The On-the-Job Training

Manual
 The On-the-Job Training
Manual

Table
of
Conte
nts
THE ON-THE-JOB TRAINING MANUAL

RATIONALE 3
WHAT IS ON-THE-JOB TRAINING? 4
OJT MANUAL GENERAL OBJECTIVES 4
ADMISSION REQUIREMENTS 5

ROLES AND RESPONSIBILITIES OF INVOLVED PARTIES

STUDENT/TRAINEE 7
PARENTS/GUARDIAN/SPOUSE 7
HIGHER EDUCATION INSTITUTION (HEI)/
TECHNICAL VOCATIONAL INSTITUTIONS 8
FACULTY PRACTICUM COORDINATOR 9
1
PARTNER OJT INSTITUTION 0
1
ON-SITE SUPERVISOR 1

MONITORING AND EVALUATION OF OJT

1
WEEKLY JOURNAL/REPORT 3
1
SUPERVISOR EVALUATION 3
1
POST-MORTEM EVALUATION 4

APPENDIX
P 1
MEMORANDUM OF AGREEMENT a 6
g
e
1
SAMPLE EVALUATION FORMS 2 7
 The On-the-Job Training
Manual
academe that is,
technical, human
RATION resource and
ALE conceptual skills. In
addition to that,
these same skills can
Ac also be reinforced
ademic through on-the-job
institutio training programs.
ns are
faced On-the-job
with
challeng training (OJT)
es programs are course
particula requirements
rly onproviding an
the skills
they opportunity to apply
produce the theories,
d whichprinciples and ideas
do notlearned in the
match
the academe under
needs ofsupervision. These
the training programs
industry. expose the students
A
significa to work realities
nt which will ideally
number hone their skills and
of prepare them once
graduat
es todaythey get out of the
are university or college.
unable A study conducted by
to fill thethe People
job
Management
opening
s due toAssociation of the
job-skill Philippines (PMAP) in
mismatc 2006, emphasized
h. A
the importance of an
great
number effective on-the-job
of thesetraining program.
skills Achievement of the
found OJT program
lacking
by objectives ensures
compani the possibility of good
es areperformer graduates.
taught The opposite will
in the
most utilize national
likely government agencies
produce and private
poor institutions as venues
perform for their on-the-job
er training programs.
graduat Because of the
es thus,importance of on-the-
promoti job training
ng job-programs, there is a
skill need to ensure that
mismatc students undertaking
h. their training in these
Hence, private and public
on-the- institutions are given
job skill-specific tasks
training and mentoring.
program Despite this
s, vitalknowledge, there is
as it is,an apparent lack of
should clear guidelines
be between the
dynamic academe, the
and skillgovernment and
centered participating industry
for thepartners in regards to
students specific learning
to objectives and
effective training needs of
ly graspstudents endorsed to
the them (NGAs) for
practical training. Moreover,
learning malpractices in the
in thegovernment where
workpla students are tasked
ce. to do menial,
unstructured tasks
Relative
downgrade the value
to this, a
and learning output
great
of OJT programs. As a
number
result, companies and
of
employment agencies
universit
find the new entrants
ies and
lacking of the
colleges
necessary skills
during that strategic
the agreements between
hiring the academe and the
process. government as well
This isas the academe and
true asprivate companies
well inshould be
the caseundertaken, focusing
of on the creation of
private clear objectives, clear
corporat expectations,
ions. Inestablish methods of
view learning verification
thereof, and effective
its vitalmonitoring

