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For Administrators

Alexander van Servellen

Consultant, Research Management (SEA)
Elsevier Singapore
UNIMAP Malaysia
February 23rd, 2016
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10:00-11:00 Open Discussion on Needs

11:00-12:00 Setting up SciVal part I

12:00-14:00 Lunch & Informal Discussions

14:00-15:00 Setting up SciVal part II

15:00-15:45 Analysis & Reporting

15:45-16:00 Break

16:00-17:00 Generating Reports

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Open Discussion on Needs

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Typical uses
Measure scientific
production and
benchmark research
performance at
multiple levels

Assess the
Monitor research
international impact
of research

Map collaboration
Identify leading
networks and
organizations and
identify collaboration

Assess the impact of

research funding on Identify who is doing
the scientific output of what and with whom
researchers and in a variety of fields
graduate students

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Reporting at various levels

Research Office Top



Research Units
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Progress in setting up SciVal

1. Who has never logged into SciVal?

2. Who needs to setup SciVal for a particular school, department or centre of excellence?

3. What will you use SciVal for (as far as you know)?

4. What is UNIMAPs process for internal reporting?

5. What kinds of reports are produced currently?

6. Have you been able to set the relevant groups up in SciVal?

7. Do you have the list of researcher names and the corresponding Scopus Author IDs ready?
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Setting Up SciVal
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My SciVal Researchers and Groups

Creating Researchers
Creating Groups of researchers (departments etc.)
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Master List
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First create a Master List of researcher names

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Who has a master list?

Can those of you who have a master list for their

department, or school, show them to me.

Can you let me know if there are any questions

about the master list?
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Research with more than one

Scopus Author Profile
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We start with the authors who have more than one

Scopus Author ID
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Go to My SciVal and Define a new Researcher

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Do this only for the authors who have more than one
Scopus Author ID!!

add the Scopus

author ID field

Fill in the
Author IDs
of one
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SciVal will ask you to confirm both profiles before

merging them into one profile in SciVal & Scopus

You can save the

researcher, or
validate the
publications first
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Add a tag to the researcher indicating which

department he/she belongs to

Here I added a tag, so that

once there are hundreds of
researchers in SciVal, each
one is clearly tagged.
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Finding individual authors

For the authors in the master list who have more than one
Scopus Author Profile

Please use the discussed method to add those authors to


Ask for my help if you need it.

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Bulk Import Researchers that

have one Scopus Author Profile
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The researchers with one Scopus Author ID can be

bulk imported into SciVal

You can paste the

author IDs belonging
to one department in
the box. Past just the
ID, not the author
name etc.
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SciVal will show you if any Author ID is not found

If an author ID is not
found, then you
should search for
this author manually
by name in SciVal.
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Create the Department and give it a name. Remember

to tag the researchers.

Give the
group a

Check this box

to create a
group for these

Tag the
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Bulk uploading authors

For the authors in the master list for whom you have found
one Scopus Author Profile

Please use the discussed method to bulk upload them into


Ask for my help if you need it.

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Finalize the Department

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Now you have created a department in SciVal.

Remember to add the researchers who previously had

two Author IDs and were not bulk imported

Use edit function

to add or remove
researchers from
this group

Open the
definition editor
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Identify the author to be added to the Department

Here you can clearly see

one author is not yet in the
group. It is the one we
created manually, because
he had two Author IDS

Drag and drop his name into the group

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Save the Group again

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Now you have created a department in SciVal which

you can easily share with other SciVal users.

Use the
function to
give others
access to this
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Groups can be combined into larger organizational units

Drag and drop units to

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Bulk uploading authors

Now its time to finalize the department.

Please make sure the department includes all the

authors, and it has been given correct name, tags
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Lunch -- meet back here at

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Setting Up SciVal (continued)

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My SciVal Research Areas

Creating Researcher Areas using keywords
Creating Research Areas by grouping entities
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Create Research Area

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Use Keywords to define a very specific area of science

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Refine & Validate

Validate that
publications are
representative of
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Prepare your Research Areas in advance. Areas larger

than 5000 publications can take 48 hours
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Create a Research Area

Pick a specific topic you are interested in.

Use keywords to create a small Research Area in SciVal.

Let me know if you need help.

