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Basic Software

Setup Guide

EC50 Proximity Card


Time & Attendance System

Table of Contents

What comes in the box

Installing the time clock

Installing with cables inside the wall

Installing with cables outside the wall

Configuring the time clock to connect to PC

Real Time connection settings

Wireless (WiFi) configuration

Software registration

10

Configuring the date and time

14

Adding employees on the time clock

16

How to add RFID proximity cards

16

How to add a password / pin to clock in or out

17

Adding administrators on the time clock

18

How to enable or disable the administrator feature on the time clock

19

Set all user profiles to employee level

21

Downloading employee information from the time clock to the software

22

Uploading employee names to the time clock

24

Downloading In/Out Records from the time clock

24

Downloading employee time records with a USB memory

26

Uploading time records to the software using the USB memory

27

Contents
Verify the contents in the box

Time Clock

Wall Mount

Basic Software and


Manuals CD

Network RJ45
Jack

Power
Adapter

USB
Cable

Power
Cable

4 large screws for securing wall mount to wall

4 wall anchors (green or white)

1 screw to secure time clock to wall mount

3 Color Wires - Used for Access Control, Not Time & Attendance

Step # 1 Time Clock Installation

A
With a pencil, mark the 4 screw holes on the wall

B
Insert the wall anchors on the 4 holes outlined on
the wall.

C
Align the wall mount with the 4 anchors on the
wall and secure the mount to the wall with the 4
phillips head screws provided.

D
Define which type of connection will be used to connect the time clock to
the PC. Either USB Cable, Ethernet Cable, or Wireless Wi-fi Connection.
(Wi-fi connection is an optional feature with additional cost)
The following pages will explain each type of connection.

Installing cables inside the wall

Before attaching the Time Clock to the wall mount


you must first run the power cord and ethernet
cable if you are connecting to network, through
the back or bottom opening of the wall mount.

Run the cables through the


wall and attach the network
and power cables as shown

Connect the power connector


as shown below, then connect
the ethernet cable into the
network port if you are
connecting to a network.
Once connected then attach
the Time Clock to the wall
mount.

Network RJ45

Power Connector

Network Cable Connection

E
Installing cables outside of wall

USB Cable Connection

To install the cables outside of the wall.


Simply connect the cables for the type of
connection needed & run them through the
bottom back side of the time clock as
shown on the left.

Connect either the USB cable to the PC or


the ethernet cable to the Network cable.

OR

F
Attach the time clock to the wall mount as
shown.

G
Secure the time clock to the wall mount by
fastening the small screw provided

Step # 2 Configuring Time Clock to Connect to the PC


Connecting with USB Cable
For connections via USB Cable there is no configuration needed other than connecting the time clocks
USB cable to the PC as shown in the previous pages. Skip to Page 10 to Continue

Connecting with Ethernet Cable


For Ethernet cable connections a pre-configuration is needed. The time clock requires an IP address for
network connections.
The time clock has DHCP enabled by default, which means the IP address will be assigned to the time
clock automatically once the network cable is connected or the time clock allows entering a fixed IP
address.
To find the IP address assigned by DHCP do as follows:

Press Menu, with the right arrow


select Settings then press OK, then
select SetIP and press OK.
Verify that Use DHCP is labeled Yes
The IP Address is shown here

Note: If DHCP is labeled Yes, and the IP address displays 0.0.0.0 this means the network connection
is not properly established. Contact your network administrator or Easy Clocking support for
additional assistance.
To assign a fixed IP address follow these steps:
From the SetIP menu settings,
change Use DHCP to NO and then
enter the IP address using the time
clock keypad.
Note: Write down the IP address as it will be
required to configure the software connection.

Device ID
This number identifies each time clock within the
software; if only one time clock is used, then
leave it as 1, every time clock from factory is
setup as Device ID # 1. If there is more than one
time clock used, then each time clock must have
its own Device ID and can be programmed
through the time clocks SetIP menu settings.

