PROJECT MANAGEMENT

CONSTRUCTION CONTRACTORS
GENERAL BID SLATES (GBS)
PREQUALIFICATION QUESTIONNAIRE
PART-A

Contents
1

General Instructions for Contractors

Contractor Information

Exhibit A1: Company Information

Exhibit A2: Project Controls

Exhibit A3: Quality Assurance/Quality Control

Exhibit A4: Procurement Management

Exhibit A5: Safety

10

1
1.1

GENERAL INSTRUCTIONS FOR CONTRACTORS

Prequalification Requirements
1.1.1

Saudi Aramco issues Invitations to Bid (ITB) only to prequalified contractors that are included on
General Bid Slates (GBS). This Prequalification Questionnaire (PQQ) requests specific information
from construction contractors to allow Saudi Aramco evaluate and assess capabilities, performance,
capacity and experience; all in relation to the GBSs general scope of work. After careful review and
evaluation, construction contractors successfully prequalified by Saudi Aramco are included on a GBS.
Successful prequalification for a GBS is not a commitment for future work with Saudi Aramco.
1.1.2
This PQQ consists of two parts. Part A requests general information including corporate & organization
information, quality, project controls, procurement and safety. Part B requests information specific to
the scope of work of GBS including relevant work experience, human resources and equipment.
1.1.3
When work is to be performed in Saudi Arabia, legal registration in Saudi Arabia and Saudi Aramco is
not a prerequisite to receive an ITB. However, legal registration in Saudi Arabia and registration with
Saudi Aramco is required before the bid closing date of the corresponding ITB.
1.1.4
Contractor shall submit together with its submittal the enclosed Declaration attested by a person
authorized to represent and act on behalf your company. Failure to comply with this requirement will
result in disqualification from this PQQ.
1.1.5
Submittals by Contractor for this PQQ shall provide accurate, detailed and most updated information
relevant to the generic scope discussed herein.
1.1.6
Submittals must be in the English language. Any supporting documentation not in the English language
must be accompanies by an official translation to the English language.
1.1.7
An effective response to this PQQ may involve a significant commitment of Contractors resources.
Saudi Aramco does not provide reimbursement for any expenses incurred by Contractor as a result of
responding to this PQQ.
1.1.8
The contents of this PQQ, and Contractors prequalification or failure to prequalify for a particular GBS
are confidential. Contractor shall not use Saudi Aramco prequalification status in marketing or
promotional material or discuss with third parties unless approved in advance in writing by Saudi
Aramco. Contractors failure to maintain confidentiality may result in removal from the GBS or
suspension from bidding on work with Saudi Aramco.
1.2
Submittal Requirements
1.2.1
1.2.2

All files submitted by Contractor shall be in Adobe Acrobat format (*.pdf) and stored in USB flash
drives. No compressed formats are allowed. Two USB flash drives with identical files are required.
The USB flash drives shall be contained in a sealed envelope marked with:
Attention: Contractors Prequalification, Sourcing Group.
Name of Company:
Saudi Aramco Vendor Number: [if available]
Subject: Prequalification Questionnaire
List all files saved in the USB flash drives

1.2.3

The envelope shall be submitted to the following address:

Saudi Aramco
Contracting Department Contracting Services Division
North Park 2, Bldg. 3301
Dhahran, Kingdom of Saudi Arabia
Telephone No: +966-13-874-2721

1.2.4
1.2.5

Contractor shall submit the sealed enveloped no later than INSERT DATE.
A Saudi Aramco Prequalification Evaluation Team (PQET) will evaluate your submittal. The
information will be assessed and verified to include visits to ongoing projects or work sites,
management of field offices, and interacting with clients that have your company under contract.
Contractor will be formally notified with the result of its evaluation.

1.2.6
1.3

Should your company not obtain or meet the prequalification requirements, you will be provided with a
brief explanation of the reason your company was not prequalified.
Construction Contractors General Bid Slates

1.3.1

1.3.2

Saudi Aramco maintains various construction General Bid Slates (GBS) lists for Projects. These GBS
types and their scope statements may be seen at:
http://saudiaramco.com/en/home/opportunities/contracting-services/contracting-opportunities/projectmanagement.html
If your company has experience related to any GBS listed, you may request the Part B of this
questionnaire specifically for that GBS type.

DECLARATION
Contractor shall complete and submit - using its own letterhead - the language below without any modification or alteration. The
letter shall be attested by a person authorized to represent and act on behalf your company.
Manager, Contracting Department
Saudi Arabian Oil Company
Box 1500
Dhahran, Saudi Arabia
We hereby certify that we have carefully reviewed the accuracy of all statements/figures submitted by us in this Prequalification
Questionnaire submittal. We further certify that our submittal is fully in accordance with the directions and guidelines outlined by
Saudi Aramco in this questionnaire without exception or alteration. We understand that any false or misleading information or
fraudulent supporting documentation will result in the disqualification of our companys submittal under any General Bid Slate
without the opportunity to appeal.

Signed on behalf of Contractor by,

Signatory Name:
Signatory Title:
Companys Name:
Company Stamp:
Telephone:
E-Mail:

CONTRACTOR INFORMATION

2.1

Legal registration documents

2.1.1
Provide the companys Saudi Arabian legal registration (if applicable)
2.1.2
Provide the companys country of origin legal registration.
2.2
Contractors with Saudi Aramco Vendor ID
2.2.1
If your company has a Saudi Aramco Vendor ID, fill in the below:
Saudi Aramco Vendor ID:
Company Name:
2.3

Contractors with no Saudi Aramco Vendor ID

2.3.1
If your company doesnt have a Saudi Aramco Vendor ID, provide the following information:
Company name:
Company owners:
Specify names and percentage of ownership
Owners Name
Ownership
Percentage
1
2
3
4
5

Contractors Address

Contractors Website
Contractor's Contact Person

Name:
Telephone:
Email:

Fax:

EXHIBIT A1: COMPANY INFORMATION

3.1

Organizational Chart

Company Organizational Chart: In PDF format, provide the corporate organizational chart ( in
hierarchical management layout).
3.1.2
Project Organization Chart: In PDF format, provide the your companys typical project organization
chart and show the direct lines of interaction between the Project Manager and your company's
department /executive management. Also, provide project organization chart for one of your ongoing
project.
3.2
Financial Statements
3.1.1

3.3

3.2.1
In PDF format, provide the last three (3) years audited financial statement.
In-Kingdom Construction Strategy
3.3.1

3.4

In PDF format, provide your construction strategy inside Saudi Arabia. The strategy shall explain the
following:
Permanent resources present in Saudi Arabia,
Mobilization plans of resources: key personnel, construction workforce, and equipment,
Subcontracting plans for construction packages,
Regional and international support offices

High Commission for Industrial Security (HCIS)

3.4.1

Certain work may require HCIS approval. Indicate if your company is HCIS approved for work related
to this GBS.

HCIS Approval
Yes/No
Is your company approved by the Saudi Arabian High Commission for Industrial Security (HCIS) to perform this work under SEC and SAF
directives? (Include approval documentation in your submittal if applicable)