Documenti di Didattica
Documenti di Professioni
Documenti di Cultura
GUIDEBOOK
The information contained in the guidebook should not be copied or reproduced without the written consent
of Independent Production Services. The details within the guidebook should only be shared with associates,
suppliers and factories of L Brands.
If you have questions or want to view the guidebook online please visit:
http://ips.steton.com.
Sincerely,
Les Wexner
Chairman and Chief Executive Officer
04/2016
7 Steton . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
7.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
7.2 Steton . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
1.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
1.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
8.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
1.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
8.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
8.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
2 . . . . . . . . . . . . . . . 5
2.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
8.4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
2.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
2.3 L Brands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
9.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
2.4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10
9.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
9.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
/. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
3.4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
3.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
3.2 L Brands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.2 L Brands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
4.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
4.4 . . . . . . . . . . . . . . . . . . . 16
4.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
5 /C-TPAT. . . . . . . . . . . . . . . . . . . . 18
5.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
5.2 L Brands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
5.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
5.4 ISF. . . . . . . . . . . . . . . . . . . . . . . . 23
5.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
6 IPS . . . . . . . . . . . . . . . . . . . . . . . 25
6.1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
6.2 ICM. . . . . . . . . . . . . . . . . . . . . . . . . 25
6.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
6.4 CAP. . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
6.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
6.6 24 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
6.7 IPS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
IPS http://ips.steton.com
2
04/2016
IPS Overview
IPS operates with an audit team, administrative support team, special operations
team and corrective action management team working with clients on global
compliance.
IPS Key Activities:
Conduct Integrated Compliance Monitoring (ICM) audits
Manage Corrective Action Plan (CAP) and remediation process
Conduct Risk Assessments
Manage program development and enforcement
Manage the administration of supplier and factory information and audit reports
in IPS software system
Provide training and education
IPS
1.1
the Game
LBrands IPS
/ CTPAT
IPS L Brands
Master Sourcing AgreementMSA
IPS
04/2016
1.2 IPS
1.3
IPS
L Brands
IPS
L Brands ICM
IPS http//ips.steton.com
IPS
IPS IPS
IPS
IPS /
IPS
L Brands
/ IPS
IPS
IPS
IPS
4
04/2016
2
2.2
2.2.1
2.1
L Brands
L Brands
2.2.2
IPS
L Brands
L Brands
2.2.3
2.2.4
2.2.5
2.2.6
IPS
04/2016
2.2.7
2.3 L Brands
2.3.1
2.2.8
2.2.9
2.3.2
2.2.10 /
2.2.11
2.2.12
2.2.13
2.2.14
Independent
Production Services
IPS
6
04/2016
2.3.3
2.3.5
2.3.4
IPS
04/2016
2.3.6
2.3.7
2.3.8
IPS
8
04/2016
2.3.9
2.3.11
2.3.12
L Brands
2.3.10 /
/
IPS
04/2016
2.3.13
2.3.14
L Brands
IPS
L Brands
L Brands
L Brands
4.3
2.4
IPS
10
04/2016
3.2.3
3.1
3.2.4
/
/
3.2.5
12
IPS
3.2 L Brands
3.2.6 /
3.2.1
L Brands
3.2.7 /
3.2.2
IPS
04/2016
11
3.2.8 /
3.2.14
3.2.9 /
12 IPS
12 IPS
3.2.15
3.2.10
(RTV)
3.2.16
3.2.11
12
Steton
3.2.12
3.2.17
3.2.13
Steton
3.2.18
IPS
12
04/2016
3.2.19
3.3.2
(a)
Steton
3.2.20
of Brand Protection
24
IPS
(b)
3.3
3.3.1 Sourcing agreement L Brands
3.3.3
(a)
1
(a)
L Brands Master sourcing
agreementMSA
(b) L Brands
(b)
(c)
IPS
04/2016
13
3.3.4
IPS
http://ips.steton.com
3.3.5
Report
(a)
Sell-off form
Sell-off Approval Certificate
3.4
3.5
http://ips.steton.com Forms
Start New
Points
Steton
Next
Sell-off form
Begin Form
Sell-off request form
Yes
Submit
Yes
IPS
14
04/2016
4.2.1.2 /
4.1
4.2.2
L Brands
4.2.2.1
L Brands
CBP
IPS , ,
4.2.2.2 /
L Brands
, CBP
4.2.3
CBP
4.2.3.1
4.2 L Brands
4.2.1 /
4.2.1.1
4.2.3.2 /
IPS
04/2016
15
4.3
4.4
L Brands
IPS
L Brands IPS
1. / L Brands
1. L Brands L Brands
2. /
2. L Brands
3. Steton
3. /
L Brands
L Brands
IPS
4.
5. ID
4.
ID
IPS
IPS
IPS
IPS
L Brands
6.7
IPS
16
04/2016
4.5
C1 IPS Trade Compliance Program
Scoring Audit Form C2 IPS Trade
Compliance Program Key to Awarding Points
IPS
04/2016
17
5 /
C-TPAT
5.2 L Brands
U.S.CBP
5.2.1
5.1
L Brands
IPS
L Brands C-TPAT (
/
C-TPAT
CBP
5.2.1.1
C-TPAT
C-TPAT
IPS
[ C-TPAT
C-TPAT ]
C-TPAT
IPS
U.S.CBP
C-TPAT C-TPAT
IPS
C-TPAT
ICM
IPS
18
04/2016
C-TPAT
5.2.2
World
C-TPAT
C-TPAT
1.
2.
5.2.1.2
3.
C-TPAT
4.
5. /
6. /
7. /
5.2.1.3 /
1. - /
2. - /
3. - /
5.2.1.4
4.
C-TPAT
5.
C-TPAT
6.
C-TPAT C-TPAT
7.
8. /
9. /
10. /
IPS
04/2016
19
5.2.2.1 /
IPS
U.S.CBP
//
/
/
5.2.2.2
5.2.2.3
C-TPAT
PAS ISO
17712
IPS
20
04/2016
5.2.3
5.2.4
5.2.4.1
5.2.3.1
5.2.4.2 /
5.2.4.3
5.2.3.2
5.2.5
5.2.5.1
5.2.3.3
5.2.5.2
5.2.3.4
IPS
04/2016
21
5.2.5.3
5.2.6.2
5.2.6.3
5.2.6.4
5.2.5.4
5.2.6.5
5.2.6
5.2.6.6
5.2.6.1
5.2.6.7
IPS
22
04/2016
5.3
5.2.7
5.2.7.1
90
IT
5.2.7.2
5.2.8
5.2.8.1
5.4.1.1
5.2.8.2
HTS
IPS
04/2016
23
5.4.2 ISF
5.5
L Brands CBP
IPS
5000 L Brands
IPSs
IPS
L Brands, Inc.
