Purpose

The purpose of this document is to describe the installation and maintenance procedures for
the Taulia SAP Add-on. The Installation and Maintenance Guide is written for system
administrators and only covers installation and maintenance. Separate user guides are
available to address the functionality within the system.
See Customer-Facing Product Documentation for more information.
Connection options between the SAP Add-on and the Taulia Supplier Portal will be
documented in a separate, forth coming, connectivity guide.

Product Overview
Taulia Business Exchange (TBE) is a software solution that manages Dynamic Discounts
and related Supplier connectivity within SAP. Dynamic Discounts are comprised of:

Negotiated dynamic payments terms, for example, payment terms on a sliding scale

Optional early payments against additional discounts

TBE's RFCs provide dynamic discount-related information from the Supplier to Taulia
Dynamic Discounting and also transmits invoice statuses, purchase order statuses, or
payment details from the SAP ERP to the Taulia Supplier Portal.
The core components of the Taulia Business Exchange run as Add-On inside the SAP
system. Taulias own namespace is used for the solution (/TAULIA/).
The SAP Add-on, Taulia Business Exchange, consists of the following components:

Taulia Invitation and Enrollment

Taulia Dynamic Discounting

Taulia Vendor Master Cockpit

Taulia Message Board

Taulia Reporting
To supplement the Taulia functionality outside of SAP, Taulia also utilizes the following
components:

Taulia Supplier Portal

Taulia Gateway

Taulia Connector
The Taulia Business Exchange complements invoice discounting in SAP ERP in two aspects:

First, it enables the SAP ERP to deal with dynamic payment terms different from
traditional 1-step or 2-step discounts.

Second, it provides an automated or semi-automated way to enter agreements with

Suppliers on more flexible payment terms providing an early payment option.
Additional functionality ensures that such agreements on dynamic discounts are correctly
implemented in the payment run.

Definitions
Taulia Invitation and Enrollment initiates interaction between the SAP instance and the Taulia
Vendor Portal. It is this feature with activates/onboard suppliers. Only with authorization from
this component may vendor details, invoices, payments and purchase orders be
communicated to a supplier.
Taulia Dynamic Discounting allows configuring, changing and activating discount schemes at
various levels: globally for all Suppliers, for specific Supplier groups or for individual
Suppliers. It is possible to set dynamic payment terms in the vendor master or purchase
order (through BAPIs). It is also possible to manage the early payment option either globally
(based on the available excess liquidity) or for individual invoices. Invoices can be activated
for early payments, deactivated or activation can be delayed to a specific date.
The Taulia Vendor Master Cockpit facilitates communication from the supplier for address,
bank, tax id and contact information by providing a staging area to review these changes.
To enable Suppliers to agree to dynamic payment terms online or to trigger a specific
payment online, the Taulia Business Exchange also enables the exchange of object-related
messages between the SAP ERP and a web-based portal. This is represented in SAP as the
Taulia Message Board.
Taulia Reporting is a compilation of reporting aspects of data within the Add-on. Reporting
primarily facilitates dynamic discounting to demonstrate the acceleration of invoices and the
value added by utilizing Taulia Dynamic Discounting.
The Taulia Supplier Portal is a hosted self-service web portal, which lets registered
Suppliers to view status information (invoice and payment), trigger early payments or trigger
other messages (disputes etc), and submit invoices. It also allows them to confirm Purchase
Orders and submit ASNs. The portal also allows the Supplier to maintain master data
information (for example. address, tax id) which is then sent over and synced with the SAP
ERP system.

The Taulia Gateway is a hosted self-service web portal, which enables Buyers to view
information about Suppliers and monitor their Suppliers interactions with the Taulia Supplier
Portal.
Taulia Connector is a Java-based middleware, which connects the SAP Add-On Taulia
Dynamic Discounting with the Web portal Taulia Supplier Portal. The message and data
exchange is secured and encrypted and uses SSL to call the Taulia Vendor Portal and RFCs
to call the Taulia Business Exchange. The RFCs are performed with the SAP Java Connector
and only a very restricted number of RFC functions are enabled within the SAP Add-On.

Compatibility
The Taulia Business Exchange SAP Add-On is compatible with any SAP ERP 6.0 release.
All enhancement packs are supported. Do not attempt to install the Taulia Business
Exchange SAP Add-on with a prior release of the SAP ERP system (such as 4.6c or 4.7)
without direct consultation with Taulia Support and Professional Services.
Since SAP Customesr may have variety of Support or Service packages / patches in SAP
Version, please be aware that OSS Notes may need to be installed on Customer SAP
System for all functionality of Taulia SAP Add-On to work.

