AN ORGANIZATION STUDY ON TEXTAILS MANAGEMENT AND SRI

MEENAKSHI GARMENTS IN KARUR

A Summer Training Project report
submitted to the
Faculty of Management Studies
in partial fulfillment of the requirements
for the award of the degree
MASTER OF BUSINESS ADMINISTRATION
by
P.Arun kumar
(Register No.:812215631003)
of

M.A.M. B-School
Siruganur, Tiruchirappalli 621 105.

ANNA UNIVERSITY
CHENNAI
July 2016

1
 M.A.M. B-SCHOOL
Siruganur, Tiruchirappalli - 621105
Approved by AICTE & Affiliated to Anna University, Chennai.

Siruganur,Tiruchirappalli 621 105. Ph : 0431-2650521

Date..

CERTIFICATE
This is to certify that the summer training project entitled AN ORGANISATIONAL

STUDY ON TEXTAILS MANAGEMENT AND SRI MEENAKSHI GARMENTS AT

KARUR is carried out byP.Arun kumar (Register No.812215631003) of MASTER OF

BUSINESS ADMINISTRATION, M.A.M B-School, Tiruchirappalli, during the academic

period (2016-2017), in partial fulfillment of the requirements, for the award of the Degree of

Master of Business Administration and that the dissertation has not formed the basis for the

award previously of any Degree, Diploma, Associateship, Fellowship or any other similar title,

and that the dissertation represents entirely an independent work on the part of the candidate.

_______________________ __________________________
Signature of the Guide Signature of the Director
(With date of submission) (With date of submission & Seal)

Viva voce held on __________.

______________________________
Signature of the Internal Examiner

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 DECLARATION
I hereby declare that the summer training work entitled An Organizational Study
on Textiles Management and Sri Meenakshi Garments in Karur is submitted in partial
fulfilment of the requirement for the award of the degree in M.B.A., Anna University Chennai, is
a record of the my own work carried out by me during the academic year 2016 2017 under the
supervision and guidance of Mr.R.Anbarasan Associate Professor, Department of Management
Studies, M.A.M B-School.. The matter embodied in this work is original and has not been
submitted for the award of any other degree or diploma, either in this or any other University.

(Signature of the Student)

P.Arun kumar
Reg. No.: 812215631003

I certify that the declaration made by the above candidate is true

(Signature of the Guide)

Prof.R.Anbarasan
Associate Professor
M.A.M.B-School
Trichy

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 TABLE OF CONTENTS

CHAPTE TITLE PAGE

R NUMBER
I INTRODUCTION TO ORGANISATION

1.1 STUDY 1

1.2 Introduction 2

1.3 Vision, Mission and values of the 2

1.4 organization 12

1.5 About the institution 14

1.6 Organisation chart 33

1.7 Details of the different 34

departments

SWOT analysis

Summary
II IMPACT OF SUMMER TRAINING 35

III EVALUATION OF SUMMER TRAINING 36

IV CONCLUSION 37

V REFERENCE 38

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CHAPTER-I

1. Introduction:
A garments is a piece of clothing; used especially in contexts where you are
talking about the manufacture or sale of cloth.

The word 'textile' is from Latin, from the adjective textiles, meaning 'woven',
from texts, the past participle of the verb texere, 'to weave'.

Yarn is produced by spinning raw fibers of wool, flax, cotton, or other material to produce
long strands. Textiles are formed by weaving, knitting, crocheting, knotting, or pressing fibers
together (felt).A textileor clothes a flexible woven material consisting of a network of natural or
artificial fibers often referred to as thread or yarn. The words fabric and cloth are used in textile
assembly trades (such as tailoring and dressmaking) as synonyms for textile. However, there are
subtle differences in these terms in specialized usage.

Textile refers to any material made of interlacing fibers. Fabric refers to any material
made through weaving, knitting, spreading, crocheting, or bonding that may be used in
production of further goods (garments, etc.).

During the 15th century, textiles were the largest single industry. Before the 15th century
textiles were produced only in a few towns but during, they shifted into districts like East Anglia,
and the CotswoldS.

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2. Vision, Mission and the values of the organization:

VISION:
To transform the company into a modern and dynamic yarn, cloth and processed cloth hand
finished product manufacturing company with highly professionals and fully equipped to play a
meaningful role on sustain able basis in the economy of Tamilnadu. To transform the company
into a modern and dynamic power generating company with highly professionals and fully
equipped to play a meaningful role on sustainable basis in the economy of Tamilnadu.

MISSION:
To provide quality products to customers and explore new markets to promote/expand sales of
the company through good governance and foster a sound and dynamic team, so as to achieve
optimum prices of products of the company for sustainable and equitable growth and prosperity
of the company.

VALUES:
Customer's satisfaction and delight.
Superior quality of performance.
Concern for the environment and the community.
Passionate about excellence.

3. About the Institution:

3.1. Location and Background of the Organisation:

Meenakshi Garments Pvt Limited though a relatively new venture, has made remarkable
progress in spinning quality yarn. MEENAKSHI has an huge production capability, productivity
and a committed team of skilled workers and efficient staff numbering approximately 1000.
Under the guidance of its promoter, Shri Ramesh Kumar Tibrewal, who personify the true spirit
of enterprise, MEENAKSHI has established a distinct identity in the textile market within a
decade of its existence. MEENAKSHI has a unique inspirational work culture. MEENAKSHI
rests on strong ethical and moral foundations, relying on the deeds of wisdom propagated by

