Introduction to

Microsoft
Publisher

Class learning objectives

By the end of class students should be able to perform the following
tasks:
1. Publisher Basics
Useful Definitions
Open Publisher
Create New Publications
2. Projects:
Create a Calendar
3. Save Your Publication
4. Print Your Publication
5. Create Other Publications (if time allows)
Create a Business Card
Create a Greeting Card
6. Use Publishers Help
7. Further Reading and Learning

Publisher Basics

MicrosoftPublisher2007isadesktoppublishingprogramthatcanbeusedtocreatea
varietyofpublications.UsingPublisher,youcaneasilycreatebusinesscards,greeting
cards,calendars,newslettersandmuch,muchmore.
UnliketheotherprogramsinMicrosoftOffice2007,MicrosoftPublisher2007usesthe
MicrosoftOfficeToolbarandaMenusysteminplaceoftheMicrosoftOfficeRibbon.
SomeUsefulDefinitions:

FrameMostpublicationsaredividedintoseveraldifferentareascalledframes.
Aframecancontainavarietyofobjectssuchasgraphics,tables,ortextboxes.
Framescanberesized,movedandmanipulatedtosuityourneeds.

HandlesWhenyouclickonaframe,smallcirclesappeararoundtheedgeof
theframe.Thesearecalledhandles.Youcanclickanddragonthehandlesto
resizeyourframe.
Picture Frame

Text Frame

Handles

TemplateATemplateisatoolusedinPublishertohelpyoueasilycreatebasic
publications.Thetemplatehasasetofprechosendesignstylesthatyoucan
useasitisorcustomizeasyouseefit.

OpeningPublisher
ToOpenPublishereither:
DoubleclickontheMicrosoftPublisherIcononyourdesktop,OR
OR
ClickonStartinthelowerlefthandcornerofyourdesktop,moveupto
Programs,andthenclickonMicrosoftPublisher

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CreatingNewPublicationsWithPublisher2007designtemplates.

WhenyoufirstopenPublisher,Publisheroffersyouanumberofdifferentpublication
typestostartwith.

Clickononeofthepublicationtypesinthemainwindoworinthelistontheleftsideof
themainwindowtoviewalistoftemplatesthatwillwalkyouthroughtheprocessof
makingbasicdesignchoicesforyourpublication.Thesechoicesincludecolorschemes,
fontstyles,andmore.

Creating a Calendar

ToCreateaCalendar:
1. OpenMicrosoftPublisherbydoubleclickingtheicononthedesktoporfindingit
underthestartmenu.
2. ClickonCalendarsfromthemainwindoworthelistontheleft.Aselectionofpre
designedtemplatesappearsforyoutochoosefrom.
3. Clickononeofthepredesignedtemplatesthatyoulike.Itwillappearatthetopof
theareaontherightsideofthepage.
4. Youcaneitherstickwiththedefaultdesignchoicesthatarepartofthetemplate,or
youcancustomizethembyclickingthedownwardpointingarrowtotherightofa
designsectionandchoosinganyoftheoptionsprovidedbyclickingonit.
5. ClickontheSetCalendarDatesbuttonandchoosetheperiodoftimethatyou
wouldlikeyourcalendartocover.
6. ClickonCreateatthebottomtocreateyourcaledar.

Nowthatyouhavemadeyourbasiccalendarselections,itistimetofurthercustomize
thepublication.

Customizing a Publication

WorkingwithFrames
Eachpublicationiscomposedofdifferentframes,suchastextframes,pictureframes,
tableframes,andshape/objectframes.Clickondifferentareasofthecalendarto
identifythedifferentframes.Handles,littlecirclesonthecornersandsidesofthe
framewillappear.Thehandleshelpshowwhichframeyouhaveselected.Theyare
alsousedinresizingframes.

