Sunday School Records Management System

SUNDAY SCHOOL RECORDS MANAGEMENT SYSTEM
Project report Submitted in partial fulfillment of the requirement
For the award of the degree of
Bachelor of Computer Applications

To
Mahatma Gandhi University, Kottayam
Guided by
Mrs. Lumy Joseph
Submitted by:
1. ABIN JOSEPH 140021044774
DEPARTMENT OF COMPUTER APPLICATIONS (UG)
Marian College Kuttikkanam (Autonomous)

Batch 2014-2017
DECLARATION
I, ABIN JOSEPH (140021044774) certify that the Minor project report entitled
SUNDAY SCHOOL RECORDS MANAGEMENT SYSTEM is an authentic work
carried by me at Marian College Kuttikkanam. The matter embodied in this project
work has not been submitted earlier for the award of any degree or diploma to the best
of my knowledge and belief.
Signature of the Student:
Name of the Student: Abin Joseph
Date:
DEPARTMENT OF COMPUTER APPLICATIONS
ii
MARIAN COLLEGE KUTTIKKANAM
CERTIFICATE
Certify that the project report entitled SUNDAY SCHOOL RECORDS
MANAGEMENT SYSTEM done by ABIN JOSEPH is completed under my guidance.
The matter embodied in this project work has not been submitted earlier for the award
of any degree or diploma to the best of my knowledge and belief.
Signature of the guide:
Name of the guide: Ms. Lumy Joseph
Signature of the HOD:
Name of HOD: Dr. Rajimol .A
Department Seal
Internal exam date:
Signature of internal examiner
External exam date:
Signature of external examiner
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ACKNOWLEDGEMENT
Gratitude is a feeling which is more eloquent than words, more silent than silence. In
undertaking this project work I need the direction, assistance and co-operation of various
individuals and organizations, which is received in abundance with the grace of God,
without their unconstrained, the project could not have been completed.
I express my sincere gratitude to our manager Rev.Fr.Ruban. J. Thannickal and
Principal Rev.Dr.Roy Abraham P for permitting to do the project. Next I express my
heartiest thanks to Dr. Rajimol.A, HOD Department of Computer Applications, Marian
College Kuttikkanam for her valuable suggestions and guidance throughout the project.
Next I express my heartiest thanks and gratitude to my internal guide Ms. Lumy Joseph
Assistant Professor in the Department of Computer Application, Marian College
Kuttikkanam, for her guidance and keen interest shown in helping me to complete the
project.
With great enthusiasm, I express my acknowledgment to all the teachers in the

Department of Computer Applications for the support given throughout the project. I
would also like to thank non-teaching staff for their support. I express my thanks to all
my friends who supported and help me in many ways. Special thanks to all who left no
stone unturned in the completion of this project.
Without the support of my family it is not possible for me to do anything. So I express
my sincere gratitude to my family for their support, encouragement and prayers for the
completion of my project successfully.
ABIN JOSEPH
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ABSTRACT
SUNDAY SCHOOL RECORDS MANAGEMENT SYSTEM is a system that automates
the registers of Infant Jesus Sunday School Eruthuvapuzha. The present system is based on
pen and paper and is less accurate. It is very difficult to search for the details of a particular
student. So by this proposed system , planning to automate the details of each student class
wise including the details such as baptism name, date of birth, house name etc.. It also
provides the facility to print the progress report of each student and also the transfer
certificate. The system provides admin and teacher login and the provision to add, delete
and update student details.
By computerization will provide more speed and accuracy than the existing manual system.
The system is developed using visual basic as the front end and MS SQL as the back end.
TABLE OF CONTENTS
Title
Page No
ACKNOWLEDGEMENT
iv
ABSTRACT
1. INTRODUCTION
1.1 About the Organization
1.2 About the Project
2. SYSTEM STUDY AND ANALYSIS

