
2. At the time of submission, if there is any payment to employees, it can be handled by
61
Process Step #
payment workbench, else if there is a return of advances use refund option.

3. The loans that are given to the employees can be handled directly in the Payroll by passing
entries there and transferring it later to the GL.
Create Separate format build program which will pick up the Alternate Supplier.
Owner required
S1_AP_P_2.9 Gap Process As and when
Need iexpenses to implement Credit Card. Owner required

62
Process Flow Diagrams - Payments
Supplier Advances
Prepayment
Voucher
Finance Enter
Purchase Prepayment Paymen
Departme Approve
Order Invoice t
nt
Approved Verify on-line

Enter relevant details eg PO to the
Post
Advance the outstanding
reference and the tentative GL
requisition from Advance against
settlement date.
the purchase the supplier
department.
Accounting Entries(on Accounting Entries(on

approval) payment)
Dr Advances Dr Sundry Creditors
Cr Sundry Creditors Cr Cash Clearing

63
To-Be Activities - Payments
Decide the nature of payment like advance, EFT, TT, DD or Check. Using prepayment work bench and payment workbench we can
manually prepare check for the outstanding suppliers payments where option to select the invoice. Use payment batches if the payment
has to be made for all the suppliers or a group of suppliers for their outstanding invoices.

64
Business Event Identification Suppliers
S1 Business Function: Invoicing Date: 18-Apr-2007
Event: Invoicing
Event Number: Description: Suppliers

S1_AP_E_03
A supplier is a person who is a manufacturer, processor or packager of a controlled product or a person who, in the
course of business, imports or sells controlled products.
Assumptions: Same supplier across multiple units.
Process Step #
S1_AP_P_3.1 1. The list of Suppliers with their addresses have to be obtained and set up in the system Process As and when
2. The suppliers will be attached to the payment term . Owner required
Gap:
1. Supplier has different sites to be at the Currency level also. I.e. sometimes supplier has two
sites with different currency and the balance has to be net off.
2. Customer / Supplier belong to which parent group.
S1_AP_P_3.2 1. The payment term can be set according to the requirement. Process As and when
2. The PO when created defaults to the Payment term that is attched to the supplier but a Owner required
required payment term can be selected from the LOV thereby overriding the one to which
the supplier is attached.
S1_AP_P_3.3 1. The discounts can be provided for when setting the payment terms. Process As and when
2. The freebies and the complimentary items can be tackled by creating a deal for the supplier Owner required
and then creating a PO with the same supplier item as the deal with a location added to it.
65
Process Flow Diagrams - Suppliers
Supplier
Entry
Suppl Yes
ier Do not
exists Enter
? Supplier
Query on system
Request from for Supplier name No
Purchase Team
Enter all supplier

details manually
Automatic
Supplier generation of new
number supplier number
Enter Site
details

66
To-Be Activities - Suppliers
Check the Supplier Name is available. If not create supplier and sites else create only sites for each unit.

67
Business Event Identification Payable - Reports.
ASG Business Function: Payable Reports Date: 18-Apr-2007
Event: Payable Reports
Event Number: Description: Payable Reports

S1_AP_E_04
Assumptions:
Process Step #
S1_AP_P_4.1 Supplier Stmt of A/c - local currency
Solution
Gap: Statement of account currency wise
S1_AP_P_4.2 Supplier Stmt of A/C - foreign currency
Solution
Gap: Statement of account currency wise
S1_AP_P_4.3 Supplier Status
Solution:
Suppliers Report
S1_AP_P_4.4 Payment Forecast
Solution
Cash Requirement Report
S1_AP_P_4.5 Account Balances - L/C, F/C

68
Process Step #
Solution
Gap: Standard Report Not available
S1_AP_P_4.6 Supplier List (with address)
Solution
Supplier Mailing Labels
S1_AP_P_4.7 Summary Age Analysis
Solution
Invoice Aging Report
S1_AP_P_4.8 Open Invoice Age Analysis
Solution
Invoice Aging Report
S1_AP_P_4.9 PDC's Summary Report - for a period
Solution
Future Payment Maturity Date Report
S1_AP_P_4.10 Party Wise Payment Register
Solution
Supplier Payment History
S1_AP_P_4.11 Reporting and visibility of supplier liabilities Versus customer outstanding balances (Where supplier is
also a customer/group customer/subsidiary/party), across units, SBUs and group.
Solution
Gap: Not a Standard Report Alternatively use supplier customer netting report.
S1_AP_P_4.12 Job wise Supplier outstanding report
Gap : Not a Standard Report
S1_AP_P_4.13 Summary of Cheques issued but not cleared for more than X months.
Gap: Not a Standard Report.

69
Process Flow Diagrams Payable - Reports

70
To-Be Activities Payable-Reports
This component provides details of the activities to be carried out as part of the process flow.

