QUALITY MANAGEMENT SYSTEM ISO

9001:2015
PT. CENTRAL GLOBAL

CONTROL OF RECORD PROCEDURE

(Prosedur Pengendalian Rekaman)

Doc No/No
Dok
Revision/Revi
si
Date/Tanggal
Page/Halama
n

:
:0
:
: 1 dari 7

REVIEW AND APPROVAL SHEET (LEMBAR TINJAUAN DAN PENGESAHAN)

Designation/Jabatan

Name/Nama

Signature/Tanda
Tangan

Date/Tanggal

Originator (Pembuat Dokumen)

Document Control
Officer
Reviewed and Acknowledged by (Ditinjau dan Diketahui oleh):
Management
Representative
Fabrication &
Construction Section
Manager
Quality Control
Manager
Administration
Section Manager
Approved by (Disahkan oleh):
Director

The print out of this document is not a controlled copy if without proper DCO stamps. All rights reserved. No part of this document maybe
reproduced without permission in writing from PT. Central Global

QUALITY MANAGEMENT SYSTEM ISO

9001:2015
PT. CENTRAL GLOBAL

CONTROL OF RECORD PROCEDURE

(Prosedur Pengendalian Rekaman)

Doc No/No
Dok
Revision/Revi
si
Date/Tanggal
Page/Halama
n

:
:0
:
: 2 dari 7

DOCUMENT HISTORY SHEET (CATATAN PERUBAHAN DOKUMEN)

Revision
/ Revisi

Date of Change /
Tgl. Perubahan

Originator /
Pembuat Dok

Description of Change / Keterangan

Perubahan

The print out of this document is not a controlled copy if without proper DCO stamps. All rights reserved. No part of this document maybe
reproduced without permission in writing from PT. Central Global

QUALITY MANAGEMENT SYSTEM ISO

9001:2015
PT. CENTRAL GLOBAL
Doc No/No
Dok
Revision/Revi
si
Date/Tanggal
Page/Halama
n

CONTROL OF RECORD PROCEDURE

(Prosedur Pengendalian Rekaman)

:
:0
:
: 3 dari 7

1. Purpose Tujuan
Define the arrangement for identifying type

Tentukan

of

mengidentifikasi

records

within

management

the

scope

system

quality

documentation

pengaturan

dokumentasi

jenis

sistem

untuk

catatan

dalam

manajemen

mutu

according to ISO 9001:2015, the storage,

lingkup sesuai dengan ISO 9001: 2015,

maintenance and protection of records and

penyimpanan,

to identify retention period and disposition

perlindungan

of those records.

mengidentifikasi

pemeliharaan
catatan

dan

dan

periode

untuk

retensi

dan

pemusnahan rekaman tersebut.

2. Scope Ruang Lingkup

This guideline is applied for all records

Pedoman

used and implemented according to quality

catatan yang digunakan dan diterapkan

management

sesuai dengan kualitas sistem manajemen

system

ISO

9001:2015

requirements in PT. Central Global.

ini

diterapkan

global.

Industrial Standart Reference

Referensi Standar Industri

1. ISO 9001:2015

1. ISO 9001:2015

Global

Management

System

Reference

Referensi

Sistem

Managemen

Central

Global

2.
4. Definition Definisi
Quality

semua

ISO 9001: 2015 persyaratan di PT. Central

3. Reference Referensi

Central

untuk

records:

2.

the

document

to

Catatan

Mutu:

dokumen

yang

demonstrate or provide objective evidence

mendemonstrasikan atau menunjukkan bukti

that product has been produced according

pelaksanaan aktifitas/kegiatan sesuai dengan

to specified requirements. Records may be

ketentuan yang ditetapkan. Catatan dapat

in the form of form, certificates, reports,

ditunjukkan dalam bentuk formulir, sertifikat,

photograph, checklist, contracts, approved

laporan, foto, checklist, kontrak, approved

samples,

and

samples,

notulen

rapat,

computerized data. In other word, record is

disajikan

dalam

bentuk

level of document to show use of the

sebagainya.

minutes

of

review

data-data
computer

yang
dan

system.
The print out of this document is not a controlled copy if without proper DCO stamps. All rights reserved. No part of this document maybe
reproduced without permission in writing from PT. Central Global