Page 3
 The On-the-Job Training
Manual
As discussed, on-the-
job training programs
and are course
impleme requirements
providing an
ntation opportunity to not
specific only apply the
to the theories, principles
on-the- and ideas learned in
job the academe but also
training enhance the
program technical knowledge,
skills and attitudes of
s.
students towards
work necessary for
satisfactory job
performance.
WHAT
IS ON-
THE- On-the-job training
JOB programs also serve
TRAINI as a venue where
NG? students earn
experience in career
positions relevant to
A
training their choice of
program academic degrees as
for well as open up other
students future career choices
designe towards gainful
d to
immerse employment.
them in
a workOJT MANUAL
environ
ment GENERAL
relevant OBJECTIVES
to their
courses 1Provide
in the students with
attempt actual
s to workplace
learn experience,
producti exposure to
vity in, various
knowled management
ge on, styles,
and industrial and
respect procedures of
for the various
workpla occupations in
ce. relation to their
respective
fields of
 le onitoring
ar scheme and
ni sanctions;
ng 3Clearly
. establish the
2Pr roles and
ovi responsibilities
de of involved
st parties and
an provide for
da protocols
rd regarding
s different
an situations that
d may arise
gu during the OJT;
id 4Promote the
eli OJT program
ne through
s standardized
for procedures that
co are uniform,
nd manageable,
uc and practical so
tin that more
g institutions will
OJ participate
Ts through;
su 5Promote and
ch establish
as strategic
a agreements
m between the
ou academe and
nt the government
of as well as the
wo
rkl academe and
oa private
d, companies
nu focusing on the
m creation of
be clear
r objectives,
of clear
ho expectations,
ur establish
s, methods of
le learning
ar verification and
ni effective
ng monitoring and
ob
jec implementation
tiv specific to the
es, on-the-job
m training
programs.
Page 4
 The On-the-Job Training
Manual
ng the role and
responsibilities
ADMISS of all concerned
ION parties, training
plan, learning
REQUIR objectives and
EMENT method of
S evaluation
between the
1Th school and the
er partner
e institution/com
sh pany/office.
ou 2The
ld student/trainee
be should submit a
a letter of
Me indorsement
m from the
or schools
an authorized
du personnel
m confirming that
s/he is indeed
of qualified to
Ag complete the
re on-the-job
e training
m program.
en
t 3The
an student/trainee
should submit
d to the partner
Gu institution/com
id pany/office a
eli copy of the
ne waiver of
s consent duly
sp signed by
eci his/her
fic parent/guardian
all / spouse,
y pledge of good
ou conduct, bio-
tli data and
ni course syllabus.
P
a
g
e
5
 The On-the-Job Training
Manual

Page
6
 The On-the-Job Training
Manual
ere s/he is
undergoing on-
STUDE the-job training.
2The
NT/TRAI
student/trainee
NEE
should always
observe
1An discipline and
ad
mi right conduct.
tte 3The
d student/trainee
st should wear the
ud appropriate
en dress code.
t/t
rai 4S/he should not
ne engage in
e gambling, illicit
sh activities,
all drinking
ab intoxicating
id beverages and
e related
by activities while
th at work or
e within the
rul institution/
es company/office
an premises.
d 5The
re student/trainee
gu is expected to
lat
io submit reports
ns and
se requirements
t on time.
for
th 6The
by student/trainee
th should observe
e punctuality and
ins attendance in
tit reporting to
uti his/her
on assigned
/c training area.
o S/he should
m accomplish the
pa attendance
ny recording sheet
/o noted by the
ffi training
ce supervisor.
wh
 dian/spouse
shall co-sign
PARENT the training
S/GUAR contract to
DIAN/S manifest
approval or
POUSE consent to the
on-the-job
The training of their
pa child/spouse.
re The
nt parents/guardian/s
s/ pouse shall also
gu issue a waiver of
ar
consent.