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Swami Vivekananda, Mahatma Gandhi, and Rabindranath Tagore and our Former President, His
Excellency Dr. A.P.J. Abdul Kalam.
With strong business acumen, successfully demonstrated by its Promoter, the company
has progressed steadily from dealing in cotton waste to the position of eminence it holds in
manufacture of Superior Quality yarn. The location has been chosen to promote employment
generation in the interior and rural areas of Coimbatore district. MEENAKSHI commitments are
not purely business centric. It encompasses a wider societal obligation. The promoters have
chosen, Karuvalur, Karumathampatti, near Coimbatore, as the plant location. The small
underdeveloped village has been chosen to promote a social cause of, Enabling Progress
through Enterprise. Further, the plant location meets the business requirements. The plant is
close to major consumption centres like Tirupur, Somanur, Palladam, Karur, Madurai, and Erode,
thereby promising enormous scope for expansion of the company. At MEENAKSHI, learning
and sharing of knowledge becomes an integral part of its work culture. This unique work culture
has been able to spin the work force together. Swami Vivekananda words of wisdom form the
back bone of the entire workforce at MEENAKSHI, spinning its success story without any major
hiccups.
COMPANY PROFILE:
We established the creative boutique in 2005 and combined fashion, textile and graphic
design backgrounds to produce comprehensive design outcomes, rich with edgy originality,
beauty and distinction. We a are a Sydney based design trio of print and fabric surface treatment
specialists, whose primary focus is to deliver original, exclusive and bespoke designs for a broad
range of visual applications, particularly textiles. We are committed to uncovering and servicing
clients needs while promoting environmental sustainability and Australian based production in
an inspiring and creative way. We also have a design library, seasonally updated with a range of
original artwork that is available for purchase on an exclusive basis for use in fashion, interiors
and lifestyle product design.

We provide our clients with the textile concept as artwork [99% illustrator files] and leave the
production up to our clients discretion. We provide technical services also in making the files
production ready if suppliers need this. We forecast trend, color and pursue original concepts
with stylistic diversity to produce hand-worked and computer generated Croquis. These include

7
for fabric and other surfaces. We also do a lot of custom design development as well as our
seasonal collection.

Contact Information:

Company Name: SRI MEENAKSHI GARMENTS

Address : 56,Ramakrishnapuram west,

Karur,

Tamil Nadu 639001

Contact Number : 9585378717

Line of Business:

Parent Line of Business and Top Line of Business has been extracted from National Industrial
Classification code Meenakshi. If company has registered business with incorrect code or has
changed the line of business without informing ROC, provided information will be incorrect. We
take no warranties about accuracy of these classifications. SreeMeenakshi GarmentsPvt Ltd. is
the principle supplier to Sree Garments, fulfilling their total yarn requirements.
Established in 2005,SSMT sources cotton domestically and from reputable African growers,
Using State-of-the-art machinery, the raw material is woven into the finest quality cotton yarn.
Efficient inventory management systems are in place to ensure a continuous.
The cotton is purchased in Meenakshi& Africa and processed step by step through these highly
sophisticated machineries to ensure the best quality yarn. Efficient management of inventory
ensures uninterrupted production process for thecompany. Sri Meenakshi GarmentsPvt Ltd is the
least carbon emitting spinning mill in Meenakshi as declared by ETI. It is also certified by FLO
Fair Trade, CMIA, Organic Cotton and Oeko-Tex Certification. The knitting plant is equipped
with hi-tech machines capable of producing a wide variety of knit finishes and structures.
Jacquard, Flat and Circular machines provide a diverse range of garments in Jersey, Rib and
Fleece. A continuous programmed of research and development ensures that the knitting unit has
the capability required to meet the latest fashion trends.

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MeenakshiSpinners Private Limited Profile:

Corporate Identification Number : U17111TZ2005PTC012112

Company Name: SHRI MEENAKSHI GARMENTS

Company Status: Active

ROC: ROC-Coimbatore

Registration Number: 12112

Company Category: Company limited by Shares

Company Sub Category: Non-govt company

Class of Company: Private

Date of Incorporation: 01 September 2005

Age of Company: 10 years, 8 month

Activity: Spinning, weaving and finishing

Company Founder T.Manivannan

Managing Director A.Meenatchi

Total Employees 450

OUR PRODUCTS:

MEENAKSHIGARMENTS is a fully vertical unit from Yarn Spinning to Apparel

Manufacturing, Printing, Washing and Packaging and they have different sections for all of these.

OUR WORKS:

Background:
India Textile Industry is one of the leading textile industries in the world. Though was
predominantly unorganized industry even a few years back, but the scenario started changing
after the economic liberalization of Indian economy in 1991. The opening up of economy gave

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the much-needed thrust to the Indian textile industry, which has now successfully become one of
the largest in the world. India textile industry largely depends upon the textile manufacturing and
export. It also plays a major role in the economy of the country. India earns about 27% of its total
foreign exchange through textile exports. Further, the textile industry of India also contributes
nearly 14% of the total industrial production of the country. It also contributes around 3% to the
GDP of the country. India textile industry is also the largest in the country in terms of
employment generation. It not only generates jobs in its own industry, but also opens up scopes
for the other ancillary sectors. India textile industry currently generates employment to more than
35 million People. Indian textile industry can be divided into several segments, some of which
can be listed as below:
Cotton Textiles
Silk Textiles
Woolen Textiles
Readymade Garments
Hand-crafted Textiles
Jute and Coir

3.2 Objectives, Programs & Activities of the Organization

Objectives:

Develop managerial skills and leadership qualities to function effectively as a leader

of the management team. Develop communication skills.

Develop professionalism including ethical behavior, etiquettes and demonstrate

behavioral. To study the company profile of MEENAKSHI GARMENTS.

To study the working of marketing & services department and to study the
problems of MEENAKSHI GARMENTS in KARUR.

History

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Incas have been crafting quipus (or khipus) made of fibers either from a protein, such as spun
and plied thread like wool or hair from camelids such as alpacas, llamas, and camels, or from a
cellulose like cotton for thousands of years. Khipus are a series of knots along pieces of string.
Until recently, they were thought to have been only a method of accounting, but new evidence
discovered by Harvard professor Gary Urton indicates there may be more to the khipu than just
numbers. Preservation of khipus found in museum and archive collections follow general textile
preservation principles and practice.

The discovery of dyed flax fibers in a cave in the Republic of Georgia dated to 34,000 BCE
suggests textile-like materials were made even in prehistoric times. The production of textiles is
a craft whose speed and scale of production has been altered almost beyond recognition by
industrialization and the introduction of modern manufacturing techniques. However, for the
main types of textiles, plain weave, twill, or satin weave, there is little difference between the
ancient and modern methods.During the 15th century, textiles were the largest single industry.
Before the 15th century textiles were produced only in a few towns but during, they shifted into
districts like East Anglia, and the Cots worlds.