QUALITY MANAGEMENT SYSTEM ISO

9001:2015
PT. CENTRAL GLOBAL
Doc No/No
Dok
Revision/Revi
si
Date/Tanggal
Page/Halama
n

CONTROL OF RECORD PROCEDURE

(Prosedur Pengendalian Rekaman)

:
:0
:
: 4 dari 7

5. Procedure Prosedur
5.1 Responbility and Authority

5.1 Tanggung jawab dan Wewenang

DCC is responsible to keep and maintain all

DCO bertanggung jawab mengendalikan

records relevant with implementing internal

catatan yang diperlukan untuk penerapan

quality audit ISO 9001:2015.

Sistem Manajemen Mutu ISO 9001:2008.

authorized personnel Is responsible ensure

Pelaksana

that activity which done with control and

memastikan bahwa aktifitas yang dilakukan

provide objective evidence from records.

terkendali

kegiatan
dan

bertanggung

dibuktikan

dari

jawab
adanya

catatan.
Management
responsible

Representative
ensure

(MR)

application

is
this

perocedure applied in PT. Central Global.

Management

Representative

(MR)

bertanggung jawab memastikan penerapan

prosedur ini dilakukan pada kegiatan PT.

PM,

Project

Purchasing,

Supervisor
Store

and

in-charge,
Admin

Central Global

are

responsible to maintain the records for their

PM, Project Supervisor bertanggung jawab,

purpose. He/she shall ensure the record(s)

Pembelian,

remain

bertanggung jawab untuk menjaga catatan

legible,

readily

identifiable

and

easily retrievable upon required.

untuk

Penyimpanan

tujuan

mereka.

dan

Dia

Admin

dia

harus

memastikan catatan tetap dibaca, mudah

diidentifikasi
PM,

Project

Supervisor

in-charge,

dan

mudah

dpt

pada

diperlukan.

Purchasing, Store and Admin has to ensure

that all record(s) within their responsibility

PM, Project Supervisor bertanggung jawab,

is avoided of wet, dirty, burning and other

Pembelian, Penyimpanan dan Admin harus

conditions that could damage or destroy

memastikan bahwa semua record dalam

the records.

tanggung

jawabnya

menghindarkan

dari

basah, kotor, terbakar dan lain kondisi yang

dapat

merusak

atau

menghancurkan

The print out of this document is not a controlled copy if without proper DCO stamps. All rights reserved. No part of this document maybe
reproduced without permission in writing from PT. Central Global

QUALITY MANAGEMENT SYSTEM ISO

9001:2015
PT. CENTRAL GLOBAL
Doc No/No
Dok
Revision/Revi
si
Date/Tanggal
Page/Halama
n

CONTROL OF RECORD PROCEDURE

(Prosedur Pengendalian Rekaman)

Records

that

identified

as

confidential

:
:0
:
: 5 dari 7

catatan.

should be kept from any purposes by

unauthorized personnel. The person(s) who

Catatan yang diidentifikasi sebagai rahasia

responsible with these records shall ensure

harus dijaga dari setiap tujuan dengan

the storage are safe from unintended used.

personel

yang

tidak

sah.

Orang

yang

bertanggung jawab dengan catatan-catatan

5.2 Procedures and Responsibility

ini

5.2.1

aman dari yang tidak diinginkan digunakan.

Head of Department is responsible to

harus

menjamin

penyimpanan

yang

identify the record(s) required by the

work

process.

He/she

submits

the

identification of quality record to DCC

5.2 Prosedur Dan Tanggung Jawab

5.2.1

Masing-masing Kepala Departemen

for registering and updating in Form

bertanggung jawab mengidentifikasi

QP-GEN-002-01 Record Master List.

catatan yang dibutuhkan di masingmasing

5.2.2

area

kerjanya

dengan

DCC is responsible to maintain the

mendaftarkan atau registrasi pada

master list and shall ensure to update

Form QP-GEN-002-01 Daftar Induk

the form if any changes affected to the

Catatan.