2.1 Existing System
2.1.1 Disadvantages of the Existing System
2.2 Proposed System
2.2.1 Advantages of proposed System
2.3 System Requirements
2.3.1 Functions to be provided
2.3.2 Product Definition
2.3.3 Problem Statement
2.3.4 Processing Environments
2.3.4.1 Hardware Requirements
2.3.4.2 Software Requirements
2.4 Feasibility Analysis
2.4.1 Economical Feasibility
2.4.2 Technical Feasibility
2.4.3 Operational Feasibility
2.5 Programming Language and Development tools
2.6 System Analysis
14
2.6.1 Data Flow Diagram
14
vi
2.6.2 Data Dictionary
18
3. SYSTEM DESIGN
18
3.1 Database Design
20
3.1.1 Table Design
20
3.1.2 Normalization
25
3.2 User Interface Design
25
3.2.1 Input Design
25
3.2.2 Output Design
26
4. DEVELOPMENT AND CODING
26
5. SYSTEM CHECKING AND VALIDATION
27
5.1 Unit Testing
27
5.2 Integration Testing
27
5.3 User Acceptance Testing
27
6. IMPLEMENTATION
28
7. SUMMARY
7.1 Conclusion
28
7.2 Foreseeable Enhancements
28
BIBLIOGRAPHY
29
APPENDIX- FORMS AND SCREENSHOTS
30
vii
1. Introduction
1.1 About the Organization
The project named Sunday School Records Management System is for the use of a
Sunday school
Named Infant Jesus Sunday School Eruthuapuzha.
This project is for the substitution of the existing system with high speed and accuracy. The
system overcome the need for manual calculations, transferring of data. The system is
developed highly user friendly as well as providing information to users. The proposed
system is satisfying the users need and it is interactive. It is an automotive system to keep
records of all the students records, distribution of different certificate details and various
registers.
The new system will minimize the errors during data capture and data can be retrieved
in a shorter time. It is more secure and can perform more accurately than current
system.
1.2 About the Project
The project aims at the computerized functioning of Infant Jesus Sunday School Eruthuapuzha.
The advantages of computerization are, it reduces the workload, avoid the errors involved in
keeping records, fast processing. The system is expected to be easier for usages and other
operational independency. It is an application to keep records of all students and certificates
The following are the activities carried out in the concern.

Store records of all students.
Keeping the records of all registers.
Reports
Visual Basic 6.0 is used as the development tool and Microsoft SQL server Management
Studio as database. The advantages which can be pointed out are operational redundancy,
saving of time and user friendliness.
2. System Study and Analysis

2.1 Existing system
The current system is traditionally works manually. In this System, it is very difficult to
record & retrieve data from files. It is difficult to handle the whole system manually and also
it is less accurate and to keep the data in files for further references because, it may get
destroyed. Moreover redundancy of the data may occur and this may lead to inconsistency.
The manual system is time consuming also. Because of these drawbacks, a new
computerized system is proposed.
2.1.1 Disadvantages of existing system
Report acquisition problem- The effort associated with finding meaningful data
and statistics in the system
Writing and transferring of all the details of members takes lot of time
Data duplication: The same data gets repeated over and it will keeps track of the
documents, information and transactions
Lack of security: Since data is stored in filing cabinets it is freely available to

anyone. If information falls into the wrong hands it can be used against the
dispensary.
Common Errors: When entering, members might have accidentally switched

details and data since it is hand written.
Inconsistency of Data: Data will not be available for future use, since data might
get misplaced during manual filing. So data will not be preserved properly for
future use.
Repetition of Work: if there are any changes to be made, the data will have to be
entered again. At times the worker would forget to make the changes or forget
they had already altered it and might redo it again ,its again time consuming
Slow retrieval of data: The information of members are stored in different parts
of the site it takes a long time to retrieve the data.
2.2 Proposed System

The proposed system is intended to resolve most of the disadvantages of the existing system. By
using the proposed system it is easy to update and maintain the Sunday school details. Data
redundancy can be reduced and the difficulties faced during manual operations can be overcome.
Since the front end is visual basic 6, the user can work in as a windows environment. This
language is reliable, accessible and provides more security. The proposed system automates the
operations.
2.2.1 Advantages of Proposed System

High Speed
The proposed system is very fast in processing the information. Since

retrieving and storing of information is fast.
Accuracy
Since all the transactions are don by the software it is less error-prone,
leading to high accuracy
Timeliness
The proposed system takes less time so that more retrieval of information
can be made easier. The reports can be produced with less time
consumption
Easy to operate
Insertion and updation of the records become easier.
Interactive user interface
The proposed system provides Graphical User Interface similar to windows.
The user friendly interface helps the user to work with the environment
effectively
Safe Data Storage
The data can be stored for long period of time and backup can be maintained
to ensure further security of data. It does not consume large physical storage
space. Therefore data storage becomes more efficient
Data Redundancy
Data redundancy can be avoided.
Further references are easy
Since the proposed system is automated, further references to the details are
very easy, by including search option it is possible to get details of a
particular member.
2.3 System Requirements

