Tuesday, December 06, 2016

SAMPLE PROPOSAL

Ms. Emily Bonello

Front Desk/Guest Services Director | Breslin Student Events Center
PCMA | Vice President
Michigan State University
Re: National Association of Realtors Annual Conference & EXPO
2018
Dear Emily:
Loews and Philadelphia would be honored to welcome National Association
of Realtors Annual Conference & EXPO 2018 to the Loews Philadelphia
Hotel. Thank you for considering us for your upcoming meeting. We are
confident our hotel would be a great partner in ensuring a successful
experience for your group.
We are pleased to offer you availability for your upcoming program over one
of your preferred dates of March 20-23, 2018. I have attached the following
for your perusal:

Proposal
Meeting Floor Plan

Emily, thank you again, for your consideration of the Loews Philadelphia
Hotel. Please contact myself with any questions or further requests for
information. We look forward to being in touch very soon and to working with
you on this important meeting.
Warm Regards,
Joselyn M. Keely
National Sales Manager
215-231-7248
1Proposal for the National Association of Realtors Annual Conference

& EXPO - 2018

jkeely@loewshotels.com

ROOMS
We are pleased to offer availability over the following dates of March 20-23,
2018. At this time, dates are not being held. Based on your specifications,
outlined below is the room block currently available.
RATES
Based on the above guest room block, and the planned food and beverage
functions for the above dates, we are pleased to offer the following room
rates and food and beverage minimum.
Tue.,
3/20/18
200

Wed.,
3/21/18
200

Room
Type

Thu.,
3/22/18
200

Fri.,
3/23/18
Checkout

Rate

Single
$160.00
Double
$160.00
$25.00 each additional persons
GUEST ROOM RATE TAX:

15.5% Sales Tax

The guest room rates in this proposal are exclusive of taxes and fees
TAXES & FEES
Guest Room Tax:

Food Tax:
Alcohol Tax
F&B Service Charges:
Taxi from PHL Intl Airport:
Shuttle from PHL Intl Airport:
Overnight Valet
Parking:

15.5%

8.00%
10%
24%
$29.50 One Way
$11.00 One Way
$40.00 inclusive of tax

Food and Beverage

Estimates
Continental
$30
Breakfast
Breakfast Buffets
$36
Plated Lunches
$45
Lunch Buffets
$45
Box Lunches
$35
Plated Dinners
$55
Dinner Buffets
$65
Creative Coffee
$10
Breaks

- $35
-

2Proposal for the National Association of Realtors Annual Conference

& EXPO - 2018

$48
$50
$55
$45
$85
$125
$20

Wireless Guest Rooms

Complimentary basic
wireless

Average Reception

$35 -$75

The above food and beverage estimates are exclusive of service charges and taxes.
The above prices are to be used as a guideline and are not guaranteed menu prices.
Pricing for all F&B will be confirmed 6 months prior to the groups arrival date.
There will be an 85% Room Attrition
Food & Beverage Minimum is $75,000.00 (excluding tax & gratuity)
COMPLIMENTARY AND OTHER NEGOTIATED SPECIAL CONSIDERATIONS
We look forward to being of service and would like to offer you the following special
considerations:
- Complimentary Basic Internet in Guest Rooms (2 devices only)
- One (1) Complimentary One-Bedroom Suite for the dates 3/20-23, 2018 for the
President
- Ten (10%) Discount off of Overnight Valet Parking

MEETING SPACE
Based on your needs, we have identified proposed space that we will be able to
offer over your program dates.
DATE

TIME

3/22/18

6:00 PM

END
TIME
7:30 PM

7:30 AM

9:00 PM

7:45 AM
6:00 PM

9:45 AM
7:00 PM

7:00 PM
7:15 AM

3/23/18

3/24/18

EVENT

SET-UP

#PPL

ROOM

Opening
Reception
Supporters Dinner

Banquet

350

Millennium Ballroom

Banquet

150

Millennium Ballroom

Break Set-up
Break Set-up

300
350

Millennium Ballroom Foyer

Millennium Pre-Function

9:00 PM

Breakfast
Strolling
Reception
VIP Dinner

Banquet

150

Millennium Ballroom

8:15 AM

Breakfast

Buffet

300

Millennium Ballroom Foyer

*Space is not being held at this time*

FITNESS CENTER
We have 15,000 square feet of fitness, relaxation and positive energy. Breathing is an
essential element in living, relaxing and centering ones self to help guide individuals
on their path to improving themselves and achieving their highest potential.
3Proposal for the National Association of Realtors Annual Conference

& EXPO - 2018

HOURS
Fitness - 6am to 10pm daily
Spa 8am to 8pm 365 daily
(Spa hours are extendable to fit the clients needs)
Currently offering Massages in 30, 50, 75, 90 minutes and 2 hour lengths (additional
services are forthcoming)
Telephone: 215.231.7350

4Proposal for the National Association of Realtors Annual Conference

& EXPO - 2018