II

"

6?~~\

""~

METALS SERVICES
FOR TRADING & CONTRACTING
COMPANY
HO: AI-Khobar. Saudi Arabia

P.O. Box 12290

Dammam 31473
Tel: (03) 814-7700
Fax (03) 814-6969

lb

JOB DESCRIPTIONS

="

Position

Procurement Manager

Category

Manager

Department

Procurement

Reports to

General Manager

Basic Objective

Reporting directly to the General Manager and handling

the administration and technical aspects of all
procurement activities in compliance with general and
international standards.

Duties and Responsibilities:

Administering the preparation of bids by securing credible subcontract bids and

assurance of supplier's commitment to prices, specifications, conditions, quality
requirements, and delivery to complete the company's final bid to clients.

Create and maintain mutually beneficial long-term partnerships with suppliers to

foster feedback and continuous improvement by means of visiting the plant,
distribution centers/showrooms and inspect their products or services and
eventually carry-out an assessment to their capabilities.

Manage and facilitate the objectives of supply management activities between

department/project units and suppliers.

Implement appropriate sourcing strategies to control the company's purchased

materials costs by means of emphasizing team buying principle through an
active coordination within the company's Dept. Heads/Project Managers, and
assuring them of an adequate source of supply.

Development of corporate and departmental procedures and systems with the

aim of maintaining quality status.

,~'"

Rev~ewe~_BY___

t~:~~~~~_~ ~!,______ _

~I~"~"

t
;;~~~;~be,.2oo7f
t
~:~on~:;~ J Slg;i~e~~_rs~g;e~agel
prep'ared

By:

Procurement

Personnel

I .03.te.ls.s.u. .e.......d ...

" N

issue 1

'

-'.l.'

pa e..1 of 2 ....... '

ReVISion: 0

_--=c

METALS SERVICES
FOR TRADING & CONTRACTING
COMPANY
HO: AI-Khobar, Saudi Arabia

PO Box 12290

Dammam 31473
Tel: (03) 814-7700
Fax (03) 814-6969

IL..

Development of "approved suppliers" list. Approval and Selection of prospective

Supplier to include in the company's supply chain and vendor's data base,

Create integrated processes among Operations, Logistics, Purchasing and

outside suppliers to execute the planning and replenishment process,

Attending meetings, trade shows, and conference to update the responsible

company's staff regarding the market conditions, price trends and legal
requirements,

Performs other related duties as assigned by Higher Management.

Competence:

Preferably Bachelor of Science Graduate or with Degree in Management or

Masters Studies or engineering, Extensive knowledge, well experience and
familiar in the technical and commercial nature of all pipeline constructions of
materials including

Electrical,

mechanical,

civil and General Construction

materials, Can engage into multiple projects and responsibilities and to adapt to
changing priorities, Knowledgeable and well trained in the field of logistics and
material handling, With minimum 7 years of experience,

II

p,~~a;ed 8;

III

Personnel Supervisor

.f ReVlewe~

J. prMo~u::;~nt
8y

..

~-

PMe~~~~~.1

.1

APro,oved~;

General Manager

li

D_ate Issued 250ecember2007

L_

Page 2 of 2

_j .

t~lg'C~_-~~~~~L9n ~~~l~~ 1:'9" P~_._-~L_ Is:~re._l__ ~_~:~:~_~_

//

. ...-.

-~-=-~-.--.-.

-----,

..~

P--; BO:~;;90--1

METALS SERVICES
FOR TRADING & CONTRACTING
COMPANY

Dammam 31473
Tel (03) 814-7700
Fax: (03) 814-6969

HO: AI-Khobar, Saudi Arabia

JI
.

fL-

JOB DESCRIPTIONS
Position

Sr. Procurement Supervisor

Category

Sr. Supervisor

Department

Procurement

Reports to

Procurement Manager

Basic Objective

Works under the supervIsion of the Procurement

Manager and is responsible for ensuring that all
procurement functions are in accordance with the
Corporate and client approved standards

Duties and Responsibilities:

Liaise with clients and vendors on all matters relating to MSC Project
Procurement.

He should develop a strong partnership with suppliers and

demonstrate the ability to evaluate and negotiate for the best interest of the
company.

In-charge of the department in the absence of Procurement Manager

Reviewing requisitions and Technical Procurement Specifications, Purchase

Materials Packages and Purchase Orders.

