General Projects DepartmentOrganization Unit: :

Form sheet title: Meeting Record Sheet :

Doc Ref. DM_GPD_P3_F4 :

Meeting Subject TECHNICAL MEETING Meeting No. 19

Project No. PJ-10040 Project Title DM Staff Accommodation @ Al Twar
Engr. Samer Mahmood / M/s. Archdome Consulting Engineers /
Liaison Arch/ Eng. Consultant/ Contractor
Engr. Seeman Malik M/s.Gamma Contracting LLC
Date 17.01.2017 Started 01.00 pm Finished 02.30 pm Location Site Office
Attendees List:
Name Designation
Engr. Seeman Malik Principal Engineer (DM,GPD)
Engr. Mohammed Mahmoud Bargout PEE (DM,GPD)
Engr. Ramzi Mechanical Engineer (DM,GPD)
Engr. Saeed Anwar Hayat Drainage System Engineer (DM, GPD)
Engr. Ahmed Nabil Resident Engineer (ADC)
Engr. Syed Rafatullah Civil Engineer (ADC)
Engr Fahd Badawi Site Inspector (ADC)
Engr. Mohamed Bairose Electrical Engineer (ADC)
Engr. Riyad Mechanical Engineer (ADC)
Engr. Kugathasan (Das) Quantity Surveyor (ADC)
Engr. Imteyaz Ahmed Chief Engineer (GC)
Engr. Askar Ali K Sayyad Project Manager (GC)
Engr. Shaji Sundaram Sr. MEP Engineer (GC)
Engr. Aslam Sageer MEP Engineer (GC)
Engr. Ragesh TS Electrical Engineer (GC)
Engr. Johnson Joseph Mechanical Engineer (GC)
Engr. Sabu Project Engineer (HH)
Engr. Firdousi General Manager (GFF)
Engr. Charles Jose Project Engineer (GFF)
Mr.Danish Ahmed Project Engineer (Scientechnic)
Mr Sathyanath Asst.Manager Sales (Scientechnic)
Mr Abdul Rehman Sami Sr Sales Engineer, Schneider Electric
Mr Shafeeq Project Engineer, Lahej & Sultan
Mr Biju Manager, Lahej & Sultan
Legend :
DM : Dubai Municipality. HH : Honest Hands
GPD : General Project Department. GFF : Gamma Fire Fighting
ADC : Arch Dome Consulting Engineers. LS : Lahej & Sultan
GC : Gamma Contracting LLC. SCT : Scientechnic

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Form sheet title: Meeting Record Sheet :

Doc Ref. DM_GPD_P3_F4 :

Commencement Date 12/06/2016

Contract Duration 540 Days including mobilization
Contractual Completion Date 03/12/2017
Time elapsed 212 Days
Time Balance 328 Days
Contract Amount AED. 101,174,939.00
Planned Progress 24.00%
Percentage of work done 26.10%
Slippage (As per program) --

Meeting Results:
S/N Subject / Recommendation Action Date
1.0 GENERAL
NOCs From Authorities
Sl Title of NOC Issuing Issue Date Expiry Date
No Authority
1 Construction NOC RTA 27.04.16 27.10.16
2 Electricity NOC DEWA 25.07.16 24.07.17
1.1 3 Water NOC DEWA 30.10.16 29.04.17
4 Military NOC Military 07.11.16 06.05.17 RECORD
5 Etisalat NOC Etisalat Under Process
6 Drainage NOC Drainage NOC has to be revised as
Dept, DM per new approval of FIC
connections
Shop Drawings approval from Authorities
Shop Drawing Title Approving Status
Authority
Fire Fighting and Fire Alarm DCD Approved
CCTV System DPS Approved
Electrical Power & Lighting DEWA Approved
Reapproval shall be
taken by the
contractor
1.2 Water Supply System DEWA Approved RECORD
Structure Cabling Etisalat Approved
Reapproval to be
taken
25.01.17
DM IT Approved
Dept
FIC Final connection proposal DM Approved
Drainage
Dept

