EFPSA Statutes

Last update approved by the GA, amended

1st August 2010

Chapter 1: Basic Information ............................................................................................5

Art. 1: Name and Seat .............................................................................................................................. 5
Art. 2: Corporate Identity........................................................................................................................ 5
Art. 3: Language and Currency ............................................................................................................... 5
Art. 4: Principles ..................................................................................................................................... 5
Chapter 2: Objectives ....................................................................................................... 6
Art. 5: Objectives ..................................................................................................................................... 6
Chapter 3: Membership .................................................................................................... 7
Art. 6: Acquisition rules ...........................................................................................................................7
Art. 7: National, Regional and Local Membership ..................................................................................7
Art. 8: Observer Organisation ................................................................................................................. 8
Art. 9: Application ................................................................................................................................... 8
Art. 10: Rights and Duties ....................................................................................................................... 9
Art. 11: Retirement and Exclusion .......................................................................................................... 9
Chapter 4: Congress and General Assembly .................................................................... 10
Art. 12: Composition ..............................................................................................................................10
Art. 13: Quorum .....................................................................................................................................10
Art. 14: Congress and Convening of the General Assembly ...................................................................10
Art. 15: Substitution ...............................................................................................................................10
Art. 16: Calling and Agenda.................................................................................................................... 11
Art. 17: Chair and Minutes ..................................................................................................................... 11
Art. 18: Authority ................................................................................................................................... 11
Art. 19: Proposals for modifications of Statutes and Domestic Regulations ......................................... 12
Art. 20: Other Proposals ........................................................................................................................ 12
Art.21: Candidacies ................................................................................................................................ 12
Art. 22: Voting procedures at the General Assembly ............................................................................. 13
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Art. 23: E-voting ..................................................................................................................................... 13

Art. 24: The Member Representatives Meeting .................................................................................... 14
Art. 25: Minutes of Member Representatives Meeting ......................................................................... 14
Chapter 5: Executive Board ............................................................................................. 15
Art. 26: Constitution .............................................................................................................................. 15
Art. 27: Board of Management ............................................................................................................... 15
Art. 28: Election and duration of mandate ............................................................................................ 15
Art. 29: Documents ................................................................................................................................ 16
Art. 30: Meetings.................................................................................................................................... 16
Art. 31: Minutes of Executive Board Meetings....................................................................................... 16
Art. 32: Authority ................................................................................................................................... 16
Art.33: Administrative decisions ........................................................................................................... 17
Art. 34: Projects...................................................................................................................................... 17
Chapter 6: Finances ........................................................................................................ 18
Art. 36: Accounts and budget .................................................................................................................18
Art. 37: Financial Auditors .....................................................................................................................18
Art. 38: Sources of funds ........................................................................................................................18
Art. 39: Positive saldo ............................................................................................................................18
Art. 40: Liability ..................................................................................................................................... 19
Chapter 7: Dissolution of the organisation ..................................................................... 20
Art. 41: Dissolution ............................................................................................................................... 20
Art. 42: Remaining Possessions ............................................................................................................ 20
Chapter 8: Domestic Regulations .................................................................................... 21
Art. 43: Domestic Regulations ............................................................................................................... 21
Chapter 9: Modifications and amendments to the Statutes .............................................22
Art. 44: Rules of modifications ............................................................................................................. 22
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Art. 45: Version history ......................................................................................................................... 22

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Chapter 1: Basic Information

Art. 1: Name and Seat
The name of the non-profit organisation is European Federation of Psychology Students
Associations, abbreviated to EFPSA.
EFPSA has its seat in Brussels (Belgium) at the following address:
EFPSA P/A EFPA
Galery Agora, B 421
Grasmarkt 105/18
B-1000 Brussels, Belgium

Art. 2: Corporate Identity

The official logo of EFPSA is two psi symbols taken from the Greek alphabet. The symbol is presented
on an orange background as shown in Figure 1.whereas the official seal can be seen in Figure 2.

Figure 1

Figure 2

Art. 3: Language and Currency

The official language of EFPSA is French and the working language of EFPSA is English. The EFPSA
currency is currently the Euro ().