ISF
L Brands
ISF
L Brands ISF
IPS
24
04/2016
6 IPS
6.2 ICM
6.2.1
IPS ICM
IPS
6.1
IPS
1.
2. L Brands
3.
L Brands
IPS
IPS ICM
-
IPS
IPS
Elevate Global Limited UL
IPS
E
ICM
ICM
L Brands
ICM
IPS
6.2.2
6.2.3
6.2.4
IPS
04/2016
25
6.2.5 ICM
CAP
Supplier
submits
Factory
Set-Up Form
via Steton
IPS confirms
factory in
Steton with
client/brand
IPS audit
team
schedules
ICM audits
Audit
conducted
ICM report
generated
in Steton
IPS
24 IPS
Rating
Fully
compliant
Issues
identified
Major issues
identified
6.3
6.3.1
ICM IPS
No CAP
Required
CAP
required
Pending
status
No
*May receive
audit waiver
for the
following year
CAP
submitted
Management
review
IPS
Yes
Subject
to annual or
follow-up
audit
6.3.2
IPS
IPS
-
6.2.6
ICM
IPS 3-6
IPS ICM
CAP
IPS
IPS
26
04/2016
6.3.3
6.4.2
6.3.4
6.4.3 Steton
(CAP) 30
Third Party
Labor Standards
request
communicated
to a third party
audit firm
Third party
audit firm
schedules
Third Party
Labor Standard
audit
Audit
conducted
90
6.4.4 Steton
Rating
6.4.5 Steton
Fully
compliant
Issues
identified
Major issues
identified
6.4.6 IPS
CAP IPS
No CAP
required
CAP
required
Pending
status
No
CAP
submitted
L Brands
Management
review
IPS Elevate
Global Limited UL
IPS
6.4 CAP
IPS L Brands
6.4.7 CAP
CAP IPS
IPS CAP
IPS
IPS
04/2016
27
6.4.8 IPS /
6.4.9
6.4.10 CAP
Audit
conducted
Audit report
released and
CAP notification
generated
CAP submission
required 30
DAYS from CAP
notification
CAP completed
and implemented
in 90 DAYS from
CAP notification
CAP Closed
Yes
CAP
complete
and
approved
No
CAP
pending for
>120 DAYS
In Person
Meeting
scheduled
with IPS
No
CAP
completed
and approved
within
30 DAYS of
Meeting
No
Warning Letter
(WL) issued
to Supplier
CAP
completed
and approved
within
30 DAYS
of WL
Yes
Yes
CAP Closed
CAP Closed
CAM ICM
CAP
CAP Awaiting
Audit
6.2.1 ICM
IPS
28
04/2016
No
Brand Alerted
and Factory
Deactivated
6.5
6.5.1
6.5.2
IPS IPS 24
/
6.6.2
6.6 24
6.6.1 24
24 IPS
IPS
1.
2.
3.
4.
5.
6.7 IPS
6.
6.7.1
7.
6.6.1 24 24
8.
9.
IPS
10.
11.
12.
13.
14.
15.
/
/
IPS
04/2016
29
7 Steton
7.2 Steton
7.2.1 Supplier Appointment Notice
7.1
Steton IPS ,
IPS
IPS
Steton
J1
Steton
ID Steton
Steton IPS
Steton ICM
IPS
IPS Steton
IPS
Steton IPS
, Awating Audit
Steton IPS
, Audited
J2
IPS
30
04/2016
7.2.3
7.2.6
ICM Steton
(CAM)
ICM
CAM
J3 IPS
CAM
6.4
7.2.4
Steton
Steton
Steton Steton
IPS
(CAM)
IPS IPS
J3
7.2.5
ICM Steton
J3
IPS
04/2016
31
8.3
L Brands DRC+9
-
1502 LB
1. DRC
8.1
(SEC) - 1502
2012
(DRC)
3TG
L Brands (LB)
3TG (DRC)
/ (DRC+9)
3TG
2. 3TG
LB
LB
3. 3TG DRC+9
ConflictMinerals@lb.com LB
4. 3TG 5
LB
Steton IPS
IPS
IPS
Steton
8.4
LB
LB
LB LB
8.2
Steton
IPS
32
04/2016
3 L Brands
9.1
IPS
3 ICM / FSR
3 ICM
3
3 L Brands
Steton
3
3
90 Steton CAP
3 Steton
3 IPS IPS
3 Steton
3 Steton
3 IPS (ICM)
L Brands
L Brands
(CAP
6 24
3 /
IPS
IPS
04/2016
33
9.2
9.3
IPS
Steton
L Brands
L Brands
IPS
6
IPS
IPS
IPS
Steton
ICM /
IPS
ICM
6 24
6 24
IPS
IPS
IPS IPS
IPS
34
04/2016
(CAP)
L Brands
C-TPAT
U.S. CBP
L Brands
,
- 1502
3TG
(SEC)
IPS
04/2016
35
IPS
1)
(2)
IPS
(4)
ICM
(3) /
ICM
- 1977
IPS
36
04/2016
MSDS MSDS
/
MSDS
L Brands
1948
(ICM)
IPS
(ILO)
NGOs
NGO
ISO 17712
18
IPS
04/2016
37
L Brands
(RTV)
- 2010
2010
Steton
IPS IPS
IPS
Steton
IPS
38
04/2016
appendix
appendix
Country:
Factory:
Address:
Contact Person:
Telephone:
Title:
Email:
Product Type:
OVERALL RATING:
Code
Provision
Maximum
Value
Value of N/A
20
320
310
310
180
200
20
10
10
310
200
40
1930
or
1930
Net value of
Score
0
0
0
0
0
0
0
0
0
0
0
0
0
Actual
Score
0
0
0
0
0
0
0
0
0
0
0
0
0
or
10
NA
10
NA
120
or
84
36
%
NA
120
84
36
NA
20
14
NA
20
14
NA
Comments:
40
04/2016
Page 1 of 5
20
14
NA
20
14
NA
180
or
126
54
%
NA
110
77
33
NA
20
14
NA
Comments:
D. No Forced Labor
or
30
21
NA
20
14
NA
20
14
NA
20
14
NA
20
14
NA
50
35
15
NA
50
35
15
NA
100
70
30
NA
80
or
56
24
%
NA
Comments:
E. No Child Labor
Page 2 of 5
04/2016
41
2. Screening procedure
3. Date of hiring: Complete records available for all workers.
4. Date of birth: Complete records available with copy of
I.D. certificate for all workers.