Real Time Connection Settings


The time clock is equipped with PUSH technology which is the means for automating the delivery of the
time records to the Easy Clockings software database in real time, without the need of manual
downloading.
A host IP server / PC address will be required for this type of configuration.
To configure the real time host IP do as follows:

From the SetIP menu settings, make


sure Event Transfer Mode is labeled
TCP/IP.

Scroll down to Host PC IP Address


and enter the IP address of the
server / pc running the Download
Manager Service. Go to Page 11 for
an explanation of the Download
Manager Service.
Also make sure the HOST PC Port is
set to 5006

Wireless Configuration (WiFi)


For WiFi connections a pre-configuration is needed. The time clock requires an IP address for WiFi
network connections.
The time clock has DHCP enabled by default, which means the IP address will be assigned to the time
clock automatically once it connects to a WiFi network or by entering a fixed IP address.
To configure the WiFi connection do as follows:

Press Menu, with the right arrow


select Settings then press OK, then
select SetIP and press OK.
Select WiFi and press OK

(1) Go to Use WiFi and select Yes, (2) then scroll down to Search WiFi Hub and press Menu to
display the available networks in range, (3) select the wireless network and press OK

(1)
(2)
(3)
(3)

Wireless Configuration (WiFi) Continued

To enter the password key press Menu to


enable T9 input (text on 9 keys)

Enter the password on the keypad as shown.


To enter a capital letter press the zero key
followed by the letter.
Once the password is entered press OK,
then press the down arrow to highlight the
OK key and press OK once again.

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

XYZ

Once the WiFi connection is established the Link information can be selected from the WiFi
menu to verify connection and signal strength.

Step # 3 Software Registration


After installing the Easy Clocking software, the next step is to register the software and Time Clock for warranty and
technical support purposes. The purchase includes a 2 year manufacturers warranty for the Time Clock and 30-90
days of technical support depending on the time clock model, starting after the software is successfully registered
the software.

Open the Easy Clocking basic software


by double clicking on the icon located
on the PC desktop.

Easy
Clocking
Basic
(English)

To log in enter:
User Name: Administrator
Password: 12345

12345

The main time cards


screen will display

10

Click on the Easy Clocking


Download Manager button

The download manager will manage all communication functions between the time
clock and the software. Once opened it will stay running silently as a windows service
until the pc or service is shut off.
NOTE: If the download manager is
running and it is opened from the
software by clicking on the Easy
Clocking Download Manager button,
it will not open since its running as a
service. To open it click here

When the download manager is running as a service, all the employee in & out records
will transfer to the software database in real time.

Click on the

+ button to add &

register a time clock

11

Enter the time clock 8 digit


serial number located on
the box or on the back of
the time clock, then enter
the rest of the contact
information & click register
device

Once the time clock


authentication is verified, a
successful registration
message will display.
Then press Proceed

1400001

The following box will


display and fill in the time
clock connection settings.

12

EC50

1400001

EC50

1) Device ID - This is a unique ID number to identify each time clock on the network. If there is more than
one time clock on the network, then a unique ID # must be assigned to each time clock. (See page 7
on how to program the device ID on the time clock.)
2) Location Name - Enter the time clocks location name. This allows identifying the time clock by
location name. For Example: Warehouse, Break Room, Back Office.
3) TCP/IP - Enter the IP address assigned to the time clock, or select USB cable connection if the time
clock will connect via USA cable. If TCP/IP is selected enter the time clock IP address. (See page 6-7
for information on how to program the IP address on the time clock.)
4) Click on the Verify Connection button, if the connection is successful, the following confirmation box
will display on the screen.

5) Click Save to finish adding connection and the new connection will display on the list.