Uses:

In the workplace they are used in industrial and scientific processes such as filtering.
Miscellaneous uses include flags, backpacks, tents, nets, handkerchiefs, cleaning rags,
transportation devices such as balloons, kites, sails, and parachutes; textiles are also used to
provide strengthening in composite materials such as fiberglass and industrial geotextiles. Using
textiles, children can learn to sew and quilt and to make collages and toys. Textiles have an
assortment of uses, the most common of which are for clothing and for containers such as bags
and baskets. In the household they are used in carpeting, upholstered furnishings, window
shades, towels, coverings for tables, beds, and other flat surfaces, and in art.

Textiles used for industrial purposes, and chosen for characteristics other than their
appearance, are commonly referred to as technical textiles. Technical textiles include textile
structures for automotive applications, medical textiles (e.g. implants), geotextiles
(reinforcement of embankments), agrotextiles (textiles for crop protection), protective clothing
(e.g. against heat and radiation for fire fighter clothing, against molten metals for welders, stab
protection, and bullet proof vests). In all these applications stringent performance requirements

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must be met. Woven of threads coated with zinc oxidenanowires, laboratory fabric has been
shown capable of "self-powering nanosystems" using vibrations created by everyday actions like
wind or body movements.

Fashion and textile designers

Fashion designers commonly rely on textile designs to set their fashion collections apart from
others. Armani, the late Gianni Versace, and Emilio Pucci can be easily recognized by their
signature print driven designs.

Sources and types

Textiles can be made from many materials. These materials come from four main
sources: animal (wool, silk), plant (cotton, flax, jute), mineral (asbestos, glass fiber), and
synthetic (nylon, polyester, acrylic). In the past, all textiles were made from natural fibers,
including plant, animal, and mineral sources. In the 20th century, these were supplemented by
artificial fibers made from petroleum.

Textiles are made in various strengths and degrees of durability, from the finest gossamer to the
sturdiest canvas. The relative thickness of fibers in cloth is measured in deniers. Ererefers to
fibers made of strands thinner than one denier.

Mineral textiles

Asbestos and are used for vinyl tiles, sheeting, and adhesives, "transite" panels and
siding, acoustical ceilings, stage curtains, and fire blankets.Glassfibre is used in the production of
spacesuits, ironing board and mattress covers, ropes and cables, reinforcement fibre for
composite materials, insect netting, flame-retardant and protective fabric, soundproof, fireproof,
and insulating fibres.

Metal fibre, metal foil, and metal wire have a variety of uses, including the production
of cloth-of-gold and jewellery. Hardware cloth (US term only) is a coarse woven mesh of steel
wire, used in construction. It is much like standard window screening, but heavier and with a
more open weave. It is sometimes used together with screening on the lower part of screen doors,
to resist scratching by dogs. It serves similar purposes as chicken wire, such as fences for poultry
and traps for animal control.

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Synthetic textiles

All synthetic textiles are used primarily in the production of clothing. Polyesterfibre is
used in all types of clothing, either alone or blended with fibres such as cotton.
Aramidfibre (e.g. Twaron) is used for flame-retardant clothing, cut-protection, and armor.

Acrylic is a fibre used to imitate wools, including cashmere, and is often used in replacement of
them. Nylon is a fibre used to imitate silk; it is used in the production of pantyhose. Thicker
nylon fibres are used in rope and outdoor clothing. Spandex (trade name Lycra) is a polyurethane
product that can be made tight-fitting without impeding movement. It is used to make
activewear, bras, and swimsuits.

Olefin fibre is a fibre used in activewear, linings, and warm clothing. Olefins are hydrophobic,
allowing them to dry quickly. A sintered felt of olefin fibres is sold under the trade name Tyvek.
Ingeo is a polylactidefibre blended with other fibres such as cotton and used in clothing. It is
more hydrophilic than most other synthetics, allowing it to wick away perspiration. Lurex is a
metallic fibre used in clothing embellishment.

Milk proteins have also been used to create synthetic fabric. Milk or caseinfibre cloth was
developed during World War I in Germany, and further developed in Italy and America during
the 1930s.14 Milk fiber fabric is not very durable and wrinkles easily, but has a pH similar to
human skin and possesses anti-bacterial properties. It is marketed as a biodegradable, renewable
synthetic fibre.Carbonfibre is mostly used in composite materials, together with resin, such as
carbon fibre reinforced plastic. The fibres are made from polymer fibres through carbonization.

Production methods

Weaving is a textile production method which involves interlacing a set of longer threads (called
the warp) with a set of crossing threads (called the weft). This is done on a frame or machine
known as a loom, of which there are a number of types. Some weaving is still done by hand, but
the vast majority is machanised.

Knitting and crocheting involve interlacing loops of yarn, which are formed either on a knitting
needle or on a crochet hook, together in a line. The two processes are different in that knitting
has several active loops at one time, on the knitting needle waiting to interlock with another loop,
while crocheting never has more than one active loop on the needle.

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Spread Tow is a production method where the yarn are spread into thin tapes, and then the tapes
are woven as warp and weft. This method is mostly used for composite materials; Spread Tow
Fabrics can be made in carbon, aramide, etc.Braiding or plaiting involves twisting threads
together into cloth. Knotting involves tying threads together and is used in making macrame.

Lace is made by interlocking threads together independently, using a backing and any of the
methods described above, to create a fine fabric with open holes in the work. Lace can be made
by either hand or machine.

Nonwoven textiles are manufactured by the bonding of fibres to make fabric. Bonding may be
thermal or mechanical, or adhesives can be used.Bark cloth is made by pounding bark until it is
soft and flat.