Installation
Taulia recommends two options for installation:

Installation through the SAP Add-On Installation Tool (SAINT)

Standard SAP Transport Management (STMS).

Installation through Standard SAP Transport Management

Installation through SAP Standard Transport Management will complete all namespace
generation. The own namespace ensures that there are no conflicts during the import of this
transport for any conflicts with the SAP system.
The namespace /TAULIA/ itself is part of the transport and does not need to installed
manually.
To import the Taulia transports
1.
2.

Locate the delivered transport files for Taulia Business Exchange.

Unzip the .zip file.
A folder structure containing the relevant files is automatically created.

3.

Utilizing AL11, locate the entry DIR_TRANS and confirm the path of the SAP transport
directory for both cofiles anddata.

4.

Upload in binary mode all of the files from cofiles and data to the proper subfolders.

5.

Confirm the files in AL11.

6.

Start SAP Transaction STMS (Transport Management System).

7.

Click the Truck icon (import overview) or go to Overview >Imports in the menu.

8.

Double-click the import queue of your SAP system.

9.

Go to Extras > Other Requests > Add in the menu.

10.

11.
12.

Enter the transport number into the appearing pop-up and press Enter to confirm the
subsequent question of attaching the transport to the import queue.
The transport is now shown in the transport queue.
Select the transport number and click Request > Import from the menu.
Choose the following settings on the import dialog pop-up.
Note: Taulia recommends ignoring invalid component versions.
Click to see an example...

13.

14.

Click Enter to start the import or click the Green Check mark.
You will be prompted to confirm the chosen options.
The transport will be imported and many be monitored for status. This process may take 1 20 minutes depending on the system speed.
Contact your Taulia representative to diagnose any import errors and questions.
You may begin accessing Taulia Business Exchange transactions as soon as the import is
finished successfully.

Installation through SAP Add-On Installation

If you have already installed a version of Taulia Business Exchange through transport, or in
case you are unsure if you have completed the installation, perform a clean-up first as
described in Clean-Up Previous Installations.
To install Taulia Business Exchange using the SAP installation tool
1.

In SAP, open transaction SAINT.

2.

Go to Installation Package > Load Packages > From Front End in the menu.

3.

Select the InvoiceSuite.SAR file from the installation files provided.

4.

Select Open to confirm.

5.

If a "File is too large" dialog appears, click Yes to confirm.

6.

On the following screen, select Decompress.

7.

After the decompression is complete, click Start.

8.

On the next screen, select the row Invoice Suite and click Continue.

9.

On the screen titled Support Package Selection, click Continue.

10.

On the screen titled Calculated Queue, click Continue.

11.

When asked whether you want to add Modification Adjustment

Transports, click No.

12.

Thereafter, enter the password provided with the installation. Click Enter or
the Green Check mark.

13.

On the screen titled Add-On Installation, you can choose to either Start in
Dialog or Start in Background. Select theGreen Check mark after you make your
selection.
The final screen should read Add-on was successfully imported.

14.

Click Finish.
The import will now run and take typically between 1 and 20 minutes to complete. Time
varies depending on your system speed.

Taulia Namespace Considerations

When installing the TBE SAP Add-On using SAINT, the name space /TAULIA/ must be
created manually.
To create the /Taulia/ name space
1.

Enter transaction code SE03 (Transport Organizer Tools).

2.

Go to Administration > Display/Change Namespace.

3.

In the resulting table, please create a new entry with the following values:
Field

Parameter

Namespace

/TAULIA/

Namespacerole

RepairLicense

04391556702131551967

ShortText

TauliaBusinessExchange

Owner

TauliaInc.

4.

All other fields may remain empty.

5.

Click to see an example...

6.

After the /TAULIA/namespace has been created, the system change option has to
be set to modifiable
7.
Return to transaction code SE03 and got to Administration > Set System Change
Option.
8.
Ensure that the Global Setting is set to Modifiable.
Click to see an example...

Clean-up of Previous Installations

If you have already imported Taulia Business Exchange Add-on through Standard SAP
transport, you must execute a clean-up provit to any installation with SAINT.
To clean up previous installations

Delete all entries starting with /TAULIA/from the table SMODILOG.

Business Specific Implementation

Considerations
The Taulia Business Exchange SAP Add-On follows standard SAP design considerations for
configuration and customization.