Art. 4: Principles
The Federation pursues its aims without any form of political, religious, social, racial, national, sexual
or any other discrimination. The Federation is independent of any political parties.
The Federation respects the autonomy of its members. Members are obliged to follow the principles of
EFPSA (Domestic Regulations Chapter 2).
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Chapter 2: Objectives
Art. 5: Objectives
Representing the needs and interests of the psychology students of Europe is the mission of the
Federation.
The objectives of EFPSA are

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to promote the exchange of ideas among European psychology students in connection with
their profession
to promote research cooperation among European psychology students
to help the improvement of European psychology education
to aid interaction amongst students at both an international and professional level
to promote the mobility of European psychology students

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Chapter 3: Membership
Art. 6: Acquisition rules
Student organisations that represent psychology students from any European country either at a local
or at a national level can become a member organisation of EFPSA.
The definition psychology students contains all students studying psychology at university level. The
objectives of EFPSA are mostly aimed at undergraduate students. Nevertheless, students who are
within two years after the end of their studies may also enjoy the rights that psychology students have
(e.g. attend events or be active in EFPSA). EFPSA tries to offer postgraduate students opportunities to
help undergraduate students to further develop their skills. EFPSA welcomes all suggestions aimed at
improving the services for postgraduate students.
EFPSA follows the guidelines of the Council of Europe to define a European Country. Organisations
from all the countries that are recognised by the Council of Europe can become members of EFPSA.
Organisations from Countries that are not recognised by the Council of Europe can be taken into
consideration as Regional Members. To become a regional member, the Region has to fall within the
boundaries of the member states of the Council of Europe. The Region further have to be recognised as
a country by at least 50% of the governments of countries where EFPSA has members. Regional
Membership is a temporary status. Change of the status can either be that the Region loses support
from more than half of the countries who have membership with EFPSA, or that the Council of Europe
accepts the region as a country.

Art. 7: National, Regional and Local Membership

For each country no more than one National Organisation or two Local Organisations can be a member
of EFPSA. For each Region no more than one Regional Organisation or two Local Organisations can be
a member of EFPSA.
An organisation that wants to be recognised as a National Organisation or Regional Organisation
member, has to prove through its Statutes that it aims to represent directly (individual membership) or
indirectly (local organisations as members) all psychology students of its Country/Region,.
Furthermore, evidence is needed to support the fact that it wants to reach students with its activities
and is open to psychology students from all universities within the Country/Region.
An organisation that wants to become a member organisation as a Local Organisation has to represent
psychology students on a local level.
Member organisations of EFPSA, which do not have the status of a National Organisation or Regional
Organisation, have to be approved at the General Assembly held every year with a majority of two thirds
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(2/3) of the votes. Member organisations of EFPSA who already have the status of a National or
Regional Organisation do not have to be approved yearly.
In cases when another organisation from a country, which already has two local or one
national/regional organisation as an EFPSA member organisation and is applying for membership, the
General Assembly has to decide which of these organisations is going to become the member
organisation.

Art. 8: Observer Organisation

National/Regional or Local psychology student organisations are allowed to become EFPSA Observer
Organisations. Before applying to become an Observer Organisation of EFPSA, the organisation is has
the opportunity to send its members to attend once the Annual Congress. The application has to be
submitted to the Secretary General in written form at latest 45 days before the General Assembly. The
application needs at least two thirds (2/3) of positive votes to be approved.
Each European country that is not represented in EFPSA can have two Observer Organisations. If a
country has a representation in EFPSA an organisation can still apply to become an Observer
organisation, if its aim is to represent their country as a National Organisation.
If more than one Observer Organisation will apply for membership, then the General Assembly will vote
upon which to accept as a member. However, it is possible there can be two local observer
organisations. Observer Organisations are allowed to become Members Organisations of EFPSA after at
least one mandate of being an observer organisation. Exceptions to these rules can be made with a vote
of two thirds (2/3) at the General Assembly. Observer organisations are obliged to fill out and send to
the Secretary General two observer reports every mandate, if they do not fulfil this obligation then loss
of Observer status will be voted upon at the General Assembly.
Observer Organisations do not share the same benefits as Member Organisations.

