PNP Individual Scorecard

Users Manual

Personnel

59

Introduction
The PNP Electronic Individual Scorecard System was
developed to help the

Center for

Police

Strategy

Management easily monitor the attained strategic values of

fulfilling the agencys declared objectives in which under
each of their perspectives, objectives, activities and targets
are identified, with corresponding measures and strategic

initiatives. The system is developed for the ease of access

on the usage of the PNP Scorecard nationwide making a
centralized storage of strategic values with through the use
of the Internet.

The

system

features

different

accounts

that

personnel on different hierarchies could use to monitor the

performance of their subordinates. Performance is measured through the computation of personnels accomplishments based on the specific measure declared on a certain

activity. Each activities and its measures that are set and
assigned to their respective objectives and perspectives are
approved by the personnels immediate supervisor account
for their scorecard to be legitimate and ready to use on a

58

Help

Table of Contents

In the navigational bar, point your cursor over the Help menu,
LOG IN ................................................................................. 6

under this menu you will see the Getting Started/Tutorial and
Download User Manual, click the Download User Manual

LOG OUT ............................................................................. 8

link.

NOTIFICATIONS .................................................................. 9

ANALYSIS REPORT............................................................ 11

Key Performance Indicator (KPI) .............................................. 12

ACTIVITY ........................................................................... 14

Add Main Activities ...................................................................... 15

Add Sub Activities......................................................................... 18

Add Measures ................................................................................ 20

Edit Main Activities ....................................................................... 21

Edit Sub Activities ......................................................................... 23

Edit Measures ................................................................................. 25

Assign Objectives .......................................................................... 27

Remove Unused Activities ......................................................... 30

Add/Edit Other Activities ........................................................... 33

A download will start shortly after you click this. A User Manual/Guide will be downloaded as a PowerPoint file. You can view
this file after downloading.

57

Help
In the navigational bar, point your cursor over the Help menu,
under this menu you will see the Getting Started/Tutorial and
Download User Manual, click the Getting Started/Tutorial

link.
A pop-up will appear a tutorial and step by step procedure of
using the Individual Scorecard. Click Next to view the next step

Table of Contents
SCORECARD ..................................................................... 36

Request Target Approval ........................................................... 37

Pending Target Values ............................................................... 38

Rejected Target ............................................................................. 39

Reset Button................................................................................... 40

Undo Current Scorecard ............................................................ 42

Submitted Scorecard .................................................................. 42

SCORECARD REPORT................................................. ....43

Weekly Report ............................................................................... 44

Monthly Report ............................................................................. 44

SUPERVISOR FEATURES ................................................... 45

and Click Previous to view previous step. Click Cancel to close

the pop-up.
If youre a first time user of the system, you will have this tutorial right at the dashboard after you logged in.

Scorecard Submission Report.................................................. 46

Subordinate Scorecard Report ................................................ 48

Target Approval ............................................................................ 50

UTILITIES ........................................................................... 53

Change Password ......................................................................... 54

Change Profile Photo .................................................................. 55

HELP .................................................................................. 56

56

LOG IN
Step 1: Click the Personnel link
beside the Unit Admin link.

HELP

Step 2: Then you will be directed at the Personnel login page.

Getting Started/Tutorial

Download User Manual

Step 3: Login your credentials.

55

Utilities

LOG IN
Supervisors Dashboard

Change Profile Photo

In the navigational bar, point your cursor over the Utilities

menu, under this menu you will see the Change password and

Change profile photo,

click the Change Profile photo link

You will directed to
Change Photo
Maintenance page.
Click Choose File to
choose from your pictures saved on your
computer and click
Change Photo button

Subordinates Dashboard

You will be directed to

another page where

54

LOG OUT

Utilities
Change Password
In the navigational bar, point your cursor over the Utilities

menu, under this menu you will see the Change password and

When youre finish doing your scorecard and you

wish to logout your account, just click the Logout
link then
you will be redirected at
the Personnel Login Page.

Change profile photo, click the Change Password link.

You
will
di-

rected to Change Password

Maintenance page.

53

UTILITIES

Change Password

NOTIFICATIONS

Change Profile Photo

52

NOTIFICATIONS
This Notifications
panel shows all
your subordinates
who submitted
their scorecard,
who didnt submitted last week, and who submitted their scorecard last week and
if you click the links, a pop-up will appear.

You can also

view their
scorecard by clicking the View button.

Supervisor Features
Approve Pending Targets
To approve personnels pending targets, check the box on their
right side
to select
the personnel
and click
the Approve
button.

Reject

Pend-

ing

Tar-

gets
To repersonpendgets,
the box

10

ject
nels
ing tarcheck
on their

51

Supervisor Features
View Personnels Pending Targets
To view the personnels pending targets on their scorecard,
click the View button on the right side of their name.