SAP Add-On Configuration

Upon installation, transaction /n/TAULIA/CONFIG is available. This transaction has four
primary sections to define the options for functional configuration in the standard product. A
complete configuration guide is available, however the implementation of the business rules

related to your use of Taulia Business Exchange is part of the overall implementation project
and defined based on business requirements.
Click here to expand...

Customization
During implementation, product customization may be required. In this instance, Taulia
Business Exchange offers User Exit points for code customization. The Taulia representative
will make recommendations on the code placement and may complete that code as part of
the implementation. The code will need to be completed in a Z space within your
environment. Often, this is recommended to be ZTAULIA or ZTAU for consistency and easy
recognition. Once coded, the user exit must be activated in the
configuration /n/TAULIA/BS_VUEC (Activate Taulia User Exits).
This also allows you a complete list of the active user exits in your environment.
Furthermore, any custom tables or reports which may be created have a placement
in /n/TAULIA/CCUST (Customer Specific Customizing).
In rare instances, a Taulia representative may recommend an implicit enhancement for very
unusual code requests. These enhancements are limited to the /TAULIA/ namespace.
Click here to expand...

Maintenance
Table Sizing Tool
In some cases, space may be a key consideration for your instance. Taulia provides a table
sizing tool with the package to allow you to forecast the number of entries in your tables. This
provides an estimate on the table size so that you may estimate the storage on the system.
Access the transaction using /n/TAULIA/SIZING. The input parameters should be
discussed with your functional team to determine the total number of Suppliers and their
invoice/purchase order volume that is in scope.
Click here to expand...

Application Log Clean-up

Taulia commits messages to the standard SAP application log. The expectation is that these
messages will be deleted in accordance with the business strategy for system maintenance
through SLG2 or regular execution of SBAL_DELETE program. Taulia maintains a
configuration for applications logging in configuration transaction /n/TAULIA/BS_CBAL. This
will only be populated after your consultant has input a value.

Taulia Logging Clean-up

In addition to application logging, Taulia maintains a separate log viewer in /n/TAULIA/POD.
This log viewer provides a cleaner way to review transactions that the traditional SLG3 log

review. These logs may be purged by running the Taulia

program /TAULIA/CT_POD_LOG_CLEAN_UP.

Supplier Spend Program

Taulia Business Exchange provides facilitation for general Supplier management and
communications in the procure to pay space. At times, to facilitate targeted outreach it is
helpful to understand the spend related to Suppliers. The background
program /TAULIA/SUPP_SPEND_CALC is recommended to be run at a daily or weekly
interval to update the/n/TAULIA/SUPP_SPEND report.

Ongoing Support
The Taulia standard product support for the Taulia Business Exchange SAP Add-On is 24
months from the date of release. At the end of this time frame, Taulia representatives will
work with your functional teams to outline an upgrade timeline.

Product Fixes
Critical issues reviewed with the internal Taulia engineering team may result in a Hotfix for
Taulia released versions. These hotfixes are version specific and are a backport of a code
change. Hotfixes are intended to provide a fix without requiring a full upgrade of the solution.
All fixes which are backported would also be included in the next released version. This will
ensure that there is consistency while upgrading.
Hotfixes are provided as SAP transports. To install, complete the same steps as for the core
product installation.

System Refreshes
Often in SAP landscapes, the QA environments will undergo a system refresh. This strategy
is customer specific and should be coordinated with the Taulia Customer Success team. In
the event of a refresh, it is necessary to coordinate updates such that the data in the cloud is
consistent with the data in the refreshed SAP instance. Taulia provides a system refresh
transaction as part of the Taulia Business Exchange Add-On. A complete System Refresh
Guide with steps to take is available. Request this guide if you are responsible for system
refreshes.

Upgrades
Similar to your initial installation, at the time of upgrade, Taulia Business Exchange files will
be provided for import. Follow the same import steps for the original installation and the code
will be upgraded to the latest version.
If at any time you are planning a SAP upgrade for either your underlying database or to the
SAP code through major release or enhancement pack, we recommend contacting your

Taulia representative. When completing a SAP upgrade, this is an ideal time to also upgrade
your Taulia Add-On to capitalize on testing efforts.

Versioning
The Taulia Business Exchange follows a quarterly release schedule with some deviations for
key product delivery. Release notes are made available for each version release and outline
new product features or critical bug fixes for each release. The Taulia Support and Client
Services teams can provide release notes to you.
If at any time you need to confirm your version of the Taulia Business Exchange, execute
transaction /n/TAULIA/VER. A pop-up window will display the active version as well as any
hotfixes deployed in your environment.