Art. 9: Application
Applications for EFPSA membership have to be submitted in written form to the Secretary General of
EFPSA, at least 45 days before the General Assembly. Applications can only be taken into consideration
after an organisation has been an Observer Organisation of EPFSA for a period of at least one year (Art.
8). The Secretary shall collect the submitted applications and forward them to the National, Regional
and Local Representatives.
Applications for EFPSA membership have to be accepted by two thirds (2/3) of the General Assembly.

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Art. 10: Rights and Duties

Every Member Organisation has the voting right in the General Assembly, exerted by the
National/Regional/Local Representative delegated by this organisation. It is the duty of each Member
Organisation to delegate a Member Representative who is present at the General Assembly. The
Member Representative has to be a psychology student at the time of the appointment and a member of
the respective EFPSA Member Organisation. If the organisation fails to delegate a Member
Representative for two General Assemblies at the Annual Congress consecutively, it will be voted upon
exclusion from EFPSA.
Every member organisation has to pay the membership fee. The cost of membership will range from
50 to a maximum of 500 . The membership fee for a mandate has to be paid before or at the
congress. The exact amount of the membership fee is proposed by the Board of Management and
approved at the General Assembly. If a member organisation does not pay the fee within the given
deadline, the late payment fee is advanced by the fine according to current rules of fee payment
described in the Domestic Regulations Chapter 8.
Each psychology student from EFPSA Member Organisations is allowed to apply for positions in the
EFPSA Executive Board.

Art. 11: Retirement and Exclusion

The retirement of a member organisation is only possible at the end of a mandate. It has to be
announced in written form and addressed to the Secretary General of EFPSA at least 45 days before the
beginning of the Annual Congress. If this deadline is missed the membership with all its rights and
duties will automatically be prolonged for another mandate, if not decided otherwise at the next
General Assembly.
A member organisation can be excluded when it has acted or is acting in defiance of the Belgian law,
Statutes, Domestic Regulations, general aims, or purposes and decisions of EFPSA. The President
makes the call for the General Assembly which will decide on expelling the Member Organisation with
the decision process consisting of e-voting. The National/Regional/Local Organisation has to be
informed about the possible exclusion, at least 45 days before the General Assembly, and be informed
about the result up to 45 days after the voting. The exclusion of a Member Organisation takes effect
immediately.
Any prior financial liability of a member organisation to the Federation remains in force beyond the
termination of membership. This will continue until its full settlement is reached or if the organisation
decides to rejoin the Federation.
The number of members cannot fall under three. See also Art. 41.
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Chapter 4: Congress and General Assembly

Art. 12: Composition
The General Assembly is composed of the National, Regional and Local Representatives delegated by
the EFPSA member organisations. Each EFPSA member is represented by only one Member
Representative. National/Regional Representatives have two votes and Local Representatives have one
vote at the General Assembly. National, Regional and Local Representatives need written approvals of
their National/Regional/Local Organisations, which will be collected at the beginning of the General
Assembly by the Secretary General.

Art. 13: Quorum

In order for the General Assembly to make decisions, it is required that at least two thirds (2/3) of the
sum of possible votes are reached.

Art. 14: Congress and Convening of the General Assembly

There shall be at least one Congress annually, lasting for approximately one week.
The General Assembly shall meet at least at this Congress. During the Annual Congress there can be
several meetings, which are called sessions of the General Assembly.
If the quorum of attendance, which is two thirds (2/3) of the members (Art. 13), is not reached, another
General Assembly can be called upon. Here votes will be valid even if the quorum of two thirds (2/3) of
the members is not reached. This second General Assembly has to be at least 14 days after the first one.
If the second General Assembly isnt held, the membership fees will be sustained, ongoing activities can
be continued but no new activities should be started. External advisors and help from EFPSA Alumni
should be considered to solve the difficulties the Federation is facing in this situation. The President,
the Vice President, the Head of Finance and the Secretary General will stay in charge and shall focus
their efforts on calling a General Assembly. The Federation will be dissolved if there is no General
Assembly being called upon within a years time.

