KevinJackson

May.31/2016

CONCERT PLAN
Swing n Sweets
o Who:Whoisinvolved?Whodoeswhat?Withwhomdoyouneedtocommunicate?
(e.g.colleagues,students,parents,administrators,schooljanitor,secretary,concert
MC,festivalofficials,etc.,etc.,etc.,etc.,etc.,etc.)
Students:Studentswillplaytheroleoftheperformersforthisconcert.Theywillalsouse
classtimeduringthedaytosetupthegyminadvanceduringtheday.
ParentMusicCouncil:Theparentmusiccouncilwillhelporganizetheconcertaswellas
volunteeratthefrontofhouseandbakesaleduringtheconcert.Organizesthebakesale
andgatheringofbaking.Communicationiskeywiththisgroupandmeetingswillbe
necessary.
MusicTeacher:Inchargeofconcertorganization,themechoice,repertoirechoice,booking
gym/stage,planningparentcouncilmeetings,writinginvitation,keepingprincipalinthe
loop,ensuringgroupsareprepared,MCingconcert,organizingsetup/teardownof
equipmentandchairs,creationofpostersforevent.TheteacherwillalsoarrangeforJoe
Smithtocomeasaguestperformerandhaveflowersreadyforhimforaftertheshow.
Joeisanalumnistudentwhoaskedforthechancetocomeandplayafeaturepiecewith
theensemble.
Principal:Makeanappearancetoshowsupportofprogram,marktheteachersbookingfor
theconcert,makeannouncementinthemorningoftheconcertasareminder.
SchoolJanitor:TheteachermustensurethattheJanitorisawareoftheconcertandthe
implicationsofit.Makesuretohaveapositiverelationshipwiththis/theseindividuals.
o What:Whatistheactivity?Thenatureoftheconcert(e.g.formalyearendconcert
involvingallschoolgroups,coffeeandcheesecakefundraisingconcertinvolving
onlythejazzgroups,etc.)isdescribedgivingbasicdetails.
ThisisafundraiserconcertfortheJazzBandandJazzChoirtogetnewshirtstoperformin.
Itwillbeadmissionbydonationaswellasabakesaleattheintermissionoftheconcert.
Bakingwillbeprovidedbytheparentcouncil/parentsofstudentsingeneral.Therewill
benoformalthemetothisconcertbesidesitallbeingJazzmusicbutSwingn
Sweetswillbethename.

o Why?Whyareyoudoingthis?Provideabriefrationalewhyyouareundertaking
thisevent.i.e.Whatarethelearningoutcomesmusicalandotherwise?
ThisconcertisthefirstonefortheJazzgroupsthisyearandisbeingusedasafundraiserfor
newshirtstoperformin.Haveaconcertthisearlyintheyearwillchallengeandpushmy
studentsinthewaysthatwillmakethemmuchbetterperformers.Itisimportanttolook
professionalasanensembleandalllooksimilarsobecauseofthisthegrouphasdecided
togetdressshirtsforthemenanddressesfortheladies.Thisconcertisadmissionby
donationandtherewillbeabakesaleaswellwhichwilloffsetthecostofthenewattire
orpotentiallyevencoverallofit.Thisisagoodchanceforstudentstopracticewhatitis
toperforminfrontofliveaudienceandwhatitmeanstobeaperformeraswellaslearn
newrepertoireatafasterpacethatwhattheywouldnormallydo.Studentswillalsoget
thechancetoworkwithJoeSmithwhoisanalumnitromboneplayerwhohasagreedto
comebackforafeaturepiece.Havinganexperiencedmusiciancomebackandperform
withthestudentswillhelpthemgainvaluablemusicianshipexperienceaswellassee
whattheycandowithmusiciftheycontinueworkingatit.
o Where?Whereistheactivitytotakeplace?Whereistheconcert?Whydidyou
choosethislocation?
Thisconcertwilltakeplaceinthelargegymatourschool.Thechoirwillbeonmetalrisers
andthetrumpetsofthejazzbandwillbeonariser.Chairswillbesetfortheaudience
andthebleacherswillbeextendedforadditionalseating.Thislocationwaschosen
becauseitisfreetouseandaconvenientforstudents/parentstogetto.
o When?Planningtimeline.Bywhendoyouneedtodowhat??(e.g.booktheconcert
venue,etc.,etc.,etc.,etc.)
ThiswillbethefirstJazzconcertoftheyearonFriday.October20th.2016
Thingstogetdone(Bywhen)
ChooseRep:Beforethefirstrehearsaloftheensemble.Preferablebythebeginningof
Augusttohavetimetoprepscores.Donebyteacher.
HaveMusicCouncilMeetings:Ongoingthroughoutthesemester.23meetingsshouldbe
plannedbeforethisconcerttakesplace.Firstoneshouldbeinthesecondweekofclasses.
Plannedandranbyteacherbutwithparentcouncil.
Ensurerepisreadytoplay:Ongoingfromday1.EveryrehearsalcountsandOctober20th
willcomequickerthanexpected.Donebyteacher.
Makeinvitations:InvitationsshouldbesentoutbyOctober.6th(twoweeksbeforethe
concert)Donebyteacher.
BookGym/InformPrincipal:Preferablybeforetheendofthepreviousschoolyear.(June
2016)Donebyteacher.
InformJanitors:AtleastamonthinadvanceandthenagainaWeekbefore.Doneby
teacher.

