Configuration Guide

CONFIGURATION GUIDE
Recruitment

Configuration Guide

Contents
1

Recruitment............................................................................................................................. 3

1.1
1.1.1
1.1.2
1.1.3

1.2
1.2.1
1.2.2

1.3
1.3.1
1.3.2
1.3.3
1.3.4
1.3.5

1.4
1.4.1
1.4.2
1.4.3
1.4.4
1.4.5
1.4.6
1.4.7
1.4.8
1.4.9

1.5
1.5.1

Basic Settings.......................................................................................................3
Set up integration with other components.................................................................3
Create number ranges for applicant numbers...........................................................4
Choose Number Ranges........................................................................................... 5

Workforce Requirements and Advertising...........................................................6

Create Media............................................................................................................. 6
Create Recruitment Instruments................................................................................7

Applicant Administration.....................................................................................8
Create Personnel Officer........................................................................................... 8
Create Applicant Groups........................................................................................... 9
Create Applicant Ranges.........................................................................................10
Create Unsolicited Applicant Groups.......................................................................11
Create Standard Text...............................................................................................12

Applicant Selection............................................................................................15
Change status texts................................................................................................. 15
Create status reasons.............................................................................................16
Set permissible status reasons for each applicant status........................................17
Set permissible vacancy assign. Statuses for each overall status...........................18
Create priorities for vacancy assignment.................................................................20
Change info groups.................................................................................................21
Change applicant actions........................................................................................23
Create applicant activity types.................................................................................25
Change automatic creation of applicant activities....................................................26

Dialog Controls..................................................................................................27
Change action menu...............................................................................................27

Configuration Guide

1 Recruitment
1.1 Basic Settings
1.1.1 Set up integration with other components.
Process trigger
The purpose is to set up integration between Recruitment and other
components.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Basic SettingsSet up

integration with other components.

Transaction
Code

SPRO

2. Check the Activity Integration with Personnel Admin. /internal

applicants and Activity Integration with Personnel Administration /
administrators are in active status.

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3. Save and leave the transaction.

1.1.2 Create number ranges for applicant numbers

Process Trigger
The purpose is to define the number range(s) for applicant number
assignment with a corresponding number interval. Internal number
assignment In this case, the SAP System assigns applicant numbers
automatically. External number assignment In this case, the user assigns the
numbers.
Procedure
1. The following is the navigation path
Personnel Management Recruitment Basic SettingsCreate
IMG Menu
number ranges for applicant numbers.

Transaction
Code

SPRO

2. On the Number Ranges for Applicant Administration Screen click on

change icon for intervals to define the Number intervals for your
Number Ranges.

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3. Save and leave the transaction.

1.1.3 Choose Number Ranges

Process Trigger
The feature NUMAP, to determine the number range(s) used to assign
applicant numbers.
Procedure
1. The following is the navigation path
Personnel Management Recruitment Basic Settings
IMG Menu
Transaction
Code

Choose Number Ranges

SPRO

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2. Call up the decision tree for the feature NUMAP .Select Feature and
create Applicant Range if you want to assign different number ranges for
different applicant ranges and assign sequence of the Number Range For
Sterlite Industries there is no such differentiation followed.

3. Save and leave the transaction.

1.2 Workforce Requirements and Advertising

1.2.1 Create Media.
Process trigger
The purpose is to define the media used by the Sterlite Industries.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Workforce

Requirements & AdvertisingCreate Media.

Transaction
Code

SPRO

2. Click on New Entries to enter two characters Media Code, Name of the
Medium and Applicant Class. The applicant class is an attribute of the
medium and indicates whether a medium is used to attract internal or
external applicants.

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3. Save and leave the transaction.

1.2.2 Create Recruitment Instruments.

Process trigger
In this step recruitment instruments have been created as per the requirement of
Sterlite Industries. Every advertisement is published in a recruitment instrument.
Recruitment instruments are classified according to the media used.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Workforce

Requirements & AdvertisingCreate Recruitment Instruments.

Transaction
Code

SPRO

2. Click on Create Recruitment Instruments click on new entries to

define instrument as per the list of values provided, define medium
specific for the recruitment instrument.

