PS 80 Highgate

Heights
Tablet/iPad Cart Policies,
Procedures, Expectations
Gayle Irving-White
Principal
Jennifer Huber
Assistant Principal

PS 80 Highgate Heights
600 Highgate Ave.
Buffalo, 14215
Phone: 716.816.4050
Fax: 716.838.7475
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Table of Contents
Page

Topic

3
4
5
6
7
8
10
11

Student/ Parent Contract

BPS Rules
Media Release Form
Recommended Policies
Tablet Rules & Guidelines
Laptop Reservation
Manual Disclaimer/ contact info
Appendix
A.Sample Teacher Checklist
B.Sample Issue annotation
sheet

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January 2014
Dear Parents & Guardians of Highgate Heights Students,
We at Highgate Heights have been privileged enough to receive 80
iPad devices and 30 Acer Tablets for use by the students to enhance their
learning and engagement with the Common Core Learning Standards.
Student cooperation in using the tablets is vital for the success and
longevity of the program. We must work together to educate our students
and instill respect for these devices. These devices will be able to help your
child improve their performance and open the door to activities and develop
skills that will help to make your child successful in and out of school.
Please review the rules from your childs teacher and sign the
contract together agreeing to uphold the rules together to ensure these
devices are available for future generations.
Thank you for all your support.
Sincerely,
Highgate Heights Technology Department
Buffalo Board of Education
Acceptable Use Policy for Information Technology

Student
The Buffalo Public School System provides computers and networks for the academic use of students. When using Buffalo Public
School System computers, networks, equipment, and supplies, students are expected to:

Respect the privacy of others and the security of Buffalo Public Schools System.
Only use your user ID and password - do not use another person's user ID and password.
Do not share your password with others.
Do not try to learn other people's passwords.
Do not try to disrupt, interfere with, or destroy computers, networks, equipment, or information.
Do not access, store, or transmit information that is hateful, harassing, insulting, offensive, false or defamatory, sexually explicit,
obscene, or otherwise inappropriate.
Do not interfere with the academic or work activities of others.

Respect the copyrights and licenses of software and information.

Do not copy, download, install, or distribute software in violation of copyright laws or licensing agreements.
Do not copy, share, or transmit information in violation of copyright laws.

Respect the integrity of our computers, networks, and equipment.

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 Do not try to access computers or networks for which you do not have permission.
Do not install software or peripherals on a Buffalo Public School System computer. Do not connect a computer, network, or
device to a Buffalo Public School System network.
Do not bypass any security system or feature put in place to protect, monitor, or restrict access to information (for example, do not
use an Internet proxy server to avoid Buffalo Public School System web content filters).
Do not create, download, install, or use software or equipment that can be used to "hack into" or damage a computer or network.
Do not change, remove, or damage computers, networks, or equipment.
Do not use software or hardware to keep Buffalo Public School System staff from accessing information.

Use information systems for authorized purposes only.

Only use computers and networks for academic activities - not to play non-academic games or for prohibited or illegal activities.
Do not access the Internet from Buffalo Public School System facilities using any network or computer not provided by the
Buffalo Public School System.
Do not waste computer processing time and storage, network capacity, or information technology supplies.

Protect information from loss, theft, disclosure, or unauthorized use.

Do not access or share information for which you do not have permission, or help others to do so.
Do not give information to others that could help them gain access to the computers or networks of the Buffalo Public School
Systems.
Take care of the computers and equipment assigned to you to prevent loss, theft, damage, or unauthorized use.
Report any loss, theft, unauthorized disclosure, or unauthorized access to a teacher or administrator.
Note: The Buffalo Public School System monitors its computers and networks, in accordance with the Child Internet Protection Act
(CIPA), and has put other safeguards in place to protect information as it is stored, transmitted and displayed. Students should have
no expectation of privacy when using Buffalo Public School System computers and networks.

Scope and Sanctions

This policy applies to all students of the Buffalo Public School System. A violation of Buffalo Public School System policy may
lead to loss of computer privileges and/or discipline. Under certain circumstances, violations of Buffalo Public School System
policy may give rise to civil and/or criminal liability. The Buffalo Public School System may also pursue legal action as deemed
appropriate against individuals for unauthorized access, use, or destruction of information assets.

Parent Signature

Student Signature

Homeroom/Teacher

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Recommended Procedures
1. Only 2 students at a cart at a time.
2. Students are not to use any device unsupervised or without permission.
3. Depending on extent of damage (if purposely cause by the student), there may
be personal liability for the damage.
4. Each student should inspect the device to determine any damage prior to use
and report it to the teacher.
5. Come up with a management system/ behavior system prior to there being any
issues. Be clear with the expectations and rules of usage as well as clear
consequences for any issues that you stick to consistently.
6. For both iPads and tablets save all documents or projects to a flash drive or cloud
based folder. (iPad adaptors will be provided)
7. Devices are to always remain on a desk or other hard surface. No-one should be
using it in the air or on their lap.

