Spring 2016 UBM Application

Article I: Name
United Better Me

Article II: Aim/Purpose

UBM, the very first Chinese female organization in Boston University, is dedicated to creating a
social platform that provides our members with various opportunities to build connections with
each other. UBM acts as the bridge between members and the American society, thriving to
promote communication and help members acquire skills that are needed in their future career.
Through organizing and participating in diverse conferences, career fairs, and bonding events,
we help our members blend into American society, build their personal connections, and explore
job opportunities.

Article III: Membership

UBM is an organization that works to empower women to succeed and advance in their future.
Both undergraduate (including both part-time and full-time students) and graduate students are
welcome to join. In order to become members, prospective UBM members who participate in
two or more UBM activities can take part in the recruitment process. Invitation letters will be
sent to qualified members.
In accordance with University policies, there will be no discrimination on the basis of race,
religion, political views, sexual orientation, nationality, handicap, sex, etc.
Payments of dues: $100 per year. Payments are due the first meeting of the year and the secretary
department will keep the official roster of UBM.

Article IV: Meetings

E-board members will meet every week; executive team members will meet twice a week. Secretary
is responsible schedule meeting place and time after accommodating all members. Only president and
vice president can call for special meetings.

Article V: Executive board structure

E-board members include: President, Vice president, Treasurer department head, Secretary
department head, Event planning department head, PR department head, and Marketing department
head.**
Treasury Regulations:

To achieve complete, accurate figures, clear accounts, and reimbursement schedule in

accounting procedures with regard to the provisions of BU Treasury system.
To make regular budget plan for UBM, to understand the cost of the implementation of
plans and profit plans, and to continue finding potentials in saving expenses.
To keep UBM financial information confidential, and to ensure data integrity.
To proactively complete the relevant work and to maintain good relations with other
UBM departments while seeking benefits for UBM as the ultimate objective.
Secretary Regulations:

Communicate with all departments. Support all departments with managements and make
sure every branch work well.

Organize meetings, including setting up locations and time. Assist the operation team
with tasks.
In charge of UBM official email account and communicate with anyone who is interested
in joining the sorority and deal with other correspondences.
Keeping records of every meeting, maintaining files of paper documents and making
announcements in the group.

Event Planning Regulations:

Our duty is making various promotion and social events for the UBM sorority.
We are responsible for the production of events from conception through to completion.
We must be able to complete a wide range of activities. We work well under pressure,
ensuring the smooth and efficient running of an event.
The role of us varies depending on each type of event involved.
Activities often include:
o Researching markets to identify opportunities for events;
o Producing detailed proposals for events (e.g. timelines, venues, suppliers, legal
obligations, staffing and budgets);
o Planning room layouts and the entertainment, scheduling workshops and
demonstrations;
o Coordinating staffing requirements and staff briefings;
o Liaising with marketing colleagues to promote the event;
o Coordinating suppliers, handling client queries and troubleshooting on the day of
the event to ensure that all runs smoothly;
o Post-event evaluation
Public Relations Department Regulations:

Lead group members to reach funds for events and activities

Contact business cooperation to make collaboration
Keep in touch with student organizations in/off-campus

Marketing Department Regulations:

Update Wechat Public Account

Advertise events and activities in innovative ways

Act actively in each events including selling tickets

Make after action review after every events

*Members who study abroad cannot serve on E-Board.

**Members cannot hold multiple positions on E-Board.
Article IV: Executive Board Election
If three or more E-Board members do not approve the ability of a certain E-board
member, that member will be dismissed, and re-election will be hold by the organization.
Each position can be hold by the same member for maximum two years.
If one of the members is no longer a Boston University student, the position will be open
for apply. Secretary is responsible for update information to members.
Secretary department will be responsible for the election.
Election will be hold at the end of each semester. For the use of election, secretary needs
to book a space on campus through SAO.
Election will be using anonymous vote, and the candidate has to gain over 50% of the
total votes to be elected.
To elect for President or Vice president, a member must have already been on the
Executive Board for more than a year.
Information about the empty position and application link will be sent to members.
Members can make their candidacy known through submitting the application.
The new E-Board will take effect in the following semester.
Article VII: Student Group Advisor
Student group advisor has the following responsibilities:

Be a resource for the organization and provide recommendations, expectations, and

guidelines along the way.
The go-to person if there is any confusion or need.
Meet with the executives and establish expectations and goals for a new semester.
Maintain an open communication among the organization and encourage students to
develop leadership skills.
Respect one and other.
Attend e-board meetings and at least one event per semester.

Article VIII: Amendments

Everyone in the organization has the right to propose a change to the Constitution. The
procedures are:

Hand in a written proposal to the President of the organization; specify where in the
Constitution needs to be changed, why, and suggestions of change.
President presents the proposal to e-board members and discuss the necessity.
Secretary schedules a meeting time for all members to further discuss and vote on the
proposal.
The proposal has to receive votes over 50% in order to be effective.
Change will be added to the Constitution.