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3. Save and leave the transaction.

1.3 Applicant Administration

1.3.1 Create Personnel Officer.
Process trigger
The purpose is to create Sterlite Personnel Officers. Personnel officers
process the applications assigned to them according to their authorization
from the Personnel Department.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

AdministrationCreate Personnel Officer.

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Transaction
Code

SPRO

2. Click on Create Personnel Officer click on New Entries to define

Group, Administrator, Administrator Name, Title and Telephone Number.
Personnel officer for Recruitment has been created as part of
administrator group APPL.

3. Save and leave the transaction.

1.3.2 Create Applicant Groups.

Process trigger
The purpose is to create Applicant Groups requires as per the Business
Requirements of Sterlite.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

AdministrationApplicant StructureCreate Applicant Groups.

Transaction
Code

SPRO

2. Click on Create Applicant Groups and click on New Entries to define

Applicant Groups and Applicant Group Text. Select Applicant Class.

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3. Save and leave the transaction.

1.3.3 Create Applicant Ranges.

Process trigger
The purpose is to configure the required Applicant Ranges. The applicant
range has been defined as a generalized attribute of the applicant and is
used to classify applicants either according to functional criteria. For
Sterlite Business Requirements all the Grades has been taken as
Applicant Ranges.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

AdministrationApplicant StructureCreate Applicant Ranges.

Transaction
Code

SPRO

2. Click on Create Applicant Ranges and click on New Entries to define

Applicant Range and Applicant Range Text.

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3. Save and leave the transaction.

1.3.4 Create Unsolicited Applicant Groups.

Process trigger
In this step the required unsolicited application groups have been created.
A candidate might either apply in response to an advertisement or file an
unsolicited application without reference to an advertisement. Candidates
who file unsolicited applications are assigned to an unsolicited application
group during initial entry of data.
Unsolicited application groups classify unsolicited applicants and can be
defined according to the functional requirement.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

AdministrationApplicant StructureCreate Unsolicited Applicant
Groups.

Transaction
Code

SPRO

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2. Click on Create Unsolicited Application Groups and click on New

Entries to define unsolicited application groups and select Administrator.

3. Save and leave the transaction.

1.3.5 Create Standard Text.

Process trigger
In this step, you create standard texts for applicant short profiles. For this
purpose, text ID 'PASP' is used.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

AdministrationShort ProfileCreate Standard Text.

Transaction
Code

SPRO

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2. Execute and select Text ID as PALT Give Text Name in the text field
and click on create icon to create standard texts. Click on Program
Symbols icon select suitable print program and click on DDIC Fields tab
select required parameters for the Activity you are creating.

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3. Save and leave the transaction.

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1.4 Applicant Selection

1.4.1 Change status texts.
Process trigger
In this step you can overwrite the status texts for the overall status and
vacancy assignment status with synonymous descriptions.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication StatusChange Status Texts.

Transaction
Code

SPRO

2. Execute and click on New Entries to enter status and text for the
status. As per Sterlite standard status texts are enough to meet their
requirements.

3. Save and leave the transaction.

Configuration Guide

1.4.2 Create status reasons.

Process trigger
In this step you create the required status reasons for Sterlite.
You can specify one status reason for each overall status and vacancy
assignment status for an applicant. The status reason indicates why an
applicant has a particular overall status or vacancy assignment status.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication StatusCreate Status Reasons.

Transaction
Code

SPRO

2. Execute and click on New Entries to enter new status reasons and
text for the status reasons. As per Sterlite requirements the following
status reasons are configured.

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3. Save and leave the transaction.

1.4.3 Set permissible status reasons for each applicant status.

Process trigger
In this step you set the permissible status reasons for the individual
applicant statuses.
Set the allowed status reasons for each applicant status.

Procedure
1. The following is the navigation path

Configuration Guide

IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication StatusSet permissible status reasons for
each applicant status.

Transaction
Code

SPRO

2. Execute and click on New Entries to assign status reason to the

status. As per Sterlite requirements the following status reasons are
assigned to the status.

3. Save and leave the transaction.

1.4.4 Set permissible vacancy assign. Statuses for each overall

status.
Process trigger
In this step you determine which vacancy assignment statuses may be
used in combination with each overall status.