80
56
24
NA
10
NA
10
NA
10
or
7
%
NA
10
NA
10
NA
10
NA
10
NA
10
NA
10
NA
10
NA
10
NA
10
NA
10
NA
10
NA
10
NA
Comments:
42
04/2016
Page 3 of 5
10
NA
10
NA
10
NA
NA
NA
10
NA
10
NA
10
or
7
%
NA
10
NA
10
or
7
%
NA
10
or
7
%
NA
150
or
105
45
%
NA
10
NA
10
17. Canteen: Facility was clean, operational in all weather conditions, with
hygiene license and cooks with health certificates. No obvious violation was observed.
10
18. Ventilation and lighting: Adequate ventilation and lighting were provided.
19. Other Health & Safety condition: All other local laws and regulations on
working conditions not specifically addressed in other sections are followed.
20. Chemical Storage: Secondary containment and identification are
available.
Comments:
G. No Corporal Punishment
H. Freedom of Association
I. Environment
J. Access
Page 4 of 5
04/2016
43
150
105
45
NA
200
or
140
60
%
NA
10
or
7
%
NA
10
NA
10
NA
10
NA
Comments:
K. Sub-contracting
L. Dormitory
*Observation with the "Bolded" red questions require notification to IPS management with 24 hours.
Overall Comments:
Prepared by:
44
04/2016
To
Page 5 of 5
04/2016
20
20
14
14
3
84
10%
10%
0
10%
10%
Page 1
0
14
6
4 13
10%
10%
36
10%
10%
7
3
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
B-4.
B-3.
B-2.
B-1.
120
A-2.
B.
10
A-1.
A.
* 24 IPS
- -
45
46
04/2016
14
10% /
77
6
11% 25%
/
33
8-14 1
10%
126
54
72
60
10%
10%
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
20
/
C-3. /
110
C-2. 1
C-1.
180
B-6.
C.
B-5.
* 24 IPS
- -
Page 2
0
25% /
0
15 1
10%
0
72
10%
10%
04/2016
47
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
Page 3
50
35
15
//
D6.
IPS *
0
*
IPS *
0
*
IPS *
*
IPS *
*
IPS *
D5.
14
21
D4.
30
20
D-3.
D-2.
D-1.
D.
* 24 IPS
- -
48
04/2016
10
56
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
E-4.
E-3.
E2.
80
E-1.
E.
3
5%
24
Page 4
0
5%
0
*
IPS *
0
*/
IPS *
100
70
// //
D-8.
/
// /
30
0
*/
IPS *
50
35
15
D7.
/
* 24 IPS
- -
04/2016
49
F-5.
F-6.
35
1
1% 25%
36-44 45-70
90%
75%
5%
6% 15%
10%
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
F-9.
F-8.
F-4.
F-7.
7
3
/ 10%
11% 25%
/ /
10
F-3.
F-2. /
F-1.
F.
* 24 IPS
- -
Page 5
70
75%
15%
25%
25%
50
04/2016
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
6% 10%
/
Page 6
10%
/
/ 5%
/ /
/
F-14. /
CSCS/MSDS CSCS/MSDS
/ / 25%
/ / // //
10% /
11% 25%
/
CSCS/MSDSCSCS/MSDS
F-13. /
CSCS/MSDSCSCS/MSDS
CSCS/MSDSCSCS/MSDS
F-12.
CSDS/
MSDS
25%
/ 10%
11% 25%
/ / /
F-11.
F-10.
* 24 IPS
- -
04/2016
51
F-16.
F-17.
F-18.
F-19.
90%
80%
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
F-20.
10
F-15.
F. -
75% 89%
50% 79%
* 24 IPS
- -
Page 7
75%
50%
52
04/2016
Page 8
10
7
3
0
// / //
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
I-1. /
I.
H-1.
10
G-2.
H.
10
G-1.
G.
* 24 IPS
- -
04/2016
53
200
/
150
140
105
60
45
Page 9
IPS
0
*
IPS
*
150
105
45
0
/ / 10%
10%
/ /
6
6
10
7
3
0
10%
11% 25%
25%
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
K-1.
K.
J-3.
J-2.
J-1. /
J.
* 24 IPS
- -
54
04/2016
L-4.
36-44
19-27
Appendix A2: Third Party Labor Standards Program - Key to Awarding Points
35
18
L-3.
10
2 /
L-2.
L-1.
L.
45-70
28-35
* 24 IPS
- -
Page 10
*
IPS
*
70
35 /
Country:
Supplier:
Contact Person/Title:
Telephone:
Brand:
Email:
Factory:
Contact Person/Title:
Telephone:
Factory Address:
Email:
OVERALL RATING:
Maximum
Value
Item
A. Photo Control
820 or
Value of
N/A
%
Net value of
Score
Actual
Score
20
B. Showroom
50
C. Sub-contracting Control
110
D. Label Control
160
210
F. Sell-Off Control
270
820
A. Photos:
or
1. Photo Control: Photo taking is allowed only with prior approval from factory
management on client specific or factory facility areas only.
20
14
%
6
NA
50
35
%
15
NA
NA
Comments:
B. Showroom:
or
1. Sample Control: Sample can only be displayed in showroom after the bulk
shipment.
Comments:
Page 1 of 3
04/2016
55
50
2. Artwork: Out-of-date or discontinued film, print screens or artwork with Client
logo/trademarks are stored in the factory and destroyed. Destructions are witnessed
by factory management with accurate and complete photos/records.
10
3. Record Keeping: All records are kept at least 12 months.
35
15
NA
NA
50
35
%
15
NA
50
35
15
NA
50
35
15
NA
10
NA
Comments:
or
56
04/2016
Page 2 of 3
F. Sell-Off Control:
Any products for L Brands with logo Victoria's Secret, Pink, Henri Bendel, Bath & Body Works or LaSenza MUST BE
destroyed.