71
Business Event Identification Fixed Assets
S1 Business Function: Fixed Assets Date: 19-Apr-2007
Event: Fixed Assets
Event Number: Description: Fixed Assets

S1_FA_E_01
A long-term, tangible asset held for business use and not expected to be converted to cash in the current or
upcoming fiscal year, such as manufacturing equipment, real estate, and furniture also called plant.
Fixed Assets handles categorization of asset based on the life and depreciation methods. FA has major category
like Machinery, Land, Building etc. and minor category like Office Building, Factory Building which is dependent on
Major Category. Various types of depreciation methods available and for calculation of depreciation, prorate
conventions is required based on the calendar. Assign the Asset to a location and to a employee to have a better
control. Also asset additions. Transfer, reclassification can be handled .
Assumptions: Create Corporate FA books based on the Units.
Process Step #
S1_FA_P_1.1 1. Create Purchase Order and Receive the Asset Process As and when
2. Create Invoices for the receipt of Asset Owner required
3. Transfer the Asset through Mass Additions Program
4. Add the Asset in Fixed Asset with Additional Details.
S1_FA_P_1.2 Process As and when

Create list of Major and Minor Category. Owner required
72
Process Step #

Create Location in way of Country, State, City, Location Owner required

Enable Asset Numbering Owner required
Create FA Corporate Books for each Unit
Owner required
Handled through General Ledger. Owner required
S1_FA_P_1.7 1. Create Purchase Order and Receive the Asset Process As and when
2. Create Invoices for the receipt of Asset Owner required
3. Transfer the Asset through Mass Additions Program
4. Add the Asset in Fixed Asset with Additional Details.

Enable Revaluation Functionality.
Owner required
Enable Reclassification Functionality Owner required

Run Retirement process. Owner required

Enable Amortization Functionality. Owner required

Enable Straight Line Method. Owner required
73
Process Step #

Enter Salvage Value as 1/-
Owner required
Enable Monthly Prorate Convention.
Owner required
Not Applicable Owner required
S1_FA_P_1.17 1. Capture all the leased assets Category wise Process As and when
2. Capture the Supplier of Leased Assets Owner required
3. Enable Auto invoice and payment schedule for Supplier of Leased Assets.
S1_FA_P_1.18 Solution Process As and when

A Physical Verification Functionality is enabled. Owner required
B. Assets will be maintained in books which are expensed out till it retire/sold.
GAP:
Tracking of Machinery sent for repairs.
Consumption of Machinery Spare Parts
Tracking of Warranty Parts supplied with the Machinery
List of Suggested / Recommended Spare parts by the manufacturer to the concerned machine.

Capture Warranty details like Warranty Number, Description, Start Date and End Date, Currency ,
Owner required
Cost, Renewable and Supplier. Capture Insurance Policy Number, Insurance Company, Supplier Site.
Gap:
Alert within 60 days of expiry of warranty/insurance for an asset.
S1_FA_P_1.20 a. Scheduling of Machinery Maintenance Process As and when

Owner required
74
Process Step #
Solution
1.Setup the Scheduling of Machinery Maintenance
Gap:- a. Usage hours of machinery to be tracked.

75
Process Flow Diagrams Fixed Assets
FIXED ASSET FLOW
Fixed
Accounts Assets
Purchasing Inventory
Payable
Capitalization
PO Definition Receiving Transaction Process
Invoice entry
PO & Receipt
matching

76
To-Be Activities Fixed Assets
Create machinery as expensed item. Create Purchase order for a machinery. Receive the machinery and book the invoice in payables for
payments. Transfer all the cost to Fixed Assets and book it as a asset.

77
Business Event Identification Fixed Asset - Reports.
ASG Business Function: Fixed Asset Reports Date: 19-Apr-2007
Event: Fixed Asset Reports
Event Number: Description: Fixed Asset Reports

S1_FA_E_02
Assumptions:
Process Step #
S1_FA_P_2.1 Depreciation Schedule

Standard Report
S1_FA_P_2.2 What-if-Analysis for Depreciation
Standard Report
S1_FA_P_2.3 Capex Budget vs. Actual
Standard Report
S1_FA_P_2.4 Physical Asset Verification Unreconcilled Assets with Value
Standard Report
Gap:- Value for Unreconcilled Reports

78
Process Flow Diagrams Fixed Asset Reports

79
To-Be Activities Fixed Asset - Reports

80
Business Event Identification Cash Management
S1 Business Function: Cash Management Date: 19-Apr-2007
Event: Cash Management
Event Number: Description: Bank Reconcilliation

S1_CM_E_01
Bank Reconciliation captures all Cash Disbursements, Cash Receipts and any other changes in any Bank Account.
Print checks with posting A/P Invoice. It handles an unlimited amount of banks.
Each bank account tracks separates check numbers for Handwritten Checks vs Computer Checks.
When reconciling Bank Accounts, the system includes Deposits and Withdrawals in transit in addition to the cleared
transactions. Process a Transfer between accounts, post ATM transactions and Bank Fees.
Print a Reconciliation Proof. Clear or Unclear checks by Check Number or Deposits by Date. Sort transactions in any
order. Gathers Cash Receipts from Accounts Receivable into separate deposits. Full Integration with the General
Ledger and all other Modules.
Assumptions:
Process Step #
S1_CM_P_1.1 Bank Reconciliation Process As and when

Presently all the Units are doing Manual Reconciliation.
Owner required
Requirement: Facility needed to do Automatic Reconciliation.