13

Step # 4 - Configuring Date & Time on the Time Clock


There are 2 ways to program the date and time on the time clock. By entering the correct date and time
on the time clock menu or by synchronizing the PCs date & time with the time clock.
To sync the PC date & time with the time do as follows:
1. Open the Easy Clocking Download Manager
2. Checkmark the connection for the time clock in reference
3. Press the Sync button

4. Select Sync the PCs time with the selected time clocks, and press OK

4. A Sync Successful message will display, then press OK

14

To configure the time on the time clock menu do as follows:

Press Menu, with the right arrow


select Settings then press OK, then
select Advanced and press OK.
Press OK on Date and Time

Select the date and time format, then


enter the correct date and time and
press OK.
Press ESC to exit from the Menu

Step # 5 - Adding Employees on the Time Clock


Every employee will be assigned a unique ID number, and the number will be linked to a card, or
password which the employees will use to clock in or out. Follow the steps below to enroll the ID # and
credential for each employee, make sure to keep track of the ID numbers assigned to each employee,
as these will be replaced with names on the Easy Clocking software.

Continued on the next page

15

Adding a Proximity Card


a) Press the MENU key.
b) Select User from the menu options and press OK.
c) Select Enroll and press OK.
d) Using the time clocks keypad enter the ID number for the employee, or use the ID provided by
the time clock in sequential order and press OK. (keep track of ID numbers assigned, these
will be needed in a later step to link the employee and ID to the software).

e) For Cards - Scroll down to Card and press OK

g) Place the card in front of the time clocks card scanner and the card number will display, then
press OK to save.

To clock in/out with a Proximity Card


Place the card in front of the time clock as shown in picture G above. If the user is register
a green successful notification will display on the screen with the users ID#, name and
clock in/out time, and the green LED light will go on.

16

Adding a Password
a) Press the MENU key.
b) Select User from the menu options and press OK.
c) Select Enroll and press OK.
d) Using the time clocks keypad enter the ID number for the employee, or use the ID provided by
the time clock in sequential order and press OK. (keep track of ID numbers assigned, these
will be needed in a later step to link the employee and ID to the software).

e) Scroll down to Password and press OK


f) Enter the password for the user & press OK, then re-enter the password to confirm and press
OK. A User Enrolled Successfully message will sound.

*****
*****

To clock in/out with a Password


a) Press the zero key, Enter the User ID # & press OK
b) Enter the Password & press OK
c) If the user is register a green successful notification will display on the screen with the
users ID#, name and clock in/out time, and the green LED light will go on.

*****

17

Adding an administrator to the time clock


Overview
The time clock factory setting allows anyone in the menu options by pressing the MENU key. To avoid
this from happening, employee profiles enrolled can be set to Administrator or Manager Level. By
default each profile will be saved to Employee level.
Level description
Employees can be enrolled at one of the 3 levels below:
Employee. - Can only clock in or out. Does not have access to the menu.
Administrator. - Can clock in or out. Has full access to the menu.
Manager. Can clock in or out, and add employees on the menu. No other menu settings are
allowed.
How to set the User/Employee profile level
Enroll the employee as shown on the previous pages on this guide, and then follow the steps below:
Press Menu
Select User and press OK
Select Enroll and press OK
Type the User ID for the employee. The time clock should display Already Enrolled ID
Scroll down to level and using the right/left arrow key, change it to Administrator or Manager, then
scroll down to OK and then press OK to save.
Press ESC a couple times to exit from the menu options.
From now on after pressing Menu the time clock will display for up to 5 seconds VERIFYING
MANAGER, during this time Administrators or Managers will have to authenticate with one of the
saved credentials (finger, card, or password) once authenticated, access to the menu will be granted.
If the user does not have access to the menu, a notification of Verification Failed will display.

18

How to enable/disable the Administrator feature in the time clock using the software
Overview
As described on the previous page administrators can be assigned to the time clock to restrict access
to the Menu options, however the same results can be accomplished using the features in the Easy
Clocking Download Manager software.