/
or
%
NA
50
35
15
0
1. Storage: Samples, overruns, cancellations or RTVs are clearly identified and
stored in a controlled area with accurate and complete record.
NA
50
35
15
0
2. Sell-Off Control: Sell-Offs are conducted 12 months after the last shipment of
the bulk order as required by the Master Sourcing Agreement.
NA
50
35
15
0
3. Sell-Off Authorization: All Sell-Offs are authorized by the Client with written
confirmation through the Steton sell-off process (or destruction records if
Sell-Off authorization is not granted.)
NA
50
35
15
0
4. Hang Tags: All hang tags, labels and price tickets are removed with photos
prior to release of goods to the sell-off buyer.
NA
50
35
15
0
5. Trade Mark Control: All branded labels removed. If the label is unable to be
removed, it must be stamped with indelible ink or covered with a blank heat
seal transfer.
NA
20
14
6
0
6. Record Keeping: All Sell-Off records including jobber details are kept at least 24
months.
Comments:
Overall Comments:
Prepared By:
To
Page 3 of 3
04/2016
57
58
20
15
04/2016
50
D-1.
D. /
3
6
10
12
C-3.
35
15
// //
-
-
7
9
/ /
- /
- /
-
- /
0
//
0
6
C-2.
50
35
15
-
-
-
-
35
14
C-1.
C.
B-1.
B.
A-1.
A.
Pg 1 of 3
04/2016
59
/
-
E-2.
E-3.
E-4.
50
E-1.
35
15
-
-
-
-
- /
- /
- /
E.
0
6
3
6
10
12
D-4.
7
9
- /
- /
- /
D-3.
15
35
50
/
-
D-2.
Pg 2 of 3
60
04/2016
10
12
7
9
3
6
50
F-4.
F-5.
24
F-6.
20
F-3.
12
50
F-2.
F-1.
0
6
/ /
15
0
-
-
18
12
12
14
35
35
15
0
F.
Victorias SecretPinkHenri BendelBath & Body Works LaSenza L Brands
E-5.
Pg 3 of 3
Country:
Factory Name:
Factory Address:
Contact Person:
Title:
Phone number:
Email:
Number of Workers:
Product Type:
Factory Registration No:
Has the supplier provided the factory with a current copy of the IPS Compliance Guidebook ?
OVERALL RATING:
Maximum
Value
Section:
A. Raw Material / Component
B. Production
C. Finishing and Packing
Yes
No
or
Net value of
Score
Value of N/A
Actual
Score
20
40
20
80
or
10
%
0
NA
B. PRODUCTION
or
20
14
%
0
NA
Page 1 of 2
04/2016
61
or
10
%
0
NA
Overall Comments:
Prepared By:
62
04/2016
To
Page 2 of 2
04/2016
20
B-1.
B.
14
A-2. /
//
10
A-1.
/
A. /
Pg 1 of 2
IPS
/
/
IPS
IPS
63
64
04/2016
20
C-1.
10
C-2. /
C.
B-2. /
14
Pg 2 of 2
/
/
IPS
IPS
IPS
Appendix D1: IPS Supply Chain Security Program Scoring Audit Form
INDEPENDENT PRODUCTION SERVICES INC.
Supply Chain Security Program - Scoring Audit Form
Country:
Factory Name:
Factory Address:
Contact person
Title
Phone number
FACILITY OVERVIEW
1. Is the company C-TPAT certified or certified in a mutually recognized foreign government security program?
Yes
No
1a. If Yes, advise the exact C-TPAT Portal Status Verification name registered with U.S. Customs or mutually recognized security
program.
2. Does the company have a security manual?
Yes
No
Yes
No
% Air Shipment
% Sea Shipment
8. Have full containers been loaded at the facility in the past 12 months?
%
Yes
No
Urban Industrial
Urban residential
Suburban industrial
Suburban residential
Rural
Name of Building
Material of Building
Total Size of Building
(in sq. m)
Number of Floors
Facility located in
bonded/controlled area?
Wholly owned / occupied
site
Appendix D1: IPS Supply Chain Security Program - Scoring Audit Form
Page 1 of 5
04/2016
65
OVERALL RATING:
500
or
Value of
N/A
Net value of
Score
Maximum
Value
%
Actual
Score
Section:
A. Physical Security
80
B. Access Control
100
C. Personnel Security
20
50
190
30
30
500
( A ) PHYSICAL SECURITY
or
/
10
%
7
NA
1 Does the facility have a perimeter wall / fence, an adequate electronic alarm
system, or security guards responsible for monitoring the facility 24 hours a day,
7 days per week?
2 Are all facility access points secured with adequate locking devices (including property
entrance, associate entrances/exits, shipping, delivery, and emergency exits)?
3 Does a key issuance procedure exist? Is a Key Log maintained detailing the
issuance and return of keys? Note: Records should be kept for 6 months.
4 Does the facility have adequate lighting provided inside and outside of the facility,
including entrance, exit, cargo handling, storage area, fence line, and parking areas?
5 Is employee and visitor parking separate from delivery trucks and containers?
6 Is there a communication system for guards?
7 Do security guards patrol all factory departments?
8 Are there quarterly maintenance inspections on all electronic security devices?
Note: Must have a security device Inspection Log and records kept for 6 months.
Comments:
( B ) ACCESS CONTROL
or
/
10
%
7
NA
1 Does the facility restrict access to shipping, loading docks, cargo and secure areas?
2 Does the facility have a formal identification (ID) system for permanent and temporary
employees?
3 Are employees required to show their identification (ID) to gain access to the facility /
property, and are they required to display it during work hours?
4 Does the facility screen employees entering the building, and do they
restrict what they are allowed to bring into the facility?
Appendix D1: IPS Supply Chain Security Program - Scoring Audit Form
66
04/2016
Page 2 of 5
( C ) PERSONNEL SECURITY
or
/
10
%
7
NA
or
/
10
%
7
NA
Appendix D1: IPS Supply Chain Security Program - Scoring Audit Form
Page 3 of 5
04/2016
67
or
20
14
NA
10
NA
or
/
10
%
7
NA
1 Is each associate who has access to facility's computer system issued a unique
password, and are they required to change their password at least every 90 days?