Identification of possible sources of supply and development inquiry packages.

Negotiations with vendors, review and analysis bids

Development and placement of Purchase Orders/Agreements and follow the

quote process in finalizing the agreements.

Supervision of the expediting reports in conformity with project construction

schedule of a specific project.

Ongoing assessment of the supplier's performance and filling of all Procurement

related documents.

r: .

c.

j - ..-

......

--

--c

--

-. ---

--

--

p.r;:::::. n.B e.~: ...s upe. rviso( ~.'. R. ~~;~~~~jnt.- --- - - - - - - .--p~..ar~.o.:;:;j . f".p.~:~
~
.
d
.
;
~
Y
~
~
;
~
r
.
. - ---I ;~::~~:~~~. r.-~;~'~;- t -~ age ~~f !3~ ,V~~
Z_
!I
~
~_~:G:::::~~~ _L~~~n; '\:~I<\\~\j\\zI.Y<'
. _.

.. __ ...
,J"-

........ _._lI .. _

. ____ ............ _ ........... ......... _....

.

Sign:

2~

__

.._______

Issue' 1 _

RevIsIon

PO Box 12290
Dammam 31473
Tel (03) 814-7700
Fax: (03) 814-6969

METALS SERVICES
FOR TRADING & CONTRACTING
COMPANY
HO AI-Khobar, Saudi Arabia

Il~~~~~~~~~~_~~~~~~~~~~~~~~~~,~~~~_~~,

Direct and take an active part in solving problems and concerns involving the
supplier and the dept/project that requires the materials.

Provision of weekly status schedules.

Provision of expenditure forecast

Supervise new associates and help out in the team buying principle/negotiations.

Provides continuous improvement suggestion in the selection, supplier base and

accounts processing.

Report on Key Performance Indicators (KPI's) and carry out evaluation for any
appropriate action.

Provide daily support and interaction within the corporate purchasing department
buyers and staff

Performs other related duties assigned

Competence:

College Degree in field of Engineering or any Business Degree or equivalent

qualifications.

Strong leadership and professionalism and computer literacy in

office and other relevant applications.

rr:'----~---

Prepared 8y:

-i

Approved By

Reviewed By:

Il~~1;~s;:~~~lSI:f~Z:;~;Slg~:;~'
]~~n~~~9tger
.
q,-- , , ---,",--~""" 'l~"-"
--/"5-,",,~~~
.

/'

Issued:

Page 2

25-December-2007
Issue 1

Revision

r~

~\I"'

METALS SERVICES
FOR TRADING & CONTRACTING
COMPANY

P.O. Box 12290

Dammam 31473
Tel (03) 814-7700

HO: AI-Khobar. Saudi Arabia

Fax (03) 814-6969

Ii

===~-

JOB DESCRIPTIONS
Position

Procurement Supervisor

Category

Supervisor

Department

Procurement

Reports to

Procurement Manager

Basic Objective

Accountable for the supervision and initiation of the

supplier relationships and negotiating agreements and
contracts of supply and services required by Projects.

Duties and Responsibilities:

Preparation of Sub-contract and service and supply agreements.

contracts

using

the

company's

terms

and

conditions,

Negotiate

facilitate

process

development and improvement to meet the specific completion date schedules.

Use

production

planning

tools

to

assess

Supplier's

capability to

meet

requirements and to communicate/negotiate in ensuring the best quality and

service for the company's best interest.

Preparation of Bid Analysis and soliciting technical evaluation from Engineering

to assure material compliance with the QAlQC requirements and standards.

Liaise with vendors/customs clearance agent/sites to ensure efficient delivery.

Participate in the development of specifications of materials and substitute

products.

Maintain Procurement records / files and preparation of spread sheets for review.
evaluating and pre-approval of specifications prior to the issuance/awarding of
bids.

L
L

Ir~~~pared

-BY

I~'____~erso, nnel"~_~_~,,~~,I=~,,r+

Sign:

,___ ~_"_,,,_,, __ ,~--.J.J-o

_____ , Cn____ '" , -'''~_. ;;;1/l

Re~leW~d
~Y _~- -~'"-~~""~~~~~~-=:I_ A~prov_ed ~~ ~ -~_
Procurement
_...

Ma~age~" I _ ~anager

\\';''''~
Sign 0"1'
~1o/
~~
-_ - '_~,.

