Chapter 8 Accounts Receivable Configuration

CHAPTER 7 ACCOUNTS RECEIVABLES
Table of Contents
1
1.1
Introduction ....................................................................................................... 2
Creation of GL Account required for Accounts Receivables ............................... 2
2
2.1
2.2
2.3
2.4
2.5
Configuration Settings...................................................................................... 2
Define Accounts Groups (Customers) ................................................................ 2
Create number ranges for Customer Accounts ................................................... 4
Assign Number ranges to Customer account groups .......................................... 4
Define Account Cash Discount Granted ............................................................. 5
Define Reconciliation Account for Customer Down payments ............................ 6
3
3.1
3.2
Payment terms OBB8........................................................................................ 7

Create a Payment Term ...................................................................................... 7
Create a Instalment Payment Term .................................................................... 8
4
4.1
4.2
4.3
Customer Master data Creation ....................................................................... 9

Create customer master- General data ............................................................... 9
Create customer master- Company code data ................................................. 10
Customer master Segments ............................................................................. 11
venkat.emani@yahoo.com

1
Introduction
The Accounts Receivable application component records and manages accounting data of all
customers. It is also an integral part of sales management.
All postings in Accounts Receivable are also recorded directly in the General Ledger.
Different G/L accounts are updated depending on the transaction involved (for example,
receivables, down payments). The system contains a range of tools that you can use to
monitor open items, such as account analyses, alarm reports, due date lists, and a flexible
dunning program. The correspondence linked to these tools can be individually formulated to
suit your requirements. This is also the case for payment notices, balance confirmations,
account statements, and interest calculations.
1.1
Creation of GL Account required for Accounts Receivables
Before starting the configuration of Accounts Receivables, let us create GL accounts required
for Accounts Receivables. Go to transaction FS00 and create below GL accounts.
Configuration Settings
The FI-AR module is implemented for the following company codes:

1009 ABC Electronics Inc
2.1
Define Accounts Groups (Customers)
Via Menus
IMG Financial Accounting (New) Accounts receivable and

Accounts payable Customer Accounts Master data Preparations
for creating customer master data Define Accounts Groups with
screen layout (Customers)
Via Transaction Code
OBD2
Click on
Click on
Note: Similarly, we can create many customer groups based the requirement.
Click on General data and Double Click on any of the Groups.

Here we can select status for any field of Customer master to Suppress or Required or
Optional or Display

2.2
Create number ranges for Customer Accounts
Via Menus
IMGFinancial Accounting (New) Accounts receivable and

Accounts payable Customer AccountsMaster data
Preparations for creating customer master data Create number
ranges for Customer Accounts
XDN1
Click on New Entries
Click on
to add new number ranges.
Click on
to add a new interval
Click on
2.3
and
to save the entry. Ignore messages if any
Assign Number ranges to Customer account groups
Via Menus
IMG Financial Accounting (New) Accounts receivable and Accounts

payable Customer AccountsMaster data Preparations for creating
customer master dataAssign number ranges to Customer account
groups
OBAR
Select

2.4
Define Account Cash Discount Granted
Via Menus
IMG Financial Accounting (New) Accounts receivable and

Accounts payable Business Transactions Incoming Payments
Incoming Payments Global settings Define Accounts for Cash
Discount Granted
OBXI
Give your chart of Accounts and Press ENTER
Select
and give Cash Discount granted GL Account
Select

2.5
Define Reconciliation Account for Customer Down payments
Via Menus
IMG Financial Accounting (New) Accounts receivable and Accounts

payable Business Transactions Down Payments Received Define
Reconciliation Accounts for Customer Down Payments received
OBXR
Double Click on Down Payments (SGL Indicator A)
And Give Customer Reconciliation account and Alternate Reconciliation Account (Down
payment Account)
Select

3
Payment terms OBB8
3.1
Create a Payment Term
Via Menus
IMG Financial Accounting(New) Accounts Receivables and Payables

Business transactions Incoming Invoices/Credit Memos Maintain
terms of Payments
OBB8
Click on
Give required details and Press ENTER, then you can see that the explanations are auto
populated.
Click on