2 Does the facility train associates on Information Technology (IT) security policies, procedures
and standards?
3 Is a system identifying abuse of the Information Technology (IT) system, including improper
access, tampering or altering of business data in place?
Comments:
or
/
10
%
7
NA
1 Does the facility have a written procedure for screening and selecting business partners
including but not limited to security service and transportation service providers?
2 Is there written communication to business partners of supply chain security requirements
(C-TPAT security criteria or equivalent) ?
Appendix D1: IPS Supply Chain Security Program - Scoring Audit Form
68
04/2016
Page 4 of 5
Comments:
Overall Comments:
Prepared By:
To
Appendix D1: IPS Supply Chain Security Program - Scoring Audit Form
Page 5 of 5
04/2016
69
70
04/2016
Appendix D2: IPS Supply Chain Security Program - Key to Awarding Points
A-5.
A-4.
-
- 6
- 24x7
A-3.
7
/ (CCTV)24x7
3
- 24x7
10
/ (CCTV)
24x7
- (CCTV) 3
A-2.
/// -
A-1.
//
24x7
(A)
Pg 1 of 7
Appendix D2: IPS Supply Chain Security Program Key to Awarding Points
04/2016
71
- 6
10
Appendix D2: IPS Supply Chain Security Program - Key to Awarding Points
B-3. /
(ID)
10
B-1.
B-2. (ID) ID
(B)
6 - 6
A-8.
A-7.
A-6.
-
6
- 6
ID
/ /
ID
Pg 2 of 7
72
04/2016
-
- 6
-
- 6
- /
Appendix D2: IPS Supply Chain Security Program - Key to Awarding Points
B-8.
B-9.
- /
- 6
- 6
- /
B-5.
/
(ID)
B-6.
/
6
B-7.
/
10
7
3
B-4.
-
-
Pg 3 of 7
04/2016
73
10
Appendix D2: IPS Supply Chain Security Program - Key to Awarding Points
D-1.
(D)
C-1.
10
/
-
/
C-2.
-
6
(C)
10
B-10.
- 6
- 6
7
/
-
/
- 6
3
0
/
-
-
/
-
-
Pg 4 of 7
74
04/2016
20
-
/
Appendix D2: IPS Supply Chain Security Program - Key to Awarding Points
E-1.
(E)
D-5.
/
14
6
0
-
/
- 6
- 6
- 6
D-4.
7
70%
10
D-3.
D-2.
Pg 5 of 7
04/2016
75
20
*
-
/
Appendix D2: IPS Supply Chain Security Program - Key to Awarding Points
E-6.
6
-
6
-
-
-
-
ISO IS 17712
ISO IS
17712
E-4.
-
-
E-5.
-
- (CCTV)
*
//
E-2.
-
- (CCTV)
-
- (CCTV)
6
-
-
-
-
-
-
-
-
-
6
-
-
-
-
-
ISO IS 17712
/
-
ISO
IS 17712
14
*
-
/
-
Pg 6 of 7
76
04/2016
10
E2 E7
Appendix D2: IPS Supply Chain Security Program - Key to Awarding Points
G-2.
C-TPAT
10
G-1.
-
6 /
/
- //C-TPAT
(G)
IT
IT
- IT
0
LCL
3
0
-
-
/
/
- //C-TPAT
- 6
IT
IT
-
- IT
7
3
E3E4E6 E7
E3E4E6
E7
IT
IT
- - 6
- 6
IT
F-3. (IT)
-
F-2. (IT)
10
F-1.
-
- IT
(F) (IT)
E-10 -
(LCL)
>
>/
>
E-9.
>
>/
>
14
- 6
E-8.
-
20
E-7.
- 6
Pg 7 of 7
Date:
Day/Month/Year
To:
Factory Name
Factory Address
Attn:
Re:
Simon Pound
Director, Operations
Independent Production Services (IPS)
L Brands, Inc.
cc:
04/2016
77
Notification to Supplier:
SUPPLIER:
NOTIFICATION
An automatedTO
email
will go to the primary supplier contact to notify them that factory audit reports are available
An
automated
email
will
go
to
the
primary
supplier
contact
to
notify
them
that
factory
audit
reports
are
available
and
corrective
action
may
be
required.
The automated email will serve as official notification to the supplier that corrective actions may be required.
The
automated
email
will
serve
as
official
notification
to
the
supplier
that
corrective
actions
may
Example
the notification:
be
of
required.
Example
of
the
notification:
Automated email:
ICM Report Notification to Supplier
Automated
email:
ICM
Report
Notification
to
Supplier
From:
AuditResults_IPS@steton.com
To:
Supplier
Contacts
Cc:
IPS
Team
Subject:
IPS
ICM
Report
Notification
for
Factory
XXXX
Please
note:
the
Integrated
Compliance
Monitoring
(ICM)
audit
reports
for
the
following
factory
are
now
available.
The
reports
can
be
downloaded
from
our
website
ips.steton.com.
*********************************************************
Factory
Name:
XXXX
Factory
ID:
XXXX
Audit
Date
:
MMM
DD
YYYY
*********************************************************
Audit
Report
Download
Procedures:
1.
Login
to
Steton.
2.
Click
the
"Reports"
icon.
3.
Place
the
cursor
in
the
Location
column
and
enter
the
factory
name.
4.
Click
the
hyperlink
of
"Activity
Date"
on
the
left
column
of
the
table.
5.
Click
Audit
Report
for
the
specific
audit
report
to
display.
Reports
can
be
downloaded
in
PDF.
6.
You
may
click
the
return
button
and
go
back
to
the
Audit
Result
Search
screen
and
view/download
other
audit
reports.
Corrective
Action
Procedures:
Click
the
CAM
icon
to
access
and
complete
action
plans.
Guidance
for
how
to
submit
action
plans
can
be
found
by
clicking
the
Guidance
icon
and
selecting
the
Steton
Navigation
and
Procedures
link.
Note:
Corrective
actions
must
be
submitted
within
30
days
of
this
notification.
If
you
have
any
questions
regarding
the
CAP
process,
please
refer
to
Appendix
F
in
the
IPS
Compliance
Guidebook-
2016
Edition
or
contact
the
IPS
Corrective
Action
Management
team
for
further
guidance.