'/~~/

Genera~an~ger

Personnel

r> t//l ~

Sign
I

-,,,,I

_~:::__~_~=~_~~~"_~.'m.""" ,J-

_ f=_s-oecember-2007

'" "" " ,

Issue 1

Page 1 of 2

'

,,:

"'1"

,.
,

RevIsion 0

J
!

PO Box 12290
Dammam 31473
Tel (03) 814-7700
Fax (03) 814-6969

HO AI-Khobar, Saudi Arabia

IL~~~~

Analyzing needs and product requirements to able to create a time management

of supply.

Interact with other buyers/staff and internal personnel on matters requiring

coordination and skills enhancement.

Take part in the preparation of reports in the department monthly meetings and
assist in the unfinished requisitions of major project materials.

Recommend ideas for cost reduction and implementation for bidding and spot
buys.

Report on Key Performance Indicators (KPI's) and carry out evaluation for any
appropriate action.

Performs other related duties assigned

Competence:

High School, preferably with College degree in any business related discipline or
equivalent qualification.

Knowledge of Material specifications and general

procurement practices. Strong leadership and professionalism skills. Computer

literate of MS Office Tools and other applications.

11 __ ' ____

C~;;"~ I. CJ:::;;:i_=I:"~;;'~;;;;"; t;;,:;:~;;,~o;; I

Reviewed By

Prepared By'

~,~rso,n, n,e",l ,S,',,~_~,',_~_~~sorL__

lSlgnc~~'-~

~-

Sign

.I

"%\~~~~::L

Sign

~Ji!!;7

issue

i"

Page2of2

Revlsion- 0

'rr"

--~~~

PO Box 12290
Dammam 31473
Tel: (03) 814-7700
Fax (03) 814-6969

METALS SERVICES

FOR TRADING & CONTRACTING

COMPANY
HO AI-Khobar, Saudi Arabia

JOB DESCRIPTIONS
~~-~~-.~~~~==

===--,=--=-=--=

Position

Procurement Secretary

Category

Secretary

Department

Procurement

Reports to

Procurement Manager

Basic Objective

Works under the supervisions of the Procurement

Manager and Deputy Procurement Manager. Ensure
compilation of document and updating of department
reports.

Duties and Responsibilities:

Administers all matters relating to Project and Inter-Department

Procurement

activities which includes preparing correspondence for various sites and interdepartmental memo, inquiries on various suppliers, preparing agreements for
sites vendors/suppliers

Maintains the "Approved Suppliers List and Updates the Requisition Register.

Filing Procurement Documents and Sub-Contracts.

Supports Buyers and Purchasing Supervisors in all functions of the departments

Performs other related duties assigned

Competence:

High School, preferably with College degree in any business related discipline or
equivalent qualification. Ability to work independently with minimum supervision
Computer literate in MS Office applications.

-,~~----- ----.~.--'
)repared By

II

-----

Personnel SupervIsor f

I~nc-

I
r,~ ~~ ~7
p

Reviewed 8y:

--------'--~'-'--.---

-----'---Procurem-e'iiT

--~-I

Manager
Sign

Personnel

Manager

Approved By
~ ~
,,General Manager.

I 81gn

Date Issued:
, - ---------------,.

25-Decernber2007
Issue

t.

---

Page 1 of 1
-

I,evrslon 0

~-~

rr

-""-,--,,~"""

'

-,.

"""""""

.-

METALS SERVICES
FOR TRADING & CONTRACTING
COMPANY

PO Box 12290
Dammam 31473
Tel: (03) 814-7700
Fax (03) 814-6969

HO: AI-Khobar. Saudi Arabia

JOB DESCRIPTIONS
Position

Sr. Material Specialist

Category

Engineering

Department

Procurement

Reports to

Procurement Manager

Basic Objective

Works under the procurement manager and looks after

the technical evaluation/engineering assistance of project
materials procurement activities.

Duties and Responsibilities:

Responsible for interpretation of mechanical, piping, electrical, instrumentation,

and civil drawings, conducting technical reviews and evaluation of specifications
for material procurement

Ensuring

the

compliance

with

SASO,

Saudi

Aramco

material

standard

specification and engineering standard are observed in all procurement aspects.

Pre-Inspection of Materials in Suppliers Warehouse/Showroom if technical

approval is required prior to deliveries.

