Justification Report

Jayapragas Gnaniah

Type of Report

Justification Report (Pg. 400)

Strategy for organising information

Problem-Solution (Pg. 404, 403, 203)

Jayapragas Gnaniah

Report Format
The

Problem
Recommendation
Expected Outcome(s)
Summary and Action
References

Jayapragas Gnaniah

The Problem

Briefly introduce organisations aims or goals.

Introduce the problem or needs here (which your request will
solve)
Provide background of the company (or types of
users/clients for the product or solution)
Dont assign blame or mention personalities

What is the problem, level of severity (cost in money, time,

goodwill, etc) and its causes?
Convince the readers that something has to done

May include visuals of data or evidences of the problem

Briefly state what the company (or clients/users) can do to
address this problem

Jayapragas Gnaniah

Refer to page 203

Recommendation

Propose a solution (e.g. method, approach,

product) to overcome the problem
Provide justification for recommendation
Highlight its advantages
May include visuals of product or a flow chart that
explains how the product or solution works
If reader will favour another solution, start with
that solution and explain why it wont work
Try to avoid I and my

Jayapragas Gnaniah

Refer to page 203

Expected Outcome(s)

Describe the expected outcome of using the

proposed product or solution to overcome the
problem

Show that any disadvantages are outweighed by the

advantages

Include figures, drawings etc. as appropriate or

visuals of data from field test
Comment on the quality of the product or solution

Jayapragas Gnaniah

Refer to page 203

Summary and Action

Whats the next step? Call for action.

Ask for the action you want
Provide reason(s) to your reader to act promptly

offering reader benefit

E.g. By buying now, we can avoid the next quarters price

hikes.

If the problem cannot be solved completely or

immediately, make note of it (if any)
Explain why and what needs to be done to
overcome/address shortcomings (if any).

Jayapragas Gnaniah

Refer to page 203

Justification Report Brief Structure

The problem

Recommendation or Solution

Propose a product or a solution (e.g. method, approach) and its advantages

Provide justification for recommendation
May include visuals of product or work flow or any other solution

Expected Outcome(s)

Explain the background, the severity of the problem and its causes
May include visuals of data or evidences of problem

May include visuals of data from field test etc.

Summary and Action

Ask for the action you want

Provide reason(s) to your reader to act promptly offering reader benefit

E.g. By buying now, we can avoid the next quarters price hikes.

References

The report should include at least two valid sources of reference

Jayapragas Gnaniah

The End

Jayapragas Gnaniah