Havebakedgoodsready:Bakegoodsshouldbepreparedandavailableontablesbefore
guestsbeginshowingupfortheevent.Donebyparentsandteacher
SetupGym:Thegymwillbesetupduringthedayduringtheband/choirclassesto
optimizetime.Donebystudentsandteacher.
Dressrehearsal:Thedressrehearsalwilltakeplacetheeveningbefore(Thursday
October.19)duringthetimethatJazzChoirusuallywouldhaverehearsed.Thiswillbe
putinthecourseoutlinesinadvanceandmentionedoftenforthestudents.Doneby
teacher.

Swing n Sweets
Concert Program
Jazz Band

Work Song - Nat Adderley/arr. Erik Morales

88 Basie Street -Sammy Nestico
Ahunk Ahunk - Thad Jones/arr. Mike Carubia
Jazz Choir
All or Nothing at All - Shaw, K
Can You Feel the Love Tonight? - arr. Mac Huf
Blue Skies - Irving Berlin/arr. Mark Hayes
~Intermission~
Jazz Combo
Angel Eyes - Dennis/Brent
Featuring Joe Smith
A Child is Born - Thad Jones
Featuring Joe Smith
It dont mean a thing (If it aint got that swing) - Duke Ellington
Featuring Joe Smith

Jazz Choir
Come Fly with Me - arr. Mac Huf
Cry Me a River - Arthur Hamilton/arr. Jay Althouse
Fly Me to the Moon - arr. Kirby Shaw
Jazz Band
Ain't Misbehavin' - Fats Waller/arr. Ralph Ford
All of Me - Marks & Simons/arr. Roger Holmes
I Got Rhythm - George Gershwin/arr. Dave Wolpe
featuring Joe Smith on trombone

Mr. Jackson
October.06/16

Swing n Sweets
Attention One and All!
On October 20th at 7:30 PM the Jazz Band and Jazz Choir will be creating a night full of
sultry swing for your enjoyment. We would like to invite you to join us for this evening
where we will be fundraising for new band outfits and showing off our hard work from
the first two months of class.
At this event you will hear music ranging from Frank Sinatra to Disneys the Lion King
and these students have worked hard to make it the highest quality that they can. We
urge you to come and be amazed at what these students have accomplished in such a
short period of time.
If the music alone doesnt wet your appetite the bake sale at intermission most certainly
will. The music parent council has worked hard to bring the most delicious array of

baked items which will be for sale at the intermission of this event. All funds earned from
this bake sale will go towards the ensembles and their new formal wear.
Admission will be by donation at the front of house and there is a recommended
donation of $5.00.
Joining us for this concert is our 2012 alumni Joe Smith. Joe smith has attended the
Manhattan School of Music Jazz studies program and has agreed to come back as a
guest artist.
I hope this message finds you all well and that I can count on seeing your face later this
month.
Yours truly,
Kevin Jackson
Please email me or call me with any concerns you may have.
k.jackson@uleth.ca
1(780) 312-5384

Action

Time

Location

Notes

Front of House opens

doors to the public

7:00 PM

Large Gym

At this time all students

should be out of the gym
and in the music room.

Jazz Band tunes

7:10-7:20 PM

Music Room

Students should have

warmed up sufficiently at
this point.

Announcement to take
seats will be made

7:30 PM

Large Gym

This will be made by

Parent Music Council
President.

Jazz Band Enters Gym

7:35 PM

Large Gym

We will start five minutes

late to ensure all
stragglers have made it.

Jazz Band Plays first

tune

7:35-7:40 PM

Large Gym

N/A

Director Introduces the

last song and band
/welcomes everyone for
the evening

7:40-7:45 PM

Large Gym

N/A

Accompanist will run a

vocal warmup with the
choir and then line them
up outside the gym to
prepare for entry.

7:45-8:00 PM

Music Room/Outside gym It is important for the

choir to be prepared to
enter quickly after the
Jazz Band finishes.

Jazz band plays

remaining two songs of
first set.

7:45-8:00 PM

Large Gym

Introduction of song and

soloists will take place in
between songs.

Jazz Choir Enters

8:00 PM

Large Gym

Members of the jazz

band whom are in this
other group will quietly go
and join. Remaining
members will remain in
their seats.

Jazz choir is introduced

as well as their first song.

8:00 PM

Large Gym

An introduction of the
jazz choir/congratulation
of the jazz band will be
made during this
movement.

Jazz choir will sing

remaining two songs

8:08-8:25 PM

Large Gym

Introduction of songs and

soloists.

INTERMISSION

8:25-8:40 PM

Large Gym

Students will go back to

music room during this
time and bake sale will be
open for purchase.

Concert Plan

Attention to start sitting

down.

8:38 PM

Large Gym

This will be made by

Parent Music Council
President.

Combo and Joe Smith

will be introduced.

8:40 PM

Large Gym

A introduction of Joe
and his
accomplishments as
well as the brave
individuals in the combo
will be made.

Combo will play three

tunes.

8:45-9:00 PM

Large Gym

All students will be in

there places on stage
during this time.

Jazz Choir will prepare

to sing their final three
selections.

9:00-9:15 PM

Large Gym

Students will sing their

final selection and then
take their seat on the
risers. Songs and
soloists will be
introduced throughout
this time.

Jazz band will prepare

to play their final three
songs.

9:15-9:30 PM

Large Gym

For the final selection

Joe Smith will be
playing a feature with
the Jazz Band.
Announce his return and
the tune.

Thank yous and good

Byes.

9:30-9:35 PM

Large Gym

Thank everyone who

has helped, students
and audience for the
evening and wish them
a wonderful evening.

Clean Up

9:35-10:00 (Hopefully
earlier)

Large Gym/Music room

Students are expected

to stay and help with
tear down at the end of
the evening.

Concert Set Up
Bleachers
Choir
Risers

Additional
Seating will
be placed in
front of
ensembles

Jazz band
Trumpet risers