MovingFrames

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Tomoveapictureframe,

Tomoveatextframe,

1. Clickonthepicture.

1. Clickonthetextframe.

2. Whenyourcursor
turnsintoafour
directionalarrow,
clickanddragthe
pictureframeto
thedesiredlocation.

2. Restyourcursorneartheborderof
thetextframe.Whenyourcursor
turnsintoafourdirectionalarrow,
clickanddragthetextframetothe
desiredlocation.

ResizingFrames
Toresizeapictureframe,

Toresizeatextframe,

1. Clickonthepicture.

1. Clickonthetextframe.

2. Restyourcursoronacorner
handle.Whenyourcursorturns
intoadiagonallinewitharrowson
theends,clickanddraginwardsat
adiagonaltomakeitsmalleror
outwardsatadiagonaltomakeit
larger.Usingcornerhandlesto
resizepicturesallowsyoutokeep
thepicturesproportions.

2. Restyourcursorononeofthe
handles.Whenyourcursorturns
intoalinewitharrowsontheends,
clickanddraginwardsoroutwards
toresizethetextarea.

Resizing Arrows

DeletingFrames
1. Rightclickontheframethatyouwouldliketodelete.
2. SelectDeleteObjectfromthelistofchoices.
FormattingText
1. Clickinatextframe.
2. Begintyping.
3. Clickanddragoverthetextyoutypedtoselectitforformattingchanges.
4. UsetheFormattingToolbarorclickonFormatFonttomakechangestothe
Bold

Font Type

Font Size

Italic

Line Color

Underlined

Align
Left | Center | Right | Justified

Fill Color

Font Color

textsappearance.

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UndoingChanges
Creatingapublicationofteninvolvestrialanderror.UnlikemanyofMicrosoftOffices
otherapplications,inPublisheryoucannotpreviewwhatachangeisgoingtolooklike
untilyouapplyit.
Toundoactions,clickontheundobuttononthestandardtoolbar
UndointheEditMenu.

orclickon

InsertingAdditionalTextFrames
1. ClickonTextboxfromtheInsertMenu
2. Clickanddragoveranareaofthepublication.
3. Typethetextyouwanttoappear.

InsertingClipArt
Ifyouwanttochangethepictureinanexistingpictureframe,
1. RightclickonthepictureandselectDeleteObject.
2. ClickonInsertPictureClipArt.
3. AClipArtsearchinterfacewillopeninthetaskpane.
4. EnterasearchtermandpressGo.
5. Youcanchoosetolimitthesearchtoaparticularcollectionoraparticularmedia
type.
6. Onceyoudiscoverthedesiredclipart,clickonittoinsertit.
Noticethatthecliparthasadropdownarrownexttoit.Ifyouclickonthedrop
downarrowotheroptionspresentthemselves.YoucanclickonFindSimilarStyle
forclipartofsimilardesign.YoucanclickonPreview/Propertiestoviewthe
originalsizeoftheclipartandwhatkeywordswereusedtoclassifythepicture.

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Search Box

Search Limiter

Drop down
menu options

Saving Your Publication

Therearetwobasicwaystosaveyourpublication
Pointandclickonthesaveicon
OR

onyourtoolbar,or

1.

ClickontheFileMenuandSaveAs.

2.

WhentheSaveAsDialogueBoxappearsClickBrowseandfindthe
locationonyourcomputerwhereyouwouldlikethefilesaved.

3.

TypethenameofyourpublicationintheFileNamefield.

4.

ClickontheSavebutton

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Printing Your Publication

Therearetwobasicwaystoprintyourpublication:
Clickontheprinticononyourtoolbar
.Thiswillprintonecopyofyour
publicationwiththedefaultprintoptions.
OR
1.

ClickontheFileMenuandclickPrint.

2.

Whentheprintwindowappears,selectthedesirednumberofcopiesand
chooseanyotherprintingoptionsyouwant.

3.

ClickOK.

