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(For Approval)
RESOLVED THAT
The proposal to award the Contract for Rural Electrification works of Keonjhar
district in Odisha State under Rajiv Gandhi Grameen Vidyutikaran Yojna (RGGVY)
of 12th Plan projects on behalf of State Utility (NESCO) to M/s Godrej & Boyce
Mfg. Co. Ltd., Mumbai for the entire Scope of work as per the Bidding Document
No. NTPC/REC/CS-KR-661 at a Contract price of ` 235,90,06,035/- (` Two
Hundred Thirty Five Crore Ninety Lac Six Thousand Thirty Five),
including Taxes & Duties, which is subject to Price Adjustment, be and is hereby
approved.
BACKGROUND NOTE
1.0 INTRODUCTION
The Bids for subject Package were invited online vide NIT dated 26.02.2016 on
Domestic Competitive Bidding (DCB) basis adopting Single Stage Two Envelope
tendering process.
The Cost Estimate for the subject package approved is ` 206.88 Cr. (inclusive of all
taxes & duties).
The total quoted prices is inclusive of Octroi & Entry tax (however Nil in case of
Odisha) on supply items and Service tax on Erection in Indian Rupees as per
Schedule-5 (Summary) of Price Schedule, and are summarized below:
All the bids are generally found to be complete with respect to the scope of supply
and services as called for in the bidding documents.
Provision as per clause no 11.0, ITB, Vol-I, have been taken into consideration
while evaluating the bid.
In line with the provisions of Clause 14.0, Section-II, ITB of Vol.-I, the bids submitted
by all the bidders are valid for six (6) months from the date of bid opening i.e. up to
27.09.2016.
5.5 As per clause no 25 and 27 of ITB, Vol-I, Section-II the following provision shall
apply;
Quote
The Bidder should ensure that the prices furnished in various price schedules are
consistent with each other. In case of any inconsistency in the prices furnished in the
specified price schedules to be identified in Bid Form for this purpose, the Employer
shall be entitled to consider the highest price for the purpose of evaluation and for
the purpose of award of the Contract use the lowest of the prices in these
schedules.
27.3 The comparison shall be on the total price in Price Schedule No. 5 Grand Summary
(Total of Schedule Nos. 1 to 4). The comparison shall also include the applicable
taxes, duties and other levies, which are reimbursable in line with the provisions of
the Bidding Documents. The Employer's comparison will also include the costs
resulting from application of the evaluation procedures described in ITB Sub-Clause
27.4 & 27.5.
27.4 The Employers evaluation of a bid will take into account, in addition to the bid prices
indicated in Price Schedule Nos. 1 through 4 (online price schedules), the following
costs and factors that will be added to each Bidders bid price in the evaluation using
pricing information available to the Employer, in the manner and to the extent
indicated in ITB Sub-Clause 27.5 and in the Technical Specifications:
(a) Deleted
(b) the functional guarantees of the facilities offered; Bidders shall state the
functional guarantees (e.g., performance, efficiency, consumption) of the
proposed facilities in response to the Technical Specifications. Plant and
equipment offered shall have a minimum (or a maximum, as the case may be)
level of functional guarantees specified in the Technical Specifications to be
considered responsive. Bids offering plant and equipment with functional
guarantees less (or more) than the minimum (or maximum) specified shall be
rejected.
(c) the performance of the equipment offered; Bidder shall state the guaranteed
performance or efficiency of the Equipments, named in the BPS, in response to
the Technical Specifications. Equipment offered shall have a minimum (or a
maximum, as the case may be) level of guarantees specified in the Technical
Specifications to be considered responsive. Bids offering plant and equipment
with guarantees less (or more) than the minimum (or maximum) specified shall
be rejected.
(d) the extra cost of work, services, facilities, etc., required to be provided by the
Employer or third parties;
(e) any other relevant factors listed in BPS.
27.6 Any adjustments in price that result from the above procedures shall be added,
for purposes of comparative evaluation only, to arrive at an Evaluated Bid Price.
Bid prices quoted by bidders and rectified as per ITB Sub Clause 27.2 shall
remain unaltered.
Unquote
The bidders were asked to quote rates of all items of supply, F&I and Erection in
UR sheet (Unit rate sheet) only and from this sheet unit rate of each item gets
updated in the respective Price Schedules of Supply, F&I and Erection as per the
scope of the package. Accordingly, prices of the technically & commercially
qualified bidders, including Octroi & Entry tax, have been computed online at
www.tenderwizard.com/DDUGJY based on the provisions mentioned in bid
document and brought out as below:
Procedure for capitalisation of transformer losses have been provided in the bid
documents at clause no. 24.1 (I), ITB, Vol-I as under.
Quote
Bidders shall supply the BEE 3 star rated distribution transformer as per
specified losses below. In case of Distribution Transformers, the losses
specified hereunder shall be binding on the bidder. For the distribution
transformer loss capitalization is not envisaged under the present contract.
However, bidders are free to supply distribution transformer having lower
total losses without any cost implication to Owner/Employer.
Unquote
Applicable clauses for capitalisation of transformer losses are also provided in the
bidding documents at Sl.no.12 (B), SCC, Vol-I as under.
Quote
The factors and respective Indian Rupees values per unit loss of the transformers
for the purpose of calculation of the loss capitalization for the bid is stipulated as
below:
The supplier shall furnish the maximum guaranteed values of no load and full load
losses (at 75 deg C) with no plus tolerance. This offer shall be evaluated on the
basis of capitalization of losses. In case of not furnishing the maximum guaranteed
values of losses, bid shall be considered non-responsive.
