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Building/Company Name:
Address:
Prepared by:
Position:
Date Prepared:
Revised:
President
Date:
Manager
Date:
Fire Chief
Date:
INDEX
Cover page
Building info & signature page
Index
Fire safety plan introduction
Definitions
Audit of building(s) and property
Control of fire hazards in the building
Audit of human resources and persons having supervisory responsibilities
Supervisory staff/employee responsibilities for fire safety
Owner/manager responsibilities for fire safety
Fire alarm procedures for owners/managers
Emergency procedures for all employees
Supervisory staff duties in the even of a fire
Owner/staff/employee duties
Maintenance of building facilities and fire protection equipment
Procedure for evacuation of Non-ambulatory or special needs persons
Fire drills
Alternative measures & training the supervisory staff
Training of staff/employees & training records
Fire protection measures
Maintenance procedures for fire protection
Fire extinguishment/control/confinement
Fire department access for fire fighting & related fire suppression
Preparing schematic diagrams
Posting emergency procedures and emergency phone numbers
Schematic diagrams
Implementation/updating the fire safety plan & summary
Appendix A check, inspection & test guideline
Appendix B
spare
Appendix C
Sample emergency procedures
Appendix D
self inspection guide
Appendix E
portable extinguisher operation info (sample)
Appendix F
employee list
Appendix G
sample symbols for diagrams
DEFINITIONS
The following definitions have been copied from Division A, Section 1.4 of the Ontario Fire
Code to assist you in understanding the meaning of these words and phrases where they are used
in this guideline and in the regulation. The definitions are intended to help people understand
their meaning in the context of the regulation.
Approved:
Building:
means any structure used or intended for supporting or sheltering any use
or occupancy.
Check:
Chief Fire Official: means the assistant to the Fire Marshal who is the Municipal Fire Chief or
a member or members of the fire department appointed by the Municipal
Fire Chief under Article 1.1.1.2. of Division C or a person appointed by
the Fire Marshal under Article 1.1.1.1. of Division C.
Combustible Liquid: means any liquid having a flash point at or above 37.8 C and below
93.3C.
Flammable Liquid: means a liquid having a flash point below 37.8 C and having a vapour
pressure not more than 275.8 kPa (absolute) at 37.8 C as determined by
ASTM D 323, "Vapor Pressure of Petroleum Products (Reid Method)".
Inspect:
Owner:
means any person, firm or corporation having control over any portion of
the building or property under consideration and includes the persons in
the building or property.
Supervisory Staff:
Test:
Type of Building:
Building Use:
Building size by area, (area of each storey and total area)
Nature of building construction (combustible) or ( non combustible)
# of storeys, including basements
Yes No N/A
Is there a fire vehicle access route, including principal F.D. response entrance?
Location:
Is there a sprinkler system?
Yes No N/A
Is there an emergency voice communication system?
Where:
Electrical services including, transformers, transformer vaults, etc
Water supply control valves and fire pumps
Where:
Gas shut off valves or other important isolation valves
Where:
Storage areas (identifying type and quantities of materials stored)
(see appendix )
Is there emergency power? Batteries
Generator
Lighting equip.____
HVAC Systems
Where:
Hydrant location:
Is there a private hydrant?
Are there portable fire extinguishers throughout the building?
Commercial Cooking Equipment
Is there a partial fire alarm system(ie: interconnected smoke alarms)
Briefly describe:
Type
Location
Identification #
Location of Exits:
Prevention
1. Storage
Storage areas shall be kept clean and tidy.
Halls are not work or storage areas and shall be kept clear at all times.
A minimum clearance of 18 inches from sprinkler heads and heat/smoke detectors shall
be maintained.
Never block fire exit doors.
Fire extinguishers shall remain accessible and accessible at all times.
Electrical panels and sprinkler system controls shall be kept clear of obstructions.
Never store combustibles within 3 feet of refrigeration equipment, electrical equipment or
in the furnace/ boiler room.
3. Combustible Materials
Shall be kept a minimum of 3 feet away from electrical or heating equipment.
If applicable, shall be stored in approved containers.
Limit the combustible coverage of walls to less than 20% of the total wall space.
Do not store combustibles, including recycling material in the stairwell or hallways.
When working with heat or flame, ensure loose and dangling clothing is discontinued and
surrounding area is clear of combustibles.
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3. Permanent Wiring:
Electrical panels must have appropriately-sized fuses or breakers
Damaged or exposed wiring shall be repaired immediately.
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Leave the fire area, take keys and assist anyone in immediate danger to a safe area.