Art. 15: Substitution

In cases when the Representative of a Member Organisation is unable to attend the Annual Congress,
the respective member organisation of EFPSA should delegate another psychology student from this
Member Organisation. The organisation is requested to provide this person with an authorization
signed by a member of the Board of Management of this organisation, which will be collected by the
Secretary General at the beginning of the General Assembly. The replacement of the Member
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Representative will have to be announced in written form to the Secretary General at least 30 days
before the Annual Congress. The replacement cannot be an Executive Board member. The Board of
Management can waive this rule. If the Board of Management decides to do so, they will have to
announce this during the General Assembly.

Art. 16: Calling and Agenda

The General Assembly will be called by the President of EFPSA with an e-notice to the Member
Representatives at least 30 days in advance. The notice shall contain an agenda with attached
information of the subjects to be addressed at the General Assembly. The members have the right to
call for a General Assembly if they reach a quorum of one fifth (1/5) of the possible votes.

Art. 17: Chair and Minutes

The General Assembly shall be chaired by the current President of EFPSA or in case of absence by the
current Vice President. When a new President is elected, this new President or the Vice President shall
chair the meetings. The decisions taken by the General Assembly are written down in as much detail as
possible. The minutes (see Art. 31) shall be signed by the President and the Secretary General, and must
be made available to the public. The minutes must be approved by e-voting by the
National/Regional/Local Representatives within 45 days after the Annual Congress. After being
approved, the minutes shall be signed by the President and posted on the EFPSA website.

Art. 18: Authority

The General Assembly is the legislative, governing and supreme authority of the Federation. The
exclusive powers of the General Assembly are those expressly recognised by Belgian law and by the
present Statutes. These powers are the following:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)

To approve modifications in the Statutes

To approve modifications in the Domestic Regulations
To elect and dismiss all the members of the Board of Management
To approve the Executive Board
To make decisions on applications for membership
To accept new members and expel existing members
To annually approve Local Member Organisation and Observer Organisations
Accepting new Observer Organisations
To approve financial reports, budgets and accounts
To decide upon the amount of the membership fee
To elect the congress organisers two years in advance

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l) To elect the Joint Executive Board and Member Representatives meeting organisers one year in
advance
m) To approve Financial Auditors
n) To dissolve the Federation in accordance with the law on the subject
o) Voting on Board of Management decisions (see Art. 31)
The Board of Management has the authority to act upon matters that are not specifically mentioned
above.

Art. 19: Proposals for modifications of Statutes and Domestic Regulations

Every Member Representative has the right to submit proposals for modifications of the Statutes and
the Domestic Regulations. The Executive Board, excluding the Board of Management, can submit
proposals for modifications of the Statutes and the Domestic Regulations only as a body (Art. 31),
individual Executive Board members do not have this right. The Board of Management can submit
proposals for modifications of the Statutes and Domestic Regulations only as a body.
All proposals have to be submitted in written form to the President of EFPSA at least 45 days before the
General Assembly. In the situation of e-voting, proposals can be handled within 14 days of the call for
General Assembly. The President has to hand over the proposals to all the members of the Board of
Management. Each member of the Board of Management then has the right to call for a vote about the
proposal. If at least one member of the Board of Management makes use of this right, the Board of
Management is required to vote on the respective proposal. If the proposal is rejected by two thirds
(2/3) of the Board of Management it is handed back to the person/body making the proposal with an
explanation of the reasons for the rejection and a request for modifications. A proposal can only be
rejected once and will have to be presented to the General Assembly after the feedback from the Board
of Management has been taken into consideration. If a proposal is not rejected, voting about it will take
place at the next General Assembly.

Art. 20: Other Proposals

The handling of proposals not mentioned in Art. 19 is described in the Domestic Regulations Chapter 5.