For the purpose of evaluation of transformers, the best of the individual parameters
for iron and copper losses for same rating of transformers quoted by any of the
bidder in Attachemnt-10 (Guarantee Declaration) shall be taken as the base and the
difference between this and those quoted by the other bidders multiplied by the
evaluation factor and the number of transformer included in the scope shall be used
to arrive at the adjustment on the basis of per kW differential losses in Rupees
indicated above, will be added to Bid price.
Unquote
All the bidders have submitted the maximum no load and full load loss for Power
Transformer (PT) in the prescribed Attachment-10 of the BPS. The loss
capitalization of Power transformer for the purpose of evaluation has been done.
Based on the details enumerated above and as brought out at Evaluation report
(Part-I), the final evaluated price of all the bidders has been worked out as per
details given hereunder:
All Zero quantity items have been removed from price schedules of lowest bidder
M/s GODREJ and repetitive items are clubbed together as rate quoted is same at
all the places. Price schedules thus derived was sent to GODREJ vide e-mail dated
03.05.2016 for their acceptance. M/s GODREJ vide their e-mail dated 04.05.2016
has communicated their acceptance.
The approved Cost Estimate for the subject package is ` 206.88 Cr (Including all
taxes & duties). The quoted price of lowest evaluated bidder i.e. M/s Godrej &
Boyce Mfg. Co. Ltd., Mumbai is ` 235.90 Cr. (Including all taxes & duties) which is
14.03% higher compared to approved cost estimate.
It is pertinent to mention here that the estimate of this package was originally
prepared during Jan 2015 in NESCL and bid for this package was first opened in
Feb 2015 where three bidders submitted their offers and M/s Variegate Projects
Private Limited, Hyderabad was lowest with quoted price of ` 245.15 Cr which was
further negotiated with the approval of competent authority and finally awarded at
` 243.68 Cr considering then awarded rates of POWERGRID and schedules of rate
of OPTCL.
The present offered price of M/s GODREJ is 3.19 % lower than last awarded price
of ` 243.68 Cr. Further, the offered price of M/s GODREJ is lower in comparison
with last awarded price which may be due to better competition in the present
tender.
However, in some of items (19 Nos) the rates quoted by bidder is observed
abnormally high (more than 50% of NTPCs estimated rate) and for 02 Nos of items
the rates quoted by bidder is observed abnormally low (less than 50% of NTPCs
estimated rate).
In such cases wherever these abnormally high rated items are required in the
project the same shall be allowed with due approval of head of RGGVY project upto
the awarded quantity and for quantity beyond awarded quantity approval of ED
(Region) shall be taken with the concurrence of Engineering department (Ref
Corporate Contracts-P&S circular No 529 dated 19.08.1996).
In case where these abnormally low rated items are required less than awarded
quantity then same shall be allowed with due approval of ED (Region) with the
concurrence of Engineering department (Ref Corporate Contracts-P&S circular No
529 dated 19.08.1996).
7.0 Recommendation:
In view of above, it is proposed to award the work of Rural Electrification works of
Keonjhar district in Odisha State under Rajiv Gandhi Grameen Vidyutikaran Yojna
(RGGVY) of 12th Plan projects on Turnkey basis on behalf of State Utility (NESCO) /
Government of Odisha as per the specified scope of work (Package: KR-661) on
M/s Godrej & Boyce Mfg. Co. Ltd., Mumbai for a total value of ` 235,90,06,035/-
(` Two Hundred Thirty Five Crore Ninety Lac Six Thousand Thirty Five) including all
Taxes & Duties and Service Tax on erection portion. Octroi & Entry Tax, if any, on
supply portion shall be reimbursed against documentary evidence as per actual
(presently Nil in Odisha).
Further, in line with the provisions of the bidding documents (Clause 30.0, ITB, Vol.
-I, Sec.II), following two contracts shall be placed:
SUPPLY PORTION;
Sl. No. Description Amount (`)
1 FIRST CONTRACT (SUPPLY PORTION)
Ex-manufacturing works/place of dispatch 170,51,20,322.33
a
Basic Price Material/equipment)
b Taxes and Duties Included
170,51,20,322.33
2 Total (a + b)
(R/O: ` 170,51,20,322)
(Rs One Hundred Seventy Crore Fifty One Lac Twenty Thousand Three
Hundred Twenty Two only)
Note:
(i) The above price is inclusive of all taxes and duties for all items. If Applicable in future,
Octroi & entry tax (at present Nil in case of Odisha) in respect of all the items of supply
shall be reimbursed separately subject to furnishing of documentary proof.
(ii) The above contract price shall be subjected to adjustment as per terms and conditions
of bidding documents.
ERECTION PORTION;
Sl. No. Description Amount (`)
1 SECOND CONTRACT (ERECTION PORTION)
a Freight & Insurance Charges 9,40,87,269.63
b Erection Charges 55,97,98,443.69
2 Total (a + b) 65,38,85,713.32
(R/O : ` 65,38,85,713)
(Rupees Sixty Five Crore Thirty Eight Lac Eighty Five Thousand Seven
Hundred Thirteen only)
Note:
(i) The above price is inclusive of all taxes and duties, cess etc. and also
inclusive of Service Tax.
(ii) The above contract price shall be subjected to adjustment as per terms and
conditions of bidding documents.
Considering the provisions of TPA (Tripartite Agreement) and the above cited letter
of Govt. of Odisha, award proposals for all packages were earlier approved by the
competent authority. Accordingly, the present proposal for award may be
considered for approval.
(Arvind Kumar)
RED (E-II)
...
The above agenda is put up for approval please.