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Table of Contents
1 Introduction ........................................................................................................2
2 Configuration Settings ......................................................................................2
2.1 Set Up Cash Journal ............................................................................................2
2.2 Define number range intervals for cash journal ...................................................2
2.3 Create, change, Delete Business Transactions ...................................................3
2.4 Define Document types for Cash Journal Documents .........................................4
2.5 Set up Print Parameters for Cash Journal ...........................................................4
3 Cash Book Transactions ...................................................................................5
3.1 Posting Cash Receipt ..........................................................................................7
3.2 Check Accounting Document generated..............................................................8
3.3 Petty Expenses Posting- Cash Payment .............................................................9
3.4 Reversal of Cash Journal Postings ....................................................................10
3.5 Print Cash Journal .............................................................................................11
4 Foreign Currency Customization....................................................................12
4.1 Check Exchange rate types ...............................................................................12
4.2 Define Translation ratios for currency translation ...............................................13
4.3 Check Exchange rates .......................................................................................14
5 Foreign Exchange Valuation ...........................................................................16
5.1 Executing Foreign Exchange Valuation .............................................................17
5.2 Execute Batch Input session ..............................................................................19
5.3 Go to FS10N and check GL Account Balances posted .....................................20
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CHAPTER 14 CASH JOURNAL & FOREX TRANSACTIONS
1 Introduction
The cash journal is used as a subsidiary ledger in Bank Accounting to manage cash transactions
within the organization. It can be used independently of other posting transactions. The opening
and closing balances, as well as the cash receipts and expenditures, are automatically recorded
and displayed. Multiple cash journals can exist within each company code.
2 Configuration Settings
The Cash Journal is implemented for the following company codes:
ABC Electronics Inc
Click on
Click on
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CHAPTER 14 CASH JOURNAL & FOREX TRANSACTIONS
Click on
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Note: We need not change anything here, unless need we need to create a new document type.
Click on .
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Press enter
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To Select Period
By clicking on
This area of Cash Journal shows the summary of Op Balance, Receipts/Payments, Closing
Balance. This is a tentative balance and need not be the balance as per GL balance.
Cash Receipts, Cash Payments, Check Receipts
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Observe the Document status changes to Green and observe the Cash receipt balance.
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The document header show details of Document type, Posting date, User details, Entry time/Date
etc. Click on Back arrow to come to cash journal screen.
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The document is saved local and updates the cash balance as well as GL balance
At this point of time modifications are possible
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To see reversal document, select the transaction and click on follow on Doc button.
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Click on
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Every currency which will be used has to be identified by a currency code. Most of the world's
currencies are already defined in the SAP R/3-System. Each currency code can have a validity
date.
For every combination of two currencies, different exchange rates can be maintained which are
distinguished by an exchange rate type. These different exchange rates can be used for various
purposes such as: valuation, translation, conversion, planning, etc.
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ABC Group is using Standard SAP provided M, G, and B exchange rate types. So no new
Exchange Rate Types are created here.
If any additional Currency type is needed, click on add new types.
The relation between currencies has to be maintained per exchange rate type and currency pair in
the translation factors. This usually has to be performed only once.
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Exchange Rates
2. What exchange rate types used for? List and describe five exchange rate types.
Exchange rate types are used for foreign currency revaluations and postings.
B (Bank Selling Rate)
G (Bank Buying Rate)
M (Average Rate) The default rate type for posting documents.
7. What are the prerequisites for posting a document using foreign currencies?
- Local currency must be defined in the Company Code Global Parameters
- The foreign currency must be defined in the Currency Code Table
- A translation ratio must beset between the foreign and local currencies
- An exchange rate must be defined between the foreign currency and the local currency in the
Exchange Rate Table.
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When clearing open items in a foreign currency, realized differences may occur due to fluctuations
in exchange rates.
This fluctuation causes exchange rate differences that the system automatically posts as realized
gains or losses.
The system automatically posts to the Revenue/Expense accounts defined for exchange
rate differences in configuration, thus eliminating the possibility of incorrect entries.
The realized difference is stored in the cleared line item.
Exchange rate differences are also posted when open items are valuated for the balance
sheet. These exchange rate differences from valuation are posted to another exchange rate
difference account and to a balance sheet adjustment account. When clearing an open item
that has already been valuated, the system reverses the balance sheet correction account
and posts the remaining exchange rate difference to the account for realized exchange rate
differences.
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Go to G/L Balances
Click on
If there are any errors it shows in Red color (Colored in red)- No of error message
There are no errors, it shows Green messages
Click on
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Click on
Click on
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Click on
Click on
Observe that Forex valuation difference is posted and reverses in the next month.
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