INKA

PT. Industri Kereta Api

(Persero)

QUALITY
PROCEDURE

Document No. : PM-7.05

Date
: July 15th, 2009
Revision
:A
Page
: 1 of 5

OUTSOURCING PROCESS
I.

Purpose
This procedure is to ensure that the outsourcing process run well as the requirement.

II.

Scope
The all product realization process by other party except main work, done needed by
our company to conduct the quality management system of PT. INKA.

III.

Responsibility
III.1
Production Plan and Control section is responsible for the production
schedule and outsourcing process request.
III.2
Logistic section is responsible for required outsourcing process.
III.3
Quality Control section is responsible for checking the product quality.
III.4
Engineering and Design section ensures the purchasing information
complies with the product requirement and attached in Design Drawing and other
document needed.
III.5
Technology Process section ensures the purchasing information complies
with the product requirement and attached in Working Instruction, Process
Instruction and other document needed.
III.6
Commercial section is responsible to inform the main work criteria.
III.7
Quality Assurance section is responsible to ensure the required process as
Quality Management System.

IV.

Quality System Activity

IV.1
Outsourcing Process Request
a. Production Plan and Control section makes Purchase Service / Chartering

Document
: PM-7.05
Request Letter/ SPPJP (Form No.: IV-01.116)
to theNo.
Logistic
section and
QUALITY
Date
: July 15th, 2009
the document for work reference as follows:
PT. Industri attaches
Kereta Api
Revision
:A
PROCEDURE
(Persero)
Page
: 2 of 5
Form No.: II-01.001.Rev.A
INKA

1.
2.
3.
4.

Working Instruction (WI)

Design Drawing (DD)
Process Instruction (PI)
Production Schedule

5. Required Quality Management System (e.g. calibration, competency, and

personnel).
6. Other information of Chartering Request Letter, and complete requirement.
b. Chartering Request Letter/ SPPJP consists of:
1. Chartering description
2. Location
3. Time estimation
4. Cost estimation
5. Other requirement (e.g. personnel qualification, QMS, procedure).
c. Logistic section determines the supplier based on the qualification and the
business attached in INKAs partner list or outside.
IV.2
Tender
Logistic section conduct:
a. Send Chartering Request Letter/ SPPJP due to the Form No.: IV-01.109 to the
supplier.
b. Check the suitability of Tender Cost Letter (SPH) sent by the supplier and the
requirement is attached in Chartering Request Letter/ SPPJP.
c. Coordinate to the related function, if Chartering Request Letter/ SPPJP has no
answer as the requirement.
IV.3
Supplier election
a. Procurement function of Outsourcing selects the supplier based on the
justification considered to QCDS factor and negotiation.
b. Justification or defining supplier is compatible with the company authority.
Document
No.the
: PM-7.05
c. If the supplier is not INKAs partner, so they shall
complete
administrative:
INKA
QUALITY
Date
: July 15th, 2009
PT. Industri Kereta Api
PROCEDURE
Revision
:A
(Persero)
Form No.: II-01.001.Rev.A
Page
: 3 of 5
1.
2.
3.
4.
5.

TDP
NPWP
SIUP
PKP
Form
IV.4
Outsourcing contract process
a. Logistic section conducts:
1. Making outsourcing contract as the SPPJP validated by Logistic section.
2. The contract shall be compatible with the Purchasing Accounting System
and Company Decision
b. The changes of outsourcing contract shall be approved by Logistic section and
PPC section.
c. The copy is distributed to the related unit.

IV.5
Outsourcing Inspection Process
a. Logistic section assigns the technical assistance to monitoring the process
required.
b. Quality Assurance section ensures the process required as Quality Management
System (QMS).
c. Quality Control section conducts the inspection and test of the product in the
process and finished product.
d. If required in Sales Contract (between INKA and customer), the customer could
inspect to INKA or other supplier or certain place. The result does not affect the
Quality Control section to inspect.
e. Construction function of Quality Control publishes Non-Conformity Report/
NCR for non-conforming product (stated by INKA/Customer)
If the inspection is in the supplier location, Quality Control section informs the
NCR to supplier to be followed up.

Document No. : PM-7.05

Date
: July 15th, 2009
PT. Industri Kereta Api
Revision
:A
(Persero)
Page
: 4 of 5
Form No.: II-01.001.Rev.A
If the inspection is in INKA, Logistic section informs NCR to the supplier to be

QUALITY
PROCEDURE

INKA

followed up. The return product to the supplier proven by the Letter of Return
(SJR) (Form No.: IV-01.11)
IV.6 Evaluation or Re-Evaluation of Supplier
Evaluation or Re-Evaluation of Supplier process refers to the Quality Procedure
V.

Purchasing Process (PM-7.04)

Related Document
5.1. Quality Procedure Record Control (PM-4.02)
5.2. Quality Procedure Product Realization Plan (PM-7.01)
5.3. Quality Procedure Purchasing Process (PM-7.04)
5.4. Quality Procedure Validation Process Equipment Production and Supply
(PM-7.07)
5.5. Quality Procedure "Identification and Product Traceability" (PM-7.08)
5.6. Quality Procedure "Monitoring and Measuring Product" (PM-8.05)
5.7. Quality Procedure "Non-Conforming Product Control" (PM-8.06)
5.8. Quality Procedure "Corrective and Preventive Action" (PM-8.09)

VI.

Attachment
6.1. Inspection Sheet (Form No.: IV-01.005).
6.2. Non Conformity Report / NCR (Form No.: IV-01.012).
6.3. INKA Partner List/ DRI (Form No.: IV-01.057).
6.4. Letter of Work Order / SPK (Service) (Form No.: IV-01.061).
6.5. Contract Price Quotation Request Letter / SPPHP (Form No.: IV-01.109).
6.6. Purchasing Order / OP (Form No.: IV-01.110).
6.7. Letter of Work Order / SPK (Material) (Form No.: IV-01.111)

INKA
PT. Industri Kereta Api
(Persero)

QUALITY
PROCEDURE

Form No.: II-01.001.Rev.A

Document No. : PM-7.05

Date
: July 15th, 2009
Revision
:A
Page
: 5 of 5

6.8. Consolidated Receipts and Product Testing (Form No.: IV-01.112).

6.9. Letter of Return / SJR (Form No.: IV-01.113).
6.10. Contract Price Quotation Request Letter / SPPJP (Form No.: IV-01.116).

Prepared by:
ISO Team

A. Wishnudartha P
Form No.: II-01.001.Rev.A

Checked by:
Management Representative

Approved by:
Product and Technology Director

Apoleus Karo Karo

Kurnijanto Indrotomo