2.3.1 Function to be provided
The software developed provide all facilities for the functioning of a Sunday school. The
operations include accepting the details, transferring the details, updating and searching of
students details etc.
2.3.2 Product Definition
This software is to automate the different aspects of the system. The package has a user
interface to enter all the data required for evaluating all records of Sunday school operations.
The interface also includes giving an overall view about the organization to the user and
provides details of Accounting and Transactions.
2.3.3 Problem Statement
Before starting to design software, we have to understand the problems faced by existing
system. This is the most crucial phase of the system development life cycle, because if one
doesnt comprehend the problem at hand, the end product will be wasted.
The objective of the developed software is to manage all the details of the members in the
church. This software has to overcome the disadvantages of existing system.
2.3.4 Processing Environments
2.3.4.1 Hardware Requirement
Hardware is a set of physical components, which performs the functions of applying
appropriate, predefined instructions. In other words, one can say that electronic and
mechanical parts of computer constitute hardware
This package is designed on a powerful programming language Visual Basic. It is a Powerful
Graphical User Interface. The backend is Access, which is used to maintain database. It can
run on almost all the microcomputers.
HARDWARE
Processor
: Intel Pentium 3 or higher
Memory
: 512 MB or above
Cache Memory
: 512 KB or above
Hard Disk
: 10.2 GB or above
Keyboard
: Standard keyboard with 104 keys
CD Drive
: Any CD/DVD Drive
Monitor
: VGA
Mouse
: A PS2/USB mouse
Display Adaptor
: Super VGA
Printer
: Dot Matrix/Inkjet/Laser
2.3.4.2 Software requirements

Operating System
: Windows XP, Windows 7, Windows 8 or 8.1
Front End
: Microsoft Visual Basic 6.0
Back End
: MS-SQL-Server
2.4 Feasibility Analysis

Feasibility analysis is a test of system proposed according to work, ability, impact of the
organization and effective uses of resources. It also evaluates the resources. It evaluates the
existing system. Its procedures develop a candidate system which are suitable to solve the
problem. A feasibility test finds answers to the following questions.
How the candidate system meet the needs?
Whether the problem is worth solving?
What are the resources available?
How the system works in the proposed organization?
What are the needs of the user?
2.4.1 Economic Feasibility

Economic analysis is the most frequently used method for evaluating the effectiveness of a
candidate system. The procedure is to determine the benefits and savings that are accepted
from a candidate system and compare them with cost. If benefits outweigh costs then the
decision is made to design and implement the system.
In the new system the expense is met at the time of initial installation and hence the proposed
system is considered to be economically feasible, it also reduces the amount spent on buying
papers and other stationary items. So the proposed system is supposed to be economically
feasible.
2.4.2 Technical Feasibility
A study of resource availability that may affect the ability to achieve an acceptable System.
This evaluation determines whether the technologies needed for the proposed System is
available or not.
Can the work for the project be done with current equipment existing software
Technology & available personal?
Can the system be upgraded if available?
If the new system is needed then what can be developed?
This is the concern with specifying software and that will successfully satisfy the
user requirement. The technical needs of the system may include:
Front end and back end selection

An important issue for the development of a project is the selection of suitable front end and
back end. When we decided to develop the project we went through an extensive study to
determine the most suitable platform that suits the needs of the organization as well as helps
in development of the project. The aspects of our study included the following factors.
Front end selection:
It must have a graphical user interface that assists users that are not
from IT Background.
Scalability and extensibility.
Flexibility.
Robustness.
Platform independent.
Easy to debug and maintain.
Event driven programming facility
Front end must support some popular back end like SQL or MS Access
According to the above stated features we selected Vb6.0 as to the front end for developing
the project.
Back end selection:
1. Efficient data handling.
2. Provide inherent features for security.
3. Efficient data retrieval and maintenance.
4. Stored procedures.
5. Operating System compatible.
6. Easy to install.
7. Easy to implement with the front end.
According to the above stated features we selected SQL as the backend. The technical
feasibility is frequently the most difficult area encountered at this stage. It is essential that
the process of analysis and definition be conducted in parallel with an assessment to technical
feasibility. It centers on the existing computer system (Hardware, Software etc.)
2.4.3 Operational Feasibility
The system must be operationally feasible so that End users can operate it easily. It only
needs basic information about Windows platforms. The proposed system is user friendly and
easy to use, the workload is reduced and efficiency is improved.
In this automation, Manager is the administrator and others can only use the system if
permits
2.5 Programming Languages and development tools
Microsoft Visual Basic
As the name implies, programming with VB is accomplished virtually. While writing the
program you are able to see how your program will look during runtime. This is the great
advantage over other programming language. We are able to change and experiment with our
design until we are satisfied with features like color, size, images that are included in the
program. Visual Basic is an ideal programming language for developing sophisticated
professional application for Microsoft Windows. It make use of graphical user interface for
creating robust and powerful applications. Features such as easier comprehension, user
friendliness, and faster application development and other aspects such as introducing Active X
technology and internal features make Visual Basic environment more to perform the basic
necessary to create Windows Applications.
Its features include:
Event-driven programming language.
Power tools to create windows based applications.
Tools to create application with graphical