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Form sheet title: Meeting Record Sheet :

Doc Ref. DM_GPD_P3_F4 :

Logs
- Material Logs are accepted and updating Weekly
1.3 - Shop Drawings are accepted and updating Weekly RECORD
- Long Lead Items Log is accepted and updating weekly
- NOC Log is updated and is updating monthly
Appointed Subcontractors
- HVAC M/s Honest Hands Technical Services
- FF & FA M/s Gamma Fire Fighting LLC
- Electrical M/s Gamma Contracting LLC
- ELV Systems M/s Scientechnic
2.0 RECORD
Structure Cabling / SMATV / CCTV / UPS / Intercom etc.
- Plumbing M/s Gamma Contracting LLC
- Central Gas System M/s Lahej & Sultan
- Elevator Schindler
- Garbage Chute Oestermeier FZE
3.0 MECHANICAL WORKS
Status of Shop Drawings
Fire Fighting
Ground and Typical Floors - Approved RECORD
Roof Floor - Approved RECORD
3.1 U/G Pump Room & Water Tank Area- Under review by ADC
Site Setting Layout Under Review by ADC
ADC 22.01.2017
Typical Details - Under Review
FM 200 System for LV Rooms Under Review
Deluge System - to be submitted GC / GFF 22.01.2017
Drainage System
Storm Water Drainage System for all buildings - Approved RECORD
Ground Floor and High Level for all buildings - Approved RECORD
Typical Floor for all buildings - Approved RECORD
3.2 First Floor High Level for all buildings - To be submitted GC 22.01.2017
Fourth floor high level for all buildings - To be Submitted GC 22.01.2017
Roof Floor for all buildings - To be resubmitted GC 22.01.2017
U/G Pump Room & Water Tank Area - To be revised and
GC 22.01.2017
resubmitted

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Form sheet title: Meeting Record Sheet :

Doc Ref. DM_GPD_P3_F4 :

Combined Ground Floor - to be resubmitted GC 22.01.2017

Setting Out Plan - to be resubmitted GC 22.01.2017
Condensed Water Drain System
Irrigation water tank has been cancelled, so all FCU drains shall be GC 22.01.2017
connected to the nearby Floor Trap.
Water Supply System
Ground Floor - Approved RECORD

3.3 Typical Floors To be resubmitted GC 22.01.2017

Roof Floor - To be resubmitted GC 22.01.2017
Schematic Diagram To be resubmitted GC 22.01.2017
Setting out Plan - To be resubmitted GC 22.01.2017
LPG System
- Revised Drawings as per new shaft locations to be submitted
3.4
- RFI raised by GC in connection with new LPG shaft location GC / LS 16.01.2017
is approved by DM and GC to expedite drawings submission.
HVAC / Ventilation System
Ground floor - Approved RECORD
Typical Floors - Approved RECORD
Roof Floor - To be revised and resubmitted GC / HH 22.01.2017
3.5 Schematic Diagram for FAHU - To be resubmitted GC / HH 22.01.2017
Schematic Diagram for Chilled Water System - To be resubmitted GC / HH 22.01.2017
BTU Metering / Monitoring System - To be proposed
A proposal for adding a BTU remote monitoring system has been ADC/GC 29.01.2017
discussed and ADC / GC to submit a proposal without additional
cost to the project.
MEP Services Coordination Drawings
False Ceiling proposal (lay out only) has been approved. RECORD
Revised Coordination Drawings to be submitted GC 22.01.2017

3.6 Revised Roof Services Coordination drawings to be submitted GC 25.01.2017

External Services Coordination Drawing to be submitted GC 30.01.2017
ADC has raised their serious concern about this delay and
instructed GC to complete all shop drawings approval by
31.01.2017

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Form sheet title: Meeting Record Sheet :

Doc Ref. DM_GPD_P3_F4 :

