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Cabinet Secretariat
(Cabinet Division)
Islamabad, the 19th February 2003
No.9-148/2002-Min.II
(i)
(ii)
II.
(i)
III.
(ii)
(i)
(ii)
2.
Visits abroad by Members of the National Security Council, Federal Ministers, Ministers of
State, Advisers/Special Assistants to the Prime Minister, persons holding the status of Federal
Minister or Minister of State without Cabinet rank, Provincial Governors, Secretaries/Additional
Secretaries Incharge of the Ministries/Divisions and Heads of Autonomous/Semi Autonomous
Bodies and Corporation in MP-I scale will require prior approval of the Prime Minister.
3.
Visits abroad by Provincial Minister will need prior approval of the Chief Minister of the
Province concerned.
4.
The elected Local Government officials at District and lower levels such as District
Nazims/Naib Nazims and other elected officials should undertake foreign visits in their official
capacity only with the approval of the concerned Provincial Chief Minister in consultation with the
Ministry of Foreign Affairs and in coordination with the Pakistan Missions in the host country.
5.
The visits of Ministers and other delegations should be well panned and be made only if
essential and serve vital national interests.
1
-: 2 :6.
At the conclusion of a foreign visit the delegation/official shall submit post
visit report to the Ministry of Foreign Affairs and Economic Affairs Division within 15
days of completion of the visit.
7.
All Ministers/delegations proceeding abroad on official visit shall secure
necessary briefing from the Ministry of Foreign Affairs before departure.
8.
Ministries/Divisions shall ensure that to the maximum extent possible,
officers of Pakistan Embassies in the country in which meeting/conference is to take
place, represent Pakistan at such meetings. However, the Ministries/Divisions
concerned shall provide proper briefing material to the Pakistan Missions abroad
well in time. Meetings/Conferences which can be handled by Pakistan Missions
abroad will be identified and proper intimation sent to the concerned missions.
Ministry of Foreign Affairs shall coordinate in such matters. In case the visit is
considered absolutely unavoidable, proposal should be prepared carefully after
thorough evaluations so as to ensure adoption of the least cost option.
9.
All cases of visits
Ministry of Foreign Affairs.
abroad
will
require
clearance
from
the
10.
For undertaking private visits, clearance of the Ministry of Foreign Affairs
would not be required.
11.
NOC for proceeding abroad by all government servants will be required from
parent Division/Head of Department.
12.
No Minister or Government functionary should solicit at his own an invitation
for participation in Training, Seminars, Conferences, Workshops, Meetings etc. from
any source.
13.
Members of the National Security Council, Federal Ministers, Ministers of
State, Advisers, Special Assistants to the Prime Minister, persons holding the status
of Federal Minister or Minister of State without Cabinet rank, 1Parliamentary
Secretaries, Provincial Governors, Chief Ministers and Provincial Ministers should
not avail of any offer of air fare or per-diem made by a Foreign Government or
International Agency for a visit abroad 2except made by UN Agencies.
14.
Both the Minister and the Secretary of a Ministry/Division should not be out of
the country at the same time. However, simultaneous visit abroad of both the
Minister and the Secretary will only be allowed in unavoidable and very exceptional
circumstances. The Ministries/Divisions seeking such an exemption would be
required to add a paragraph to the summary fully justifying the exemption being
sought.
_______________________________
1Added
2
-: 3 :15.
Summaries seeking orders of the Prime Minister should reach at least
1
eight (08) days in advance prior to the visit abroad through Ministries of Foreign
Affairs, Finance (where applicable) and the Cabinet Division (in this order) and
should contain details of expenditure involved including the Foreign Exchange
component and balance in the relevant budget head (in the main body of the
Summary) and details of previous visits abroad during the last twelve months.
2Provided
19. The members of the Cabinet should not take their personal staff along with
them on foreign tours and, instead, use the services of the embassy staff.
4
20. The members of the Cabinet shall not undertake any local or foreign tour
during National Assembly/Senate Sessions.
5
21. The Ambassadors of Pakistan should normally sign agreements with the
countries of their accreditation and, as far as possible; visits abroad should not be
undertaken by the officers of the Ministries/Divisions to sign such agreements.
6
22. All members of the Cabinet shall use PIA flights during their foreign trips.
If there is no direct flight to a particular destination, they should fly by PIA to the
nearest destination.
_______________________________
1Added
26. Keeping in view the austerity measure relating to travel, the chairman,
executives, members of the boards of all public sector organizations shall travel by
economy plus class on domestic routes.
5
27.
The Summaries containing proposals for seeking approval of the
Prime Minister on the visits abroad should be routed in the following order:1.
2.
3.
4.
28. Visits abroad of the officers working under the projects running on foreign
loans/grants etc. which are to be repaid in any manner by the Government of
Pakistan and such cases shall also require the approval of the Prime Minister.
7
29. Summaries relating to visits abroad should include the exact duration of the
visit i.e. total number of days including the travelling time.
8