Close all doors behind you to confine the fire.
Activate the fire alarm/evacuation notification and or use the pull station if installed
Telephone the fire department 911; never assume that this has been done. (all telephones
on site should have the emergency phone number of the fire department listed and the
address of the property conspicuously posted close by for reference in an emergency.)
Use exits and exit stairwells to leave the building immediately
If you encounter smoke, use an alternate exit
In the event of fire alarm/evacuation notification;
If you are in a room and is heard.
Before opening door, feel door and door knob for heat. If not hot, brace yourself against
door and open slightly. If you feel air pressure or hot draft, close door quickly.
If you find no fire or smoke in corridor or stairwell proceed to the nearest exit.
If you encounter smoke in corridor or stairwell consider taking corridor to other side of
building where another stairwell may be clear.
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If you cannot leave your room or area or have returned to it because of fire or heavy
smoke, remain in your room or area and:
Close the door.
Unlock door for possible entry of fire fighter.
Dial 911 if you have a phone, tell the fire department where you are and signal to fire
fighters by yelling, waving a towel out a window etc.
Seal all cracks where smoke can get in by using wet towels or sheets to seal mail slots,
transoms and central air conditioning outlets if necessary (a roll of wide strong masking
tape is useful)
Crouch low to the floor if smoke enters the room
Move to the most protected room/area and partially open a window (if available) for air
Close the window if smoke comes in
Wait to be rescued, remain calm, do not panic or jump
Listen for instructions or information which may be given by authorized personnel or
over loudspeaker.
Do not use the elevator(s)
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Owner/Staff/Employee Duties
The owner is ultimately responsible for employee fire safety and generally appoint/assign
staff or contract outside agencies to check, test, inspect and maintain fire safety equipment.
Ultimately we are all responsible for some of the following;
Ensure that the doors to stairways that are components of a fire separation or a means of
egress are kept closed at all times. Never block, wedge or prop open.
Ensure that stairways, landings, hallways, passageways, and exits, inside and outside (ice
and snow), are clear of any obstructions at all times.
Ensure that combustible materials are not permitted to accumulate in any part of a
stairway, fire escape or other means of egress or elevator and ventilation shafts or waste
containers.
Ensure that combustible waste materials are not permitted to accumulate in quantities in
locations which may constitute a fire hazard.
Promptly remove all combustible waste from all areas where waste is placed for disposal.
Keep access roadways, fire routes and fire pumper connections clear and accessible for
fire department use.
Building Manager to request volunteers (two or more if possible) to assist special needs' persons
on the floor. Volunteers should assess whether or not there is imminent danger from fire or
smoke on their floor.
If there is not imminent danger on the floor, the volunteers should:
Move the special needs' person out into the safest emergency area, ie; exit or stairwell or
area agreed to by the Chief Fire Official.
One volunteer should remain with the person on the floor.
One volunteer should notify staff of the situation.
When the floor is clear, move the person to the nearest exit or into the nearest safe
stairwell and to the exterior.
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If there is imminent danger on the floor, the volunteers should move the special needs'
person outside when possible or into the safest emergency exit or stairwell if unable to
evacuate him/her to the exterior.
One staff/volunteer should remain with the person if he/she can not be evacuated safely.
One staff/volunteer should exit the floor and notify the Fire Official of the location and
condition of the special needs' person.
Designated staff /volunteers shall be trained to any agreed upon procedures.
If necessary, for safety reasons, the staff/volunteers may consider transporting the special needs
persons down to the next safe floor level if it is not safe to move them outside.
Whenever possible, special needs' people should be moved to the exit with their assertive
devices; for example, wheelchairs, crutches or scooters, as they will require these devices once
outside the building. The device(s) should remain on the floor if it is too heavy or large to be
safely, quickly and easily transported, or if it is likely to block the emergency exit stairwell.
Fire Drills
The actions to be taken by staff in the event of a fire is crucial, therefore practising fire drills
must become an integral part of a facility's preparedness.
The purpose of a fire drill is to ensure that staff are familiar with the building's overall
evacuation procedures. Therefore, the owners and managers must be aware of the benefits of
holding fire drills which involve all staff/employees. To maximize the benefits of these fire
drills, they should be scheduled and rotated in such a way all staff/employees have an
opportunity to participate.
Supervisory staff must be instructed in the fire emergency procedures that are described in the
Fire Safety Plan before they are given any responsibility for fire safety. A copy of the fire
emergency procedures and other duties outlined in the Fire Safety Plan must be given to all
supervisory staff.