Best
Regards,
Independent
Production
Services,
Inc.
(IPS)
78
04/2016
NOTIFICATION
TO
CLIENT:
Notification to Client:
An
automated
email
will
go
to
the
primary
client
contact
to
notify
them
that
factory
audit
reports
are
available
and,
if
any
non-compliant
issues
were
identified
during
the
audit,
the
IPS
if any non-compliant issues were identified during the audit, the IPS Corrective Action Management (CAM) team will
Corrective
Action
Management
(CAM)
team
will
work
with
the
supplier
on
the
Corrective
Action
work with
the
supplier on the Corrective Action Plan (CAP).
Plan
(CAP).
Example
of the o
notification:
Example
f
the
notification:
Automated
email:
ICM
Report
Notification
to
to
Client
Client
Automated
email:
ICM
Report Notification
An automated email will go to the primary client contact to notify them that factory audit reports are available and,
From:
AuditResults_IPS@steton.com
To:
Client
Contacts
Cc:
IPS
Team
Subject:
IPS
ICM
Report
Notification
for
Factory
XXXX
Please
note:
the
Integrated
Compliance
Monitoring
(ICM)
audit
reports
for
the
following
factory
are
now
available.
The
reports
can
be
downloaded
from
our
website
ips.steton.com.
*********************************************************
Factory
Name:
XXXX
Factory
ID:
XXXX
Audit
Date
:
MMM
DD
YYYY
*********************************************************
Audit
Report
Download
Procedures:
1.
Login
to
Steton.
2.
Click
the
"Reports"
icon.
3.
Place
the
cursor
in
the
Location
column
and
enter
the
factory
name.
4.
Click
the
hyperlink
of
"Activity
Date"
on
the
left
column
of
the
table.
5.
Click
Audit
Report
for
the
specific
audit
report
to
display.
Reports
can
be
downloaded
in
PDF.
6.
You
may
click
the
return
button
and
go
back
to
the
Audit
Result
Search
screen
and
view/download
other
audit
reports.
If
any
non-compliant
issues
were
identified
during
the
audit,
the
IPS
Corrective
Action
Management
team
will
work
with
the
supplier
on
the
Corrective
Action
Plan
(CAP).
Please
contact
us
if
you
have
any
questions.
Best
Regards,
Independent
Production
Services,
Inc.
(IPS)
04/2016
79
Audit Report
did not obtain full points during the audit and require
corrective action.
80
04/2016
tory until they believe the action plan and proof meet the
compliance requirements.
Trade Compliance
Western Hemisphere
Scott French
Manager, Compliance
Direct Line: (614) 415-3567
Email: SFrench@ips-global.com
Eastern Hemisphere
Simon Pound
Director, Operations
Direct Line: (852) 2239 6514
Email: Spound@ips-global.com
Brand Protection
Dean Brocious
Associate Vice President, Global Compliance
Investigations
Direct Line: (614) 415-7917
Email: DBrocious@lb.com
Anti-Corruption
Daniel W. Click, CPA, CFF, CFE
Associate Vice President, Global Compliance
Anti-Corruption
Direct Line: (614) 415-6311
Email: DaClick@lb.com
CONFLICT MINERALS
Alison Gingo
Manager, Social Compliance
Direct Line: (614) 415-3442
Email: AGingo@lb.com
Operations Contact
(e.g. Steton, factory status, reports, etc.)
Western Hemisphere
Scott French
Manager, Compliance
Direct Line: (614) 415-3567
Email: SFrench@ips-global.com
Eastern Hemisphere
Viol Chan
Senior Manager, IPS
Direct Line: (852) 2239 6515
Email: Vchan@ips-global.com
Issue Escalation
Shelly Zimmerman
Associate Vice President, Global Audit
Direct Line: (614) 415-3568
Cell: (614) 323-1573
Email: SZimmerman@ips-global.com
Leigh Schmid
Senior Vice President, Global Compliance
and President, IPS
Direct Line: (614) 415-3560
Email: LSchmid@lb.com
General Counsel - generalcounsel@lb.com
04/2016
81
Appendix H1: IPS Third Party Labor Standards Program Scoring Audit
Form
THIRD PARTY LABOR STANDARDS PROGRAM
Conducted on behalf of Independent Production Services Inc. (IPS)
Country:
Factory:
Address:
Supplier:
Telephone:
OVERALL RATING:
Maximum
Value
30
320
310
310
180
240
10
50
30
10
10
330
170
50
2050
Code of Conduct
A. Compliance with the Law
B. Minimum Wages and Benefit
C. Maximum Working Hours
D. No Forced Labor
E. No Child Labor
F. Health & Safety
G. Nondiscrimination
H. No Corporal Punishment
I. Freedom of Association
J. Environment
K. Community Involvement
L. Access
M. Sub-contracting
N. Dormitory
Value of N/A
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2050
or
Net value of
Score
30
320
310
310
180
240
10
50
30
10
10
330
170
50
2050
Actual
Score
Audit process:
Does the factory have foreign migrant workers? If Yes, identify number, origin and capacity (office vs production)
Overall Findings:
Appendix H1: IPS Third Party Labor Standards Program - Scoring Audit Form
82
04/2016
Page 1 of 5
Mobile:
Audited by:
Date:
Approved by:
Date:
10
Rating Value
7
3
120
Rating Value
84
36
N/A
Score
N/A
Score
N/A
Score
N/A
Score
Comments:
3. Pay date
20
14
4. Deposit
5. Deductions or Fines
6. Benefits including but not limited to Social insurance, entitled leaves and
holidays
Comments:
3. Time card/record
180
Rating Value
126
54
110
77
33
20
14
Comments:
D. No Forced Labor
1. Freedom of movement
30
Rating Value
21
9
Appendix H1: IPS Third Party Labor Standards Program - Scoring Audit Form
Page 2 of 5
04/2016
83
2. Freedom of overtime
20
14
50
35
15
100
70
30
3. Prison labor
4. Freedom of employment
5. Termination of employment
6. Employment Agent Screening
7. Employment contracts and valid work permit for foreign migrant workers
E. No Child Labor
80
1. Underage worker
Rating Value
56
24
N/A
Score
N/A
Score
2. Screening procedure
10
3. Date of hiring
4. Date of birth
Comments:
10
1. Evacuation plan
Rating Value
7
3
2. Fire extinguisher/hydrant
3. Fire alarm system
4. Two fire exits
5. Exit signs
6. Fire drill
7. Emergency lighting
8. Passageway
9. Drinking water
10. Lavatory
11. Personal protective equipment
12. Safety guard
13. CSCS/MSDS
14. Safety signs/label
15. Electrical equipment/machine
Appendix H1: IPS Third Party Labor Standards Program - Scoring Audit Form
84
04/2016
Page 3 of 5
G. Nondiscrimination
1. Prohibit discrimination
10
Rating Value
7
3
10
Rating Value
7
3
N/A
Score
N/A
Score
N/A
Score
N/A
Score
Comments:
H. No Corporal Punishment
1. Discipline rules and practices
2. Discipline record
3. Action to worker
4. Freedom of using toilet
20
14
10
Comments:
I. Freedom of Association
1. Freedom of association
2. Work grievance system
20
10
Rating Value
14
6
7
0
0
Comments:
J. Environment
1. Certificate/Permit
10
Rating Value
7
3
Appendix H1: IPS Third Party Labor Standards Program - Scoring Audit Form
Page 4 of 5
04/2016
85
Comments:
K. Community Involvement
1. Community involvement
10
Rating Value
7
3
150
Rating Value
105
45
N/A
Score
N/A
Score
N/A
Score
N/A
Score
Comments:
L. Access
1. Employee/Payroll records
2. Employment contracts
3. Access to documents
4. Access to private employee interview
10
150
105
45
20
14
Comments:
M. Sub-contracting
1. Approval
170
Rating Value
119
51
10
Rating Value
7
3
Comments:
N. Dormitory
1. Location
2. Space
3. Bathroom
4. Separation for male and female workers
5. Toilet
Comments:
Best Practices:
Appendix H1: IPS Third Party Labor Standards Program - Scoring Audit Form
86
04/2016
Page 5 of 5
04/2016
B6.