81
Process Step #
Solution:
Enable Automatic Reconcilliation Functionality
Set up the control file.
S1_CM_P_1.2 Cash Position Process As and when

Requirement: Report not prepared at present. Equivalent Fund flow statement is prepared. Facility
Owner required
required.
Solution
Setup Cash Positon.
S1_CM_P_1.3 Cash Forecasting Process As and when

Requirement: Report not prepared at present. Facility required.
Owner required
Solution
Setup Cash Forecasting.

82
Process Flow Diagrams Cash Management
Bank
Reconciliation
Transfer lines to
bank interface
tables
Received soft copy
of the bank
statement Correct
from bank lines
Transfer lines to
cash management
tables
Entries Run
transferred to Reconciliation
General Ledger program.
Run General
Ledger interface Print
Reconciliation
report.

83
To-Be Activities Cash Management
Load the file in the appropriate place and run the auto reconciliation program. Any unreconcilled manually check and reconcile.

84
Business Event Identification Cash Management - Reports.
ASG Business Function: Cash Management Date: 19-Apr-2007
Event: Cash Management Reports Reports
Event Number: Description: Cash Management Reports

S1_CM_E_02
Assumptions:
Process Step #
S1_CM_P_2.1 Reconciled , Unreconcilled Vouchers

S1_CM_P_2.2 Cash Position individual bank wise also in total
S1_CM_P_2.3 Cash Forecasting ( 0, 1-30, 31-60, 61-90 )
S1_CM_P_2.4 Analysis of Intercompany by Classification

85
Process Flow Diagrams Cash Management Reports

86
To-Be Activities Cash Management Reports

87
Open and Closed Issues for this Deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

88

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SOLUTION DESIGN

Al Shirawi Group of Companies

Author: S.M.R.Senthil Manalan

1. Asif J Master Finance Manager

3. Vikram Rao IT Manager

File Ref: Solution Design- ASG (Draft. 1.0)

Date Author Version Change Reference

18-Jun-07 Senthil Manalan SMR 1.0 Baselined

Asif J Master Finance Manager

Copy Name Location

1 Library Master Project Library

File Ref: Solution Design- ASG (Draft. 1.0)

Business Function and Process Descriptions.......................................................6

Process Flow Diagrams Set of Books.............................................................11

To-Be Activities Set of Books.......................................................................12

Business Event Identification Journals..........................................................13

Process Flow Diagrams - Journals...................................................................15

To-Be Activities - Journals.............................................................................16

Business Event Identification Intercompany..................................................17

Process Flow Diagrams - Intercompany...........................................................20

To-Be Activities - Intercompany.....................................................................23

Business Event Identification - Budgets...........................................................24

Process Flow Diagrams Budget.....................................................................26

To-Be Activities - Budget...............................................................................27

Business Event Identification - Consolidation...................................................28

Process Flow Diagrams - Consolidation............................................................29

To-Be Activities - Consolidation......................................................................30

Business Event Identification General Ledger - Reports..................................31

Process Flow Diagrams General Ledger Reports..............................................34

To-Be Activities General Ledger Reports........................................................35

Business Event Identification Receivables - Invoice........................................36

Process Flow Diagrams Receivables Invoice.................................................38

To-Be Activities Receivables - Invoice...........................................................39

File Ref: Solution Design- ASG (Draft. 1.0)

Process Flow Diagrams - Receipts...................................................................42

To-Be Activities Receipts.............................................................................43

Business Event Identification Customer........................................................44

Process Flow Diagrams - Customer.................................................................46

To-Be Activities - Customer...........................................................................47

Business Event Identification Collection.......................................................48

Process Flow Diagrams Collection................................................................50

To-Be Activities - Collection..........................................................................51

Business Event Identification Receivable - Reports.........................................52

Process Flow Diagrams Receivable Reports.............................................55

Business Event Identification Payable-Invoices..............................................56

Process Flow Diagrams Payable - Invoices......................................................59

To-Be Activities Payable - Invoices...............................................................60

Business Event Identification Payments........................................................61

Process Flow Diagrams - Payments.................................................................64

To-Be Activities - Payments...........................................................................65

Business Event Identification Suppliers.........................................................66

Process Flow Diagrams - Suppliers..................................................................68

To-Be Activities - Suppliers............................................................................69

Business Event Identification Payable - Reports.............................................70

Process Flow Diagrams Payable - Reports......................................................73

To-Be Activities Payable-Reports..................................................................74

Business Event Identification Fixed Assets.....................................................75

Process Flow Diagrams Fixed Assets..............................................................79

To-Be Activities Fixed Assets........................................................................80

Business Event Identification Fixed Asset - Reports........................................81

Process Flow Diagrams Fixed Asset Reports.................................................82

To-Be Activities Fixed Asset - Reports...........................................................83

Business Event Identification Cash Management............................................84