RECEIPT AND DISPATCH OF FINISHED GOODS.

1.0 Purpose
finished goods.

: To describe procedure for receipt and dispatch of

2.0 Objective
: It is applicable for receipt of finished goods from plant
storage and dispatch to respective Customers.
3.0 Scope
---Pharmaceutical Ltd.

: Receipt and Dispatch of finished good from

4.0

Responsibility

Primary :

Chemist- Store

Secondary :

Officer Stores

Over All Responsibility: Store Incharge.

5.0 Procedure.

Receipt of Finished Good and Storage.

Finished goods storage and dispatch requires a procedure so as not

to miss any procedural point.

Dispatch Labels and seals are required.

Production department shall transfer finished goods against material

transfer note. (M.T.N.)

Each M.T.N. shall contain the following information Sr No, Date,

Product Name,
Stage No., Batch No., AR No., No of Containers, Pack Size, Total Quantity and
Issue Sign with date.


The material that to be transferred should bear Proper Label furnished
with all information and it must be affixed with Approved Label authorized by
Quality Control Department.

Store-keeper shall check the labels on each drum/s or boxes.

After checking the above said information finished goods shall be

stacked lot wise/batch wise in the respective room.

Total MTN received during the day shall be entered into the computer
for the purpose of updating the data.

Dispatch of finished goods.

Marketing department shall send dispatch advice for each product to

dispatch section. This is under store dept.

Dispatch advice shall be controlled by marketing department.

Batch Manufacturing Record shall be submitted to Q.A. department

before dispatch

Following information shall be available on the dispatch advice.

Commercial invoice

Name of the party

Product Name, quantity, Batch No, Mfg Date, Exp Date, Analysis Date

Certificate of Analysis.

Preparation of invoice / stock transfer note:


On the basis of the schedule given on the dispatch advice or informed by the
marketing department separately by FAX / email, dispatch section shall take the
following steps on the dispatch day.

Select the lot no. or batch no. of the said product as First in First out Basis or as
per requirement of marketing department.

To arrange transportation.

Tax / Retail invoice / final shall be prepared on the computer or manually.

Total information required through dispatch advice shall be incorporated in the

Invoice / Stock Transfer Note.

Whatever stock is transferred for dispatch make entry in register.

Prepare four invoice copies, one copy to buyer, second copy to duplicate
cenvat / / Excise, third copy to office use and fourth copy to extra. For the other
purpose like transportation and other photocopies of invoice are used.

Store-keeper will do this work under inspection of authorized person.

Frequency:

6.0

When finished goods are dispatched

References Document :

Finished product Transfer Note

Stock Register

Dispatch Register

FINISHED PRODUCT TRANSFER NOTE

To: Store Department

From Production Department

Kindle Receive the following material.

Product Name: ___________________________________
Batch No.: ____________________________
Total Qty: _______________Kg
__________

Stage: _________________

A.R. No.: _________________________

Total No. Of Containers : __________of

Cont. No
(X/Y)
Qty. Kg

Format No- F/ST/002

Transferred By

Received By:

Checked By:

(Sign/Date)

(Sign/Date)

(Sign/Date)

Stock Register. of finished product.

____________________________________________________________________________________

Following details should be mention in Stock Register.

No. F/ST/003
a)

Sr. No.

b)

Date

c)

Opening stock. Loose Qty, Packed Qty., Rejected Qty.,

d)

Receipt Qty

Slip No., Batch No., Loose Qty.,

e)

Total

Loose Qty. Packed Qty. Rejected Qty.,

Format

f)
g)

Dispatch

D.C No., party Name, Drum No, Batch No,Dispetch Qty,

Closing Balance. Loose Qty, Packed Qty., Rejected Qty.,

Dispatch Register.

Dispatch Register. Content.

Sr No. , INV No. , Date, Product, Qty. , Party Name, Rate, Value, Excise, Edcess, S&H
Cass, B/R, Total, Batch No, Drum No., Transporter.

Format No. F/ST/004