3.2
Create a Instalment Payment Term
Via Menus

terms of Payments
OBB8
Click on
Save
Via Menus

terms of Payments for instalment payments
OBB9
Click on
Enter the payment term under which we are creating instalments as percentage. Give
payment terms applicable to each instalment in the last column.
Click on

4
Customer Master data Creation
4.1
Create customer master- General data
Via Menus
Accounting Financial Accounting Accounts receivable Master

records Create
Click on
FD01 or XD01
to select Customer Group
Input Account Group and company code and press enter
Enter address and press enter.

Data entered in all these 4 tabs is general data as required.

4.2
Create customer master- Company code data
Click on
Enter Recon. Account and sort key
Enter terms of payment

Select
Message:
10

4.3
Customer master Segments

Customer master has 3 segments as below:
11
Reconciliation account:
It is the link between GL and AR sub ledger. It is always a required field
Sort Key:
When we display the FBL5N report, by default the report is sorted based on the sort key in
the master data. It can be posting date, document date, document number etc.
Payment terms:
Whether a payment should be made immediately or within 30/60/90 days is designed through
payment terms.
Payment block:
For some reasons, if we do not want to make payment to a customer, put a block here.
Dunning Procedure:
DP is used for sending of remainders to customers for overdue invoices.
12

Chapter 8 Accounts Receivable Configuration

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CHAPTER 7 ACCOUNTS RECEIVABLES

Payment terms OBB8........................................................................................ 7

Customer Master data Creation ....................................................................... 9

CHAPTER 7 ACCOUNTS RECEIVABLES

Creation of GL Account required for Accounts Receivables

The FI-AR module is implemented for the following company codes:

Define Accounts Groups (Customers)

IMG Financial Accounting (New) Accounts receivable and

Via Transaction Code

CHAPTER 7 ACCOUNTS RECEIVABLES

Click on General data and Double Click on any of the Groups.

CHAPTER 7 ACCOUNTS RECEIVABLES

Create number ranges for Customer Accounts

IMGFinancial Accounting (New) Accounts receivable and

Via Transaction Code

Click on New Entries

to add new number ranges.

to add a new interval

to save the entry. Ignore messages if any

Assign Number ranges to Customer account groups

IMG Financial Accounting (New) Accounts receivable and Accounts

Via Transaction Code

CHAPTER 7 ACCOUNTS RECEIVABLES

Define Account Cash Discount Granted

IMG Financial Accounting (New) Accounts receivable and

Via Transaction Code

Give your chart of Accounts and Press ENTER

and give Cash Discount granted GL Account

CHAPTER 7 ACCOUNTS RECEIVABLES

Define Reconciliation Account for Customer Down payments

IMG Financial Accounting (New) Accounts receivable and Accounts

Via Transaction Code

Double Click on Down Payments (SGL Indicator A)

CHAPTER 7 ACCOUNTS RECEIVABLES

Payment terms OBB8

Create a Payment Term

IMG Financial Accounting(New) Accounts Receivables and Payables

Via Transaction Code

CHAPTER 7 ACCOUNTS RECEIVABLES

Create a Instalment Payment Term

IMG Financial Accounting(New) Accounts Receivables and Payables

Via Transaction Code

IMG Financial Accounting(New) Accounts Receivables and Payables

Via Transaction Code

CHAPTER 7 ACCOUNTS RECEIVABLES

Customer Master data Creation

Create customer master- General data

Accounting Financial Accounting Accounts receivable Master

Via Transaction Code

to select Customer Group

Input Account Group and company code and press enter

Enter address and press enter.

CHAPTER 7 ACCOUNTS RECEIVABLES

Create customer master- Company code data

Enter Recon. Account and sort key

Enter terms of payment

CHAPTER 7 ACCOUNTS RECEIVABLES

Customer master Segments

CHAPTER 7 ACCOUNTS RECEIVABLES

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