P
a
g
e
7
 The On-the-Job Training
Manual
ON (TVI)

H 1The
I school/HEI/TVI
G shall formulate
H the on-the-job
E training policies
R and guidelines
E on the
D selection,
U placement,
C
A monitoring and
T assessment of
I student/trainee
O s.
N 2The
I school/HEI/TVI
N
S shall assign a
T regular faculty
I member,
T tenured and
U academically
T qualified as
I Faculty
O
N Practicum
( Coordinator
H responsible for
E all aspects of
I) the student
/ internship
T
E programs
C including
H program
N implementation
I , monitoring
C and evaluation.
A
L 3The
V school/HEI/TVI
O shall select the
C partner
A institution/com
T pany/office and
I ensure
O acceptability of
N training design
A
L and venue in
I order to protect
N the
S student/trainee
T s interest.
I 4The
T
U school/HEI/TVI
T shall develop in
I collaboration
wi t trainee/ intern
th specifying goals
th and objectives,
e knowledge,
du skills and
ly competencies
sel that the
ec student trainee
te should acquire
d in each training
pa area,
rtn assignments
er and schedule of
ins activities,
tit among others.
uti 5The
on school/HEI/TVI
/c shall also
o monitor and
m evaluate
pa performance of
ny student/ trainee
/o jointly with the
ffi partner
ce institution/com
pany/office
a based on the
Tr agreed training
ai plan.
ni
6The
ng school/HEI/TVI
Pl shall monitor
an the
, student/trainee
wh and
ich immediately
wil attend to
l his/her
for complaints by
m coordinating
pa with the
partner
rt institution/com
of pany/ office,
tra CHED and other
ini concerned
ng government
co authorities if
ntr necessary.
ac 7The
t, school/HEI/TVI
for also conducts
th initial visit/
e inspection of
their training
st partner
ud organization to
en ensure safety of
st udents.

P
a
g
e
8
 The On-the-Job Training
Manual
ms including
program
FACULT implementation
, monitoring
Y and evaluation.
PRACTI
2The Faculty
CUM Practicum
COORDI Coordinator is
NATOR expected to
conduct an
initial site visit
1Th to ensure that
e the training
Fa facility is safe
cu and conducive
lty for the
Pr student/
ac trainee.
tic
u 3The Faculty
m Practicum
Co Coordinator
or is expected
di to review,
na orient,
tor interpret and
sh clarify to the
all student/train
be ees the
re objectives of
sp the on-the-
on job training
si program.
bl 4It is the
e responsibility
for of the Faculty
all Practicum
as Coordinator to
pe do a regular
ct monitoring of
s the
of student/traine
th es under
e him/her to
st check on their
ud overall
en performance
t and discuss
int with the On-
er Site
ns Supervisor to
hi further
p improve the
pr OJT program.
og This will
ra ensure
i is, as well as
m provide an
m opportunity
e to evaluate
d the OJT
i program and
a follow up on
t the progress
e of the
student/train
r ee.
e 5S/he should
s also meet with
o his / her
l students
u regularly on
t periodic
i examination
o schedules for
n student
feedback on
o their respective
f assignments to
validate
s complaints
t concerns of
u both parties, if
d any.
e
n 6S/he should
t also be
/ available for
t consultation
with the
r student/train
a ee and
i provide
n coaching and
e counselling
e assistance, if
needed.
s 7S/he is also
responsible
c in
o evaluating
n the
c student/trai
e nees
r reports,
n self-
s evaluation
, and will
give the
i final grade
f taking into
considerati
t on the
h evaluation
e of the On-
r Site
e Supervisor.
P
a
g
e
9
 The On-the-Job Training
Manual
rainee.
2The partner
PARTNE institution/com
R OJT pany/office
INSTITU shall be
TION responsible in
assigning the
student/trainee
1Th to any
e department
pa during the
rtn duration of the
er OJT requiring
ins for exposure to
tit actual work.
uti
on The OJT
/c schedule shall
o be determined
m by the partner
pa institution/com
ny pany/office in
/o coordination
ffi
ce with the
sh student/trainee
all and the
be schools
re assigned
sp practicum
on supervisor.
sib
le 3Work
in assignments to
pr the
ovi student/trainee
di should be
ng clearly
ac explained by
tu the partner
al institution/com
on
- pany/office to
th ensure that the
e- duties, role and
jo responsibilities
b of the
tra student/trainee
ini is clearly
ng defined and
(OJ outlined.
T)
to 4The partner
th institution/com
e pany/office
st shall assign a
ud focal person to
en serve as On-
t/t Site Supervisor
wh demeanor,
o competence
wil and
l professionalism
m .
on 5The partner
ito institution/com
r pany/office
th shall conduct
e an evaluation
st of the
ud student/trainee
en s overall
t/t performance
rai based on the
ne agreed
es standards or
ov requirement
er with the school.
all
wo 6The partner
rk institution/com
pe pany/office
shall issue a
rfo Certificate of
rm Completion to
an the
ce student/trainee
inc upon
lu completion of
di the on-the-job
ng training
program.