user interface for creating
Robust and Powerful applications
Supports procedural
application.
and
event
driven
programming
Greater flexibility on accessing RBDMS.
Easier to comprehend things in a quicker and easier way.
Faster application development.
Provides Integrated Development Environment.
Programming control of cursor.
Ability to set multiple results set from a single query.
Flexibility to work with existing database technology.
Excellent error trapping.
Visual Basic Edition

Visual basic is available in three versions each geared to meet a specific set of development
requirements. The visual basic learning edition allows programmers to easily create
powerful applications. The professional edition provides computer professionals with a fullfeatured set of tools for developing to create robust distributed application in team setting it
includes all the features of the professional edition, the automation manager, component
manager database.
TEMPLATES AVAILABLE
Standard EXE:
Creates a stand-program that we can copy, give away, or sell to others. Examples of standalone programs are MS word, Netscape Navigator etc. Stand-alone programs have an EXE
extensions.
ActiveX DLL:
Creates a file that has .DLL extension. ActiveX DLL files are not meant to be used by them.
Instead, these types of files contain subprograms designed to be used as building block when
creating a stand-alone program.
ActiveX EXE:
Create a file that has an .EXE file extension. Unlike a stand-alone EXE file, an ActiveX EXE
file is designed to work as an OLE server, which is nothing more than a program designed
to share information with another program.
ActiveX Control:
Create a file that has an .OCX file extension. Unlike an ActiveX DLL or ActiveX EXE file
ActiveX Control usually provides both subprograms and a user interface that we can reuse
in other programs.
ActiveX Document DLL:
Create a file with a .DLL file extension. An ActiveX Document DLL file is design to help
us to run programs on internet.
ActiveX Document EXE:

Create a file that has an .EXE file extension. An ActiveX Document EXE files can display
a VB form within internet Web Browser
Add In:
Enable us to use Adan program specially designed to work with the VB user interface.
VB Application Wizard:
The VB friendly guide to help us to create a skeleton VB stand-alone EXE program quickly
and easily.
HS Application:
An HS application is a VB application that lives on a Web Server and responds to request
from the browser. An HS application uses HTML to present its user interface and use
compiled VB code to process requests and responds to event in the browser. HS application
can be used on the internet or an intranet. End users of an HS application do not need a
specific operating system or browser. HS application uses the Active Server Pages (ASP)
object model.
DHTML Applications.
A DHTML application to also respond to events in an HTML page. DHTML applications
are intended for use on intranet, and are dependent on Internet Explorer 4.0 or later DHTML
application use the dynamic HTML objects.
INTEGRATED DEVELOPMENT ENVIRONMENT
The working environment in Visual Basic is referred to as the integrated development or
IDE because it integrates much different function. Such as design, editing, compiling and
debunking within a Common environment. In most traditional development tools each of
this function would operate as separate programing, each with its own interface. The Visual
Basic integrated environment (IDE) consists of the following elements.
Menu Bar:
Provides access to every available VB commands.
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Toolbar:
Display icons that represent most commonly used VB commands.
Toolbox:
Displays the type of object that we can draw on a form.
Project Explorer:
List all the files that make up a single VB program.
Property Window:
Displays the properties of the currently selected form or object.
Form Layout Windows:
Enable us to arrange the location where our forms appear on the screen.
Form:
Provides a window where we can draw object to design our programs user interface.
Immediate Window:
Enables us to debug our VB programs.
MICROSOFT SQL SERVER:

The SQL language may be considered as one of the major reason for the commercial success
of the relational database. Because it became a standard for relational database. Users were
less concerned about migrating their database application from other types of data base
systems. SQL is comprehensive database language. It has statement for data definitions,
queries and update, Hence it is both DDL and DML. In addition it has facilities for defining
views on the database for security and authorization, for defining integrity constraints, and
for specifying transaction controls.
SQL is an ANSI standard computer language for accessing and manipulating database
system. SQL statements are used to retrieve and update data in a database. SQL works with
database programs like MS ACCESS, DB2, Informix, MS SQL server, Oracle etc.
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SQL Database Tables:

Tables are the building block in any database management system. They contain the rows
and columns of your data. You can create modify and delete table using the data definition
language commands (DDL). The table consists of a row of column heading together with
zero or more rows of data values. A database most often contains one or more tables. Each
table is identified by a name. Tables contain rows with data.
SQL Data Manipulation Language (DML)

SQL is a syntax for executing queries. But the SQL language also includes syntax to update,
insert and delete records. These queries and update commands together form the Data
Manipulation Language part of SQL:
SELECT - Extract data from the database table.
UPDATE Update data in a database table.
DELETE Delete data from a database table.
INSERT INTO- Insert row data into a database table.
SQL Data Definition Language (DDL)

The Data Definition Language part of SQL permits database tables to be created or deleted.
We can also define indexes, specify links between tables. The most important DDL
statement in SQL are:
CREATE TABLE- Create a new database table.
ALTER TABLE-Alter a database table.
DROP TABLE-Delete a database table.
CREATE INDEX-Create an index.
DROP INDEX-Drop an index.
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CONNECTION USED:
OLE DB
OLE an acronym for object linking and embedding, a somewhat older communications and
data-sharing protocol for Windows applications. The term OLE has been largely replaced by
ActiveX. A Broad collection of communication methods for Windows applications.
OLE DB introduces a universal data access paradigm that is not restricted to JET, ISAM or
even relational data sources. OLE DB is capable of dealing with any type of data regardless
of its storage method or format. This access is even includes an ADO data provider into
ODBC so that you can use it with your ODBC data sources. It is important to note that
OLEDB doesnt replace ODBC because they each feature completely independent APIs.
REPORT USED:
Crystal report is used to produce report from Visual Basic programs, which is an integral
feature of Visual Basic. It is a powerful program for creating custom reports, lists and labels
from the data in our application database. When Crystal Report connect to the database, it
reads the values from the fields you selected and place them into the report, either as is or as
a part of a formula that generates more complex values.
Crystal Reports connects almost any database system available today. Actually, there are
two unique methods used to connect a data base: Data files and SQL/ODBC. The Data File
method is designed for the smaller PC based database, such as dBase and Microsoft Access.
The SQL/ODBC method uses an ODBC (Open Database Connectivity) Connection, Which
connects to any database that supports it. Some database in these groups in Microsoft Access,
Oracle, and Sybase & Microsoft SQL server.
Operating System Used:
The Microsofts most popular operating system Windows 8.1 is used for the development
cycle.
Windows 8.1, released in October 2001, has several attractive features than the older version
of Windows. Most important one is its enhanced GUI and added security.
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2.6 SYSTEM ANALYSIS

2.6.1DATA FLOW DIAGRAM
Data flow diagram is a way of representing system requirements in a graphic form. A DFD
is also known as bubble chart has the purpose of clarifying system requirements and
identify major transformations that will become program in system design. So it is the
starting point of design phase that functionally decomposes the requirements specifications
down to the lowest level of details. A DFD consists of series of bubbles joined by lines. The
bubbles represent data transformation and the lines represents the data flows in the system.
DFD SYMBOLS
In a DFD there are four symbols
1. A square defines a source or destination of system data.
2.An arrow identifies data flow or data in motion. It is a pipeline

through which information flows
3.A circle or bubble represents a process that transforms incoming

data
Flows into outgoing data flows
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4. An open rectangle is a data source or data at rest or a

temporary Storage of data constructing the DFD.
Several rules used in drawing DFDs:

Process should be named and numbered for easy reference.
The direction of flow is from top to bottom and from left to right. Data traditionally
flow from source to destination, although they may flow back to source.
When a process is exploded into lower details, they are numbered.
The name of data stores, sources and destination ae written in capital letters.
Process and data flow names have the first letter of each word capital.
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Data Flow Diagram-ADMIN
16
Data Flow Diagram-TEACHER
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4.1.2 DATA DICTIONARY

Process
Description
1.Login
Administrator and teacher can access the data
available to them
2.Teachers
Administrator can manage details regarding
teachers.
3.Students
Administrator and teacher can manage details
regarding students
4.Academics
regarding marks
5.Attendence
regarding attendance
6.Certificates
Administrator can create certificates according to
the requirements.
3. System Design
The most creative and challenging phase of the system life cycle is system design. The term
Design, describes a final system and the process by which it is developed. It refers to the
technical specifications that will be applied in implementing the candidate system. It also
includes the construction of programs and program testing. The key question here is: How
should the problem is solved? The first step to determine how the output is to be produced
and in what format. Second, input data and master files have to be designed to meet the
requirements of the proposed output.
The final report prior to the implementation phase includes procedural flowchart, record
layout and workable plan for implementing the candidate system.
The design phase focusses on the detailed implementing procedural flowchart of the system
recommended in he feasibility study. Emphasis is in translating performance specification
into design specification. The design phase is a translation from a user printed document to
a document oriented to the programmers or database personal.
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System design goes through the phase of development: logical and physical design. When
analysis prepares the logical system design they specify the user needs at a level of details that
virtually determines the information flow into and out of system and the required resources.
The most creative and overwhelming part of a system development life cycle is system design.
The design phase focuses on the detailed implementation of the system recommended in the
Feasibility study. System design is a transition from a user oriented document to a document
oriented to a programmer or database personal. It includes logical flow of the system. The
physical design draws out of the details of the physical plan and specifies to learn the
software requirements.
A well designed system should provide for controls to eliminate errors and ensure systems
integrity. The design is often divided into system design and detailed design. System design
aims to identify the modules and how they interact with each other to produce desired results.
At the end of system design all the data structures, file formats, output formats as well as the
major modules in the system and their specifications are desired.
Basic Design Approach

The basic phase focuses on the detailed implementation of the system recommended in the
feasibility study. Emphasis is on translating performance specifications into design
specifications. The design phase is a transition from a user oriented to the programmers or
database personal.
System design goes through two phase development.
Logical
Physical
Logical design covers the following:

1. Review the current physical system.
2. Prepare input and output specifications.
3. Prepare edit, security and control specifications.
4. Specifies implementation plan.
5. Review benefits, costs, target dates and system constraints.
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Physical design covers the following:
1. Design the physical system.
Specify input/output media.

Design the database and specify backup procedure
2. Plan system implementation
o Prepare a conversion schedule and target date.
o Determine training procedure, courses and timetable.
3. Devise a test and implementation plan and specify any new hardware and software.
4. Update a test and implementation plan and specify any new hardware and software
3.1 Database Design

Personal computers provide an excellent tool for storing information in the database. It is
relational DB. Instead of relying on stops of papers, memory is used information is SQL server.
SQL server is the powerful management system and the user can create entire application
that requires programming. The SQL server act as a back end database for VB in our project.
3.1.1 Table Design
Design of the file is very important factor in the system. While designing file we have to
avoid data redundancy but at the same time all required data should be considered while
designing database.
Use the singular forms of table and column name.
Select the proper data types for each column.
Use descriptive names of tables, columns and indexes.
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Tables
A table is a collection of data about specific topic. It makes data more efficient and reduce
data entry errors. There are several tables used in this project.
Table Name: LOGIN
Primary key: Username
Field Name
Type
Length
Description
USERNAME
VARCHAR
20
Username for teachers
PASSWORD1
VARCHAR
20
Passwords for teachers
Table Name: Student

Primary Key: adno
Field Name
Type
Length
Description
adno
NUMERIC
Admission number of the student
baptismname
VARCHAR
30
Baptism name of the student.
Name_in_school
VARCHAR
30
Name in the school records
hname
VARCHAR
30
House name
sex
VARCHAR
Sex of the student
fname
VARCHAR
30
Students fathers name
mname
VARCHAR
30
Students mothers name
dob
DATE
Date of Birth
dobpt
DATE
Date of Baptism
dohc
DATE
Date of holy Communion
doc
DATE
Date of Confirmation
phno
NUMERIC
11
Phone number
class
NUMERIC
Class in which th student was studying
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Table Name: Teacher

