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UNIVERSITY OF GUJRAT
Part-A
www.uog.edu.pk
INVITATION FOR BIDS
DIRECTOR PURCHASE
ADMIN BLOCK
HAFIZ HAYAT CAMPUS
UNIVERSITY OF GUJRAT
053-3643331-3643334 Ext-117
Part-B
2. Bids which are incomplete, without signatures & stamp, unsealed, without bid
security and late by specified time shall not be considered.
3. Sealed bids in conformity with bidding documents should reach in the office of
the Director Purchase UOG, not later than 02:00 pm on 20-10-2016. The sealed
bids shall be opened on same day at 02:30 pm, in the presence of bidders or
their representative having a valid authority letter from their respective
organization.
Organization must be
registered with Federal Board of Revenue for Income & Sale Tax purposes with
active tax payer profile.
7. The UOG officials before award of the contract may seek clarifications and visit
offices/facilities mentioned by bidding organizations (if needed).
8. Both Technical & Financials shall remain valid for at least 120 days from
opening.
9. Bidding procedure of single stage two envelop shall be applicable under Punjab
Procurement Rule 38 (2)(a) which implies;(i)
The bidder may quote separately or in joint venture and both will be treated
equally by fulfilling the minimum criteria.
(ii)
(iii)
(iv)
In the first instance, the Technical Proposal shall be opened and the
envelop marked as Financial Proposal shall be retained unopened in the
custody of University;
(v)
University shall evaluate the technical proposal and shall have right to reject
proposals which does not conform to specified requirements;
(vi)
After the evaluation and approval of technical proposals University shall open
the financial proposals of technically acceptable bids for which time, date and
venue shall be communicated to bidders in advance;
(vii)
The financial bids found technically not acceptable shall be returned unopened to the respective bidders and ;
(viii) The lowest evaluated bidder shall be awarded contract within the original or
extended bid validity period;
11. Successful bidder shall have to enter into contract on standard terms & conditions
of bidding regarding items, technical specifications, their costs, delivery time,
removal of defects, warranty, inspection & completion certification of qualitative
and quantitative aspects, billing, payments, closing of contract and other necessary
terms.
12. The successful bidder shall have to sign a prescribed agreement on the stamp
paper of prescribed value (i.e., 0.25% of the total ordered cost if ordered cost
exceeds 0.1 million) duly stamped by the notary public.
13. Financial proposals must be quoted in Pak Rupees only inclusive of all taxes.
14. In case of holiday or unforeseen situation resulting closure of University on the
date of opening, bids shall be submitted/ opened on next working day at the same
time & venue.
Documentary evidence
showing genuineness of brand name, model and country of origin of the product so
offered should also be attached.
16. Technical bid must contain Call Deposit Number, date and issuing bank, city only
as proof. Bidding organization shall neither attach copy nor disclose amount of
CDR in its Technical bid.
17. Flags may be applied putting in order all necessary documents and particulars to
these instructions. Page numbers should be written on entire proposal both
technical & financial together with sign & stamp of authorized officials.
by
bidding
organization
must
be
clearly
identified
about
its
19. Financial bids must be quoted component wise in sequence similar to technical bid
form and total financial costs offered must be clearly mentioned both in words and
figures without any cutting/erasing/overwriting in legible ink or printed form.
Financial bids must be inclusive of all taxes, FOR Gujrat prices basis.
non-black
listing
by
Govt.
and
its
subsidiary
organizations/departments/autonomous bodies.
22. "Under rule 21(1) of Punjab Procurement Rules 2014, University management may,
for a specified period, debar a bidder or contractor from participating in any public
procurement process, if the bidder or contractor has:
(i)
Acted in a manner detrimental to the public interest or good practices.
(ii)
Consistently failed to perform his obligation under the contract.
(iii) Not performed the contract up to the mark.
(iv) Indulged in any corrupt practice."
Part-C
Individual
Partnership
Manufacturer
Company
Other
Vendor/Supplier
Addresses / Branches
Telephone / Fax
Email
Date & Place of Registration
Companys NTN / Sales Tax
Reg. No.
Owners Detail
No. of Employees
Year of Establishment
2013-14
2014-15
2015-16
Annual Sales
i)_____________________________ ii)_____________________________
Five Major Clients
Bank Details
Bank:______________________
A/c #________________________
SIGNATURE
Part-D
TECHNICAL REQUIREMENT
SPECS
ESTIMATED COST:
0.125 Million
QTY: 01
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