P
a
g
e
1
0
 The On-the-Job Training
Manual
department or
area where
ON- they can best
apply the
SITE theories,
SUPER principles and
VISOR ideas learned in
the academe.
1Th 2S/he will also be
e responsible in
On coordinating
- with the
Sit different
e departments of
Su the partner
pe institution/com
rvi pany/office
so where the
r student/trainee
is will report.
re 3S/he is
sp responsible in
on supervising the
sib student/trainee
le for the duration
in of the on-the-
pr job training
ovi program.
di 4S/he will also
ng facilitate the
th evaluation of
e the
st student/trainee
s performance
ud using the
en agreed upon
t/t standard or
rai requirement of
ne the school/HEI.
e 5S/he will
wi regularly meet
th with the Faculty
op Practicum
po
rtu Coordinator to
nit discuss his/her
ies evaluation,
to observations
wo and other
rk issues that may
wi arise for the
th duration of the
th on-the-job
e training
sp program. This
eci will also be an
fic opportunity to
dis t/trainee.
cu 6S/he will
ss prepare the
th evaluation of
e the
pr student/trainee,
og upon
ra completion of
m the on-the-job
of training
th program and
e submit such
st evaluation to
ud the Faculty
en Practicum
Coordinator.

P
a
g
e
1
1
 The On-the-Job Training
Manual

Page
12
 The On-the-Job Training
Manual
m Coordinator
outlining his/her
observations,
In orderlearning and
to
ensure reflection relative to
effective the actual work s/ he
learning was exposed to.
through
actual The report will help
work ensure that the
exposur school/HEI and the
e if
achieve partner institution/
d during company/office are
the on- updated on the on-
the-job the-job experience of
training, the student/trainee
student/ and assess whether it
trainees is congruent with the
will beagreed upon training
evaluate plan and learning
d andobjectives.
the OJT
program
monitor The weekly journal or
ed. report will be
assessed and
synthesized by the
Faculty Practicum
Coordinator.
WEEKLY
JOURNA
L/REPO
RT SUPERVISOR
EVALUATION
Student/
trainees The student/trainee
will bewill be evaluated by
required the partner
to institution/company/o
submit affice assigned On-Site
weekly Supervisor on a bi-
journal weekly basis on the
or reportmerit of work
duly performance,
noted competence, work
and attitude, compliance
signed to submission of
by thereports, attendance
On-Site and professionalism.
Supervis
or, toThe result of the said
the bi-weekly assessment
Faculty will then be
Practicu
submitte Further, the
d to thestudent/trainee will
Faculty
Practicu also be evaluated at
m the end of the on-the-
Coordinajob training program
tor whoby the On-Site
will
provide Supervisor and s/he
the will submit the
feedbac evaluation
k to thedocuments to the
student/
trainee Faculty Practicum
and actCoordinator who will
on theconsolidate and
matter, synthesize the said
if any.
documents.

Page 13
 The On-the-Job Training
Manual
partner
institution/company/o
POST- ffice and Faculty
MORTE Practicum
M Coordinator and such
EVALUA will be a basis for the
TION
release of the
Certificate of
The Completion. The
student/ report may be used
trainee as basis of the
will partner
submit ainstitution/company/o
post- ffice as well as the
training school/HEI in
narrativ improving its on-the-
e reportjob training program
to theand guidelines.

P
a
g
e
1
4
 The On-the-Job Training
Manual

Page
15