Hemerdon Tungsten Project

Health & Safety

Management System Manual
Document Information
Document Number

HSMSM

Description

This manual describes the Health & Safety Management System elements of the
Integrated Management System and related documentation.

Document Control
Reference (electronic)
Next Review Date

June 2013

Revision Number

Issue Date

Author

Nature of
Amendments

June 2012

Gary Timmins / Rory Graham

Draft

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Contents
4.

OCCUPATIONAL H & S MANAGEMENT SYSTEM REQUIREMENTS ................................ 3

4.1
General Requirements ............................................................................................... 3
Introduction ............................................................................................................. 3
Scope ....................................................................................................................... 3
4.2
4.3

Occupational Health & Safety Policy ......................................................................... 4

Planning ..................................................................................................................... 4

4.3.1 Hazard Identification, Risk Assessment and Determining Controls ..................... 4

4.3.2 Legal Obligations and Commitments................................................................. 5
4.3.3 Objectives, Targets and Programmes ................................................................ 5
4.4

Implementation & Operation .................................................................................... 5

4.4.1 Resources, Roles, Responsibility and Authority .................................................. 5

4.4.2 Competence, Training and Awareness............................................................... 6
4.4.3 Communication, Participation and Consultation ................................................ 6
4.4.4 Documentation ................................................................................................ 7
4.4.5 Control of Documents ....................................................................................... 9
4.4.6 Operational Control.......................................................................................... 9
4.4.7 Emergency Preparedness and Response .......................................................... 10
4.5

Checking .................................................................................................................. 10

4.5.1 Performance Monitoring and Measurement ................................................... 10

4.5.2 Evaluation of Compliance ............................................................................... 10
4.5.3 Incident Investigation, Nonconformity, Corrective Action and Preventive Action
.............................................................................................................................. 10
4.5.4 Control of Records .......................................................................................... 11
4.5.5 Internal Audit ................................................................................................. 11
4.6

Management Review............................................................................................... 12

APPENDICES................................................................................................................... 13
Figure 1 Site Plan ............................................................................................................. 13

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4. Occupational H & S Management System Requirements

4.1

General Requirements
Introduction

4.1.1

4.1.2
4.1.3

4.1.4

4.1.5

Wolf Minerals will establish a health and safety management system (H&SMS)
broadly in accord with BS OHSAS 18001:2007 and in accordance with relevant
UK legislation but specifically the Quarries Regulations 1999. The following
pages outline what the system will cover, as well as describe some of the details
relating to structures, policies and procedures that Wolf Minerals will put in
place to implement and maintain that system. It is however the intention that
this H&SMS will be incorporated into an Integrated Management System (IMS)
and therefore makes reference to documents and specifically policies that will
be used across both the environmental and quality management systems.
Wolf Minerals is committed to continually improving this system and will do so
through regular reviews, updates and feedback (plan, do, check and act).
Section and paragraph numbering are in accord with the clauses of the OHSAS
18001 standard.
Scope
This H&SMS system relates specifically to the Wolf Minerals Ltd operations at
the Hemerdon site; the project includes a two stage open pit and a 3 Mtpa
concentrator with associated infrastructure. The Hemerdon Mine is located six
miles north-east of Plymouth, near Plympton, in Devon, UK. It lies to the north
of the villages of Sparkwell and Hemerdon and adjacent to the large china clay
pits near Lee Moor. Figure 1 presents the geographical boundaries for the HTP
operations.
The mining pit will be supported by comprehensive mining infrastructure:
upgraded access roads to the site
several level earth pads on hilly country to the west of the proposed site
of the open cut mine
site runoff dams
an integrated landfill tailings storage facility to the north of the
concentrator
an administration office and associated ablutions and sewerage disposal
system
a gatehouse and associated security systems
maintenance and stores buildings
a metallurgical laboratory
heavy vehicle workshop and fuel storage and metering facility
raw water pumping station and pipeline
potable water pipeline
excess water disposal system

4.1.6

high voltage power supply.

The H&SMS does not include any Wolf Mineral activities outside of the UK
other than those related to Top Management decisions, Management Review,

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4.1.7

4.2

Occupational Health & Safety Policy

4.2.1

4.2.2

4.2.3

4.2.4

4.3

Appointments or purchasing where it relates to Hemerdon. This document will

only cover those health and safety responsibilities or duties on contractors, and
suppliers where they are directly related to their activities on site, or on a
product or service that impacts on anything on site.
The scope of the H&SMS will be reviewed annually at the management review.
Implementation of any system changes will be the responsibility of the
Management Team.