10%
0
14
10%
10%
0
10%
10%
10%
B5.
6
4 13
14
3
20
36
10%
10%
10%
10%
84
7
3
120
B4.
B3.
B2.
B1.
B.
A3.
10
A2.
A1.
A.
* 24 IPS
Appendix H2: IPS Third Party Labor Standards Program Key to Awarding
Points
87
88
04/2016
110
D5.
14
14
21
14
10% /
77
126
60
6
11% 25% /
33
8-14 1
10%
54
72
10%
D4.
20
20
30
20
/
180
D3.
D2.
D1.
D.
C3. /
C2. 1
C1.
C.
IPS *
*
IPS *
0
*
IPS *
0
*
IPS *
0
*
IPS *
0
25% /
0
15 1
10%
0
72
10%
04/2016
89
70
///
100
///
E4.
3
5%
10
24
30
E2.
E3.
0
5%
0
*
IPS *
*/
IPS *
/ */
IPS *
15
80
56
50
35
//
E1.
E.
D8.
///
D7.
D6.
90
04/2016
35 36-44
F2. /
F3. -
F4.
F5.
F6.
F7.
F8.
F9.
F10.
F11.
F12.
11% 25%
/
75%
15%
25%
25%
25%
11% 25%
/
25%
/
45-70
70
75%
6% 15%
11% 25%
10%
/
90%
5%
10%
10% 11% 25%
10%
/
10
F1.
F.
04/2016
91
F19.
F20.
F21.
F22.
F-23.
90%
80%
75% 89%
50% 79%
F18.
F-24.
F17. -
75%
50%
10%
/
F16.
6% 10%
/
/ 5%
/ /
F15. /
CSCS/MSDS CSCS/MSDS
/ // / 25%
//
/
10%
/
/
11% 25% /
CSCS/MSDSCSCS/MSDS
F14. /
CSCS/MSDSCSCS/MSDS
CSCS/MSDSCSCS/MSDS
F13.
CSDS/
MSDS
F. -
92
04/2016
I2.
I1.
I.
H4.
H3.
H2.
H1.
H.
G1.
G.
14
10%
20
10
10
14
10%
20
7
10%
10
10
0
* 10%
IPS
*
0
* 10%
IPS
*
0
10%
04/2016
93
M1.
M.
L4.
L3.
L2.
L1. /
L.
K1.
K.
J1. /
J.
14
20
0
/
51
45
3
11% 25%
0
*
IPS
*
0
*
IPS
*
0
25%
45
0
10%
10%
/ /
119
105
150
170
/
7
10%
10
105
/
6
150
/
10
7
/ /
10
7
3
0
// / //
94
04/2016
10
35 36-44
N4.
N5.
*
IPS
*
/
35
45-70
70
28-35
18
19-27
N3.
2 /
N2.
N1.
N.
SUPPLIER CODE
OF CONDUCT
We require that all factories comply with the following Code of Conduct:
Compliance with the Law
Minimum Wages
and Benefits
Payment to workers of the minimum wage prescribed by local law or the prevailing local industry
wage, whichever is higher; provision to workers of benefits that conform to the better of applicable
local law or prevailing local industry standards; and payment to workers of overtime compensation in
compliance with all applicable laws.
Overtime shall be limited to a level consistent with humane and productive working conditions.
Workers shall not be required, on a regularly scheduled basis, to work in excess of 60 hours (or lower
if prescribed by local laws or local industry standards) per week; and, generally, workers shall be
provided with at least one day off in seven.
No Forced Labor
Prison, indentured, bonded, involuntary, slave labor or labor obtained through human trafficking shall
not be used.
No Child Labor
All workers shall be at least the local minimum legal working age or ILO standard, whichever is higher.
Nondiscrimination
Workers shall be selected only on the basis of their ability to do the job and not on the basis of other
personal characteristics or beliefs.
No Corporal Punishment
Neither corporal punishment nor any other form of physical or psychological coercion shall be used
against workers.
Freedom of Association
The lawful exercise of workers rights of free association shall be respected and not restricted or
interfered in, and workers lawfully exercising those rights shall not be threatened or penalized.
Anti-Corruption/
Anti-Bribery
Suppliers must comply with all applicable anti-corruption and anti-bribery laws, rules and regulations.
Environment
Suppliers must comply with all applicable environmental laws and regulations.
Community Involvement
Projects undertaken in partnership with community groups, or local or international NGOs, particularly
those that address educational opportunities for younger people employed in production facilities,
shall be encouraged and supported.