ANALYSIS REPORT

Key Performance Indicator

(KPI)

A new
window
will
open
showing the
scorecard of
the personnel

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11

Analysis Report

Supervisor Features
If youre logged in as a supervisor, you will have a panel in your
dashboard telling you that you have Pending Target Approvals of the scorecard of your subordinates.

Key Performance
Indicator (KPI)
In order to view your
Analysis Report, click
on Key Performance
Indicator (KPI) button located at the Analysis Report panel under your Dashboard.

If no personnel submitted their scorecard within a week, a No

Pending Approvals will show in the panel.

If a personnel submitted their scorecard within a week, a list will

show
their
rank,

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49

Supervisor Features

Analysis Report

Choose a starting date to view from the Start Date field then
click Click to View button to view the analysis.

In case a formal report is required, click Generate PDF Report

button in order to save it to your device or print it.

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13

Supervisor Features

ACTIVITY
Add Main Activities

Add Sub Activities

Edit Sub Activities

Add Measures

Edit Main Activities

Supervisor to generate a PDF Scorecard Report of his/her

subordinate supervisor should select date and click a radio button corresponds to the personnel to be generated his/her
weekly
or
monthly PDF
Report.

Edit Measures
Assign Objectives

Remove Unused Activities

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47

Supervisor Features

Activity

Sample Generated PDF for Monthly Report of List of Personnel

Activities are duties and responsibilities, tasks and other form of

assignments that a certain personnel has to accomplish and are
recorded in a weekly basis. To add, edit and or remove your
activities, first make sure you are logged in to your account.

who didnt submit scorecard for the selected Month.

Adding Main Activity

In your dashboard, locate the Activity button in the header of
the
dashboard
page.
Click
on Activity
and you
will
see all
the
functions
for
altering
your
activities.

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15

Activity

Supervisor Features

Step 3: After adding your Main Activity, type in the sub-activity

field the title of your Sub-activity.

In order to view the subordinates report, choose the Report

Type at Select Report Type dropdown and choose the date.
To add more Sub-activities, click the button

Reports may vary depending on generating either Weekly or

Monthly report.

Add Sub Activity

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45

Activity
Step 5: Type in the measure field the Measures for each of your
Sub-activities. Click Add Measure to add more measure field in
a certain Sub-activity. Choose the Measure type for each Measure you created.

SUPERVISOR
FEATURES

Scorecard Submission Report

Subordinate Scorecard Report

Step 6: Click (2 of 2) Submit to add the Measures.

Step 7: On the bottom part of the Add Main Activity page you
can check if the Main Activity and its corresponding Sub-activity

Target Approvals
and Measure is correctly added.

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17

Activity

Scorecard Report
Individual Scorecard Report

Adding Sub Activity

You can add sub-activities in your already existing main activities. To do this, in your dashboard, locate the Activity button
above the navigation bar. Hover on Activity and you will see all
the functions for altering your activities.
Step 1: Click on Add
Sub Activities

Step 2:
type the Subto that Main Activity.

To start generating your submitted scorecard, click Report link

at the
navigation
bar

Choose the Main Activity and

activity that you want to add

Step 3: Click
measures.

to go to adding the

above.
Step 4: Type in the measure field the Measures for each of your
Sub-activities. Click Add Measure to add more measure field in

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43

Activity

SCORECARD
REPORT

Step 6: Click (2 of 2) Submit to add the Measures.

Step 7: On the bottom part of the Add Sub Activity page you

Weekly Report
Monthly Report
can check if the Sub-activity and its Measures are correctly added.

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19

Scorecard

Activity

Undo Current Scorecard/Submitted Scorecard

Adding Measure
You can add measures in your already existing sub activities. In
your dashboard, locate the Activity button in the header of the
dashboard page. Click on Activity and you will see all the functions for altering your
activities.

If you wish to undo scorecard submission for the last minute

even if it is submitted already, click Undo Scorecard Submission in order to remove the current submission status of your
scorecard and re-enter target values for target approval.

Step 1: Click on Add

Measure

Step 2:
Choose
the
Main
Activity
from
the
header
to filter the sub-activities.

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41

Scorecard

Activity

If you have changes in your activities while in pending, apEditing Main Activity
You can edit the name of your Main Activities and enable and
disable it to make it appear or disappear in your Scorecard. In
your dashboard, hover the Activity button in the header of the
dashboard page. Click on Activity and you will see all the functions for altering your activities.

proved, or even submitted status, the RESET button might

come in handy. The RESET button removes your current target
values in order to give way to your newly created/enabled set of

Step 1: Click on Edit Main Activities

activities and measures.