Primary key: tno
Field name
tno
tname
hname
qualification
desig
tid
btc
Type
Size
Description
NUMERIC
Teacher number primary key
VARCHAR
30
Teacher name
VARCHAR
30
House name of the teacher
VARCHAR
30
Qualification of the teacher
VARCHAR
30
Designation of the techer
VARCHAR
10
Teacher id
VARCHAR
BTC course attended or not.
Table Name: Attendence

Foreign key: adno
Field
Type
Size
adno
NUMERIC
bpt_name
VARCHAR
20
Baptism name of the student
udate
DATE
astatus
VARCHAR
Description
Date on which attendance is marked

8
Whether present or absent
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Table Name: Marks

Foreign key: adno
Field
Type
Size
Description
Adno
NUMERIC
Ce1
NUMERIC
Term1 CE mark
Te1
NUMERIC
Term1 TE mark
Total1
NUMERIC
Term1 total mark
Ce2
NUMERIC
Term2 CE mark
Te2
NUMERIC
Term2 TE mark
Total2
NUMERIC
Term2 total mark
Field
Type
Size
Pno
NUMERIC
Progress report number primary key
Adno
NUMERIC
Sname
VARCHAR
Admission number of the student foreign

key
Students baptism name
Idate
DATE
30
TC Issue date
Field
Type
Size
tcno
NUMERIC
Tc number
adno
NUMERIC
sname
VARCHAR
idate
DATE
Table Name: PR
Primary key: pno
Description
Table Name: TC
Primary key: TCNO
Description
Name of the student

30
Issue date
23
Table Name: STC

Primary key: adno
Field Name
Type
Length
Description
adno
NUMERIC
baptismname
VARCHAR
30
Baptism name of the student.
Name_in_school
VARCHAR
30
Name in the school records
hname
VARCHAR
30
House name
sex
VARCHAR
Sex of the student
fname
VARCHAR
30
Students fathers name
mname
VARCHAR
30
Students mothers name
dob
DATE
Date of Birth
dobpt
DATE
Date of Baptism
dohc
DATE
Date of holy Communion
doc
DATE
Date of Confirmation
phno
NUMERIC
11
Phone number
class
NUMERIC
Class in which th student was studying
reason
VARCHAR
100
tcno
NUMERIC
Field
Type
Size
adno
NUMERIC
Admission number of the students
pdays
NUMERIC
Total no of present days
adays
NUMERIC
Total number of absent days
tdays
NUMERIC
Total no of working days
Reason for issuing TC

TC number
Table Name: toprint

Foreign key: ADNO
Description
24
3.1.2 Normalization
BCNF was developed by Boyce and Codd. It was designed to overcome the drawback of
Third Normal Form. Numerous normal forms have been designed, First, Second and Third
Normal Forms. Some First Normal Form relations are also in Second Normal Form, and
some Second Normal Form relations are also in Third Normal Form.
Codds original definition of Third Normal Form suffered from certain problems.
A stronger definition due to Boyce and Codd was developed to overcome these problems
and was called the BCNF. Subsequently Fagin defined a new Fourth Normal Form and more
recently another Normal Form which is called Fifth Normal Form or Projection joint Normal
Form.
With the use of different normal forms in the database design, the problem of storing
redundant data in different tables is avoided. The use of normal forms permits storage of
data only once in the database, thereby saving space and avoiding the problem of redundant
data storage.
3.2 User Interface Design

It involves input design and output design. Input design is the processing of converting the
user oriented inputs into the computer based format. The input details are selected and
processed in the computer accessible from then entered. The goal of input design is to make
data entry easy and fast. The input forms are designed to enter the input data Output design
involves preparing reports for producing a hardcopy output from a computer based
information system. Reports are also used for display information about different details.
3.2.1 Input Design

Input design converts user oriented inputs to computer based format, which requires careful
attention. The collection of input data is the most expensive parts in the system terms of the
equipment used and number of people involved. Inaccurate input data is the most common cause
of errors in data processing. The input screens need to be designed very carefully and logically.
25
A set of menus is provided which help for better application navigation. While entering data in
the input forms, proper validation checks are done and messages will be generated by the
system if incorrect data is entered.
3.2.2 Output Design