Represents MSC in the withdrawal of Client Supplied materials specifically from

Saudi Aramco Lay down Yards and sourcing out of stock materials in the Saudi
Aramco System for urgent project usage.

Performs other related duties assigned

Competence:

High

school,

in

any

business

and

engineering

discipline

or equivalent

qualification. Knowledge in Material Handling, Expediting and Familiarity with the

Pipeline Construction Project Materials. Preferably with 5 years of experience.
II

f -_ReViewed
..__. -- By'

Prepared By.

-" p'ro'c-uremeri'"

su~erv s. o.r._.L _ ----l'Vlln-?.9.EO~,v

.II Approved
By

---

. perso. n. n. 8
....'..

. _I .

i-- ____

. .............
fi

l.

--,.

Page 1 of 2

~_,,[1a.... g. ~!. ______. t Ge~e~al_~~.--~-a-?~.rl

L31:nc~=--~ I Slgn(~~~~?
I.

Date Issued

-Perso-n-n-e-{-------- --:--------------""

. ..........

..

_. _________
Sign

;J.?: __~~s~u~

25 D. 8C. 8. mber 2007

1 __

T'

R8vlslon 0 __

&:;:;~

FORT:[
......
METALS
SERVICES

PO Box 12290
Dammam 31473
Tel: (03) 814-7700
Fax: (03) 814-6969

FOR TRADING & CONTRACTING

COMPANY
HO: AI-Khobar, Saudi Arabia

IL

JOB DESCRIPTIONS
Position

Sf. Buyer / Expeditor

Category

Sr. Buyer / Expeditor

Department

Procurement

Reports to

Procurement Manager

Basic Objectives

Procure materials,
equipment and various
site
requirements and ensures compliance to client, ISO and
corporate designed standards.

Duties and Responsibilities:

Receives I Controls Purchase requisitions.

Issuance of Request for Quotations once the requisition is approved and coordinates with the Material Control Supervisor for the availability of Stock Items.
Preparation of Bid Analysis and soliciting technical evaluation from Engineering to
assure material compliance with the QAlQC requirements and standards.
Produce Purchase orders with Company/Client approved vendor & Manufacturer.
Coordination with QA/QC Vendor Inspection Department for the standard
procedures of material acceptance.
Preparation of a Weekly Project Material Expediting/Status Report.
Liaise with vendors/customs clearance agent/sites to ensure efficient delivery.
Preparation of Sub-Contract/Service Agreements.
Participate in the development of specifications of materials and substitute products.
Maintain Procurement records / files and preparation of spread sheets for review,
evaluating and pre-approval of specifications prior to the issuance/awarding of bids.
Analyzing needs and product requirements to able to create a time management of
supply.
Produce sites purchasing cost reports as required.
Performs other related duties assigned

Competence:

It~

High school, preferably with College degree in any business related discipline or
equivalent qualification.
Knowledge of Material specifications and general
procurement practices. Strong leadership and professionalism. An effective planner
and decision maker, with high degree of self-confidence and decision maker.
Preferably 2 years of experience.

su~_~~~ f p;~~~~:~:~ r P~~~~;~I

I Drepared By:

. \ '.
C:-'
1 slgn.r~\,~Z'~~

Personnel

iL',gn

' Reviewed By

~,~.er:~f\I anager

Approved By'

G.

slgn:/p

....

Date Issued:

Page 1 of 1

25'December'2007j--

Issue

Revision 0

J1
I

I
IL-

FOR

T~;~~~~ :~~~~~:C~ING --~

PO Box 12290
Dammam 31473

COMPANY
HO AI-Khobar, Saudi Arabia

Tel: (03) 814-7700

Fax: (03) 814-6969

~~~~~~~~

JOB DESCRIPTIONS

Position

Buyer (Equipment & Spare Parts)

Category

Buyer

Department

Procurement

Reports to

Procurement Manager

Basic Objective

Procures materials, equipment and various site

requirements and ensures compliance to client, ISO and
corporate designed standards.

Duties and Responsibilities:

Responsible for the requisitions being assigned by Procurement Manager.

Issuance of Request for Quotations once the requisition is approved and coordinates with the Store Supervisor of Stock Items.
Coordination with Plant Manager/Motor Pool Head for the assurance/correctness
of the parts to be purchased.
Preparation of Bid Analysis.
Produce Purchase orders with reliable and trusted suppliers.
Liaise with vendors/customs clearance agent/sites to ensure efficient delivery.
Maintain Procurement records / files
Performs other related duties assigned

Competence:

High School, preferably with College degree in any business related discipline or
equivalent qualification. Knowledge of Automotive/Equipment spare parts and
general procurement practices. Strong analytical and negotiation skills and ability
to research materials/services and make a good buying decision. Computer
Literate on MS Office applications. Preferably with 2 years experience.

~r'80arE'O By

Personnel Supervisor

By'

--

Date Issued

p'rocu-;:e'ment -,------- p~rsonn-e!

_,_,,~<3J:lfl_g~_,~_,,__

General Manager

+-.. __.-

Sign

25-December-2007

;nc- .....
Issue 1

/"

Page 1 of 1

Revision 0

~--

-'~=-=-

METALS SERVICES

PO Box 12290
Dammam 31473
Tel (03) 814-7700
Fax: (03) 814-6969

FOR TRADING & CONTRACTING

COMPANY
HO: AI-Khobar, Saudi Arabia

lb,-.-~.~~
::c.:::.-.----==

JOB DESCRIPTIONS
Position

Buyer

Category

Buyer

Department

Procurement

Reports to

Procurement Manager

Basic Objective

Procures materials, equipment and various site

requirements and ensures compliance to client, ISO and
corporate designed standards.

Duties and Responsibilities:

Responsible for the requisitions being assigned by Procurement Manager.

Issuance of Request for Quotations once the requisition is approved and coordinates with the Material Control Supervisor for the availability of Stock Items
(non-inspect able materials).
Coordination with Vendor Inspection Department for Saudi Aramco Project
Materials - determining and assistance with the Level of Inspection.
Preparation of Bid Analysis, Issuance of Purchase orders with Company/Client
approved vendor & Manufacturer.
Liaise with vendors/customs clearance agent/sites to ensure efficient delivery.
Maintain Procurement records / files
Performs other related duties assigned

Competence:

prepare~ By

High School, preferably with College degree/Level in any business related

discipline or equivalent qualification. Knowledge of Material specifications and
general procurement practices. Strong analytical and negotiation skills and ability
to research materials/services and make a good buying decision. Computer
Literate on MS Office applications.

Man:~erv$r

Approved By

,Manager ..

Date Issued:

Generalr:~~:~er.. r25-Dece_mber~2007 t

Slgnc::=_~ SI9fl(~'7\\~k~ Slgn/4'VJ?~

. personnelsupervlSorj

,.

Reviewed By'

-- ' ' ' ' 'P'rocure-n:;-enT------ ----------Perso"r;'n-eT"

- ------------------"""""-""

Issue

-" ---

pa-ge

1~~~
1

------------, ---- ""------

.,_

,."",.

IRevl:,o,,-~_

PO Box 12290
Dammam 31473

METALS SERVICES
"[

FOR TRADING & CONTRACTING

COMPANY
HO: AI-Khobar, Saudi Arabia

Tel (03) 814-7700

Fax: (03) 814-6969

JOB DESCRIPTIONS
Position

Purchaser

Category

Purchaser

Department

Procurement

Reports to

Procurement Manager

Basic Objective

Procures materials within the local suppliers and ensures

compliance to client and corporate designed standards

Duties and Responsibilities:

Obtain quotations - Spare parts and general consumable/construction materials.

Liaise with vendors/sites to ensure efficient delivery

Deliver approved purchase orders to vendors and collect goods or arrange

transportation of same.

Sourcing out of suppliers/fabrication shop for materials/spare parts which is not

available in local showrooms and required urgently.

Assisting and coordinating with local Saudi Government and Private Agencies
which involves clearance and delivery of materials.

Maintain procurement records/ files.

Performs other related duties assigned

Competence:
High School Graduate or any equivalent qualification.

Literate in Arabic

Language. Knowledge in light and heavy equipment spare parts.

Customer

Service oriented and high energy level with good analytical skills. Professional
Drivers Licensee.

'-crew", e,

,personnel

0';:::,:,::;" 0" CO,"", {""_V_","'

-_'"'0 ,,""eo
supervi~;J. Man!,Jl";l1tol~~
~enerall\Aanager
I

Manager.. __

~gn C::="~=:~J.:,gn I',\~ ;'"~5ti s~.P

L "00;-;'
I
.
~1~~dol~~R_e_V_15_'o_n~~

25December2007

15s_u_e_,

__