existing records.
5.2.2
5.2.3

Each

Head

of

Department

is

DCO

bertanggung

jawab

untuk

memelihara daftar induk catatan dan

responsible to maintain the records for

memastikan

their purpose. He/she shall ensure the

memperbaharuinya apabila terdapat

record(s)

perubahan.

remain

legible,

readily

untuk

identifiable and easily retrievable upon

required.
5.2.4

5.2.3

Masing-masing Kepala Departemen

bertanggung

jawab

Each Department Manager or Section

catatan

terdapat

Leader has to ensure that all record(s)

kerjanya

within their responsibility is avoided of

diidentifikasi

wet,

apabila dibutuhkan.

dirty,

conditions

burning

that

could

and

other

damage

yang

dapat
dan

memastikan
di

daerah

dibaca,

dapat

mudah

dicari

or

The print out of this document is not a controlled copy if without proper DCO stamps. All rights reserved. No part of this document maybe
reproduced without permission in writing from PT. Central Global

QUALITY MANAGEMENT SYSTEM ISO

9001:2015
PT. CENTRAL GLOBAL
Doc No/No
Dok
Revision/Revi
si
Date/Tanggal
Page/Halama
n

CONTROL OF RECORD PROCEDURE

(Prosedur Pengendalian Rekaman)

destroy the records.

5.2.4

:
:0
:
: 6 dari 7

Masing-masing Kepala Departemen

bertanggung jawab menjaga catatan
yang

5.2.5

ada

di

daerah

kerjanya

Records that identified as confidential

dilindungi dari basah, kotor, terbakar

should be kept from any purposes by

dan

unauthorized personnel. The person(s)

merusak/menghancurkan catatan.

kondisi

lainnya

yang

dapat

who responsible with these records

shall ensure the storage are safe from

5.2.5

unintended used.

Catatan yang diidentifikasi rahasia

harus dilindungi penggunaannya dari
personil yang tidak berkepentingan.
Oleh sebab itu, pihak penanggung

5.2.6

All

quality

records

are

kept

for

jawab

memastikan

catatan

minimum 3 years for the retention

tersebut aman dari penggunaan yang

period, unless specified by the related

tidak diinginkan.

Department

Manager

or

Section

Leader.

5.2.6

Seluruh catatan disimpan minimum

selama

5.2.7

harus

tahun,
yang

kecuali

Each Department Manager or Section

ketentuan

Leader is responsible to take the

retensi catatan terkait.

adanya

mengatur

masa

disposition of record(s) upon due. The

disposal of record has to be carried out
with the acknowledgement of MR.

5.2.7

Setiap

Kepala

bertanggung
5.2.8

Departemen
jawab

untuk

Activity of disposal for any records is

menentukan disposisi catatan apabila

carried

masa

out

by

each

Department

retensi

telah
catatan

berakhir.

Manager/Section Leader or by his/her

Pemusnahan

dilakukan

appointed personnel bu using Form

berdasarkan persetujuan MR.

QP-GEN-002-03 Disposal Record List.

5.2.8

Pemusnahan
tanggung
Kepala

catatan
jawab

Departemen

merupakan

masing-masing
terkait

yang

The print out of this document is not a controlled copy if without proper DCO stamps. All rights reserved. No part of this document maybe
reproduced without permission in writing from PT. Central Global

QUALITY MANAGEMENT SYSTEM ISO

9001:2015
PT. CENTRAL GLOBAL
Doc No/No
Dok
Revision/Revi
si
Date/Tanggal
Page/Halama
n

CONTROL OF RECORD PROCEDURE

(Prosedur Pengendalian Rekaman)

dilakukan
Form

dengan

:
:0
:
: 7 dari 7
menggunakan

QP-GEN-002-03

Daftar

Dokumen yang dimusnahkan.

6. RECORD/CATATAN
1. Master List of Record/Daftar Induk Catatan

Form : QP-GEN-002-01

2. Disposal Document Letter/Berita Acara Pemusnahan Dokumen

Form : QP-GEN-

002-02
3.

Disposal Document List/Daftar Dokumen yang dimusnahkan

Form

QP-GEN-002-03
7. APPENDIX /LAMPIRAN

The print out of this document is not a controlled copy if without proper DCO stamps. All rights reserved. No part of this document maybe
reproduced without permission in writing from PT. Central Global