Debits and Credits

Credit and debit are the two fundamental aspects of

every financial transaction in the double-entry
bookkeeping system.
LEARNING OBJECTIVE[ EDIT ]
Define how the terms debit and credit are used in accounting

Students will be able to correctly categorize the elements in a business transaction.

Students will be able to identify and use appropriate vocabulary in terms of a business
transaction.

KEY POINTS[ EDIT ]

o The English words credit and debit come from the Latin words credre and
debere, respectively. Credre means "to entrust," and debere means "to owe".
o In financial accounting or bookkeeping, "Dr" (Debit) indicates the left side of
a ledger account and "Cr" (Credit) indicates the right.
o The rule that total debits equal total credits applies when all accounts are
totaled.
o An increase (+) to an asset account is a debit. An increase (+) to
a liability account is a credit.
o Conversely, a decrease (-) to an asset account is a credit. A decrease (-) to a
liability account is a debit.
o It is important for us to consider perspective when attempting to understand
the concepts of debits and credits.

TERMS[ EDIT ]
double-entry bookkeeping system
A double-entry bookkeeping system is a set of rules for recording financial information in a
financial accounting system in which every transaction or event changes at least two
different nominal ledger accounts.
debit
an entry in the left hand column of an account to record a debt; debits increase asset and
expense accounts and decrease liability, income, and equity accounts
credit
an entry in the right hand column of an account; credits increase liability, income, and
equity accounts and decrease asset and expense accounts

Source: Boundless. Debits and Credits. Boundless Accounting Boundless, 26 May. 2016. Retrieved 14
Feb. 2017 from https://www.boundless.com/accounting/textbooks/boundless-accounting-
textbook/accounting-information-and-the-accounting-cycle-2/the-basics-of-accounting-22/debits-and-
credits-137-3752/

The difficulty with accounting has less to do with the math as it does with its concepts. There is no more
difficult yet vital concept to understand than that of debits and credits. Debits and credits are at the heart
of the double-entry bookkeeping system that has been the foundation stone on which the financial
world's accounting system has been built for well over 500 years. Given the length of time, is it any
wonder that confusion has surrounded the concept of debits and credits? The English language and its
laws have morphed to bring new definitions for two words that, in the accounting world, have their own
significance and meaning.

For a better conceptual understanding of debits and credits, let us look at the meaning of the original Latin
words. The English translators took theirs word credit and debit from the Latin
words credre and debere, respectively. Credre means "to entrust," and debere means "to owe. " When
we look closely into these two concepts we see that they are actually two sides of the same coin. In a
closed financial system, money cannot just materialize. If money is received by someone it must have
come from someone. That is, if someone entrusts an amount of money to someone else, then that person
receiving the entrusted money would owe the same amount of money in return (i.e., the credre must equal
the debere).

The Accounting Definition

Debits and credits serve as the two balancing aspects of every financial transaction in double-entry
bookkeeping. Debits are entered on the left side of a ledger, and credits are entered on the right side of a
ledger. Whether a debit increases or decreases an account depends on what kind of account it is. In the
accounting equation Assets = Liabilities + Equity, if an asset account increases (by a debit), then one
must also either decrease (credit) another asset account or increase (credit) a liability or equity account.

Another way to help remember debit and credit rules, is to think of the accounting equation as a tee (T),
the vertical line of the tee (T) goes between assets and liabilities. Everything on the left side (debit side)
increases with a debit and has a normal debit balance; everything on the right side (credit side) increases
with a credit and has a normal credit balance. (Note: a normal balance does not always mean the
accounts balance will be on that side, it's simply a way of remembering which side increases it).
 Accounting Equation

The extended accounting equation allows for revenue and expenses as well.

Assets = Liabilities + Owner's Equity + Revenue Expenses

As you already know the first part of the equation, let's focus on the new classifications, revenue and
expenses.

Revenue is treated like capital, which is an owner's equity account, and

owner's equity is increased with a credit, and has a normal credit balance.
Expenses reduce revenue, therefore they are just the opposite, increased with
a debit, and have a normal debit balance.

Each transaction (let's say $100) is recorded by a debit entry of $100 in one account, and a credit entry of
$100 in another account. When people say that "debits must equal credits" they do not mean that the two
 columns of any ledger account must be equal. If that were the case, every account would have a zero
balance (no difference between the columns), which is often not the case. The rule that total debits equal
the total credits applies when all accounts are totaled.

Perspective

It is important for us to consider perspective when attempting to understand the concepts of debits and
credits. For example, one credit that confuses most newcomers to accounting is the one that appears on
their own bank statement. We know that cash in the bank is an asset, and when we increase an asset
we debit its account. Then how come the credit balance in our bank accounts goes up when we deposit
money? The answer is one that is fundamental to the accounting system. Each firm records financial
transactions from their own perspective.

Think about the bank's perspective for a moment. How do they view the money we have just deposited?
Whose money is it? It's ours; therefore, from the bank's perspective the deposit is viewed as a liability
(money owed by the bank to others). When we deposit money into our accounts, the bank's liability
increases, which is why the bank credits our account.

In summary: An increase (+) to an asset account is a debit and an increase (+) to a liability account is a
credit; conversely, a decrease (-) to an asset account is a credit and a decrease (-) to a liability account is
a debit.

What is debited and credited is also a matter of transaction type. In accounting, these are divided into
three types of accounts. The rule of debit and credit depends on the type of account you are talking about:

Personal account: Debit the receiver and credit the giver

Real account: Debit what comes in and credit what goes out
Nominal account: Debit all expenses & losses and credit all incomes & gains
Debit and credit rules

Debit and credit rules

Source: Boundless. Debits and Credits. Boundless Accounting Boundless, 26 May. 2016. Retrieved 14
Feb. 2017 from https://www.boundless.com/accounting/textbooks/boundless-accounting-
textbook/accounting-information-and-the-accounting-cycle-2/the-basics-of-accounting-22/debits-and-
credits-137-3752/