Art.21: Candidacies
The procedure for candidacies for the Board of Management is regulated in Art. 28. The procedure for
candidacies for the Executive Board is described in the Domestic Regulations Chapter 6.
Candidacies for hosting the Annual EFPSA Congress have to be made at the General Assembly two
years in advance. Candidacies for hosting the Annual EFPSA Joint Executive Board and Member
Representatives meeting have to be made one year in advance. Above mentioned applications have to
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be made in written form to the Secretary General, at least 45 days before the General Assembly. Only
EFPSA member organisations can candidate for hosting the Annual Congress or the Joint Executive
Board and Member Representatives meeting.
For regulations of EFPSA membership candidacies see Chapter 3.

Art. 22: Voting procedures at the General Assembly

If not stated differently in these Statutes, votes between two options require a majority of half the votes
plus a one for one option to win. If the voting is between multiple options, the two options with the
highest amount of votes go into a second round. If none of the options reaches a majority, voting is
repeated. Any decision about modifications of the Statutes and applications for EFPSA membership
requires at least the majority vote of two thirds (2/3) of the members present at the General Assembly.
Abstaining votes will be dealt with according to Roberts Rules of Order (1915) and they will not be part
of the votes taken into consideration. Abstaining votes can only help to reach quorum of two thirds
(2/3).
If an election takes place, the candidate that gets half of the votes plus one is elected. If none of the
candidates reaches that majority in the first round, the two candidates with the highest numbers of
votes go into a second round. If one member of the General Assembly wants to keep the vote
anonymous, at the General Assembly this must be requested. .

Art. 23: E-voting

If urgently needed, certain decisions of the General Assembly can be made by e-voting. Such decisions
are only valid once points discerned in Art. 19, 20, 21 and 22 of these Statutes are also taken into
consideration.
The following issues can be the subject of an e-vote:
a)
b)
c)
d)
e)
f)
g)
h)
i)

Approval of modifications in the Statutes

Approval of modifications in the Domestic Regulations
Election of members of the Board of Management
Approval of the Executive Board
Approval of financial reports, budgets and accounts
Approval of minutes
Election of the congress organisers
Election of Member Representatives Meeting organisers
Exclusion of Member Organisation

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E-voting can be requested by members of the Board of Management, the Executive Board or by the
Member Representatives. This must be submitted in the form of a written proposal as described in Art.
19 and in the Domestic Regulations, Chapter 5. Voting results shall be kept by the Secretary General
sent to the Member Representatives. The call for e-voting is made by the President as described in Art.
14.
The e-voting procedure is further described in the Domestic Regulations Chapter 5. There should be at
least one e-voting per mandate (for the approval of General Assembly minutes as stated in Art. 18 and
approval of the budget as stated in Art.36).

Art. 24: The Member Representatives Meeting

In addition to their meeting as a decision making body of EFPSA (the General Assembly), the Member
Representatives shall meet twice during a mandate. One meeting has to be at the Annual EFPSA
Congress; the other meeting shall take place during the mandate. This extra meeting is organised by a
member organisation for all the Member Representatives. The Member Representatives should elect
the organiser of the next meeting at the Congress one mandate in advance. The meetings are chaired by
the Country Coach team.

Art. 25: Minutes of Member Representatives Meeting

The Country Coach team is responsible for taking minutes at the Member Representatives meeting. 45
days after the meeting these minutes have to be sent to all Member Representatives and to the
Executive Board. During the following 15 days the Member Representatives can comment on the
minutes. When all comments have been taken into account the minutes are approved and signed by the
Country Coach team.

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Chapter 5: Executive Board

Art. 26: Constitution
Persons running the Federation compose the Executive Board. They stem from any one of the Member
Organisations.
There cannot be more than five Executive Board members from the same country. The General
Assembly can waive this rule for the duration of one mandate. Member Representatives are not allowed
to be members of the Executive Board during the same mandate.
EFPSA must have at least a President, a Vice President and a Head of Finance and a Secretary General
at any time. If any of these positions is not filled the Board of Management must assign a temporary
replacement and make a call to fill the position within 30 days. The President or the Vice President as
the deputy has the function of chair in the Board of Management, the Executive Board and in the
General Assembly.

Art. 27: Board of Management

The Board of Management is a group of four to eight Executive Board members in charge of the
strategic and operational management of the Federation. The Board of Management shall meet at least
four times during a mandate, including the meetings of the whole Executive Board. The President, the
Vice President, the Head of Finance and the Secretary General are always part of the Board of
Management. The other functions within the Board of Management are described in the Domestic
Regulations (Art. 9.2).

