Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

CFO Procedure Manuals Series

This five-manual set includes all the financial accounting policies, procedures, and
forms that you need as a CFO or Controller to establish strong accounting
financial controls and manage your core accounting processes. You will get five
MS-Word procedure manuals for accounting, finance, computer & IT, human
resources, and general business. Written by experts in the field, you will receive
easily editable Microsoft Word format templates you can customize to fit your
specific needs and you will enjoy a bundle discount of 35% off the list price too. The
newly updated CFO Procedure Manuals Series includes over 4,000 pages of
content. It contains 262 prewritten procedures, 374 corresponding forms,
Example Job Descriptions, sample policy manuals, and more.
US$1995.00
35% discount when
ordered as a set
How to Order:
Online:
www.bizmanualz.com
By Phone: 314-384-4183
866-711-5837
Email:
sales@bizmanualz.com

Includes five (5) Complete Policy and

Procedure manuals:
Accounting:
39 Policies and 56 Forms
Finance:
36 Policies and 61 Forms
Computer & IT:
41 Policies and 75 Forms
Human Resources: 35 Policies and 48 Forms
Business Policies and Procedures Sampler:
111 Policies and 129
Forms
Job descriptions for every position referenced in
the manual

Instant download only

(no shipping)

Sample from the CFO Series Accounting Manual

Revenue Procedures Section: Invoicing and Accounts
Receivable

Document ID
REV106
Revision
0.0
Effective Date
mm/dd/yyyy

Title
INVOICING AND ACCOUNTS
RECEIVABLE
Prepared By
Preparers Name / Title
Reviewed By
Reviewers Name / Title
Approved By
Final Approvers Name / Title

Print Date
mm/dd/yyyy
Date Prepared
mm/dd/yyyy
Date Reviewed
mm/dd/yyyy
Date Approved
mm/dd/yyyy

Policy:

Accounting is responsible for the timely preparation and distribution of invoices

to optimize cash flow and customer payments. Accounting will also maintain
accurate records over Accounts Receivable and abide by proper internal controls.

Purpose:

To explain the methods for the preparation of invoices and accounts receivable
records processing.

Scope:

This procedure applies to all product sales and services provided by the company.

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Procedure:

1.0 Sales Order Routing and Review

1.1

Shipping will immediately forward to Billing completed Sales Orders as per procedure
REV105 SHIPMENT OF GOODS along with shipping documentation and the
customers Purchase Order. All Sales Orders will be routed on a daily basis to ensure
prompt billing. Accounts Receivable will then prepare invoices to be mailed by the next
business day.

1.2

The SALES ORDER should already contain all pertinent billing information as part of
the companys REV104 SALES ORDER ACCEPTANCE procedure. However, as part
of proper internal control, Billing will verify the information contained on the customers
purchase order or company order form with the sales order and completed shipping
documentation.
As part of this review process, the propriety and accuracy of contact information, prices,
credit terms, transportation charges, extensions, and footings will be determined.

2.0 Invoice Preparation and Posting

2.1 The next sequentially numbered REV106-1 INVOICE will be prepared from the information
from the Sales Order (see REV101-1 SALES ORDER) and will include the invoice date,
date of shipment, description of items shipped with model numbers, quantity, selling
price, and extended amounts and the customers shipping and billing addresses.
2.2 Add additional fees as needed. Calculate Sales tax and add to the invoice as per procedure
REV107 SALES TAX COLLECTION. Add shipping, handling, and any other final costs
to the invoice.
2.3 Any additional fees resulting from the order but received after the order has been billed, such
as VAT, duties and Taxes, should be entered onto a new invoice and processed as they are
received. Make sure to note on the new invoice the original purchase order number and
invoice number from the original order.
2.4 Post the invoice to the Sales Journal and the Accounts Receivable ledger.
Note: In some systems this may occur automatically when the invoice is printed.

3.0 Distribution
3.1

3.2

A sequentially numbered, four part invoice is utilized by the Company and is distributed
as follows:
First and Second Copy:

Mail to the Customer. The Second copy is to be returned by

the customer along with the payment to assist in properly
applying cash receipts.

Third Copy:

File in the Customer File (Customer Service).

In the event of backorders, the customer should only be charged for items shipped, unless
otherwise instructed.

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

4.0 Accounts Receivable

4.1

Accounts Receivable will receive and process payments from customers in accordance
with the CSH102 CASH RECEIPTS AND DEPOSITS procedure.

4.2

On a monthly basis, Accounts Receivable will generate an aged trial balance of

customers accounts with individual invoice information and days outstanding and will
forward to Credit for timely collection activities, as per the REV109 ACCOUNT
COLLECTIONS procedure.

4.3

Accounts Receivable will generate monthly statements of outstanding customers

accounts and issue them to customers no later than 10 days after each month end.

4.4

Accounts Receivable will issue Credit Memos to customers upon receipt of approved
returns in accordance with the REV110 CUSTOMER RETURNS procedure.

4.5

A REV106-2 ACCOUNTS RECEIVABLE WRITE-OFF AUTHORIZATION will be

issued for uncollectible accounts, as determined by the Credit Manager. Accounts written
off will be transferred from the Accounts Receivable ledger to a separate write-off ledger
and control account for internal control purposes.

Forms:

REV106-1 INVOICE
REV106-2 ACCOUNTS RECEIVABLE WRITE-OFF AUTHORIZATION

Revision History:
Revision

Date

mm/dd/yyyy

Description of Changes
Initial Release

Requested By

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

REV106-2 ACCOUNTS RECEIVABLE

WRITE-OFF AUTHORIZATION

Customer:

Date:

Invoice Nos:

Amount of Write-Off

TOTAL

JUSTIFICATION
Summary of Collection Actions To Date:
(Include brief description of collection actions taken by accounting, other Company departments and outside
collection agency or legal, if applicable.)

Approvals:
Credit Manager:

Date:

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Controller:

Date:

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions

Bizmanualz Sample from the CFO Series of Policies and Procedures Manuals

includes
an example policy, procedure, a list of topics, forms and job descriptions