Staff should receive training in the safe use of portable fire extinguishers and other fire safety
equipment. This would/may include instructions on how to activate and reset the fire alarm
system where appropriate. Staff must be instructed to react quickly to a fire emergency. At the
same time, personal safety must be promoted.
It is very important that all staff with specific responsibilities attend a debriefing meeting
following every practise fire drill. This meeting will be held to review the procedures and
reactions of all participants. During the debriefing, problem areas can be identified and, if
necessary, solutions to overcome any deficiencies in the facility's Fire Safety Plan can be
discussed and corrected. The fire department must be made aware of, and approve any changes
to the Fire Safety Plan.
The fire department administration (485-3910) shall be notified prior to the fire drill and
immediately after completion and resetting the fire alarm.
The date and time of all fire drills, as well as the names of participating staff, should be recorded
in a permanent log book.
For this building, the Fire Code requires that fire drills be conducted every ___ months.
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Do all staff understand the procedures they are expected to follow in an emergency (are there
language barriers, visual, written or verbal etc.)?
Are there people who require assistance in evacuating (mobility/sight/hearing disabilities)?
Are the fire drills pre-announced or a surprise?
Are staff trained to safely shut down critical systems or equipment they are using during an
emergency in order to prevent further hazards?
Are measures in place to provide for safety needs of guests or contractors during emergencies?
Will staff practice using fire fighting and related safety equipment to enhance their personal
safety and response to a fire emergency?
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Training Records
Detailed training records of all employees shall be kept, including temporary staff. All staff
shall be provided make-up Fire Safety training in the event of a missed training session. The
owner upon request shall be able to provide information to the Chief Fire Official that verifies
the quality and quantity of all staff training.
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Exits
An exit is that part of a means of egress that leads from the floor area it serves to a public
thoroughfare or to an approved open space. Walls, floors, doors or other means provide a
protected path necessary for occupants to proceed with reasonable safety to a place of refuge.
Vertical shafts accessed from above or below grade are protected from the remainder of the
building provided the doors leading to the shaft are kept closed.
Fire Department Access
Fire department access allows fire fighters and their equipment to gain access to the building.
Vehicles parked in a fire route, excessive vegetation, snow and other forms of obstructions to
access routes, fire hydrants and fire department connections are not permitted by the Fire Code.
Maintaining fire department access is an ongoing matter. In addition, access into a building
requires consideration (ie: with a key box, through preplanning, etc.).
Portable Extinguishers
Portable extinguishers are intended as first aid measure to cope with fires of limited size. The
basic types of fire classes are: A (wood/paper), B (flammable liquids) and C (electrical).
Portable extinguishers are rated for the corresponding classes of fire.
Emergency Lighting
Emergency lighting ensures that exits, corridors and principal routes providing access to exits are
illuminated in the event of loss of power.
Water Supply (Rural Settings)
The total water supplies required for fire fighting purposes may be supplied from various sources
such as municipal water supply, storage tanks (elevated or underground), lakes, rivers, wells,
swimming pools or a combination of sources should be obtained within practical distances.
Water supplies must be accessible to fire fighting equipment.
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Fire Extinguishment/Control/Confinement
In the event a small fire cannot be extinguished with the use of a portable fire extinguisher or
smoke presents a hazard to the operation, then the door to the area should be closed to confine
and contain the fire. Leave the fire area, ensure the fire service has been notified and wait for
them to arrive.
If a small fire is determined to be extinguishable, make sure events unfold in the following
sequence:
Activate the fire alarm system/evacuation notification procedures.
Call 911, even if auto signalling provisions to an alarm company are in place.
Attempt to extinguish the fire (if trained to do so) while keeping yourself between the
fire and the nearest exit door.
Never fight a fire alone. Attempting to extinguish a fire is a voluntary act. (see App."E)
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SCHEMATIC DRAWING
OF BUILDING
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SUMMARY
The preparation and implementation of a Fire Safety Plan, helps to assure effective use of people
and resources to control and eliminate fire hazards in the workplace and to respond effectively to
a fire emergency. This will reduce the incidence of fire, protect life safety and reduce the impact
of fire should one occur.
You shall identify all the above sections in your plan and submit two copies for approval.