Wolf Minerals senior management will develop an integrated policy statement

covering health, safety, environmental and quality ensuring that it is
appropriate to the nature and scale of Wolf Minerals Hemerdon Operation. In
particular it will cover the occupational health and safety risks associated with
our activities and products as well as express our commitment to continual
improvement and prevention of injury and ill health.
Wolf Minerals is an ASX and AIM quoted company working in the UK and our
policy expresses our commitment to comply with applicable legal requirements
and with other requirements to which the organization subscribes which relate
to its occupational health and safety hazards.
Building on our commitment to continual improvement, our policy will provide
the top-level framework for setting and reviewing health and safety objectives
and targets and ensuring that our systems are documented, implemented and
maintained.
Wolf management will ensure that the policy and the
requirements and benefits of the systems are periodically reviewed and
communicated to all persons working for or on behalf of Wolf Minerals.
Our policy will be available to the public through the Wolf Minerals website
www.wolfminerals.com.au.

Planning

4.3.1 Hazard Identification, Risk Assessment and Determining Controls

Wolf Minerals will establish, implement and maintain a policy that clearly
defines the process for hazard identification, assessment of risk, and
determining of necessary controls. The policy will specify what methodologies
shall be used, when they shall be used, and who has responsibility for
compilation, to ensure the process takes into account the human factors
(behavior, capabilities), is proactive rather than reactive, follows the hierarchy
of controls and covers both routine and non-routine activities. The primary
policy will be:
Risk Assessment
This policy will cover both routine Risk Assessment, as well as specialist
assessments such as Manual Handling, COSHH, Fire, Work at Height, Lifting,
PPE, DSE, Noise, Dust, etc.

However, as this subject is fundamental to H&S and covers all categories of

personnel, the infrastructure, plant, equipment as well as the workplace,
certain identified and recognized hazards have lead Wolf Minerals to determine

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controls should be implemented through the compilation of separate policies

such as:

Business Continuity

Contractor Management

Control of Visitors

Workplace Management

Mobile Plant Management

Fixed Plant Management

For more details see section 4.4.6 below.

4.3.2 Legal Obligations and Commitments
Wolf Minerals will identify its legal obligations and commitments which are
applicable to the company and its operations in the UK, and how they apply and
are communicated to all relevant persons at the Quarry. This will be achieved
by means of a Register.
The management of this Register and guidance on the communication
methodology will be detailed in the policy:
Legal Obligations and Commitments
The records will be documented in the:

Register of Legal Obligations and Commitments

4.3.3 Objectives, Targets and Programmes

Wolf Minerals will establish and maintain documented occupational health and
safety objectives which will be measurable, have designated responsibilities and
defined time frames for each item.
When establishing the objectives they will include the commitment to the
prevention of injury and ill health, together with compliance to all applicable
legal requirements.
In support of Wolf Minerals commitment to objectives and targets suitable
implementation programmes will be agreed and periodically reviewed in line
with the relevant policies covering this subject.

4.4

Implementation & Operation

4.4.1 Resources, Roles, Responsibility and Authority

Wolf Minerals will take ultimate responsibility for occupational health and
safety and will ensure that resources are available to establish, implement and
maintain the H&SMS.
Roles, responsibilities, accountabilities and delegated authorities will be
defined, allocated, documented and communicated to staff via a combination
of
Job Descriptions

IMS Policies, Procedures, Information Sheets and associated documents

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The Management Team will be responsible for ensuring the H&SMS is

implemented and maintained and in particular that health and safety
management is undertaken as an integral part of each and everyones role. A
member of the management team will be given specific responsibility for
occupational health and safety to ensure that they report to the Board on the
performance of the H&SMS.
4.4.2 Competence, Training and Awareness
Wolf Minerals will ensure that all Directors, management, operatives, suppliers
and contractors are aware of the Integrated Health, Safety, Environmental and
Quality Policy Statement and the need to conform to its tenets.
Wolf Minerals employees (and relevant contractors) that have the potential to
cause an impact on occupational health and safety shall be made aware of such
and Wolf Minerals shall ensure they have the education, training, experience
and other qualities to ensure that they are competent to manage that role.
Wolf Minerals will undertake and update a training needs analysis and maintain
appropriate training records as defined in the Training Policy. Training
documents include:

Training Needs Analysis Matrix

Individual Employee and Contractor Training Records

Wolf Minerals will ensure that all employees and relevant contractors are made
aware of:

the consequences of their work activities and behaviors as well as the

benefits of improved personal performance, as regards occupational
health and safety.

their roles and responsibilities of conforming to the relevant

requirements of the H&SMS;

the potential consequences of departures from the H&SMS and in

particular task procedures.