Treatments
Textiles are often dyed with fabrics available in almost every colour. The dying process
often requires several dozen gallons of water for each pound of clothing. 17Coloured designs in
textiles can be created by weaving together fibres of different colours (tartan or Uzbek Ikat),
adding colours stitches to finished fabric (embroidery), creating patterns by resist dyeing
methods, tying off areas of cloth and dyeing the rest (tie-dyeing), or drawing wax designs on
cloth and dyeing in between them (batik), or using various printing processes on finished fabric.
Woodblock printing, still used in India and elsewhere today, is the oldest of these dating back to
at least 220 CE in China. Textiles are also sometimes bleached, making the textile pale or white.

Textiles are sometimes finished by chemical processes to change their characteristics.

In the 19th century and early 20th century starching was commonly used to make clothing more
resistant to stains and wrinkles. Since the 1990s, with advances in technologies such as
permanent press process, finishing agents have been used to strengthen fabrics and make them
wrinkle free. More recently, nanomaterials research has led to additional advancements, with
companies such as Nano-Tex and NanoHorizons developing permanent treatments based on
metallic nanoparticles for making textiles more resistant to things such as water, stains, wrinkles,
and pathogens such as bacteria and fungi.

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 More so today than ever before, textiles receive a range of treatments before they reach
the end-user. From formaldehyde finishes (to improve crease-resistance) to biocidic finishes and
from flame retardants to dyeing of many types of fabric, the possibilities are almost endless.
However, many of these finishes may also have detrimental effects on the end user. A number of
disperse, acid and reactive dyes (for example) have been shown to be allergenic to sensitive
individuals. Further to this, specific dyes within this group have also been shown to induce
purpuric contact dermatitis.
3.3TEXTILE INDUSTRY IN INDIA:
The Textile industry in India traditionally, after agriculture, is the only industry that has
generated huge employment for both skilled and unskilled labor in textiles. The textile industry
continues to be the second largest employment generating sector in India. It offers direct
employment to over 35 million in the country. The share of textiles in total exports was 11.04%
during AprilJuly 2010, as per the Ministry of Textiles. During 2009-2010, Indian textiles
industry was pegged at US$55 billion, 64% of which services domestic demand. 1 In 2010, there
were 2,500 textile weaving factories and 4,135 textile finishing factories in all of India.

3.4 Major contribution of the Organization

1) MEENAKSHI GARMENTS is should develop managerial skill particularly to identify the

weaker section to reach the benefits the social and economic objects.

2) MEENAKSHI GARMENTS must play prominent role in financing which may result in rising
level of income and employment.

3) The present official staff of MEENAKSHI GARMENTS can be given a suitable management
training that modern management concept and management technologies can be vitalized in the
day to day business of MEENAKSHI GARMENTS for the further improvement.

3.5 Details from Different Department:

PRODUCTION DEPARTMENT:

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The production Planning and Control department is the one that materializes the production flow
and monitors it.The main objective of the production planning department is to execute mass
production.

Production Planning and Control

Production Control
Production Planning
Dispatching
Planning
Following Up
Routing
Inspection
Scheduling
Planning
Loading
Sometimes the buyer selects the designs that he wants to get mass produced from the
fabric database of over 8000 design collection developed by the research and
Development department of MEENAKSHI GARMENTS known as the DNTG department. The
specifications and procedures for such designs are already listed in the database and now the
work of the picas to efficiently carry out those procedures Other times the customer sends
samples and requires the mass production for it. In such cases, the DNTG department develops
the procedures involved for production of that sample by reverse engineering.
Refer to DNTG department section of the document for more details. The PPC department then
allots the machinery and time required for fulfillment of each procedure accordingly. The lead
time is also decided by PPC on the base of order size, machine availability, profits involved and
the urgency as per the consumer.
In case of orders of lower quantities, the PPC has to strategies the execution of the order and plan
whether or not to accept it, since dyeing machines of slashed and rope dye have limitations as to
the minimum amount of dyeing, for best results and avoidance of wastage The PPC department
also plans separately for orders of export and domestic market as the demand vary from region to

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region. MEENAKSHI also has its own retail brands, like ruff and tuff jeans etc, but they are
treated as buyers and not subsidiaries. The bottle neck operation that determines the lead time for
the production is the weaving procedure.
The loom capacity depends on the following factors:

Construction of fabric
Loom Speed
Efficiency

The production planning team needs to coherently work on deciding whether the capacity of the
plant is enough to fulfill the order in the given lead time.Usually the lead time for any particular
order is 50 to 55 days, including all quality checks inspection etc.

The thumb rule for calculation of lead time:

Pre- spinning procedures: 3 days
Spinning: 15-20 days
Warping and dyeing- 3 days
For every weaving cycle- 3 to 4 days(weaving cycles depend on the order stand above
mentioned factors)
Usually for one order about 8 to 10 weaving cycles required
Finishing processes- 1 day for each process, if not covered in the integrated finish
processing machine
Inspection 2 to 3 days
Washing 2 to 3 days

COSTING
Spinning: Rs 1.10 /kg/count (avg:weight 650 gram/mtr)
Weaving: 0.21 /pick
Dyeing: Rs 4/mtr

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Finishing: Rs0.04 /mtr
Coating: Rs 4 /mtr
Power: Rs 2.25 /unit
Labor Wage: Rs 6000 to 8,500/month
Inspection: Rs 0.65 /mtr
RAW material:
Cotton100 kilo cotton = 88 kilo of yarn(for combed yarn) (75% yarn realization)
Loss: 1 % sizing, 2.3 to 2.5 % weaving, 1% warping (total 4 to 4.5%)

The production planning process for denims in MEENAKSHI is done on excel. Though an
attempt was made previously to employ an ERP system, the project failed causing major loss
of capital because an ERP system does not work for such a huge company with such
diversification in the process.

Process control is not possible as each order has a different requirement and hence different set
of processes to be executed. Moreover, the lead time and cost calculations, that are supposed to
be taken care of by the ERP system, cannot take into account of all the possible factors at a plant
as huge as MEENAKSHI denims

Production:
MEENAKSHI GARMENTSis a fully vertical unit from Yarn Spinning to Apparel
Manufacturing, Printing, Washing and Packaging and they have different sections for all of these.