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21

Activity
Step 3: Click

to update the name of your Main

Activity

Scorecard
And also if the supervisor rejected your scorecard it will notify
you
that
you
are
rejected

Step 4: Clicking the Disable button and then Save Changes

will remove that Main Activity from your current Scorecard.

Step 5: Clicking the Enable button and then Save Changes will

add that Main Activity to your current Scorecard.

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If your request for target approval is rejected, youll have to reenter your new targets.

39

Scorecard
Your supervisor will be notified each time you pass your scorecard target that
needs
approval.

Activity
Editing Sub Activity
You can edit the name of your Sub Activities and enable and
disable it to make it appear or disappear in your Scorecard. In
your dashboard, locate the Activity button in the header of the
dashboard page. Click on Activity and you will see all the functions for altering your activities.
Step
Click
Edit
Activ-

1:
on
Sub
ities

You will see a notification that your supervisor already approved

your target request
Step 2: Select from the Main Activity Dropdown the Main Activity where your chosen sub-activity is located.

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23

Activity

Scorecard
On your dashboard, you will see the link named Scorecard located at the navigation bar. This is where you can request for

target approval.

Step 4: Click
Activity.

to update the name of your Sub

Step 5: Clicking the Disable button and then Save Changes

will remove that Sub Activity from your current Scorecard.

Click the Scorecard link and you will be directed to the Request
for Target Approval page.
For requesting a target approval:

Step 6: Clicking the Enable button and then Save Changes will

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37

Activity
Editing Measure
You can edit the name of your Measures and enable and disable it to make it appear or disappear in your Scorecard. In your
dashboard, locate the Activity button in the header of the
dashboard page. Click on Activity and you will see all the func-

SCORECARD
Request Target Approval

Pending Target Values

Rejected Target

tions for altering your activities.

Step 1: Click on Edit Measures

Reset Button

Undo Current Scorecard

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25

Activity
Step 4: To edit the name of the Measure click the Edit button
on the Actions column. It will make the name a text field and
the Measure Type a drop box then you can change the name by
typing the new name for that measure and its measure type.

Activity
Adding and Removing of Other Activities to Scorecard
Adding and removing other activities from the scorecard is essential because other

activities may differ

each week.
Step 1: Click on Add/
Edit Other Activities

Step 2: To add the Other Activities to your scorecard, at the bottom of the page check
Step 5: Click

to update the name of your

Measure.

all sub-activities that you want to show in your scorecard and

uncheck to hide from your scorecard.

Step 6: Clicking the Disable button and then clicking Save

Changes will remove that Measure from your current Score-

Step 3: Click Apply to Scorecard to apply changes to your

card.

scorecard.

Step 4: To choose the measures you want to show in your

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35

Activity

Activity

Editing Other Measures Sub Activity

Step 1: Click Edit Sub-activity button to make the sub activity

name editable.
Step 2: Click Save to update the new sub-activity name.

Assign Objective

To access ASSIGN OBJECTIVE, hover mouse over

ACTIVITY on the navigational bar

Editing Sub Activities Measure

Step 1: Click the Edit Measure button of the sub-activity you
selected.
Step 2: After clicking the Edit Measure button, you will be redirected to add/edit measure page for other
activity. You can add new measure to the

selected Sub-activity by typing the measure name in the Measure field. To add more measure click

In the ASSIGN OBJECTIVES page you may assign your subactivities to objectives they fulfill.
Step 3: Click Add Measure button.

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27

Activity

Activity
Adding Other Activities
Other Activities are tasks that are not part of your Main Activity
and may change based on a daily basis. In your dashboard,

locate the Activity button in the header of the dashboard page.

Click on Activity and you will see all the functions for altering
your activities.

2. Choose an Objective

28

Step 1:

Click

on

Add/

Edit

Other

Activi-

ties

33

Activity

Activity

Remove Activities not yet used in Scorecard

Removing Sub-Activities and Measures not yet used in
5. Click Save button

Scorecard
Step 1: To remove the
unused sub-activities
regardless of their
main activity click List all Sub-activities button.

For updating the objectives of you sub-activities, do the same

process on the UPDATE OBJECTIVES PANEL then click UP-

Step 2: Click on the checkbox to select which sub-activities is to

be remove then click Remove Sub-activities.

DATE

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29

Activity

Activity

Remove Unused Activities

You can delete main activities that are not yet used in your
scorecard including the reports created.

Step 4: If you want to delete just the sub-activities of that main

activity click Show its Sub-activities.

Step 1: Click on Remove Unused Activities

Step 5: Do the same process of deleting the main activity.

Step 6: If you want to delete just the measure of that sub-

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