University of Huddersfield 'early days' bookkeeping package

Keeping accurate and adequate records of your new business's money situation is crucial to comply with the law and provide reliable information.
You will need to 'keep your own books' to generate the information needed to compile your annual accounts.
This range of 4 simple bookkeeping spreadsheets has been designed to help new businesses which are being assisted by the University of Huddersfield.
The range comprises;
Cash Book Payments - to record payments made by your business to its staff and suppliers
Cash Book Receipts - to record income received from your customers and any other sources such as banks, grants etc
Purchase Ledger - to record payments made for invoices sent to you by your suppliers and the amount you owe
Sales Ledger - to record sales made, money received and money still owed to you
If you have few suppliers and/or customers, the purchase and sales ledgers will not be needed - just use the cash books
Insert or change columns as appropriate to your business but ensure that the formulas remain accurate
If you are likely to register for VAT (compulsory if you exceed the current threshold), add a VAT column to the two cash books
If you employ people you will also need a simple wages book to record wages, tax and NI. The HM Revenue & Customs form P11 can be used if you wish.
These spreadsheets will help you get started but if your business grows or has more sophisticated needs, an accounting software package may be bought.
Keep copies of all sales and purchase invoices for 6 years to back up your 'books'.
To keep these records up-to-date, make entries as they occur and check your cash books against the bank statements.
If you need help with these spreadsheets contact the Enterprise Team

YOUR BUSINESS NAME

YEAR ENDED ..
CASH BOOK PAYMENTS

Date

Supplier / Description

15-Aug-14 BM Services / rent July

Voucher/
Chq No

Cash

Bank

Business
Purchases

Wages

35.00

0.00

35.00

Office
Expenses Drawings

Sundry

35.00

0.00

0.00

35.00

0.00

0.00
0.00
Check zero

YOUR BUSINESS NAME

YEAR ENDED ..
CASH BOOK RECEIPTS

Date

Customer / Description

27-Sep-14 M Mouse Consultants

Invoice
No

Cash

0.00

Bank

Sales
Receipts

235.00

235.00

235.00

235.00

Other
Income

Grants/
Funding

0.00

0.00

Other

0.00
0.00
Check zero

YOUR BUSINESS NAME

YEAR ENDED ..
PURCHASE LEDGER
Date
Received
15-Aug-14
15-Aug-14

Date
Paid

Supplier

Total
Invoice

Ref

2-Sep-05 B M Services
BT

1
2

35.00
117.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
152.50

Current Creditors (money owed by the business)

117.50

VAT

Rent

Office

Motor exp

Phone

Sundry

35.00

35.00

17.50

17.50

Amount
Paid

100.00

35.00

0.00

0.00

100.00

0.00

35.00

YOUR BUSINESS NAME

YEAR ENDED ..
SALES LEDGER
Date
Invoiced

Date
Paid

Customer

15-Aug-14
Huddunico Ltd
16-Aug-14 27-Sep-14 M Mouse Consultants

Current Debtors (money owed to you)

Invoice
No
1
2

Total

VAT

Service
Charges

117.50
235.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

17.50
35.00

100.00

352.50

52.50

100.00

117.50

Consultancy
Fees

Other

200.00

200.00

Amount
Received

235.00

0.00

235.00