4.4.3 Communication, Participation and Consultation

4.4.3.1 Communication
Wolf Minerals recognises the importance of effective communication and will
establish and implement a system for:

appropriate inductions when first arriving on the mine site.

internal communication regarding health and safety matters between

the functions and management levels within the company as well as
communication with contractors and other visitors to the quarry;

receiving, documenting and responding to health and safety

communication from stakeholders and interested external parties.
Management of communications both internally and externally will be detailed
in the Communications policy:
Communications and interactions with local communities and other interested
parties will be recorded on a communications record and a register maintained:

Communications Register; and

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Communications Record.

4.4.3.2 Participation and Consultation

Wolf Minerals will establish a health and safety committee to ensure there is an
effective system for worker participation, particularly Safety Representatives
and consultation with all matters related to occupational health and safety.
Contractors regularly employed on site will also be given an opportunity to
participate within this forum.
As this will be Integrated Management System it is intended that the health and
safety committee will be combined with environmental and will be called a SHE
Committee. Management of this will be detailed in the Communications Policy.
4.4.4 Documentation
This H&SMS will be developed by Wolf Minerals in general accord with BS
OHSAS18001:2007 and as previously stated will be incorporated into an
Integrated Management System. The IMS structure will include:

a health and safety policy statement incorporating environment and

quality;

a description of the scope of the integrated system in relation to Wolf

Minerals Ltd and the Hemerdon Tungsten Project;

a description of the main elements of the health and safety

management system and their interaction and reference to related
documents;

documents including records, required by the OHSAS Standard and

documents, including records, determined by Wolf Minerals to be

necessary to ensure the effective planning, operation and control of
processes that relate to occupational health and safety risks.

The Hemerdon H&SMS documentation structure is described below:

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Three Tiers of H&SMS Documentation

TIER 1
H&S Policy Statement

H&S System Registers

TIER 2
H&S Management Policies

H&S System Procedures & Management Documents

TIER 3
H&S Management Plans (e.g. Emergency)

Task Procedures including Safe Systems of Work

Tier 1 The Health & Safety Policy Statement and the Required Registers are in
Tier 1 due to their relative importance to the documented system and H&S
management planning.
Tier 2 Includes the Health & Safety System Policies and Procedures and
Management Documents. The system policies and procedures are made up of both
mandatory requirements of the standard as well as Wolf Minerals methodologies
and systems for consolidating, communicating and implementing relevant H&S
legislation.
Health & Safety Management Documents are all the Information Sheets, Forms,
Logs, Lists, Reports, Questionnaires, Programmes and Templates needed to support
the above system and the H&SMS in general.
Tier 3 Includes dedicated overarching Health & Safety Management Plans such as
Site Emergency Plans which in this case will also cover Environmental requirements
in one combined document.
It also includes more detailed Task Specific Procedures which will include Safe
Systems of Work where there is a hazard identified by the risk assessment.
As this will be an Integrated Management System it is intended that the Task
Procedures will also cover any Environmental hazards and control measures
identified, along with any quality requirements so operatives only have one
document to refer to for that element of the activity, thus reducing overall risk and
improved compliance. They will cover for example, safe handling of chemicals,
storage of explosives, use of spill kits, monitoring instructions and waste
management all types.
It also contains any Records as required by the H&SMS standard and relevant
legislation.

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4.4.5 Control of Documents

Wolf Minerals intends to use an electronic document control software system
such as Q-Pulse to maintain all controlled documents within the H&SMS.
As this will be an Integrated Management System this policy and system will
cover health, safety, environmental and quality requirements.
Details of how this process will be managed can be found in the policy;

Document Management

4.4.6 Operational Control

Where the hazard identification and risk assessment process has determined
the need to implement operational controls to manage the OH&S risks Wolf
Minerals will introduce one of two systems to ideally eliminate or reduce the
risk to an acceptable level.
Where the principle issues are common across the operation Wolf Minerals will
establish, implement and maintain tier 2 policies, procedures and information
sheets or tier 3 H&S Management Plans to manage recognized hazards and
activities the same way across the site. Examples of these are below:

Managers Rules

Isolation

Work at Height

Working On or Over Water

Confined Spaces

PPE

Control of Visitors

Workplace Management

Mobile Plant Management

Fixed Plant Management

Where the activity is task specific Wolf Minerals will require the Management
Team to ensure documented procedures (which include Safe Systems of Work
where a hazard has been identified and explicitly stipulate the operating
criteria) are produced, implemented and maintained to cover situations where
their absence could result in a deviation from the H&SMS, policy, objectives and
targets or lead to an incident. See notes about combined procedures in Section
4.4.4 Documentation above.
Operational control of goods and services used by Wolf Minerals and provided
by external contractors and suppliers is covered by the following policies:

Contractor Management

Purchasing

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4.4.7 Emergency Preparedness and Response

Wolf Minerals will establish, implement and maintain a policy that requires the
management team to identify potential emergency situations and potential
accidents. The policy will also require the compilation of a suite of procedures
detailing how the company will respond to emergencies, preventing or
mitigating any adverse OH&S consequences. This will be the Site Emergency
Plan which will also contain those procedures required by the Environmental
Management System on this subject. The policy will also cover the emergency
equipment and training requirements, as well as the testing regime and review
process to ensure the plan remains effective.

4.5

Checking

4.5.1 Performance Monitoring and Measurement

Wolf Minerals will establish, implement and maintain a policy that requires the
management team to monitor and measure OH&S performance. The policy
defines the type of monitoring required, the methods of measuring, recording
and reporting as well as the frequency.
The process will

assist in monitoring conformity with the objectives and targets,

assist in monitoring the effectiveness of controls for both health as well

as safety,

provide both proactive and reactive measures,

cover incident management as well as ill health,

provide a process for identifying subsequent corrective and preventive

action and analyzing all.

4.5.2 Evaluation of Compliance

Wolf Minerals will ensure that a compliance review of the legal obligations and
commitments is carried out on an annual basis as a minimum. It is the
responsibility of Senior Management to ensure that these reviews are
undertaken and recorded. The compliance review includes an evaluation of
compliance against the Register of Legal Obligations and Commitments.
Records or evidence to support any compliance decision or summary of changes
will be recorded in the register and provided for the management review
meeting as detailed in the policy:

Performance Assessment, Improvement & Review

4.5.3 Incident Investigation, Nonconformity, Corrective Action and Preventive Action

4.5.3.1 Incident Investigation
In conjunction with the Emergency Preparedness and Response policy Wolf
Minerals will establish and implement a policy/procedures for dealing with
incidents including near misses. The policy will require incidents to be

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investigated in a timely manner, identify the root causes and corrective and
preventive action, as well as opportunities for continuous improvement. The
policy will also define the recording, reporting and communication processes.
As this will be an Integrated Management System this will be a combined policy
and system covering both H&S and Environmental. This is detailed in the policy:

Incident Management

4.5.3.2 Nonconformity, Corrective Action and Preventive Action

Throughout the H&SMS the need to identify and correct non-conformities will
be defined in various policies and procedures. However Wolf Minerals will
establish and implement an overarching policy/procedures for dealing with
potential and actual nonconformities and taking appropriate action which these
other systems will have to conform to.
As this will be an Integrated Management System this policy and system will
cover health, safety, environmental and quality requirements. It is also the
intention that the electronic compliance software system will be used to
monitor and manage issues raised through to close out as well as provide
statistics. Overall performance will be monitored as defined in 4.5.1.
Full details can be found in the policy:

Performance Assessment, Improvement & Review

4.5.4 Control of Records

Throughout the H&SMS the requirement to maintain records will be specifically
defined in the policy related to that subject. However the policy/procedures
below will specify that records must be legible, identifiable and traceable. It will
also define the retention periods, the retention location and any
documentation numbering system.
As this will be an Integrated Management System this policy and system will
cover health, safety, environmental and quality requirements.
Wolf Minerals intends to use an electronic document control software system
such as Q-Pulse to maintain certain records with in the H&SMS. Details of how
this process will be managed can be found in the document control policy and
associated procedures.

Document Management

4.5.5 Internal Audit

Wolf Minerals will ensure that internal audits of the Integrated Management
System are conducted in accordance with the policy below. The policy will
define the process of setting the scope and frequency of audits as well as the
competence and impartiality of auditors.
The audits will determine whether the health and safety elements of the
management system conform to planned arrangements, they have been
properly implemented and are being maintained.
The lead auditor will provide the results of the audit to the management team.
The full process is defined in the policy:

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4.6

Performance Assessment, Improvement & Review

Management Review
Wolf Minerals management will review the health and safety management
system elements of the Integrated Management System through a combined
management review process defined in the policy below:
Performance Assessment, Improvement & Review
A record of the management review meeting and any outcomes will be
recorded and communicated as defined in the policy.

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APPENDICES
Figure 1 Site Plan

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