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Sharing and ownership

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Share Departments & Research Areas with others

Use the share


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Invite to share using email of registered SciVal user

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Grant editing rights or change ownership of

departments you created, but have shared with others

By default, you are the only one who can edit entities which you created, and
have shared with others. You can grant editing rights to others, or even transfer
ownership to someone else.
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Now that you have made Departments and Research Areas in

Please share one of them with a neighbor.

You could experiment with transferring ownership to them and

back again.
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Analysis and Reporting

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Now that you have customized SciVal you can

explore and analyze using SciVal

Overview module Benchmarking module is Collaboration module

provides dashboard flexible, it allows you to looks at specifically at co-
style reports based on a select a time period publication trends. It
3 or 5 year period. You anywhere from 1996 to allows you to identify the
can analyze countries, one month ago. You can top collaboration partners
institutions, any choose from over 17 of an institution or
researcher, group of metrics, and compare country, as well as
researchers and across different types of identify potential
research areas you entities (i.e. you directly collaboration partners.
have created. It gives a can compare researchers Research areas can be
comprehensive with departments, applied here as a subject
overview of one entity at institutions, countries in filter.
a time. one analysis)
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Main purposes of metrics

Evaluation of performance
Typically top-down performed by an authority
Essential to account for variables that can affect metrics values besides
differences in performance, so that the evaluation is fair

Demonstration of excellence
Typically bottom-up performed by entity requesting resources
Generally aiming to find a way to showcase strengths compared to peers;
non-performance variables may be used to advantage in this case

Scenario modeling
Non-performance variables may or may not be important depending on
e.g. if modelling recruitment in nanoscience, might not need to worry about
different citation rates between fields because only looking at one field!
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20 sets of metrics at your disposal

Slice and dice your data from multiple angles to identify your core strengths and

Productivity metrics Collaboration metrics

Scholarly Output Authorship Count
h-indices (h, g, m) Number of Citing Countries
Collaboration (geographical)
Citation Impact metrics Academic-Corporate Collaboration
Citation Count
Citations per Publication
Cited Publications Usage metrics
h-indices (h, g, m) Views
Field-Weighted Citation Impact Views per publication
Publications in Top Percentiles Field-Weighed Views Impact
Publications in Top Journal Percentiles
Disciplinarity metrics
Collaboration Impact (geographical)
Journal count
Academic-Corporate Collaboration Impact
Journal category count

Snowball Metric;

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Non-Performance Variables
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When making comparisons, we must take into

consideration Non-performance variables




Database coverage



In some cases the difference in a metric value between two entities

(authors for example) might not reflect a difference in performance.
Instead the difference can be caused by non-performance variables.
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Publications types receive differing levels of citations

Because some publication types are cited more often than others, we
should not compare different types without applying normalization.
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Citation practices differ between disciplines

Because some subject areas are cited more often than others, we should
not compare papers from different fields without applying normalization.
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Size and Time

Citation count is
directly related to
Do you think the declining
trend is indicative of a
decrease in quality or is it
caused by a non-
performance variable?

CPP normalizes for

differences in
publication volume

FWCI normalizes for

subject area,
document type, and
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Reporting Requirements
Please think about what kinds of reports you aim to
produce, for what audience, and how frequently etc.

Draft a short outline of a report, and what it should include,

and please explain it to me.
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Generating Reports
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Approach writing a report similarly to writing a

scientific paper.
Be clear about the questions, scope and methods

Guide the reader through the results of your analysis

Summarize the findings in an executive summary (like an abstract)

Practical tips for using SciVal for reporting

Take screenshots of the relevant outputs in SciVal

Export data from SciVal and creating charts in Excel

Writing text which describes and interprets the data

Keeping it simple and get to the point

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Exporting Data from SciVal

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Use Screenshots to capture charts

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Report Template
A good looking report reflects well on your skills as an analyst
It helps to prepare a template such that the report is well structured.
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Final Assignment

Assignment: Group into pairs and together use SciVal to

create a report.

The report can be about anything relevant to your job: a journal

analysis, institutional analysis, department analysis etc. Think
of something you might actually have to produce in future.

The report should be in Power Point format and must include:

Cover page with title and your names job titles and email
Key Findings
Charts visualizations

A few groups can volunteer to share their report in 45

minutes from now. Feel free to ask me for help in working
on your report.
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Thank you very much

Alexander van Servellen