Access
For the purpose of monitoring compliance with our policies, the company, subcontractors and its
agents shall be given unrestricted access to all production facilities and dormitories and to all relevant
records, whether or not notice is provided in advance.
Sub-contracting
ENGLISH
04/2016
95
04/2016
04/2016
97
Step 5: Type new supplier in the search box, and click the binoculars icon.
Step 6: New Supplier will be returned in the search results. Click Next.
98
04/2016
04/2016
99
Note: Steton utilizes a tool called triggered questions. Triggered questions populate based on
the users response to another question. For example, clicking New will populate a set of
questions for the user to answer. Only some questions have a question or questions triggered
from them.
Step 10: Complete the Supplier Appointment Notice. Required questions will be denoted by an
asterisk (*).
The following screenshots show the complete Supplier Appointment Notice. Please note that
additional triggered questions may populate.
100
04/2016
Note: The information icon, denoted by the letter i and circled in the screenshot above, may
contain additional instructions. A blue information icon contains instructions; grey information
icons do not.
04/2016
101
The following fields are required when a new supplier is submitted via the Supplier
Appointment Notice:
Status
Client
Supplier Name
Supplier Address
Supplier City
Supplier Country
Product Sector
Product Type (this question is triggered and will populate after product sector is answered)
Supplier Compliance Contact- Name
Supplier Compliance Contact- Title
Supplier Compliance Contact- Telephone Number
Supplier Compliance Contact- Email Address
Supplier Management Contact- Name
Supplier Management Contact- Title
Supplier Management Contact- Telephone Number
Supplier Management Contact- Email Address
Do you have factory information to input?
Note: If you have factory information to input, the following additional questions will populate.
How many factories do you have information for?
Factory Name
Factory Address (not required)
Factory Country
102
04/2016
Step 11: When all required questions have been answered, the system will prompt the user to
submit the form. Click Yes.
Step 12: A signature page will display. A signature is not required, so simply click Submit.
04/2016
103
Step 13: The system will prompt you to confirm that the form is complete. Click Yes.
Step 14: After the form is submitted, the IPS Support team will verify the supplier information
with the client and add the supplier in Steton.
04/2016
04/2016
105
106
04/2016
Step 5: Type new factory in the search box, and click the binoculars icon.
Step 6: New Factory will be returned in the search results. Click Next.
04/2016
107
108
04/2016
Note: Steton utilizes a tool called triggered questions. Triggered questions populate based on
the users response to another question. For example, clicking New will populate a set of
questions for the user to answer. Only some questions have a question or questions triggered
from them.
Step 10: Complete the Factory Set-up Form. Required questions will be denoted by an asterisk
(*).
The following screenshots show the complete Factory Set-up Form. Please note that additional
triggered questions may populate.
04/2016
109
Note: The information icon, denoted by the letter i and circled in the screenshot above, may
contain additional instructions. A blue information icon contains instructions; grey information
icons do not.
110
04/2016
The following fields/questions are required when a new factory is submitted via the Factory
Set-up Form:
Status
Client
Supplier Name
Factory Type
Factory Name
Factory Address
Factory City
Factory Province/State
Factory Postal Code
Factory Country
Distance from Airport (in hours)
Please attach a valid factory business license by clicking on the Click Here button.
Sector/Product Type
Will the factory produce goods containing the customers brand logo?
Factory Compliance Contact- Name
Factory Compliance Contact- Title
Factory Compliance Contact- Telephone Number
Factory Compliance Contact- Email Address
Factory Compliance Contact- Reporting Structure
Factory Management Contact- Name
Factory Management Contact- Title
Factory Management Contact- Telephone Number
Factory Management Contact- Email Address
Total Number of Employees
Does the factory employ foreign migrant workers?
Please select the local language(s) of factory workers for Code of Conduct poster distribution.
Factory Code of Conduct Poster Receiver- Name
Factory Code of Conduct Poster Receiver- Telephone Number
Factory Code of Conduct Poster Receiver- Email Address
Is the factory related to the supplier?
Is there a main contractor?
Note: If the factory employs foreign migrant workers, the following additional questions will
populate. They are all required.
Number of Foreign Migrant Workers
Nationality of Foreign Migrant Workers
Job Responsibility of Foreign Migrant Workers
111
Note: If there is a main contractor, the following additional questions will populate. They are
all required.
Main Contractor Name
Main Contractor Address
Main Contractor City
Main Contractor Province/State
Main Contractor Country
Main Contractor Compliance Contact- Name
Main Contractor Compliance Contact- Title
Main Contractor Compliance Contact- Telephone Number
Main Contractor Compliance Contact- Email Address
Main Contractor Management Contact- Name
Main Contractor Management Contact- Title
Main Contractor Management Contact- Telephone Number
Main Contractor Management Contact- Email Address
Is the factory related to the main contractor?
Step 11: When all required questions have been answered, the system will prompt the user to
submit the form. Click Yes.
112
04/2016
Step 12: A signature page will display. A signature is not required, so simply click Submit.
Step 13: The system will prompt you to confirm that the form is complete. Click Yes.
Step 14: After the form is submitted, the IPS Support team will verify the factory information
with the client and add the factory in Steton. If the client does not approve the addition of the
factory, the supplier will be contacted and the factory will not be added.
113
114
04/2016
04/2016
115
Step 2: All of the clients or suppliers active factories will be listed in the grid. They can be
exported to Excel, Word or PDF by clicking the buttons at the top of the page.
116
04/2016
04/2016
117
Step 3: Select the Prohibited Factory List document. An Excel file will open.
Note: Some Internet browsers will automatically open the file in another window or will ask for
permission to open the file.
118
04/2016
Step 2: A grid showing all available audit reports will populate. Filter the grid by typing a
location (factory), audit date, activity name, or country into the corresponding search box.
04/2016
119
Step 3: Select the Activity Date hyperlink for the audit you wish to view.
Note: To see only items that did not score full points, click Audit Report (Non-Compliant
Items).
120
04/2016
The screen shots below show how the audit report will display in Steton. Auditor comments
and supporting photos will be included below the question.
Click the PDF button to view and save a PDF version of the audit report.
04/2016
121
Notes
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
122
04/2016
Notes
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
04/2016
123
Notes
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
_____________________________________________________
124
04/2016
04/16