Art. 28: Election and duration of mandate

The members of the Board of Management and Executive Board are elected at the General Assembly for
the duration of one mandate. Their roles are specified in the Domestic Regulations. The mandate starts
with the election of the new Board of Management and Executive Board after their approval at the
second session of the General Assembly (see also Domestic Regulations Art. 17). The former Board of
Management and Executive Board members are obliged to remain active as advisors throughout the
Annual Congress and for at least 90 days after. The members of the Executive Board not belonging to
the Board of Management are proposed by the Board of Management as a whole, as described in the
Domestic Regulations Art.9.3. The Executive Board as a whole has to be approved annually at the
General Assembly.
The application procedure is specified in the Domestic Regulations. The Immediate Past President shall
collect candidacies submitted proposals and inform the Member Representatives about them. Each
psychology student from an EFPSA member organisation can run for these functions. The members of
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the Board of Management are to be elected at the first session of the General Assembly, at the beginning
of the Annual Congress. During the Congress the Board of Management shall propose the other
members of the Executive Board.

Art. 29: Documents

All documents that relate to the Federation can be signed by the President, the Vice President or the
Head of Finance in the name of the Federation. Documents relating to the finances of EFPSA are
validated with the signatures of two persons; one of these persons should be the Head of Finance.

Art. 30: Meetings

The whole Executive Board meets at least twice during a mandate. One meeting has to be at the Annual
EFPSA Congress; the other meeting shall take place in the middle of the mandate at the Joint Executive
Board and Member Representatives meeting. Besides these meetings, the Board of Management shall
hold at least two additional meetings during a mandate.

Art. 31: Minutes of Executive Board Meetings

The Executive Board is required to take minutes on the topics that are discussed, but especially on all
the decisions that were made during the meetings. These minutes shall be taken by the Secretary
General or a substitute designated by the Board of Management. Within 45 days after the meeting these
minutes have to be sent to the Executive Board and to all Member Representatives. During the
following 45 days the Executive Board Members can comment on the minutes. At the end of this time
when all comments have been taken into account, the minutes are approved by the President of EFPSA.
During the additional Board of Management meetings (Art. 30), the Secretary General is required to
take minutes in the same way as described for the Executive Board meeting. These minutes shall be
treated in the same way as stated in the preceding paragraph.
During the General Assembly at the Annual Congress the Secretary General of the ending mandate, who
is a member of the Executive Board, will take the minutes of the first session of the General Assembly,
the minutes of the second session will be taken by the newly elected Secretary General.

Art. 32: Authority

The Board of Management in particular and Executive Board are in charge of all affairs that are not
explicitly assigned to another body. These include:
a) The management of the Federation
b) The public relations of the Federation
c) The preparation of the General Assembly
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d) The execution of the decisions of the General Assembly

e) The planning and execution of the activities of the Federation

Art.33: Administrative decisions

The Board of Management may decide about all kinds of executive questions, taking into consideration
of the approved Statutes and the approved Budget such as:
a)
b)
c)
d)

Creation and dissolution of Executive Board functions

Appointing of new Executive Board Members
Appointing of functions to Executive Board Members
Allocation of money within the given frame of the Budget (see Domestic Regulations Chapter 8
for exceptions)
e) Management of the EFPSA accounts
f) Decisions about plans of action
The Board of Management can make decisions when it reaches a quorum of two thirds (2/3) of all
Board of Management members.
Every member of the Executive Board, including the Board of Management, can request a voting at the
level of Executive Board about decisions made within the Board of Management. The Executive Board
can make decisions when it reaches a quorum of two thirds (2/3) in relation to all current Executive
Board members (see also Art. 18).
For votes within the Executive Board and in the Board of Management, the following rules are applied;
decisions by voting are taken by simple majority. If the voting is between multiple options, the two
options with the highest amount of votes it precedes a second round. If none of the options reaches a
majority, voting is repeated. In case of equality of votes, the President has the final ballot. Decisions can
be reached through on the spot voting as well as via internet, email or fax.