Creating a Business Card

1. OpenMicrosoftPublisherbydoubleclickingtheicononthedesktoporfindingit
underthestartmenu.
2. ClickonPublicationsforPrintthenBusinessCards,andfinallyAccentBox
BusinessCard.
3. Inthepersonalinformationformthatopens,enteryour
owncontactinformationandclickonOK.(Ifyou
accidentallycloseyourpersonalinformationandyou
wanttoedititfurther,clickontheEditMenuand
PersonalInformationtoretrievetheform.)
4. Inthetaskpaneontheleftsideofthewindow,youare
givendifferentoptionsyoucanadjust.Asyouclickon
thedifferentstepsatthetopofthetaskpane,the
optionschangeonthelowerpartofthetaskpane.
5. ClickonBusinessCardOptions.
a. ChoosetoIncludealogo.
b. ChoosethetraditionalLandscape
orientation
c. ChoosetohaveMultiplecopiesper
sheet
6. ClickonPublicationDesigns.
a. LeavetheselectedAccentBox.
b. ClickonColorSchemesandselectthedesiredcolorscheme.
7. ClickonFontSchemesandselectthedesiredfontscheme.

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NowthatyouhavecompletedtheBusinessCardWizard,youcancustomizethe
businesscard.Changetheformatorinsertadditionalclipart,ifyouwish.

Toadjustthelogo,

Doubleclickonthepictureportionandusetheclipartgallerytofindadifferent
picture.

Clickinthetextportionandtypeyourorganizationsname.

CreatingaPersonalizedGreetingCard

1. OpenPublisherbydoubleclickingtheicononthedesktoporfindingitunderthe
startmenu.
2. ClickonPublicationsforPrintGreetingCardsBirthdayBirthdayCard
72
3. ClickonGreetingCardOptions
a. SelectGreetingsBar.
b. SelectFullVerse
c. ClickonSelectasuggestedverse.A
dialogboxwillopenclickonaverse
ontheleftsideandontherightside
itwillshowyouthefrontmessage
andtheinsidemessage.Selectthe
verseyouwouldliketouseandclick
onOK.
i.
4. ClickonPageOptions
a. ChoosetheQuarterpagesidefold
option.
5. ClickonCardGallery
a. LeaveBirthday72selected.
6. ClickonColorSchemes
a. Selectthedesiredcolorscheme.
7. ClickonFontSchemes
a. Selectthedesiredfontscheme.

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NowthatyouhavecompletedtheGreetingCardWizard,youcancustomizethe
greetingcard.

Atthebottomofthescreenaresheetswithnumbersonthem(1,2,3,4).Clickon1to
seethefrontofthecard.Clickon2or3toseetheinsideofthecard.Clickon4tosee
thebackofthecard.

The Help Menu

Accessing Microsoft Words Help Feature

IfyouhaveaquestionaboutWordthatyouneedansweredrightaway,youmightwant
toconsultMicrosoftPowerPoint2007sbuiltinhelpfeature.Youcanaccessthisfeature
inPowerPointbypressingtheF1keyonyourcomputerkeyboard.Fromthereyoucan
clickonahelptopicorsearchforoneusingPowerPointshelpsearchboxlocatednear
thetopofthePowerPointHelpwindow.

Help
Search
Box

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Help
Topics

For Further Reading and Learning

NowthatyouhavecompletedIntroductiontoMicrosoftPublisher2007,thenext
recommendedclassisIntermediateMicrosoftPublisher2007.InIntermediate
MicrosoftPublisher,youwilllearnhowtocreateyourowncustomanimations,and
inserttables,videos,andhyperlinksintoyourpresentations.Youmayalsowantto
exploretheintroductoryclassesthatweofferforMicrosoftsotherproductivity
applicationslikeExcelandPowerPoint.

TofindabookonMicrosoftPublisher,searchthelibrarysonlinecatalogusing
MicrosoftPublisherasasubject.

Learnmoreaboutupcomingclassesonthelibrary'seventscalendarat
http://www.lfpl.org/events.htmorinourmonthlyComputerLearningCenterbrochure.

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