An output is the most important and direct source of information to the user. Efficient and
intelligent output design improves system relationship with the users and help in decision
making.
Once output required are identified the output device with system response requirements
should be considered while deciding the output device. They are designed in such a way that
all required informations are conveyed to the user in a very clear and efficient way.
4. Development and Coding
At this stage the forms were designed and the codes behind each of the events are
developed. The connection to the database is one at this stage. The forms are designed
according to the requirement as in the DFD. Then the codes for each of the actions also
designed carefully.
One sample form
26
5. System Testing and Validation

System testing is the stage of implementation, which is aimed at ensuring that the system
works accurately and efficiently before the operator concerns. A successful test is that
uncovers the yet undiscovered errors. After getting the result it will be compared with the
expected result. If the match occurs we arrive at conclusion else we continue with our process
until receiving the expected outcome.
5.1 Unit Testing
In the computer programming, a unit test is a procedure used to validate that particular
module of source code is working properly. The procedure is to write test cases for all
functions and methods so that whenever a change causes regression, it can be quickly
identified and fixed. Ideally, each test case is separated from the others; construct such mock
objects can assist in separating unit tests. This type of testing is mostly done by the
developers and not by end users. Unit testing is testing changes made in existing or new
program. Unit test cases embody characteristics that are critical to the success of the limit.
5.2 Integration Testing
In these stage all the modules with was activated and tested together with many other
modules. The main reason for integration testing is that since it is network connection data
can be lost anywhere or there may be connection problems in between. All the modules were
tested together and they responded well.
5.3 User Acceptance Testing
In user acceptance testing the comments and improvements regarding new system was
made.
In case of Sunday School Record Management system, we called upon administrator and
allowed him to work with our system. From this demonstration we came to know about our
limitations and mistakes and we could correct those mistakes.
27
6. Implementation
Proper implementation is necessary for reliable system to meet organization requirements.
The process of putting the developed system into actual use is called as system
implementation. The most crucial stage is achieving a new successful system and giving
confidence to user that it will work efficiently and effectively. It involves careful planning,
investigation of needs and its constraints in implementation and design methods to achieve
changeover.
Sunday school record Automation is implemented over Visual Basic and SQL. All the
transactions are faster than manual system and we overcame the constraints of existing
system.
7. Summary
7.1 Conclusion
In this project, first an attempt was made to find the need for the system. To fulfill the needs,
a detailed study has been designed in such a way that it is user friendly and easy to use. This
particular system has been designed in an attractive manner, so that even as user with
minimum knowledge can work with the system easily.
The system is developed with scalability in mind. All modules in this have been tested
separately and put together to form the system. Finally the system is tested with real data
and everything work successfully. Thus the system has fulfilled all the objectives identified
and is able to replace the existing manual system.
The advantage of this system is that, the package can be easily being incorporated with any
other package. In future the package can be developed further to act as virtual manager caring
out all operation.
7.2 Foreseeable Enhancements
In future this system can be implement in web, so that all the Sunday schools in a diocese
can be wrapped under this.
28
BIBLIOGRAPHY
1. Elements of System Analysis and Design, Marvin Gore, 4 th Edition, Tata McGrawHill Publication, 1983
2. System Analysis and Design, Elias M Award
3. Visual Basic, Grey Perry
4. Guide to Visual Basic 6.0, Peter Norton
5. www.systemdesign.com
29
Appendix-Forms and Screenshots

FRONT
ADMIN LOGIN
30
TEACHER LOGIN
ADMIN MAIN PAGE
31
TEACHER MAIN PAGE
ADD TEACHER
32
REMOVE TEACHER
ADMIN STUDENT MANAGEMENT
33
TEACHER STUDENT MANAGEMENT
ADD STUDENT
34
ALL STUDENTS DETAILS
DETAILS OF APASSED OUT STUDENTS
35
SEARCH
ACADEMICS MANAGEMENT
36
ADD MARKS
ATTENDENCE MANAGEMENT
37
ADD ATTENDENCE DETAILS
CERTIFICATE MANAGEMENT
38
PROGRESS REPORT
39
TRANSFER CERTIFICATE
40

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SUNDAY SCHOOL RECORDS MANAGEMENT SYSTEM

Project report Submitted in partial fulfillment of the requirement

For the award of the degree of

Bachelor of Computer Applications

DEPARTMENT OF COMPUTER APPLICATIONS (UG)

Marian College Kuttikkanam (Autonomous)