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Tablet Usage and Handling Policies

a. Workshops: There will be teacher PDs on all device policies and usage.
Students are all mandated to have a lesson on the basic troubleshooting and
rules and regulations regarding any and all devices. Lessons are available
online.
b. Contract: All students are to submit a Usage Contract signed by both the
student and parent to agree on all conditions.
c. Sign Out: submit all reservations online via Tim Slaghts Technology Calendar
found below.
d. Assign: Teachers are to assign students to specific device numbers to make
log in and accountability easier to manage.
e. Checklist: Teachers are to complete a short checklist at the beginning of
class and at the end of class. (Appendix A)
f. Movement/ Handling: ALL users should use two hands and carry no more
than one device at a time.
g. Food/ Drink: NO FOOD OR BEVERAGES should be near any device.
h. Organization: All extra materials (ie cloths, headphones, adaptors) and cord
must be kept with the cart as well as neatly organized and maintained.
i. Memory: There is limited memory on all our devices so no one is to download
any programs, apps or media. If you have an app or program you would like
please submit it to Tim and Molly via email.
j. PLAN AHEAD: As you would with any lesson, plan ahead by playing around
with a device prior to using them with your class. Make arrangements with Tim
or Molly to borrow a device for a period for planning purposes.
k. RESPECT: Please remember, these devices are shared with everyone;
therefore, it is crucial we abide by all polices to ensure the availability and
organization everyone deserves.
**Using these devices is a responsibility and a privilege. Students are expected to be
aware of and abide by all procedures and guidelines before using any device.**

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Laptop Reservation Procedure

a. Click the following link
http://www.buffaloschools.org/webpages/tslaght/calendar.cfm
b. Click the date you need the devices.
c. Devices may only be reserved by cart. Individual devices are not to separate
from their cart.
d. Complete the form as seen in the sample below and hit enter.

Include password
Select what you want from the drop
down

Include the date

Include Your Name/Room
Number
Include the time
What it is being used
for is optional.

Include your
email
Enter the number that appears to
the left

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The following items may be borrowed for use in your classroom:

Name to use on
the calendar

What

iPad Cart A

has 30 iPads

iPad Cart B

has 30 iPads

iPad Cart C

has 20 iPads

Tablets

Has 30 Tablet Computers

DocCam1

Like an Elmo

DocCam2

Like an Elmo

ActivExp

ActivExpressions Student
Response System

Special Notes

Can be used with Illuminate

Any Questions, please contact:

Timothy Slaght in Rm 201 or Molly Crowe in Rm 310.

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Pick up/ Drop Off of Devices

1. Pick up: You are responsible for picking up the device from the previous
teachers room. If you are the first person of the day, please make arrangements
with Tim the DAY BEFORE for him to drop it off to you. Hold on to the cart until
the next teacher comes to pick it up. If you will be leaving your room unattended,
then please make arrangements with the person who has the next reservation for
where it will go (i.e. drop it off to their room or return it back to Dennis office)
2. Drop off: If you have the last reservation of the day, please make arrangements
with Molly or Tim the DAY BEFORE for them to pick it up from you to lock it up for
the day.

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Manual Disclaimer
The technology department, along with all resources and this manual, are a constant
work in progress. We would appreciate any feedback on procedures or policies that work
well or dont work, so we can create a department and device management system that
is optimal for you all as very active teachers.

Please forward all questions, concerns or comments to:

Name
Tim Slaght

Room
201

Extension
1201

Email
tslaght@buffaloschools.org

Molly Crowe*

310

1310

mmcrowe@buffaloschools.org

*Free periods are 11:00-11:30 and 2:15-3pm

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Appendix

Appendix A
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iPad Cart A (30)

1 Ethernet cord is plugged into an internet drop and the lights on the router are flashing.
.
2
The power cord does not need to be plugged in.
.
3 Ensure all devices are accounted for.
.
4 Devices are in good condition with no external damage.**
.
5 NOTE: Be sure to have a management plan in place prior to reserving the devices.
.
(i.e. How are you going to hand them out/collect them?)

Post-Class Checklist
1 Devices are in good condition with no external damage.**
.
2
All devices are set to school standards and working properly.**
.
3 Ensure all devices are accounted for.
.
4 All devices are in correct number slot.
.
Note: Devices do not need to be plugged in inside the cart unless preparing for storage.
5 Cords are neatly secured to allow for transport.
.

Storage
1 Ensure all devices are in correct numbered slot.
.
2
Ensure the devices are plugged in inside the cart.
.
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3 Ensure all devices are accounted for.

.
4
Make arrangements to get the cart into Mr. Fords office (see Mr. Slaght/Ms. Crowe).
.
5 Plug the cart power cord into the wall.
.
6 Plug the Ethernet.
.
Note: There is only one spot with two Ethernet jacks for the Ethernet cord to be plugged
into the wall. Please make sure two carts are plugged in at the end of the night.

Appendix B
iPad Cart A (30)

Please use a dry-erase marker.

**Please note any damage and/or non-working devices by number.
Date

Device #

Description of issue

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