PRODUCTION PROCES:
Rope Dyeing
Slasher Dyeing
Rebeeming
Sizing
Drawing

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 Looming
Finishing
Inspection
Packaging

HR DEPARTMENT

HR Department in MEENAKSHI GARMENTS is involved in different types of human

resource related activities. Here are the activities of HR development in MEENAKSHI as
follows:

Recruitment
Training and Development
Compensation
Performance Appraisals
Employee Welfare
Rewards and Punishments
Retirement and Termination Benefits
Employees are important to any organization in fact there are employees which give a certain
image to an organization so the role of HR becomes all the more important. The functions
performed by this department at MEENAKSHI GARMENTS discussed below.

HIRING, ORIENTATION, TRAINING AND SEPARATION OF PERSONNEL

An important function of the department is to hire new workers and employees as and
when needed. It has set criteria for required skills for different jobs. After hiring people, it briefs
them about the organization its policies. Codes of conduct their responsibilities and facilities. It
also arranges for the proper training of newcomers so that they are able to perform effectively

19
and efficiently as soon as possible. Another important function of the HR department is to
allocate work force for different departments and shops according to the need, for the smooth
running a company requires right people on hand at the right time and in the right place.

MAINTENANCE OF ALL RECORDS OF PERSONNEL

It maintains all the records and personal profiles of the people coming in, working and
going out. Such records help the management in finding out the right person for a job. If a person
has left the organization it can always call him back and negotiate for the key job and work.

ATTENDANCE, TIME KEEPING, LEAVE RECORD AND RECORD OF SOCIAL

SECURITY

The HR department is also responsible for maintenance of records of employees

attendance. It is important because sufficient number of workers is on daily wages. So if an
employee is absent his pay is accordingly deducted. The department also has leave record of the
permanent employees. If they take benefit of the allowed leaves per month, their pay is not
deducted, however afterwards they are penalized by deduction of pay.

Another important function of the department the basic purpose of social security is to
provide a minimum level of income for retires their survivors, and their dependents, as well as
for the permanently disabled. The program also provides hospital and medical
payments. However social security benefits very depending upon how long a worker has
contributed to the organization. To maintain all the relevant record and decide accordingly the
extent of benefit to be allowed to a worker is the responsibility of personnel department.

HANDLING OF ALL MATTERS RELATING TO PERSONNEL

HR department also deals with the complaints of the employees arising from the working
conditions or from the decision made by the lower level managers and supervisors. Typically
grievances arise when a worker feels that he has been passed over for promotion, is not getting a
fair share of overtime or is being asked to work too much overtime.

20
 Such problems are first of presented to immediate supervisor of the employee, if he is
unable to resolve, then the problem goes to manager and if even then the issue is not settled, then
it is presented to human resource manager, who with discuss the problem with director and tries
to reach to solution.

PERSONNEL COUNSELLING

Employees are human beings and they need to be treated accordingly. When an
employee is in trouble at work or at home, he appreciates the helpful attitude of coworkers and
organization itself. One he is out of trouble, he is more committed to work and the
organization. Therefore personnel department also takes care of employees personal problems, so
that they could work to their full potential.

DECISION MAKING

The decision making system is important for an organization, if it is to

succeed. Customarily there are two extremes:

I. Centralized decision making

II. Decentralized decision making

At MEENAKSHI GARMENTS it was strongly felt that the organization follows the
centralized system. Chairman and Directors are all in all in the organization. Even routine and
daily affairs are to be approved from the Directors. Managers have little power to make decisions
. But on the opposite the argument is that no one person can oversee and control all the work,
particularly when organization is very large. In such care, he should assign some of its authority
and resistibility to the managers and other employees. Also in case of decentralized system of
decision making, the managers can be held responsible for the work done by people directly
under his supervision.

Total Employee Summary: MEENAKSHI GARMENTS in total a huge part of organization

with a large number of employees. This total division contains several sections like Design
studio, Textile Head office, Lab units, Factories, Plants etc. so, overall there is 750 employees for
whole textile section where more than 1200 work as Management stuffs.

21
MARKETING DEPARTMENT
They have two marketing departments

1. Local marketing department

2. Export marketing department

Export categories

European Market

Australia

Far East

Middle east

Europe

North America

South America

Africa

Australia

COMPANY MARKETING MIX

By marketing mix of an organization we mean, what company offers to the customer

i.e. company's products, what price it charges for the product. How the product reaches to
customer and how company promotes the image of the product. One can easily understand that
all this depends upon the product, company is offering and nature of the organization itself.

22
MEENAKSHI GARMENTS is an organization which is in the business of cloth for quite long
time now. It has started printing of grey cloth in 1967. For this purpose it has established a
printing unit. Here we discuss about printing of grey cloth.

MEE TEXTILES

Marketing / Sales Procedures

PRODUCT MIX

By product mix we mean what products are being offered by the company.
MEENAKSHI GARMENTS prints all types of designs for various needs of the
customers. It also produces customized products. All colors are used commonly.

As far as MEENAKSHI GARMENTS is concerned, at present all types of textile

products. 30 percent material of the textile products is purchased from local vendors and
rest of 70 percent is imported largely. The Products carries beautiful designs.

A more prominent, courageous and competitive step taken by the management is to offer
products in 12 different colors. This has given an edge to MEENAKSSHI
GARMENTSover competitors.

Currently MEENAKSHI GARMENTS is also working on an extra ordinary design.

PRICING POLICIES

The management of MEENAKSHI GARMENTS is well aware of the fact that, the
most of the population of Pakistan could earn only enough to make both ends meet. Moreover
the textile products it makes are mostly used by lower middle class and lower class in terms of
income.

Taking these facts into consideration, management prices its products such that, they
are easily affordable for the customers. As for as per meter price is concerned; it is purely on

23
market and profit basis. Lastly, cost has been accumulated and addition of desired profit sets the
price. The prices of all textile products are in range from Rs.20 to Rs.200 per meter. While
exclusive products are available at different prices.

It is a known fact that in 1993 there has been steep increase in prices, and for many
people it had become unaffordable to buy products despite immense need. There has been
monopoly of the some competitors and they charged prices of their own choice.