Setting administrators from the software


Open the Easy Clocking Download Manager
Click on Users
Select the user from list
Click on Edit
Change the Employee Level then press Save

Continued on Next Page

19

To update the employee levels to the time clock do as follows:


1. Click on Users
2. Select All Employees
3. Click Go to Devices

1
3
2

4. Check mark the time clock(s)


5. Click Upload

5
4

20

Set All User Profiles to Employee Level


Overview

As explained on previous pages, employee profiles can be set as administrators or managers to


restrict access to the menu options. A feature in the Easy Clocking Download Manager allows
setting all user profiles in the time clock to the employee level, allowing all users access to the
menu options without restrictions.
To set all user profiles to employee level do the following:
1. Open the Easy Clocking Download Manager
2. Click on Edit Icon
3. Select Take off Managers Restrictions
4. Confirmation will follow

21

Step # 6 Downloading employee information from the time clock to the software

Log in to the easy Clocking software and click on Easy Clocking Download
Manager

In the Download Manager check mark the time clock connection(s) and then click
Download Users; the software will return with a count of the number of employee
profiles downloaded and a confirmation message will follow, and press ok to continue.

After downloading employee information; confirm the list of ID numbers downloaded by


clicking on Users.

22

Highlight each User on the list and then click Edit to update the employee name and to
add other employee information. Make sure not to change the Employee ID #, as this is
the number assigned to the employee on the time clock, changing this number will create
conflicts. After editing the information, press Save.

The employee name will display on the list.

23

Step # 7 Uploading employee names to the time clock


Once the employee names have been updated in the software, these can be uploaded to the time
clock; this procedure makes the employee name to display when using the time clock to record
worked time.
To upload employee information to the time clock
A.
B.
C.
D.
E.
F.

Open the Easy Clocking Download Manager and click on Users.


Click Select All.
Click Go To Devices
Check mark the clock(s) to upload information to
Click Upload
The number of employees uploaded and a confirmation will display.

E
C
B

Step # 8 Downloading In/Out Records from the time clock


Overview
It is required to download time records from the time clock to the software to be able to generate
attendance reports. This procedure can be manually performed as needed, and can be automated in
real time as well (read page 7 & 11 for more information on real time configuration).
If the system is properly configured to
download in real time, the download
manager will show a solid green light
as shown.
Note: If the green real time status
signal is blank, this means
downloading of time records must be
done manually as follows on next
page:

24

To manually download time records


A. Log into the Easy clocking software and click on the Download Manager.
B. Check mark the time clock(s) to download attendance records from.
C. Click on Download time records.
D. Choose whether to Download New or Download All records from the time clock and
then click Download Check Marked Selection and a confirmation message will
display

C
B

N:20 D:0

25

Downloading Records with USB Memory


Overview
This feature allows transferring only attendance records to the software database by USB flash.
In order for this procedure to work, users must be present in both the software and time clock.
To transfer time records follow these steps:
A. Insert a USB memory on the time clocks USB port located on the bottom side.
B. Press the Menu key, select USB Disk and press OK
C. Choose from one of the following options and press OK:

Download New Time Log. - Used to download only NEW attendance records.(Always recommended)
Download All Time Log. - Used to download ALL attendance records in the time clock memory regardless
if they were downloaded previously or not. This method will overwrite any previously edited records.
Download New Management Log. - Used to download only new management log. Management log is
used to verify when the managers accessed the time clocks menu and what functions were used.
Download All Management Log. - Used to download all management log whether they were downloaded
previously or not from the time clocks memory.
Download User Database. - Used to download the employee information from the time clock to the USB
memory stick. This download is only usable to transfer users from one time clock to another.
Upload User Database. - Used to upload the employee information from a USB memory which was
downloaded from another time clock.

26

How to upload the attendance records to the software using the USB memory flash
A. Download time records first to the USB as shown on the previous page
B. Insert the USB memory into the PCs USB port.
C. Log in to the easy Clocking software and click on Easy Clocking Download Manager
D. A USB connection type must be added, follow instructions on page 12 on this guide.
E. On the Easy Clocking Download Manager click USB Memory Upload
F. Select In/Out Time Records (ALOG*.TXT)
G. Locate the ALOG_# file on the PCs Removable USB Disk and then click open.
H. The counter will display the number of records uploaded and a confirmation message will follow.

F
E

27

For instructions on how to use the Easy Clocking Basic Software click on the following link
http://www.easyclocking.com/help/
Easy Clocking Technical Support
Telephone: 1-888-783-1493
Email: support@easyclocking.com
Hours of operation: Monday to Friday 9am to 5:30pm EST