Art. 34: Projects

Each Member Organisation has the possibility to start and coordinate projects, which deal with specific
subjects that fit the aims of EFPSA. The project is approved at the General Assembly; with the Board of
Management containing the ultimate decision, as to whether this project is considered an ex-board or
an in-board project.
In-board project coordinators are a part of the Executive Board and their project are considered to be of
a high priority status. Ex-board project coordinators are not a part of the Executive Board, but they
shall regularly report to the Executive Board. If the financial situation of EFPSA allows it, ex-board
projects may also be financially supported.
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Chapter 6: Finances
Art. 35: Fiscal year
The fiscal year of EFPSA starts 45 days before the Annual Congress and ends 45 days before the next
Annual Congress.

Art. 36: Accounts and budget

The Head of Finance is in charge of creating the yearly financial report for EFPSA. This report has to be
sent to the Member Representatives 30 days before the Annual Congress, where it will be reviewed by
Financial Auditors. Between the end of the fiscal year and the approval of the budget for the
commencing year, only the essential expenditures shall be supported. These include reimbursing travel
support for the Annual Congress; payments that are due around this time period, maybe both planned
and unforeseen. All expenditures made between the end of the fiscal year and approval of the new
budget, have to be stated in the financial report for the upcoming year. The new budget is created
during the Annual Congress with its outline being presented at the second session of the General
Assembly. The budget will then to be approved by the General Assembly using e-voting, 30 days after
the Annual Congress at the latest.

Art. 37: Financial Auditors

Two Financial Auditors will review the accounts and the yearly financial report and inform the Member
Representatives about the current status before the General Assembly. The Financial Auditors have to
be psychology students from any Member Organisation, who are approved by the General Assembly.
These two persons cannot be part of either body of EFPSA, excluding the Immediate Past President
function (see Domestic Regulations Chapter 8).

Art. 38: Sources of funds

The funds of the Federation derive from membership fees, extraordinary membership contributions,
accrued interest, income from activities, any gifts, sponsorships, grants or subventions from individual
and corporate bodies, provided that they are not subject to conditions incompatible with the law or the
aims of the Federation (see Statutes Art. 4).

Art. 39: Positive saldo

A positive saldo will be reinvested within the next fiscal years budget and therewith used according to
the stated aims of the Federation.

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Art. 40: Liability

For any accounts payable by the Federation exclusively, the funds of the Federation are liable. Members
are not liable for the debts of the Federation.

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Chapter 7: Dissolution of the organisation

Art. 41: Dissolution
The Federation can be dissolved only by decision made at the General Assembly with a majority of five
sixths (5/6) votes. The Federation is dissolved automatically if the number of its members falls under
three.

Art. 42: Remaining Possessions

The remaining means of the Federation will be donated to another student association with aims
similar to those of EFPSA. The exact association will be decided upon by the General Assembly during
their last meeting. If this is not possible, the last people responsible will decide where to donate the
remaining means of EFPSA.

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Chapter 8: Domestic Regulations

Art. 43: Domestic Regulations
All matters not dealt with by the Statutes of EFPSA are regulated by the Domestic Regulations.
Anything mentioned neither in these Statutes nor in the Domestic Regulations has to be dealt with in
accordance with Belgian law.

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Chapter 9: Modifications and amendments to the Statutes

Art. 44: Rules of modifications
Modifications of the Statutes can only be put into effect by a two-thirds (2/3) majority vote of the
General Assembly. The decision is valid only as stated by Articles 16 and 19.

Art. 45: Version history

3rd February 2006: complete revision
1st May 2006: modification according to proposal by Markus Hausammann
12th May 2007: modification according to proposal by the Board of Management (President: Anja
Bregar)
2nd May 2009: modification according to proposal by the Board of Management (President: Aart
Franken)
27th February 2010: modification according to proposal by the Board of Management (President: Priit
Tinits) with the support of the Statutes Task Force (Chair: Dominika Szymaska)
1st August 2010: modification according to proposal by the Board of Management (President: Dorota
Wisniewska)

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