In Such circumstances, the management of MEENAKSHI GARMENTS saw an

opportunity to full fill the demand of the exploited people it launched its products in 1995
with a price difference of 30%, as compared with the competitors. At present there is
healthy difference prevailing as for as price is concerned.

As stated earlier the management wants to makes its products affordable to more and
more people. The basic intention behind this objective is to capture as large a market
share as possible. Which will give economies of scale, and this ensures its ever increasing
profits.

The management also makes it binding on its local sale shop that it sells products to
customers at announced prices. So that each customer is treated equally and showed
satisfied. This adds to good image and good will of MEENAKSHIGARMENTS.

From time to time the sales officers prepare lists of its products and that of competitors.
Then price changes are considered if necessary.

DISTRIBUTION POLICIES

For local Sale

Manufacturer

Wholesalers

Retailer

Customer

24
 For Local Sale but by using the Own Shop Facility

Manufacturer

Own Shop

Wholesalers

Retailer

Customer

For Export

Manufacturer

Commission Agent (Home)

Commission Agent (Host)

Importer

It means the connections between manufacturer and customers are wholesalers,

retailers, commission agents and middlemen. Therefore company takes great care in selecting the
connected parties. All matters regarding connected parties are settled through the Sales and
Marketing Departments. MEENAKSHI GARMENTS has many permanent customers in
Tamilnadu. Some exclusive items are directly sold to permanent importers on order. These items
are of extremely high quality.

SELECTION POLICIES FOR MIDDLEMEN

As stated earlier, middlemen are the link between manufacturer and the wholesalers; as
far as MEENAKSHI GARMENTS is concerned, it has evolved criteria for selection of
middlemen.

FINANCE DEPARTMENT

25
The finance department is the most authorized and vital department of the organization. The
main functions of the finance department are;

A. Anticipation of needed funds

B. Acquisition of funds

C. Allocation of funds

D. Inventory control

A. ANTICIPATION OF NEEDED FUNDS.

The process of anticipation of required funds can be divided into following two categories.

1. Salaries

2. Purchases

1. SALARIES

Important functions of salary section are:

To prepare monthly payroll for officers and employees.

To prepare payroll sheets for the employees or workers and maintain a record of the
supporting vouchers received from administration department.

To prepare the month-end trial balance of advance ledger and reconcile it with the control
ledger.

2. PURCHASES

All types of materials, equipments machinery, stationery, parts and etc. are purchased
on credit basis. At the end of each month total amount to be paid for all credit purchases are
calculated and then payments are made in next month in general. A subsidiary section of the
purchase section is of import section. MEENAKSHIGARMENTS imports raw materials, spare
parts of machinery or machinery or plant. All these imports are in compliance with the import
policy of Government of Pakistan.
26
B. ACQUISITION OF FUNDS.

Main source of funds at MEENAKSHI GARMENTS and functions of finance department are:

1. Sales of products

2. Banks

3. Share capital

1. SALES OF PRODUCTS

The funds obtained through sales of products are recycled into business after deduction of
profits.

2. Banks

MEENAKSHI GARMENTS has developed a thinking of use of internal funds instead of

external funds. However, sometimes it does finance its projects through bank loans.
MEENAKSHI GARMENTS gets two types of loans; Long term loans are borrowed by pledging
fixed assets such as building and heavy machinery, short term loans are obtained by pledging raw
materials and finished goods.

3. SHARE CAPITAL

MEENAKSHI GARMENTS has a CEO and three directors; each director has purchased at least
6000 shares each of Rs. 100. It contains the share capital of Rs- 2,927,400/-.

C. ALLOCATION OF FUNDS

Finance department also formally allocates funds to different departments in

accordance with the annual planning and priorities of the Directors. However it is not necessary
and binding upon the department.

27
INVENTORY CONTROL

Finance department also controls inventories of different departments indirectly. And

also maintain all the record about it.

SALES DEPARTMENT

BOOKING

At MEENAKSHI GARMENTS has both booking System i.e. payment is required before
delivery or after delivery. Booking is made on credit basis or current basis.

DELIVERY

Delivery is on FOB basis which is freight on board. It is on CKD condition means

complete knock out condition to reduce freight charges and to prevent from damage. There are
two types of supplies. Export items have delivered by using the containers like 40 cubic feet etc.
Local items have delivered by using the local carriers.

PROMOTION

In modern age just to have good product does not guarantee, that it would sell. Rather
there is so much competition in markets that you have to make fierce attempts to introduce your
product. In this regard you have different tools available. The choice of the tools makes your
promotional mix. The purpose of your tools is to make product known and acceptable to target
customers. MEENAKSHI GARMENTS has also adopted a set of promotional tools for
promotion of products. They are discussed as follows.

Advertising

STORE DEPARTMENT

In MEENAKSHI GARMENTSthere is Store department is one which store all the materials,
equipments and spare parts etc. Which is need in the signalization for its smooth running? The
main function of the department is to provide the needs of the organization i.e machines spares
parts, packaging materials, tools, oilsetc .To run business continuously these departments plays

28
very important role in the organization. In this department they provide materials according to
order made by the different departments in the organization. The order ship must be sign by the
Managing Director department head.

Objectives of the Store Department

Concentrating towards smooth running of the production process

Facilitating all required equipments on time

Reduction of Inventory equipments on time

SALES DEPERTMENT

Quality Management at MEENAKSHI GARMENTS is very particular about improvement and

maintenance of quality. For this purpose, they have established a well-equipped department
heaving quality control laboratory, for which separate staff and experts have been hired.

Quality Control Process

Their process of quality control starts from the suppliers and ends at customer. As
MEENAKSHI GARMENTS does not have their own weaving unit, they have to purchase
material (yarn) from the open market. They start quality control right from the purchase of yarn,
chemicals, dyes and other materials. For this purpose, inspection is made to see whether the
purchased material is up to required quality standard or not. If not, it is rejected. If accepted, it is
then given to weavers who weave the cloth only for MEENAKSHI GARMENTS Here also
weaving process is continuously examined to have woven cloth of required quality standard.

Inspection is also made at the arrival of woven cloth to the MEENAKSHI

GARMENTS, i.e., whether the cloth is woven with required specifications or not.