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The vacancy assignment statuses which may be combined with each

overall status can be determined by means of feature STATU (consistency
of overall status with vacancy assignment status).
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication StatusSet permissible vacancy assign.
Statuses for each overall status.

Transaction
Code

SPRO

2. Execute to maintain feature STATU. As per Sterlite requirements the

following overall status and vacancy assignment status are maintained.

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3. Save and leave the transaction.

1.4.5 Create priorities for vacancy assignment.

Process trigger
In this step you can create the priorities for vacancy assignment.
If an applicant is not rejected for the entire company, he/she can take part
in selection procedures for one or more vacancies. An applicant must be
assigned to any vacancies in whose selection procedures he/she is being
included and if there are more than one of these assignments, each one
must be given a different priority. If an applicant is only assigned to one
vacancy, the assignment is automatically given a priority of one.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication StatusSet permissible vacancy assign.
Statuses for each overall status.

Transaction
Code

SPRO

2.

Execute to maintain priorities.

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3. Save and leave the transaction.

1.4.6 Change info groups.

Process trigger
In this step you control the Applicant action transaction, by creating the
info group.
You can only add info types to the info groups which are intended for
Recruitment. In addition to the info types specifically for Recruitment, the
system also includes the following:
Organizational assignment (0001)
Personal data (0002)
Addresses (0006)
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication ActionsChange Info Groups.

Transaction
Code

SPRO

2.

Execute to maintain User Group and Info groups.

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3. Save and leave the transaction.

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1.4.7 Change applicant actions.

Process trigger
In this step, you customize the action coding. The action key and the
corresponding text are transferred to info type Applicant Actions (4000).
If changes to the personnel area, the applicant group or applicant range
are linked to an action, these fields must be set so that they are ready for
input. To do this, mark the corresponding column with a cross.
Assign the appropriate status to the action. If you want to process an info
group using an action, assign the relevant info group key to the action.
Please note that actions used for initial entry of applicant data must have
the function "1".
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication ActionsChange Applicant Actions.

Transaction
Code

SPRO

2.

Execute to maintain your Applicant Actions.

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3. Save and leave the transaction.

1.4.8 Create applicant activity types.

Process trigger
In this step, you create the applicant activities used in the process of
recruitment. As per Sterlite requirements there are no additional entries
has been configured apart from standard sap entries.
The standard SAP entries include at least all the activity types needed for
the application procedure.

Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication ActivitiesApplicant Activity
TypesCreate Applicant Activity Types.

Transaction
Code

SPRO

2.

Execute to maintain your Applicant Activities.

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3. Save and leave the transaction.

1.4.9 Change automatic creation of applicant activities.

Process trigger
In this step, you can set parameters for activities which are to be
generated by the system using feature PACTV, Parameterization of
applicant activities.
When activity is done or action is performed, corresponding activity type is
created automatically and appropriate correspondence template is
selected.
Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Applicant

SelectionApplication ActivitiesApplicant Activity
TypesCreate Applicant Activity Types.

Transaction
Code

SPRO

2.

Execute to setup parameters for activities using feature PACTV.

Define Overall Status of Applicant under APSTA. Statuses required
for Sterlite were configured as follows
In Process
To Be Hired
On Hold

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Rejected
Contract offered
Invite
Define return values for each node with appropriate Activity Type
Define return values for INDIC, APACT, RECTK & PLDAT under the
node In Process
Define return values for INDIC, APACT, REQRD, PLDAT, PLTIM,
RECTK, REFID & IDTXT under the node Invite.

3. Save and leave the transaction.

1.5 Dialog Controls

1.5.1 Change action menu.
Process trigger
In this step you define an event menu which appears when the user
selects the Applicant actions function in Recruitment.

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Procedure
1. The following is the navigation path
IMG Menu

Personnel Management Recruitment Dialog

ControlsChange Action menu.

Transaction
Code

SPRO

2. Execute and select Applicant Actions Menu and click on New Entries
to enter user group, sequence number and select required action to be
displayed in the menu.

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3. Save and leave the transaction.