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Appendix A
PORTABLE FIRE EXTINGUISHER Reference should be made to NFPA 10
Inspect all portable fire extinguishers:
Monthly
Portable fire extinguishers subject to maintenance:
Annually
Every 5 years
Every 6 years
Every 12 years
As required
Daily
Weekly
Check water level and air pressure for pressure water tanks:
Weekly
Weekly
Inspect relief valves on air and water supply lines of pressure tanks:
Weekly
Weekly
Weekly
Monthly
Annually
Annually
Annually
Annually
Annually
Annually
Every 2 Years
Monthly
As Required
Monthly
As Required
Maintain exit lights to ensure they are illuminated and in good repair:
As Required
As Required
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FIRE ALARM SYSTEMS Reference should be made to ULC-536 for exact details
Check fire alarm A/C power lamp and trouble light:
Daily
Daily
Daily
Monthly
Monthly
Test voice communication to and from floor areas to the central alarm and
control
Test firefacility:
alarm system by persons acceptable to the authority having
Monthly
Annually
Weekly
Annually
Annually
Annually
Annually
Annually
As required
Daily
Weekly
Every 6
Months
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Appendix B
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Appendix C
EMERGENCY PROCEDURES
(sample)
The actions to be taken by occupants in emergency situations will be posted on each floor and
will read as follows:
IN CASE OF FIRE
UPON DISCOVERY OF FIRE
LEAVE FIRE AREA IMMEDIATELY
AND CLOSE DOORS
CAUTION
IF YOU ENCOUNTER SMOKE,
USE ALTERNATE EXIT
REMAIN CALM
REMAIN CALM
This building is equipped with a single stage fire alarm system. The fire alarm system is to be
activated to alert the other occupants of an emergency and to put into operation the approved fire
safety plan. The fire department is to be notified by telephoning 911, giving the correct address
and the exact location of the fire, floor number and/or suite number.
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Appendix D
Sample Form optional use
YES NO N/A
Are there indications of frequent replacement of fuses and/or resetting of circuit breakers
which would indicate overloading of electrical circuits?
Has the electrical system been checked and serviced by a competent electrician within the
past year? Date of last service:
Are all motors kept clean, and adequately ventilated to reduce overheating?
Are T.V. sets free of frayed wiring and in good operating condition?
FIRE PROTECTION
a) Serviced annually?
c) Easily accessible?
d) Placed within regulated travel distance of any point on each floor in a conspicuous
place?
Are periodic tests and inspections made of the following to ensure their proper operation:
Fire dept. phone number is placed conspicuously at the switchboard, lobby and public
phone booths?
Are incinerators provided with self-closing, tight-fitting doors and approved spark
arresters?
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YES NO N/A
EMPLOYEES
a)
b)
c)
HOUSEKEEPING
Are adequate ash trays and metal waste baskets provided in each room?
a)
b)
c)
a)
b)
c)
Are all linen and trash chute doors provided with self-closing device?
Are all public areas checked thoroughly for fire hazards after closing?
LAUNDRY ROOMS
Are all washers and dryers equipped with safety interlocks in good operating conditions?
Are gas dryers equipped with automatic shut-off valves that shut off gas in event of flame
failure?
a)
b)
Cleaned regularly?
Is the tenant storage area enclosed by at least 1 hr. fire-rated door and enclosure?
Is door to tenant storage area kept locked to prevent entry by unauthorized persons?
Are hoods, ducts, ovens, ranges and filters cleaned on a regular schedule?
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YES NO N/A
ELEVATORS
Are all areas free of conditions which will cause slipping falling?
Are all steps and ramps provided with securely fastened handrails?
EXITS
c)
b) Easily operated?
c)
Are full-length clear glass doors and windows marked to avoid someone walking into them?
INSTRUCTIONS: This form has been designed as a guide only. You may add or delete
items to fit your individual needs. By using a form or forms similar to this on a routine
basis will assist you in controlling and eliminate common hazard in you building(s). This
form does not replace your responsibilities of inspection, testing and maintenance as laid
out in the Fire Code.
Detach Appendix D and keep for making copies
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Appendix E
Portable Fire Extinguisher Example Operation Instructions
Check to ensure the extinguisher is the right classification for the type of fire.
Class A fire extinguisher is used for ordinary combustibles, such as wood, paper, some plastics
and textiles.
Class B fire extinguisher is used for flammable liquid and gas fires such as oil, gasoline, etc.
Class C fire extinguisher is used on fires that involve live electrical equipment which require
the use of electrically nonconductive extinguishing agents.
Class K fire extinguisher is used on fires involving cooking media (fats, grease, and oils) in
commercial cooking such as restaurants.
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S-
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Appendix F
Employee list
A list of the employees shall be made available to the Fire Department upon arrival at an
emergency. This list shall indicate who is on each shift. It may be designated to supervisory
staff to provide this list.
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Appendix G
Sample Symbols for Diagrams and Drawings
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