Dyes and chemicals are also examined for their brands, proper combinations, quality,
colors and other characteristics.

Inspection for quality standards is made throughout the step by step manufacturing
process, especially during grey inspection for weight, width and blend ratio.

29
 During Kier Scouring and Rope Bleaching, checking is made for whiteness and PH.
During mercerizing, absorbency is checked.

Sampling

MEENAKSHI GARMENTS uses sample of products to check the quality and the product to be
produced in bulk.

Quality Standards

MEENAKSHI GARMENTS is following different quality standards for domestic and export
products.

Domestic Products

MEENAKSHI GARMENTS has its own quality standards for its domestic products. They
continuously try to maintain and improve these standards.

Export Products

For export products, they have to follow the quality standards as specified by the customer. If
they are exporting to Japan, then they have to meet their requirements and if they are exporting
to Europe, then they have to follow European standards. They can make minor adjustments in
quality as required by the customers.

Statistical Quality Control

MEENAKSHI GARMENTS is using charts (mostly bar charts) for the purpose of statistical
quality control to whether there is improvement needed and where it is needed.

ISO 9000 Certification

The management, management represents and management coordinators are working very hard
to achieve standards. They have also worked for the certification of the ISO 9001 certificate.

Quality Policy

30
 QUALITY IS OUR FUTURE

MEENAKSHI GARMENTSis a unique versatile organization and is dedicated to the

continuous improvement in producing different types of processed fabrics by providing excellent
services through motivated employees who are dynamic team of people we ensure that the
products are produced according to the customer requirement and expectation. MEENAKSHI
GARMENTS is renowned in the local and international market for its excellent services, timely
delivery of quality finished products to their valued customers. MEENAKSHI GARMENTS
philosophy of continuous improvement relies on intensive training programs, regular meeting
discussions, which emphasize the employees direct involvement our aim is to respond the
customers ever changing needs in the most efficient way.

SWOT ANALYSIS

STRENGTH

To develop ability to evaluate issues and situations critically and propose well considered
options and solutions;

To develop and enhance professional awareness and communication skills;

The experience offered by industrial training varies. However, by the end of the
placement we were expected to have substantially met most or all of the following
objectives:

Undertaken problem solving activities in the workplace;

Understood the constraints of a formal working environment and the benefits of team
work;

Used new tools and techniques to supplement those covered on my scheme of study.

Acquired the experience to understand, discuss and evaluate the professional issues
relating to textile engineering.

31
WEEKNESS

At present facility of bonus is given only to production staff but such incentives should
also be given to Head office Staff.

Special incentives should also be given to Head on Eid and on other special days should
be given to the workers

Medical facilities are given in mill but such facilities should also be given to
management.

Different training courses should be arranged for the up lifting and improving the quality
of work for employees

They provide transportation facility to only female employees I think male should also be
provided with conveyance convenience. This will create the easiness for workers and
reduce the wastage of time.

There is also a problem of work overload for the employees and it should be control
properly so that the employees are motivated.

Employees should be paid extra for the work which they done after working hours.

OPPORTUNITY

The study is conducted on general basis

Time Constraint

THREATS

Restrictions of Behalf of the company

Inter firm and Intra firm comparison is not possible.

32
3.6 Summary of Brief Description of Student Internship Experience:

We visit to MEENAKSSHI GARMENTS Park to help the students closely understand and
experience the technical know how of textile weaving, loom functioning, quality of yarn and
fabric inspection. More than 45 students visited the apparel park which was about 45 km from
Trichy. Students from Apparel Manufacturing Technology (AMT) and Fashion Design
Technology (FDT) programme visited the Textile & Apparel Industries present in the SEZ. As
Textile Science is an important part of ATDCs course curricula students learnt weaving
techniques by working with the loom technicians and gained firsthand practical knowledge
through this visit. The students were also happy to revise their knowledge of fabrics, fabric
quality, fabric packages, calculation of fabric defect percentage etc. as a part of this visits.
ShraddhaBhargava, Ms. Ritu Sharma and Ms. Rubina Khan, Faculty members for textile science
accompanied the students on this visit to better explain the key aspects of the textile mill.

The Industrial visit was surely a fruitful experience for both students & faculty
members and the students look forward to more such platforms of practical learning.
MEENAKSHI GARMENTS recently organized classes on personal development and life skills
as it forms an integral part of the ATDCSMART programmers curricula. The Classes focused on
educating the women candidates seeking training under the SMART Sewing Machine Operator
program me. The main topics covered
Under this module included the Importance of cleanliness and up keep at work place as
well as at home, how to take care of health &hygiene, seasonal precautions, interacting with
seniors at work and different schemes for the welfare of employees by the central / state
government.

33
Daily work sheet

Daily report
Date:16.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Purchasing goods