Solar Water Heating System

ADC / GC has to study the possibilities to replace Electric Water
3.7 ADC / GC 30.01.2017
Heaters with Central Solar Water Heating System.
Proposal with heat pumps is in progress.
Status of Material Approvals
Approval of following materials are still pending;
- GRP Water Tanks GC 22.01.2017
- Transfer Pump Set GC 22.01.2017
- CHW Pipes and Fittings GC/HH 22.01.2017
3.8 - BTU Meters GC/HH 16.01.2017
- AHU Control Panels GC/HH 17.01.2017
- Duct and CHW Pipe insulation GC/HH 22.01.2017
ADC has raised their concern about this delay in material approval
and instructed GC to complete approval of all pending submittals
GC 31.01.2017
by
End of January, 2017.
Samples Approval from Architect
- Grills and Diffusers Samples submitted
Colour shall be Off White for both Wall and ceiling grills.
- Thermostat Sample Not Submitted Yet
- Sprinkler Heads Samples approved ADC / GC 30.01.2017
- FHC Door Samples approved
- Floor Trap / Cleanout Covers Samples Approved
- Sanitary Wares & CP Fittings Samples Approved
Others
GC 25.01.2017
Cost Saving for FM 200 System shall be submitted (Reminder 1)
Type of WCs for Master and other toilets are of Wall Hung with
3.9 concealed Flush Tank.
Sleeves provided on 1st floor slab are suitable for close coupled ADC / GC 30.01.2017
floor standing type WCs, which has to be corrected as required.
A proposal has to be developed to suit this.
All mechanical works in Mock up rooms of Flats 101 & 102 to be
3.10 completed by 27.01.2017
4.0 ELECTRICAL WORKS
Status of Shop Drawing
4.1
Electrical Lighting and Power

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Form sheet title: Meeting Record Sheet :

Doc Ref. DM_GPD_P3_F4 :

Lighting and Power layouts - Approved. RECORD

SLDs and Load Schedules are returned with comments. GC to
GC 22.01.2017
resubmit
Setting out plan to be resubmitted GC 22.01.2017
Fire Alarm & Voice Evacuation / Emergency Lighting / CCTV /
Structure Cabling Systems.
FA / VE / EL Systems - Approved RECORD
CCTV System - Approved RECORD
Setting Out Plan - To be Resubmitted GC 25.01.2017
4.2
Structure Cabling System - Approved RECORD
Setting Out Plan - To be Resubmitted GC 22.01.2017
SMATV System - Under Review by DM DM 22.01.2017
Schematic Diagram - Under Review by DM DM 22.01.2017
Lighting Control Scheme - To be submitted GC / BMTC 22.01.2017

Status of Material Approvals

Light Fittings ;
Arranging samples for both chandeliers and others as indicated by GC 25.01.2017
4.3 DM is in progress.
LV Panels / SMDBs and DBs - To be submitted GC 15.02.2017
CCTV System - Under review by ADC ADC 25.01.2017
Lighting Control System - To be submitted GC / BMTC
UPS - To be resubmitted GC 22.01.2017
Samples Approval from Architect
- 12U Cabinets sample submitted, verbally approved (colour
shall be as per internal wall finish).
4.4 - DB Enclosure sample submitted, verbally approved (colour RECORD
shall be as per internal wall finish).
- Switches & Sockets Approved.
- Emergency & Fire Alarm items Approved except MCP
Electric Vehicle Charging Station
4.5 It has been confirmed that Electric Vehicle Charging stations are RECORD
not required for the project.
Intercom System a techno commercial proposal has to be
4.6 ADC 19.01.2017
submitted to DM for approval

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Form sheet title: Meeting Record Sheet :

Doc Ref. DM_GPD_P3_F4 :

DM has approved the proposed locations of FACP, VECP, ELP etc.

4.7 RECORD
at main reception counter.
Substations of all three buildings shall be ready for handing
4.9 GC 31.01.2017
over to DEWA by end of January, 2017
5.0 Cost saving against Cancellation of cooker points to be finalized ADC/GC 15.01.2017
6.0 Completion of Electrical works of Mock up Flats 101 & 102 ADC / GC 27.01.2017
Second party:
First Party Gamma Contracting
Archdome Consulting Eng.
Name Signature Name Signature

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