Conceptual skills
12.00-2.00pm Arranging the goods

Lunch
2.00-3.00pm

Conceptual skills
3.00-4.00pm Selling goods

Conceptual skills
4.00-5.00pm Loading goods

Signature in the Technical skills

5.00pm
attendances

34
 Daily report
Date:17.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Unloading goods

Conceptual skills
12.00-2.00pm Delivery to the goods

Lunch
2.00-3.00pm

Conceptual skills
3.00-4.00pm Booking to the goods

Conceptual skills
4.00-5.00pm Selling goods

Signature in the Technical skills

5.00pm
attendances

35
 Daily report
Date:18.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am purchasing goods

Conceptual skills
12.00-2.00pm Delivery to the goods

Lunch
2.00-3.00pm

Conceptual skills
3.00-4.00pm Booking to the cloths

Conceptual skills
4.00-5.00pm Loading goods

Signature in the Technical skills

5.00pm
attendances

36
 Daily report
Date:20.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Selling goods

Conceptual skills
12.00-2.00pm collecting cloths

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
readymade

Conceptual skills
4.00-5.00pm Packing goods

Signature in the Technical skills

5.00pm
attendances

37
 Daily report
Date:22.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Purchasing silks

Delivery to the Conceptual skills

12.00-2.00pm
cottens pant

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
cloths

Conceptual skills
4.00-5.00pm Selling the goods

Signature in the Technical skills

5.00pm
attendances

38
 Daily report
Date:23.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Unloading goods

Conceptual skills
12.00-2.00pm Delivery to the silks

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
cottens

Conceptual skills
4.00-5.00pm Carring the goods

Signature in the Technical skills

5.00pm
attendances

39
 Daily report
Date:24.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Purchase the siks

Delivery to the Conceptual skills

12.00-2.00pm
goods

Lunch
2.00-3.00pm

Booking to the ready Conceptual skills

3.00-4.00pm
made shirts

Conceptual skills
4.00-5.00pm Loading goods

Signature in the Technical skills

5.00pm
attendances

40
 Daily report
Date:25.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Unloading silks

Delivery to the Conceptual skills

12.00-2.00pm
cloths

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
goods

Conceptual skills
4.00-5.00pm Loading goods

Signature in the Technical skills

5.00pm
attendances

41
 Daily report
Date:28.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Purchasing goods

Delivery to the Conceptual skills

12.00-2.00pm
cotton silks

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
pants

Conceptual skills
4.00-5.00pm Loading goods

42
 Signature in the Technical skills
5.00pm
attendances

Daily report
Date:29.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Selling goods

Delivery to the Conceptual skills

12.00-2.00pm
silks

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
goods

43
 Arranging the Conceptual skills
4.00-5.00pm
goods

Signature in the Technical skills

5.00pm
attendances

Daily report
Date:30.06.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Aranging goods

Conceptual skills
12.00-2.00pm Delivery to the silks

Lunch
2.00-3.00pm

3.00-4.00pm Booking to the Conceptual skills

44
 goods

Conceptual skills
4.00-5.00pm Loading the cottons

Signature in the Technical skills

5.00pm
attendances

Daily report
Date:04.07.2016

Particular Skills Developed

Time

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Purchasing goods

Conceptual skills
12.00-2.00pm Delivery to the goods

45
 Lunch
2.00-3.00pm

Conceptual skills
3.00-4.00pm Booking to the goods

Conceptual skills
4.00-5.00pm Loading the cloths

Signature in the Technical skills

5.00pm
attendances

Daily report
Date:05.07.2016

Particular Skills Developed

Time

Signature in the Technical skills

9.30am
attendance

Conceptual skills
9.30-12.00am Unloading goods

Delivery to the Conceptual skills

12.00-2.00pm
goods

46
 Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
orders

Conceptual skills
4.00-5.00pm Loading goods

Signature in the Technical skills

5.00pm
attendances

Daily report
Date:06.07.2016

Particular Skills Developed

Time

Signature in the Technical skills

9.30am
attendance

47
 Purchasing Conceptual skills
9.30-12.00am
goods

Delivery to the Conceptual skills

12.00-2.00pm
goods

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
goods

Conceptual skills
4.00-5.00pm Loading goods

Signature in the Technical skills

5.00pm
attendances

Daily report
Date:11.07.2016

Skills Developed
Time Particular

Signature in the Technical skills

9.30am
attendance

48
 Conceptual skills
9.30-12.00am Unloading goods

Delivery to the Conceptual skills

12.00-2.00pm
goods

Lunch
2.00-3.00pm

Booking to the Conceptual skills

3.00-4.00pm
goods

Aranging goods Conceptual skills

4.00-5.00pm

Signature in the Technical skills

5.00pm
attendances

Chapter-II
2. Impact on Summer Training:

What did you learn about your self?

49
I was able to the external environment and how to manage all situations in a company. Then I
was ale to interact with the customers well.

In what area did you Experience the most professional growth.

In purchase and commercial I had experienced the most professional growth because I
participated in the activities of the departments.

What are the Skills Developed in the areas of Management?

I have developed technical skills in the area of purchase and commercial.

Based on summer training experience what skills would you like to develop in reparation
for your Career?

I would like to develop the financial knowledge that would develop my career.

How has the summer training influenced your Career Goals? Please explain.

The summer training influenced my career goals because I have to take an active part in area of
commercial.

Has the Summer Training helped you in taking a decision regarding your Career
Specialization and Settings explain how?

I decided my career specialization in marketing because its easier for me and also it has a lot of
scope in the market.

Name the employ ability skills you gained through this summer training wich will help you
in your career?

I learned how to interact with higher officials, co-workers, and customers through this summer
training that will help in my career.

Chapter - III

3. Evaluation of Summer Training:

50
Did the summer training meet my personal expectations?

Before going for the summer training I dont know about how the factory and the office
environment functioned after this I could learn many things like how a factory and office are
function. Then I had also personal experience in the field of human resources, commercial,
purchase and accounts.

How did you assess my performance at the agency?

At the company they were given a chance to speak to few customers and convince them about
the products. In which I succeeded. I was able to assess my performance at the company in this
way.

Would you recommend this organization to future students for summer training? If so
why?

I would recommend this organization to my juniors for the summer training because the
company and the management allowed the students to all the departments and the workers are
friendly. From this as a trainee we learned many things.

Candidates students suggestion for improving the agencys services?

The company is to meet the employee requirements like changes in the leave policy, salary,
benefits etc. This is my suggestion for improving the agencys serveices.

Innovative service strategies propose for future?

The company is only committed with their agents and brokers. They do not directly interact with
their customers. Bur now a day the technologies has improved so that the commercial
department can connect with their clients with the help of online and can also stretch their market
to new and untapped market.

Chapter IV

4. Conclusion:

51
SRI MEENAKSHI GARMENTSis one of the leading groups in Tamilnadu. The system, the
management style, the policies & decentralized decision making environment is really
remarkable. This report is basically an attempt to identify the areas which need to be improved.

In this era of technology, the Information is the key to success in the business. This means that
the successful businessman will be who will have the right information at the right time. This
comment leads to the conclusion that the Information Sharing Process should really be improved.

The overall analysis is indicating that the companys progress has mainly attained through
dedication of employees. The effectiveness of its management, their willingness to take
advantage of opportunities and face challenges of changing economic picture, this all contributes
to the very much improved and sound position of company. This is really appreciable for the
devotion and hard work of all the employees of the company.

52